Revised 12/2/2025

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR QUOTE

RFQ NO. 553017

Animal Carcass Removal and Disposal Services

Buyer: Tiffany McKenney

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE November 6, 2026

QUESTIONS DUE November 17, 2026 on or before

All questions must be submitted online in the Supplier Portal

ANSWERS DISTRIBUTED November 24, 2026

QUOTES DUE DATE * Monday December 7, 2026 @ 4:00 PM EST In the Supplier Portal as specified in this RFQ.

* Respondents must register in Bonfire (EUNA Procurement) to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of Bonfire, and bids submitted outside of Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFQ must be asked within the Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Quotes must be uploaded in Bonfire on or prior to the date and time indicated above. Late and/or emailed quotes will not be accepted.

https://detroit.bonfirehub.com/ http://www.detroitmi.gov/suppliersupport

1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) requests for quotes from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFQ to provide bulk pick-up, transportation (off-site), destruction, and disposal of animal carcasses. Vendor disposal must be by incineration or landfill disposal in accordance with the Bodies of Dead Animals Act 239 of 1982 (view attachment). Animal carcasses may not be disposed of by rendering or composting.

2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

Detroit Animal Care and Control (DACC) handles approximately seven thousand (7,000) animals per year (canines and felines). Animals found to be sick, injured, or aggressive may be humanely euthanized. Some animals succumb to illness or injury and die while in care. DACC occasionally receives animals whose owners request euthanasia services.

DACC seeks to obtain consistent carcass removal services that can respond, remove, dispose of, and provide documentation supporting services provision.

3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFQ, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for two (2) years with a one (1) year renewal option. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the

RFQ.

4. STATEMENT OF WORK

Vendor(s) will service the Detroit Animal Care & Control Shelter currently located at 5700 Russell St., Detroit, MI 48211. Animal carcasses will be stored in a walk-in or chest freezer maintained by the City shelter. DACC shall notify the Vendor in advance of any special requirements, handling or needs for specific animal carcasses and shall identify same to mutual agreement with Vendor(s).

Vendor(s) shall:

• Provide regular carcass pickup and removal up to two (2) times per week.

• Provide emergency carcass pickup and removal approximately once monthly.

• Confirm receipt of the request within two (2) to 4 hours of notification

• Fill out DACC log sheet which includes carcass quantity, date, carcass disposal location and signature.

• Provide services based on call not carcass count or weight.

• Provide appropriate vehicle(s) to transport animal carcasses that provide limited visibility of cargo.

• Demonstrate the ability to pick up 35-50 animals per trip, weighing up to 100+ lbs.

• Provide all safety gear and equipment needed to move animal carcasses from freezer to vehicle(s), including appropriate carcass bags.

• Conform to all disposal requirements for the safe disposal of animals (which have been chemically euthanized) by two (2) methods only:

• Incineration or

• Landfill and covered after disposal

HOURS OF OPERATION & PICK UPS

The vendor shall make pickups as needed to the shelter to pick up animal carcasses in accordance with an agreed upon scheduled date and time:

1. Currently Tuesdays and Fridays at or before 10:00 AM.

2. Emergency animal carcass pickups must occur within forty-eight (48) hours of the request or may be scheduled for a specific time and date.

• Emergency is defined as a pickup on a weekend, holiday, or beyond the two (2) scheduled pickups per week.

3. The City will notify vendor twenty-four (24) hours in advance where possible, if a pickup is not needed.

4. If the scheduled pickup falls on a holiday, the vendor shall pick up on the next business day unless otherwise directed by the City.

5. Unloading animal carcasses from freezer and loading into vendor’s vehicle(s) shall be performed by Vendor’s employees.

6. Vendor shall provide a monthly invoice with the total number of pickups and carcass count for each pick up in a format that’s agreed upon.

VEHICLE INSPECTION

The General Services Department reserves the right to inspect Vendor(s) transportation equipment prior to a contract being awarded. The City of Detroit reserves the right to reject bids based upon information gathered during inspection. The size and adequacy of equipment will be considered in determining the award.

PRICE SHEET

The bid price shall be all inclusive which means that all related expenses, including labor, travel, mileage, deliverables, tools, materials, equipment, supplies, etc. shall be factored into the unit prices below. Travel, including airfare, hotel, meals, and any other related accommodation are the Contractors’ responsibility and will not be reimbursed or paid for by the City of Detroit.

Vendors shall provide unit pricing for all items listed on bid sheet

• Pricing is flat-rate type (Monthly vs. Emergency).

• Vendors may not charge a “trip fee,” “fuel service fee,” or similar fees during the length of the contract.

7. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

8. MINIMUM QUALIFICATIONS

• Proposals will only be accepted by those firms demonstrating a minimum of three

(3) years of experience providing animal carcass pickup, removal & disposal services as described in Statement of Work that conform to the requirements of the Michigan Bodies Dead Animals Act 239 of 1982. Must provide proof of this experience with three (3) references. (Attachment A)

• Copy of Transporting and Disposal of Dead Animals License from Michigan Department of Agriculture and Rural Development (MDARD). (Attachment A)

• Must provide a list of Make, Model, Vehicle Identification Number (VIN) and State issued License plate number with photographs of all insured vehicle (s) to be used commercially to transport dead carcass. Vendors must provide their own vehicles for transportation that can demonstrate the ability to pick up at least fifty (50) animal carcasses per trip: weighing up to 100lbs and are inconspicuous in nature, making sure the carcasses are not visible to the public.

