Revised 12/2/2025

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR QUOTE

RFQ NO. 542944

TEO UNIFORMS FOR DDOT

Buyer: Lola Clark

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE 1/13/2026

QUESTIONS DUE 1/22/2026 on or before

All questions must be submitted online in the Supplier Portal

ANSWERS DISTRIBUTED ASAP

QUOTES DUE DATE * 2/3/2026 @ 4:00 PM EST

In the Supplier Portal as specified in this RFQ.

* Respondents must register in Bonfire (EUNA Procurement) to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of Bonfire, and bids submitted outside of Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFQ must be asked within the Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Quotes must be uploaded in Bonfire on or prior to the date and time indicated above. Late and/or emailed quotes will not be accepted.

https://detroit.bonfirehub.com/ http://www.detroitmi.gov/suppliersupport

1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the Department of Transportation requests proposals from qualified brick and mortar uniform respondents for Transportation Equipment Operators (TEO’s) uniforms ("Services") as set forth in this RFQ for a period of 2 years.

2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

TEO’s are responsible for the day-to-day operation of a city bus in a safe, efficient, and courteous manner. Their uniforms are important for promoting a professional image, enhancing safety, and fostering a sense of trust and identity, both for the City of Detroit and for passengers.

The City of Detroit Office of Contracting and Procurement (OCP), on behalf of the Department of Transportation (DDOT), is seeking a qualified brick and mortar uniform Supplier for Transportation Equipment Operators (TEO’s).

The City of Detroit Department of Transportation (DDOT) has a mission to provide public transit services that are reliable, clean, customer-focused, safe and secure.

The City of Detroit, Department of Transportation (DDOT) operates approximately 292 buses across the Metro Detroit area. It is the largest public transit provider in Michigan that serves the city of Detroit, surrounding suburbs, and neighboring cities, including Highland Park and Hamtramck. DDOT prides itself on providing reliable, clean, safe, and efficient service to an average of 85,000 riders daily. It is a 24-hour, 7 day a week operation wherein Vehicle Maintenance is heavily involved. DDOT maintenance has diesel, hybrid, and hydrogen buses as part of the revenue fleet. Currently there is a goal of having 650 Transit Equipment Operator’s (TEO’s) on staff. All TEO’s are required to have uniforms to perform their daily duties.

3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFQ, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for 2 Years. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFQ.

4. STATEMENT OF WORK

The vendor will provide uniforms for the DDOT Operations employees. The vendor must provide uniforms that have been approved by the department for use by Operations employees and will not sell or alter unauthorized apparel to employees without the expressed permission of the Director.

The vendor will provide approved uniforms for the following DDOT Operations employees in the following job classifications:

1. Transportation Equipment Operators (TEO)

2. Road Supervisors (SSI) - (Supervisory)

3. TEO Instructors – (Supervisory)

4. Station Masters (TTS) – (Supervisory)

DELIVERABLES

The department has selected various supplier manufacturers whose products meet the acceptable standards of quality and performance for our employee uniforms. The vendor shall provide uniforms from the following brands listed or provide an equal or better substitution along with their bid submission. If substitutions are provided for certain items, these must be approved by DDOT and the Office of Contracting & Procurement. The following brand items are:

• Edwards

• Flying Cross

• Liberty

• A+ Apparel

Vendors will supply the uniforms for all operational employees in the following line-item categories:

• Shirts – long sleeved and short sleeved (All season wear) o Transportation Equipment Operators – Light Blue or White o Supervisory – Light Blue or White

• Pants – (All Season summer and winter blends) o Transportation Equipment Operators - Navy Blue Trousers - (Only) o Supervisory – Grey Trousers

• Sweater – (All Season wear) Navy Blue o All job classifications

• Shorts – Cargo (Summer Wear) o Transportation Equipment Operators (Only) – Color Navy

• Skirts – (All season wear) o Transportation Equipment Operators – Navy o Supervisory – Grey

• Skorts – (Summer wear) o Transportation Equipment Operators – Navy o Supervisory - Grey

• Hats – Navy Blue

• Winter Coat– Navy Blue o Transportation Equipment Operators o Supervisory

• Tie - Navy Blue o Full length Clip-on o Crossover o Mini Ascot

• Belt - Black Leather Garrison o Transportation Equipment Operators o Supervisory

