7 NWWP93272100064 LANDSCAPE MAINT SVCS NASHVILL SOW 2021 RFQ.pdf

LANDSCAPE MAINTENANCE SERVICES

AT THE NATIONAL WEATHER SERVICE OFFICE LOCATED AT

500 WEATHER STATION ROAD, OLD HICKORY, TN 37138

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

NATIONAL WEATHER SERVICE (NWS)

PURCHASE REQUEST NO.: NW-WP9327-21-00064

1. Background

The National Weather Service is a federal agency under the National Oceanic and Atmospheric Agency that provides weather forecasting for the surrounding 37 counties in Middle Tennessee. The office operates 24/7 to provide up to date weather forecasting with the mission of protecting life and property. This facility must be maintained in accordance with anti-terrorism, environmental, and all other federal requirements.

2. Tasks

The Contractor will be responsible for satisfactorily managing and performing exterior landscape maintenance services at the National Weather Service located at 500 Weather Station Road, Old Hickory, TN, 37138. Exterior grounds consist of lawns, native grass areas, gravel, front of building, parking lot, walks, driveways and curb. The Contractor shall provide all labor, tools, equipment, supervision, herbicides, transportation and any other or services necessary, to maintain the landscaping and grounds in such a manner to present a neat and well-maintained appearance.

All products used are to be environmentally friendly and a list and Material Safety Data Sheets of these products will be supplied to the Meteorologist-in-Charge (MIC) for approval. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green environment when possible.

The Contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory to the MIC. The Contractor’s supervisor shall be in charge of the work on behalf of the Contractor. The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations.

The MSDS must be provided by the contractor to the MIC or Administrative Assistant (ASA) where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request.

Pre-bid site visits are highly recommended and will be coordinated by bidders with the office, Administrative Support Assistant, Patti Whitmore, 615-754-8500 Extension 221 or patti.whitmore@noaa.gov.

3. Legal Requirements and Permits

The vendor must procure and maintain at his/her expense, all necessary permits and licenses for the conduct of operations under any order resulting from this Request for Quotation, and hereby agrees to comply with all applicable municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, Insecticides and Environmental Pesticide Control. All personnel handling pesticides or herbicides will be certified and licensed in the state in which the work is to be performed.

All pesticides and/or herbicides will be authorized/approved for use by each state in which the work is to be performed. The offeror must include with the offer package, certification or license for any and all employees that will be handling or applying pesticides in performance of this Statement of Work to be considered for award.

4. Schedule of Work

MAINTAIN IMPROVED/SEMI-IMPROVED GROUNDS

a. Mow Improved, Semi-Improved Grounds, and Native Grassed Areas. Grass cutting of all lawn areas inside the fenced compound must be completed as per the following schedule:

1.) Every 2 weeks, at minimum, during the months of April, May, June, July, August, & September 2.) Once per month during the months of March, October, & November

b. Mowing along the road in the Park Area. Mow an additional area (from pavement to the tree line) on each side of the park road beginning at the entry gate on Needmore Road then up the long hill and ending at the entry gate to the NWS compound to concur with the current mowing pattern. This path along the road is mailto:patti.whitmore@noaa.gov approximately ½ mile long.

c. Edging. Edging of sidewalks, driveways curbs and other concrete or asphalt edges located in the improved/semi-improved grounds must be concurrent with mowing per schedule. Edging will include removal of vegetation from cracks in sidewalks, driveways, and curbs. Edging and/or Weed Control is mandatory along the entire fence line.

d. Grass/Weed Trimming. Grass and weeds must be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, road shoulders and other fixed obstacles concurrent with mowing schedule. Damage to trees and shrubs from trimming must be repaired by the contractor.

e. Remove Debris/Police Grounds. The Contractor must perform general litter patrol on all grounds. Responsibilities will include, but will not be limited to, the removal and disposal of all-natural debris (tree limbs, dry brush, rodent habitats, dead animals, etc.) and manmade debris. Sidewalks and paved areas must be cleaned of all lawn clippings after each mowing. Parking Lots/areas, walks, curb-gutter, sidewalks and concrete flat-work must be kept debris free (includes bark debris, dust and dirt).

f. Application of Fertilizer. The Contractor must apply an effective fertilizer on all lawns, shrubs, plants and ground cover. All fertilizers must be applied in accordance with manufacturer’s instructions. Fertilizing must be conducted during April and October.

g. Trimming and Pruning. The Contractor must maintain a neat and well-maintained appearance of all plants, shrubs, and trees, by proper pruning, clipping, pinching back and shape maintenance. Lower branches on trees located on maintained grounds should be trimmed once a year, or as needed. All of the fence line around the property must be free of growing trees, branches, weeds, and shrubs.

h. Weed Control. The Contractor must keep all lawns (includes semi-improved and native grassed areas), shrub beds, ground-cover beds, flower beds, graveled areas and all other adjacent areas, to include the perimeter of all buildings, free of weeds at all times. Any herbicides must be applied by certified or licensed personnel. Chemical Weed Control will take place two times a year, at minimum, in March and September.

5. Fire Ant Control. The Contractor must provide fire ant control in lawn and flower beds concurrent with mowing schedule.

6. Invoicing

The vendor will bill on a monthly basis in arrears and remit to the National Weather Service Administrative Support Assistant below for processing. The vendor must complete a service ticket and have the ticket signed by the site manager on completion of each site visit. All pertinent copies of completed forms shall accompany monthly invoices.

7. Performance Period

Base Year: March 1, 2021 through November 30, 2022 Option Year 1: March 1, 2022 through November 30, 2023 Option Year 2: March 1, 2023 through November 30, 2024 Option Year 3: March 1, 2024 through November 30, 2025 Option Year 4: March 1, 2025 through November 30, 2026

8. NWS Contacts

TO BE PROVIDED AT TIME OF AWARD

9. COVID-19 Notice:

NOAA is committed to taking appropriate safety precautions to support the health and well-being of our employees and affiliates in response to the COVID-19 pandemic and will continue to assess all measures necessary to mitigate risks to the spread of the disease consistent with guidance from the Centers for Disease Control and Prevention

(CDC).

To help slow the spread of COVID-19, CDC recommends the use of face coverings in public settings where other social distancing measures are difficult to maintain. NOAA personnel are strongly encouraged to follow CDC and State guidelines on the use of face coverings.

All individuals inside NOAA occupied workplaces are required to wear face coverings until further notice and are encouraged to maintain social distancing guidelines. Face coverings should cover the nose and mouth, but do not need to be medical-grade masks. Face coverings can be cloth masks, scarves, and bandanas.

Managers are responsible for determining social distancing practices in their individual offices.

10. Federal Holiday Schedule:

2021 Holiday Schedule

Date Holiday Friday, January 1 New Year’s Day Monday, January 18 Birthday of Martin Luther King, Jr.

Wednesday, January 20 Inauguration Day Monday, February 15 Washington’s Birthday Monday, May 31 Memorial Day Monday, July 5 Independence Day Monday, September 6 Labor Day Monday, October 11 Columbus Day Thursday, November 11 Veterans Day Thursday, November 25 Thanksgiving Day Friday, December 24 Christmas Day