Discretion of the performance of the transport is required. (Attachment A)

• Provide a brief description of company disposal process and provide landfill and/or incineration location (s) for final carcass disposal. (Attachment A)

9. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

10. QUESTION DEADLINE

All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ.

http://www.michigan.gov/SIGMAVSS

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.; or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

11. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all quotes received;

2) waive any non-conformity;

3) re-advertise for quotes;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for quotes, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services.

12. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008

Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

13. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

http://www.detroitmi.gov/Supplier

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non- Payment! **

Required vendor steps to invoice:

1) Invoices should not be uploaded until the Contractor receives confirmation of review and approval from the City of Detroit.

2) Invoices and supporting disposal carcass documentation must be submitted into the pre-approval form to the DACC Supervisor before uploading the invoice into Oracle. Supporting documentation of disposal shall include applicable service reference, quote or work order from disposal facility location, date of disposal, disposal method used.

3) The supporting documentation of carcass disposal should include but not limited to disposal location quote, invoice, and/ or log sheet of appropriate method of disposal. Department contact person is listed on the purchase order, but if not, the vendor shall request in writing the name and phone number of the contact person responsible for processing payment.

4) Once an invoice has been pre-approved by the department, the supplier will receive an email notification and then submit the invoice into Oracle to process the payment. This pre-approval process ensures that invoices are submitted with correct information and payments to Vendors are not delayed.

5) Vendors should submit their invoices via City of Detroit Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date

• Date of service/delivery

• Contract number

• Purchase order number

• Total Invoice amount

Other invoice requirements:

• Invoice must be billed based on Purchase Order rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need assistance, please contact the Office of Departmental Financial Services (ODFS) 313- 410-7804.

14. PREVIOUS EXPERIENCE

The City’s experience with the bidder on previous contracts will be considered in determining the award.

15. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website at www.detroitatwork.com for specific contact information regarding these opportunities.

16. GENERAL CONDITIONS:

It is the responsibility of the Bidder to review General Conditions located on the City of Detroit’s website.

1. GENERAL CONDITIONS

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

CORRECTION FLUID IS NOT ACCEPTABLE.

2. LOCAL PREFERENCE CONDITIONS

It is the responsibility of the Bidder to review the Local Preference Conditions attached to this bid and comply with all requirements therein.

http://www.detroitatwork.com/

3. MINOR DEVIATIONS

Specifications referred to herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations will be grounds for rejection of your bid.

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes acceptable deviations from specifications.

4. RENEWAL

The proposed agreement may be renewed per contract terms. Both parties must agree to an extension under the same terms and conditions as exist in the then current contract.

5. AWARD

One or Multiple Awards will be made on a low bid basis, as determined by the City of Detroit based on contractor’s ability and equipment as described in the specification. Blank spaces are considered to be no offer. The City of Detroit reserves the right to delete any item(s) from the award. The City of Detroit reserves the right to limit the amount of the award per contractor.

6. TERMINATION OF CONTRACT

The City reserves the absolute right to terminate this contract in whole or in part, for the convenience of the City at its sole discretion on thirty (30) days written notice to the Vendor.

7. SHIPMENT

The Contractor will be expected to make reasonably prompt deliveries consistent with quantities ordered. Should an emergency arise for items, which are not available, The City of Detroit reserves the right to secure sufficient quantities from others to meet its immediate needs without prejudice of the proposed contract. If, however, in the sole opinion of the Finance Department, Office of Contracting and Procurement, the contractor fails to render reasonably prompt delivery service, the City of Detroit may terminate the contract forthwith and no damages will accrue.

The City of Detroit wherein referred to shall mean the City of Detroit, acting through the Chief Procurement Officer.

It is understood that these supplies will be required in various shipments from time to time. Shipments will be made within 10 days from each notice to ship.

The City of Detroit reserves the right to reject low bids offering unsatisfactory shipment terms.

8. OPTIONAL ITEMS

The following items are to be offered as optional items, not to be included in the total bid price. The City of Detroit shall have the option of adding desired quantities of these items to the purchase order. The bidder shall list the model number and price for each listed item. In the event a single device is capable of satisfying two (2) or more features required, the bidder shall so state, giving details.

9. ORDER QUANTITIES

Actual quantities ordered will be contingent on funds available at time of purchase. The City of Detroit reserves the right to reduce quantities if price quoted exceeds budgetary limitations or to increase quantities if funds are available.

10. F.O.B.

Goods are to be F.O.B. delivered to location(s) within the City of Detroit and other specified locations as indicated.

11. ITEMS FOR EVALUATION

For bids based on a discount from Published Price List, quantities listed on the attached sheet entitled “ITEMS FOR EVALUATION” will be used for determining award of contract only and are not guaranteed. These items are not to be considered as the only items to be purchased. Evaluation will be made in the Office of Contracting and Procurement by multiplying the quantity indicated in this bid form for each item by the Catalog Priceless Discount. Enter the gross price of the items for evaluation. City of Detroit will compute net price. DO

NOT QUOTE PRICES FOR ITEMS NOT LISTED OR REQUESTED IN BID.