• Shoes and Boots – Black or Navy Blue

Solid in color, able to be shined with no logos. Shoes are not allowed to have soles over one-half or heels over one inch.

o All job classifications

Department approved optional gear allowed to be purchased by all job classifications are as follows:

• Turtleneck

• Mock – T

• Pull over cardigan

• V-neck jersey pullover

• Polo Shirt (TEO Light Blue Only; Summer wear)

Shirts

Long sleeved and short sleeved Edwards Navigator shirts. Shirts are blue or white in color. All tailored shirts must have appellate on the shoulders.

Product Details

• Edwards Long Sleeve Navigator Shirt

• Product Specs

• 65% Polyester/ 35% Cotton

• Easy care, moisture wicking, wrinkle resistant

• Creaseless front with pointed pocket flaps

Trousers

Navy blue or grey slacks for employees in all classifications should be provided with the Edwards trousers. The Edwards Men’s Polyester Trousers offer a flat front design with a classic fit for comfort and durability. These uniform pants feature a rubberized waistband to keep your shirt tucked in and can be industrial or machine washed.

Product Specifications

• 100% polyester construction

• Flat front, classic fit provides comfort and durability

• Rubberized waistband holds shirt in place

• Double hook/eye closure and brass zipper

• Two front and back pockets

• Wide belt loops

Liberty Uniform Man's Trousers (Midnight Navy) | LIB-600MNV

Crafted from high-quality 100% polyester twill fabric, these trousers are both durable and comfortable. The fabric is easy to care for, and it resists wrinkles, stains, and fading. The classic cut features a straight leg, and a flattering fit that sits comfortably at the natural waistline.

These trousers are designed with functional features, including a zip fly with a button closure, two front pockets, and two back pockets with button closures. Belt loops are also included, allowing for the addition of a duty belt or other accessories.

The LIB-600MNV is designed specifically for men, with a roomier fit in the hips and thighs for added comfort and mobility. The Midnight Navy color is sleek and professional, making it the perfect choice for any uniform and professional, making it the perfect choice for any uniform Features

• Quarter-top pocket styling

• Reece style rear pockets, button & tab on left side

• Snugtex waistband

• Ban Rol to prevent waistband rollover

• Heavy-duty industrial strength pocketing

• Heavy-duty brass zipper

• Bartack at all points of stress

• Topstitched waistband to secure inside curtain

• 2" waistband (holds 1-3/4" garrison belt)

• 3/4" wide-lined uniform belt loops

• Set-in belt loops

• LibertyGuard stain release finish

• Fabrics

• 100% Dacron polyester

• Fine line twill

• 6.8 oz./sq. yd.

• 11.5 ozs./linear yd.

Flying Cross Men's Justice Poly/Wool Class A Uniform Pants

The Flying Cross Men's Justice Poly/Wool Class A Uniform Pants offer a premium look and feel.

They are made with a unique blend of 75% polyester and 25% wool for comfort and durability.

These pants feature a Freedom Flex waistband, Tru-Grip rubberized strips, and a machine-washable design with silicone creases for easy maintenance, providing a professional appearance and long-lasting wear.

• Uniform Class A

• Material: 75% Polyester / 25% No-Scratch Wool

• Superior color retention wash-after-wash and silicone creases that require no ironing

• 4 Pockets including:

o Quarter top pockets o Rear welt pockets with button loop closure

• Closure: Crushproof hook and eye closure with functional French fly

• Belt Loops: 7 interlined belt loops measuring ¾“wide, suitable for tactical belts

• Waistband: Concealed Freedom Flex waistband with Tru-Grip rubberized strips to prevent shirts from coming untucked

• Firm bar tacking at stress areas for longevity

• Natural stretch fabric for added comfort

Winter Coat

This industry standard nylon duty jacket provides a professional appearance that is complimented by pleated front pockets and a heavy-duty zipper.

