7-RFQt-05-Evaluation Factors and Scope of Services.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

EVALUATION FACTORS AND SCOPE OF SERVICES

RFQt Ref. #: 25-0215 Doc. Ref#: RFQt-05 Page 1 of 4 RFQt Title: Weapons Retrofitting

EVALUATION FACTORS

For the Bidder’s response to be evaluated, the Bidder must provide a complete bid submission within the stated deadline and per the Bidder’s requirements. Bidder shall include in the submission documents/details that are required for evaluating the bid.

If the bid submission meets the above requirements, selection will be based on the qualified Bidder(s) that is determined to be the most advantageous to the City considering the relative importance of evaluation factors listed below:

Note: A bidder may be disqualified if they do not meet at least 50% of the evaluation points available (excluding cost).

i. Cost – up to 20 points available

ii. Qualifications, Experience, and References – up to 25 points available

iii. Approach to perform services – up to 15 points available

iv. Ability to meet the City’s needs- up to 20 points available

v. The distance between Bidder’s location from the FWPD Weapons Range- Up to 20 points

a. 0-70 miles; 20 points

b. 70-120 miles; 15 points

c. 120+ miles; 10 points

SCOPE OF SERVICES

The City of Fort Worth (City) is requesting bids from qualified firms to establish a contract for the modification of handgun slides for the Police Department per descriptions and specifications listed in this RFP.

1.0 BIDDER REQUIREMENTS - Proposer shall:

i. Have a minimum of 3 (three) years of experience performing weapons retrofitting similar or related to the Scope of Services.

ii. Have and operate a full-time, permanent business address with the ability

RFQt Ref. #: 25-0215 Doc. Ref#: RFQt-05 Page 2 of 4 to be reached by email and telephone.

1.0 BACKGROUND

1.1 The Fort Worth Police Department (FWPD) is currently in possession of Glock handguns in several different models(primarily used models are the G17), which are not designed for the direct attachment of a Pistol Mounted Optic (PMO). The FWPD is looking for a Vendor that can mill the current handgun slides, which will allow the direct application of a Trijicon Specialized Reflex Optic (SRO)/Ruggedized Miniature Reflex (RMR) Red Dot Sight (RDS), to the handgun slide, in accordance with the manufacturer’s and FWPD specifications.

2.0 DEFINITIONS

2.1 Slide – The slide is a portion of a handgun, where the barrel, guide rod, extractor, and firing pin are housed. The handgun sights are also attached to the slide.

2.2 Milling – Designed to cut or shape metal using a rotating tool.

2.3 RDS – An optical sight that gives the user an enhanced image with an aligned aiming point or pattern.

2.4 Trijicon – Manufacturer of optical sights.

2.5 Trijicon SRO/RMR – (SRO) and (RMR) are two optical sights manufactured by Trijicon.

2.6 Pistol Mounted Optic (PMO) – An optical sight designed to be attached to a handgun.

2.7 Screw Test – The process of verifying the tapping procedure was successful and the created attachment points will accept the attachment screws.

2.8 Attachment Plate – A device used to modify the current attachment points on a handgun slide to accept the attachment pattern of an RDS.

3.0 PROCESS FOR HANDGUN SLIDE MODIFICATION- Vendor shall

RFQt Ref. #: 25-0215 Doc. Ref#: RFQt-05 Page 3 of 4

3.1 Receive and verify slide by manufacturer’s serial number.

3.2 Disassemble slide (remove all internal and external parts if present).

3.3 Inspect slide for any defects prior to modifying the slide.

3.4 Modify the slide, using the milling process, to accept the direct attachment of the Trijicon SRO/RMR sight.

3.5 Verify the milling process by using a Trijicon SRO/RMR blank, to confirm the correct specifications are met.

3.6 Complete a screw test, verifying the tapping process of the screw holes placed into the slide which are used to attach the Red Dot Sight (RDS) to the slide.

3.7 Apply a thin-film ceramic coating to protect the metal surface which will allow the direct attachment of the RDS.

3.8 Engrave the completed slide with an approved marking in an approved location indicating the vendor that completed the modifications.

3.9 Reassemble the slide return all original parts removed for the milling process.

3.10 Provide all equipment, materials, labor, tools, incidentals, expendable items, and personal protective equipment needed to complete the modification process.

3.11 Complete the modification process within 14 days of receiving the slides.

3.12 Create an invoice and packing slip using the manufacturer’s serial numbers.

4.0 PERFORMANCE AND QUALITY STANDARDS

4.1 All modified slides must meet or exceed OEM specifications for fit, function, and safety.

5.0 SAFETY AND COMPLIANCE- Vendor shall

5.1 Require compliance with all applicable state and federal firearms regulations and laws.

5.2 Maintain secure handling and chain of custody for all slides.

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6.0 QUALITY ASSURANCE- Vendor shall

6.1 Ensure all modified handgun slides conform to the functional, dimensional, and safety specifications provided by Glock and Trijicon, as well as FWPD requirements.

6.2 Any slide found defective or failing the test must be remanufactured or repaired at no cost to the City.

7.0 DELIVERY REQUIREMENTS

7.1 FWPD Officers will deliver their current slides and pick up the modified slides once they are completed from vendors located inside the Dallas/Fort Worth Metroplex.

7.2 FWPD will ship their current slides to vendors located outside the

Dallas/Fort Worth Metroplex. The Vendor will then be required to ship the modified slides, at their expense, to the FWPD Weapons Range, via approved method, with the ability to track the shipment.

8.0 WARRANTY- Vendor shall

8.1 Vendor will warranty any defects to the slide, caused by faulty workmanship which prevents the direct attachment of the RDS or creates a safety hazard in operating the slide on the firearm.