12. CONTRACT ACCEPTANCE

The successful bidder shall be notified of the execution of a contract by the City of Detroit upon issuance of a "Contract Award Notice" or a Purchase Order. The "Contract Award Notice" shall contain the date the contract award was approved.

The signed, accepted bid of the successful bidder will be the contract between the bidder and the City of Detroit, containing the full description of all contractual terms and conditions. A copy of your signed bid will not be mailed to you. Each bidder shall keep a copy of his/her signed bid form for future reference.

13. INSURANCE

13.01 The Contractor shall maintain at its expense during the term of this contract, the following insurance:

13.01.1 Worker’s Compensation insurance with Michigan statutory limits and Employer’s Liability insurance with limits of $500,000.00 each accident, $500,000.00 each disease, $500,000.00 each disease/each employee. For Federal and State Funded Training Programs and etc., is required to secure insurance for worker’s compensation for all of its participants and The City of Detroit should also be listed as an additional insured.

13.01.2 Automobile Liability insurance covering all owned, hired and non-owned vehicles with personal protection insurance and property protection insurance to comply with the provisions of the Michigan No-Fault Insurance Act, including residual liability insurance with a minimum combined single limit of $1,000,000.00. Include MCS90 endorsement (if hazardous waste will be transported by vendor’s auto) with minimum property damage limits of $1,000,000.00 each occurrence.

13.02 If during the term of this contract, changed conditions or other pertinent factors, should in the reasonable judgment of the City, render inadequate the insurance limits, the Contractor will furnish on demand such additional coverage as may reasonably be required under the circumstances. All such insurance shall be effected at the contractor's expense, under valid and enforceable policies.

13.03 All policies shall name the Contractor as the insured and shall be accompanied by a commitment from the insurer that such policies shall not be canceled or reduced without at least thirty (30) days' prior notice to the City. The Commercial General Liability insurance policy shall name the City as an additional insured.

Certificates of insurance evidencing such coverage shall be submitted to the Finance Department, Office of Contracting and Procurement, prior to the commencement of performance under this contract and at least fifteen (15) days prior to the expiration dates of expiring policies.

TYPE AMOUNT NOT LESS THAN:

Automobile Liability Insurance (covering all owned, hired and non-owned vehicles with personal and property protection insurance, including residual liability insurance under Michigan no fault insurance law)

$1,000,000.00 combined single limit for bodily injury and property damage

Workers' Compensation

Michigan Statutory minimum

Commercial General Liability Insurance (Broad Form Comprehensive)

$1,000,000.00 each occurrence $2,000,000.00 aggregate

14. BID WITHDRAWAL

No bid shall be withdrawn for 90 days from submission deadline. Bidders may reduce this period if stated on bid, but such bids may be rejected on the basis of the reduced time period.

This paragraph supersedes paragraph 14 of the General Conditions.

15. EQUALIZATION FACTOR

Per Section 17-5-12 (c)(1) of the Detroit City Municipal Code, “The bidder that makes the lowest bid, as evaluated or scored, shall be deemed the lowest equalized bidder. If the lowest equalized bid is evaluated or scored below the lowest responsible bid submitted, the lowest equalized bidder shall be awarded the contract, provided that, the contract awarded to such bidder shall not exceed, more than 12 percent above the lowest responsible bid submitted, or $100,000.00, whichever is less.”

The firm making the lowest responsive, responsible bid evaluated according to the Equalization Allowance Table* shall be deemed the lowest bidder. (see Equalization Credit Statement).

Vendors who wish to receive Equalization credit for bids submitted must submit their CRIO-issued Detroit Based Business certificate with their bid document to substantiate eligibility. The CRIO certificate must be submitted with each and every bid response submitted by the vendor. Failure to submit the CRIO certificate will result in equalization credit not being applied to your bid.

16. CLEANLINESS OF THE WORK AND STREETS

The work itself, and all property used therewith, shall be kept in a neat and orderly condition at all times. Excess waste and rejected materials, rubbish and debris shall not be allowed to accumulate. Construction equipment, and excess materials shall be promptly removed from site when no longer needed for the progress of the work. Upon completion of the work, the contractor shall restore the site to original condition.

17. CERTIFIED DETROIT BASED BUSINESS SOLICITATION

This solicitation is restricted to competition between Detroit Based Businesses that have been certified by the City of Detroit Human Rights Department prior to bid due date.

A Bidder responding to this solicitation must submit with the bid response, a copy of the Detroit Based Business Certification issued by the City of Detroit, Human Rights Department. Failure to submit proof of certification with each bid response may result in rejection of your bid.

18. DETROIT EQUALIZATION FACTOR

DOES NOT APPLY in accordance with Federal Transit Administration regulation (FTA C4220.1d ) prohibiting the use of statutorily or administratively imposed in state or local geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage preference. This does not pre-empt State of Michigan licensing laws.