• Fabric: 100% water resistant nylon

• Los Angeles Police Department Approved

• Treated with Aquatact for superior water resistance

• 3 inside pockets

• ThermoGuard insulated liner

• Removable faux fur collar

• badge tab

• Machine washable

Sweater

Dark Navy Cobmex Unisex Crew Neck Zip Front Cardigan with Seed Stitch Placket & Pockets, Reinforced Elbows, Ribbed Waistband & Cuffs

The Cobmex Unisex Crew Neck Zip Front Cardigan offers a sleek, practical design with a zip closure for easy layering. Crafted from 100% Durapil™ Acrylic, it ensures lasting performance and comfort. Reinforced elbows enhance durability, making it a reliable choice for demanding environments. Trusted by dispatchers, EMTs, and public safety teams, this cardigan combines professionalism with functionality

Product Specifications

• 100% Durapil™ Acrylic

• Pill-resistant fabric

• Jersey knit

• Gauge: 7gg

• Classic cardigan style

• Seed stitch plack and pockets

• Reinforced elbows

• Ribbed waistband and cuffs

Dark Navy Liberty Uniform Men's Traditional Sweater (Additional Options)

Liberty Uniform Men's Traditional Military/Police Sweater

• 100% low pill acrylic 2x2 rib knit.

• Patches on shoulders and sleeves are 65% polyester,

• 35% cotton

• V neck pullover

• Shoulder patches

• Sleeve patches

• Badge patch with sewn-in eyelets

• Epaulets

Dark Navy Cobmex Unisex V-Neck Vest

The Cobmex Unisex V-Neck Vest is crafted from 100% Durapil Ultra™ Acrylic, ensuring durability and long-lasting wear. Its versatile design allows for easy layering, making it a practical choice for various environments. With a classic tailored fit and heavyweight knit, this vest maintains a professional appearance. Trusted by dispatchers, EMTs, and public transit workers, it’s an essential piece for public safety professionals.

• 100% Durapil Ultra™ Acrylic

• Pill-resistant fabric

• Gauge: 7gg

• Jersey knit

• Military style

• Classic style with heavyweight knit

Uniform caps and hats

Product Specs

• Made of Polyester/Gabardine

• Black patent leather visor

• Moisture-wicking CoolMax®

Round Cap

• 1/2" black plastic front strap

• Front eyelet to add your hat badge

• Made in USA; Mfg# COOLMA

• Midway Cap Company store Item#

HW509

• Military Specification #AA-55184.

These are not cheap china berets. They are 100% Wool w/Clutch. The military style beret is unlined with the stiff piece in the front inside to make the beret have the shape it needs.

• •100% Wool w/Clutch; Leather Trim;

Stiff piece in the front inside to make the beret have the shape it needs

• •Sizes: 6 3/4, 7, 7 1/8, 7 1/4, 7 3/8, 7 1/2, 7 5/8, 7 3/4.

Midway Cap Co. Vinyl Faux Fur Trooper Cap

Stay warm even in the biting winter cold by wearing a cap designed to preserve body heat. Mfg. 196

Product Specs

• Vinyl crown with fur-trimmed ear flaps

• Quilted lining

• Made in USA

Dark Navy Baseball Cap Specifications – (TEO and

Supervisor) Flexfit – 5001 V- Flexfit Twill Cap UPC

08436590001233 63% Polyester; 34%Cotton; 3% Spandex

US Military Navy Blue Beret

Vinyl Faux Fur Trooper Cap

Baseball Cap

Ties

Cross Over Tie

• 100% textured polyester

• Fabric covered center snap

• One size fit all

• TIEC

Men's Polyester Clip-on Tie

• 100% textured polyester, 3” wide

• Embroidered button notch on small end

• Available in 16-, 18-, 20- and 22-inch lengths

• Mfg. Number: TIE18

Mini Ascot Tie (Optional Purchase)

Vittorio Farina MATERIAL / SIZE: Classic designs, handmade from 100% Polyester with a silky look and feel. Satin finish, not too shiny and not too dull. Measures 20.0 by 5.75 inches folded

Thorogood Poromeric Academy Oxford (Optional Purchase)

• Upper Material: Smooth Poromeric Hi-Gloss patent leather for a polished finish

• Lining Material: Comfort weave lining for breathability

• Toe Protection: Soft toe design for a sleek, professional look

• Insole: EVA with Poron heel pad for added cushioning

• Midsole: Rubber for enhanced durability

• Classic oxford style with a high polish finish for formal occasions

• Construction: Cement construction for lightweight durability

• Footbed: Removable EVA footbed with polyurethane heel pad for added comfort

• Shank: Composite shank provides arch support

• Sole Type: Oil- and slip-resistant Vibram EVA outsole ensures stability and safety

• Closure Type: Lace-up closure for an adjustable and secure fit

• Waterproofing: Not waterproof; designed for indoor or dry weather use

• Cement construction for lightweight yet sturdy performance

• High-gloss Poromeric finish resists scuffs and scratches

• Non-marking outsole protects polished floors

• Removable EVA footbed for customizable comfort

• Poron heel pad for shock absorption

• Lightweight design reduces fatigue during extended wear

DDOT Patch

The Department of Transportation patch with the displayed logo will be affixed to every garment, hat, and tie sold. The patch will be shown on the outer right sleeve of all shirts, sweaters, jackets, and coats.

The patch will be sewn on the right front upper chest below the crest of the right shoulder of all sweaters, vests, and on the right collar of the turtleneck and mock-T.

The patch will be sewn on the upper hip just below the waistline on the women’s skirt and skorts and on the lower right pocket on the cargo shorts.

Patches must be sewn on the center of all headgear, baseball caps, garrison hats, berets, and skull caps.

Patches can be sold separately to badged operators and supervisory personnel who may require alteration services after the purchase of the approved uniform.

Site Visit and On-Site Services

DDOT prefers the selected vendor be able to perform site visits to DDOT terminal locations as needed for uniform measuring and delivery. Vendors shall coordinate with DDOT staff to schedule these visits and ensure that all measuring and delivery activities are conducted in a timely and professional manner.

Initial Uniform Issuance and Voucher Acceptance

DDOT will purchase the initial set of TEO uniforms for newly hired bus operators. The selected vendor must accept one-time vouchers from employees as authorization for the issuance of these uniforms. Upon redemption of a voucher, the vendor shall submit a corresponding purchase order to DDOT for payment processing. The initial uniform set shall include:

• Two shirts (employee may choose long sleeve or short sleeve; shirts must be light blue with applets sleeves, available in male or female styles)

• Two pairs of navy-blue slacks (female operators may opt for two skirts or one pair of trousers and one skirt)

• One sweater

• One baseball cap

• One winter coat

• One clip-on tie (for male or female employees)

• One crossover tie (for female employees)

All uniform items must be sourced from the department’s approved list of manufacturers as specified in this RFP. The vendor must ensure all items are available in appropriate sizes and styles for immediate fitting and distribution. Employees may purchase other uniform apparel separately at their own expense.

SUBMITTAL

Vendors must provide the address(es) of their retail locations and hours of service. Vendors shall submit with the bid package one (1) sample DDOT uniform as specified in the bid. Each uniform shall consist of the following:

• Shirts – Light Blue o Long-sleeved (male and female) o Short-sleeved (male and female)

• Pants – Navy Blue o Transportation Equipment Operator (male and female)

• Sweater –Navy Blue o All job classifications

• Skirts –Navy Blue o Transportation Equipment Operators

• Hats – Navy Blue o Baseball cap

• Tie – Navy Blue o Full length Clip-on o Crossover

• Winter Coat – Navy Blue

Submitted items will allow DDOT to determine if whether the material meets all the requirements of this specification.

Samples MUST be received at the Office of Contracting and Procurement by the bid due date, clearly marked with your company’s name, bid number and item details.

Attn:

Lola M. Clark

Office of Contracting and Procurement City of Detroit

2 Woodward Ave Ste 1008 Detroit MI 48226

5. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

6. MINIMUM QUALIFICATIONS

1) Vendor must possess and show demonstrated work with at least three (3) other projects where similar services have been provided within the last five (5) years to other public and private entities.

2) The qualified candidate operates at least one brick-and-mortar store located within a 30-mile radius of the Detroit Department of Transportation (DDOT) main office, located at 100 Mack Ave, Detroit, MI 48201, for uniform measuring, tailoring, exchanges, and purchasing.

3) The qualified candidate must maintain an adequate inventory of standard DDOT uniforms at their physical retail location(s). This inventory must be sufficient to accommodate DDOT employees who wish to visit the store and obtain uniforms directly from stock, without the need for advance ordering. The qualified candidate must ensure that all standard uniform items are readily available for immediate purchase and fitting during regular business hours.

7. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

8. TECHNICAL INFORMATION

The City of Detroit is committed to centralizing and warehousing data for the purpose of improving service delivery and enabling cross departmental analytics. For this reason, we expect Contractors, contractual relationships, and resulting software platforms to enable data access, data interoperability, warehousing of resulting data, and adherence to City data standards.

Specifically, the City minimally requires:

• Access to any data via APIs in a machine-readable format.

• Full documentation of APIs (including field names and objects) and the database schema used by the application.

• Ability for City to push data as needed to these software systems to update base datasets.

• Any location-based data or platform utilizes the City’s Base Units geocoder, Base Units

Database, and/or address data standards as applicable. For more information see: https://base-units-detroitmi.hub.arcgis.com/pages/about-base-units

• The ability for the City to use and govern this data as it deems necessary-

- centralizing it, porting it into other systems, and using it for additional and future organizational needs.

The City prefers:

• System or platform has the capacity to store field-level metadata and display it in the user interface when appropriate

• API is able to provide data in a JSON format.

• Data system or data exports integrate easily with ESRI products including feature services.

• Systems or platforms that support data exchanges (pushes and pulls) that can happen dynamically.

Specifications, Change of Specification, and Errors or Omission. Specifications which refer to brand names are given for reference. Respondents may quote on equivalent articles, provided that brand name and catalog number(s) and any deviations are noted on the bid form and complete descriptive literature is furnished. Exceptions will state “Do Not Substitute.”

The decision of the City shall be final.

9. QUESTION DEADLINE

All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbase-units-detroitmi.hub.arcgis.com%2Fpages%2Fabout-base-units&data=04%7C01%7CSteve.Motz%40detroitmi.gov%7Ca9e347e5722d45e2ae4608d9d5eac148%7Ce154a7601d2d4ef68fd3ebc8b4ef31fd%7C0%7C0%7C637776026508682453%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=0pftv3x0FzYBOcb2Ej7bpv8I8ultjXZ0%2FaQYBam8fTc%3D&reserved=0 questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

10. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all quotes received;

2) waive any non-conformity;

3) re-advertise for quotes;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for quotes, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services.

11. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008

Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

http://www.michigan.gov/SIGMAVSS

12. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non- Payment! **

Required vendor steps to invoice:

1) Invoices should NOT be uploaded until the Contractor receives confirmation of review and approval from the City of Detroit.

2) Vendors should submit their invoices via City of Detroit Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date

• Date of service/delivery

• Contract number

• Purchase order number

• Total Invoice amount

Other invoice requirements:

• Invoice must be billed based on Purchase Order rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need assistance, please contact the Office of Departmental Financial Services (ODFS) 313- 410-7804.

http://www.detroitmi.gov/Supplier

13. PREVIOUS EXPERIENCE

The City’s experience with the bidder on previous contracts will be considered in determining the award.

14. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website at www.detroitatwork.com for specific contact information regarding these opportunities.

15. GENERAL CONDITIONS:

It is the responsibility of the Bidder to review General Conditions located on the City of Detroit’s website.

1. GENERAL CONDITIONS

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

CORRECTION FLUID IS NOT ACCEPTABLE.

2. LOCAL PREFERENCE CONDITIONS

It is the responsibility of the Bidder to review the Local Preference Conditions attached to this bid and comply with all requirements therein.

3. MINOR DEVIATIONS

Specifications referred to herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations will be grounds for rejection of your bid.

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes acceptable deviations from specifications.

4. RENEWAL

http://www.detroitatwork.com/

The proposed agreement may be renewed per contract terms. Both parties must agree to an extension under the same terms and conditions as exist in the then current contract.

5. AWARD

One award of contract will be made on a low total net bid based on the estimated quantities shown. Bidders shall quote on all items, leave no blanks and state "No Charge" where applicable. Blank spaces are no offer. The City of Detroit reserves the right to delete any item(s) from the award. All awards are subject to Ordinance No. 15-00.

5.01 STANDBY AWARD

The City of Detroit reserves the right to make an award to the second low bidder, on a standby basis. This vendor will be used in the event the successful bidder cannot furnish the quantities and /or services needed in accordance with the delivery requirements of the City of Detroit.

All awards are subject to Ordinance No. 15-00.

6. TERMINATION OF CONTRACT

At any time during the contract the City may terminate the agreement for reason of poor or deficient work performance, inability of the Contractor to reason of poor or deficient work performance, inability of the Contractor to supply trained competent technicians, or lack of service as described in this agreement by giving a 10-calendar day notice in writing. EITHER party may terminate the agreement by giving a 30-calendar day written notice to terminate.

7. SPECIFICATION CHECK

We have read the specifications thoroughly and we:

( ) Are able to meet specifications without deviation.

( ) All deviations are properly outlined on an attached sheet marked ________________ for identification.

SIGNED: __________________________________________

TITLE: ___________________________________________

8. STOCKING FACILITY

The successful bidder will be required to have a stocking facility within the Detroit Metropolitan area with adequate inventory to expedite deliveries to using departments.

( ) Our stocking facility is located at:

and our Detroit representative is ( ) Our toll free telephone number is

9. QUOTING ON

9.01 Quoting On

We are quoting on MODEL _______________________________ Manufactured by ________________________________________ and described in the attached literature marked __________ for identification.

EXCEPTIONS TO SPECIFICATIONS ARE: _____________________

10. ADDITIONAL DISCOUNT

If awarded Items number _____________________, we offer an additional discount of _________% from the prices quoted above.

11. SHIPMENT

The Contractor will be expected to make reasonably prompt deliveries consistent with quantities ordered. Should an emergency arise for items, which are not available, The City of Detroit reserves the right to secure sufficient quantities from others to meet its immediate needs without prejudice of the proposed contract. If, however, in the sole opinion of the Finance Department, Office of Contracting and Procurement, the contractor fails to render reasonably prompt delivery service, the City of Detroit may terminate the contract forthwith and no damages will accrue.

The City of Detroit wherein referred to shall mean the City of Detroit, acting through the Chief Procurement Officer.

It is understood that these supplies will be required in various shipments from time to time. Shipments will be made within _________ days from each notice to ship. The City of Detroit reserves the right to reject low bids offering unsatisfactory shipment terms.

12. ORDER QUANTITIES

Actual quantities ordered will be contingent on funds available at time of purchase. The City of Detroit reserves the right to reduce quantities if price quoted exceeds budgetary limitations or to increase quantities if funds are available.

13. TERMS OF PAYMENT

A discount of _____% will be allowed for payment of invoice within forty-five

(45) days of delivery and acceptance of the above items and vendor's invoice.

Other terms less than forty-five (45) days, E,O,M., Proximo, etc., shall not be considered. Payment terms will not be considered in determining the award of the contract(s), except in the case of tie bids. However, discounts may be offered to facilitate prompt payment.

The City of Detroit reserves the unqualified right to reject any bid, which includes a provision for a service charge levied by a vendor when payment by the City is not made within a specified time period.

This paragraph supersedes paragraph 4 of the General Conditions.

14. F.O.B.

Goods are to be F.O.B. delivered to location(s) within the City of Detroit and other specified locations as indicated.

15. ITEMS FOR EVALUATION

For bids based on a discount from Published Price List, quantities listed on the attached sheet entitled “ITEMS FOR EVALUATION” will be used for determining award of contract only and are not guaranteed. These items are not to be considered as the only items to be purchased. Evaluation will be made in the Office of Contracting and Procurement by multiplying the quantity indicated in this bid form for each item by the Catalog Price less Discount. Enter the gross price of the items for evaluation. City of Detroit will compute net price. DO

NOT QUOTE PRICES FOR ITEMS NOT LISTED OR REQUESTED IN BID.

16. CONTRACT ACCEPTANCE

The successful bidder shall be notified of the execution of a contract by the City of Detroit upon issuance of a "Contract Award Notice" or a Purchase Order. The "Contract Award Notice" shall contain the date the contract award was approved.

The signed, accepted bid of the successful bidder will be the contract between the bidder and the City of Detroit, containing the full description of all contractual terms and conditions. A copy of your signed bid will not be mailed to you. Each bidder shall keep a copy of his/her signed bid form for future reference.

17. INSURANCE

17.01 The Contractor shall maintain at its expense during the term of this contract, the following insurance:

17.01.1 Worker’s Compensation insurance with Michigan statutory limits and Employer’s Liability insurance with limits of $500,000.00 each accident, $500,000.00 each disease, $500,000.00 each disease/each employee. For Federal and State Funded Training Programs and etc., is required to secure insurance for worker’s compensation for all of its participants and The City of Detroit should also be listed as an additional insured.

17.01.2 Commercial General Liability insurance with a combined single limits of $1,000,000.00 per occurrence subject to a minimum aggregate limit of $2,000,000.00

17.01.3 Automobile Liability insurance covering all owned, hired and non-owned vehicles with personal protection insurance and property protection insurance to comply with the provisions of the Michigan No-Fault Insurance Act, including residual liability insurance with a minimum combined single limit of $1,000,000.00. Include MCS90 endorsement (if hazardous waste will be transported by vendor’s auto) with minimum property damage limits of $1,000,000.00 each occurrence.

17.02 If during the term of this contract, changed conditions or other pertinent factors, should in the reasonable judgment of the City, render inadequate the insurance limits, the Contractor will furnish on demand such additional coverage as may reasonably be required under the circumstances. All such insurance shall be effected at the contractor's expense, under valid and enforceable policies.

17.03 All policies shall name the Contractor as the insured and shall be accompanied by a commitment from the insurer that such policies shall not be canceled or reduced without at least thirty (30) days' prior notice to the City. The Commercial General Liability insurance policy shall name the City as an additional insured.

Certificates of insurance evidencing such coverage shall be submitted to the Finance Department, Office of Contracting and Procurement, prior to the commencement of performance under this contract and at least fifteen (15) days prior to the expiration dates of expiring policies.

18. BID WITHDRAWAL

No bid shall be withdrawn for 120 days from submission deadline. Bidders may reduce this period if stated on bid, but such bids may be rejected on the basis of the reduced time period.

This paragraph supersedes paragraph 14 of the General Conditions.

19. EQUALIZATION FACTOR

Per Section 17-5-12 (c)(1) of the Detroit City Municipal Code, “The bidder that makes the lowest bid, as evaluated or scored, shall be deemed the lowest equalized bidder. If the lowest equalized bid is evaluated or scored below the lowest responsible bid submitted, the lowest equalized bidder shall be awarded the contract, provided that, the contract awarded to such bidder shall not exceed, more than 12 percent above the lowest responsible bid submitted, or $100,000.00, whichever is less.”

The firm making the lowest responsive, responsible bid evaluated according to the Equalization Allowance Table* shall be deemed the lowest bidder. (see Equalization Credit Statement).

Vendors who wish to receive Equalization credit for bids submitted must submit their CRIO-issued Detroit Based Business certificate with their bid document to substantiate eligibility. The CRIO certificate must be submitted with each and every bid response submitted by the vendor. Failure to submit the CRIO certificate will result in equalization credit not being applied to your bid.

20. EXPERIENCE AND REFERENCES

Past performance and experience may be factors in making the award.

We have furnished goods and/ or services of a similar nature, as follows (Complete in entirety):

Company Address Phone Number Contact Name

21. ALTERNATE BID

Additional bids submitted on brands other than the brands referenced in the specification shall clearly be labeled (ALTERNATE). Alternate bids submitted will be at no cost to the city of Detroit. The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes an acceptable alternate from specifications.

22. PATENTS. The Contractor shall protect and indemnify the City against expense of any nature, shall bear the cost of any law suits which may arise and shall pay damages which may be awarded against the City for the use, under this specification, of any patented device, process, apparatus, material or invention.

23. DELIVERY TERMS/TIME. F.O.B. delivered prices are preferred. F.O.B.

delivered means delivered to the dock of the institution of department noted on the bid, and will include all charges for packing, draying, etc. Bidder may, at their option, quote F.O.B. shipping point. Prices bases on F.O.B. Shipping Point will be considered after adding transportation charges and insurance costs.

Bidders must show shipping weight and point of shipments on all shipping point bids. Delivery time is a part of the consideration and must be adhered to. If time varies on different items, the bidder shall so state.