7.31.24 RFQ Biannual PM and Repairs for Water and Sewer Pumps Final~1.doc

Commonwealth of Massachusetts

Department of Fire Services

Request for Price Quotations for TRD04 Biannual Preventative Maintenance and Repairs on Water and Sewer Pumps

The Department of Fire Services is in the process of soliciting Written Price Quotations for Biannual TRD04 Preventative Maintenance and Repairs on Water and Sewer Pumps at the Department of Fire Services, 1 State Road Stow, MA 01775. All written price quotations must be received by 2pm EST, Monday, August 19, 2024.

Scope of Service:

The Department of Fire Services is seeking a qualified and responsible vendor to provide Bi-annual (twice per year, approximately 6 months apart): To be conducted during a quarterly shut down when training isn’t being conducted. (Ideal months for conducting this work are the months of April, July, September, or December) Pricing Terms are for Fiscal Year 2025 Effective July 1, 2024, through June 30, 2025.

PM work must comply with all manufacture specifications.

The gray water and lift pumps are in confined spaces and require technicians to be certified.

Please include in your response:

· The state contract your company is under (TRD04 – Pump and Motor Services)

· The cost per visit with the total for both

· Also please include an estimated response time for emergency calls.

SEMI ANNUALLY

High pressure Peerless 200HP 460V 236 AMP

Low pressure Peerless 60HP 460V 74 AMP

ABB VFD drives on the low-pressure pumps

Dolphin pump system

Marlow Lift pumps model #64P 15HP 3ph 41 AMP

High pressure pump control panel (Firetrol, Inc)

Lift pump control (TC Controls Inc)

Gray water systems

Hourly Labor Rates (Regular Hours) 6am – 6pm

Hourly Labor Rates (Outside Regular Hours)

Estimated Response Time for Emergency Calls

Work record receipts are to be signed by a designated Department of Fire Services employee and forwarded to the Purchasing Department for record keeping purposes and validation of service. Services slips must be attached to invoices. Prevailing Wage Rates apply. All service calls outside of the PM contract must include a prevailing wage payroll report with the invoice.

Licensing All employees of the awarded vendor providing services must be fully licensed by the Commonwealth of Massachusetts. OSHA Certifications are required.

Site Visit There will be an optional site visit scheduled for Monday, August 12 at 11:00am EST, for all interested bidders at The Department of Fire Services, 1 State Road, Stow MA 01775. All site visits will be coordinated by Alison Gallon who can be reached at alison.gallon@state.ma.us. All bidders must register with Alison Gallon via email. Email messages must include the following language in the subject line: “Site Visit Registration for TRD04 Biannual Preventative Maintenance and Repairs on Water and Sewer Pumps”

All questions generated from this site visit will be recorded and answered later via email and sent out to all bidders on record of possessing bid documents. Questions concerning this price quotation must be submitted in writing to Jeff Taylor via email at jeffrey.taylor@mass.gov prior to Noon EST, Tuesday, August 13, 2024. All email messages must include the following language in the subject line: “Questions Regarding TRD04 Biannual Preventative Maintenance and Repairs on Water and Sewer Pumps” Purchase Orders

All services completed under this contract require a government issued Purchase Order (PO) prior to any services being performed.

Invoices

The awarded vendor must submit monthly invoices that highlight services rendered. The DFS abides by the MA Comptrollers Bill Payment Policy in which payment will be made within 45 days of receipt of an invoice unless Prompt Pay Discounts apply. The DFS is only responsible for payment on goods received and services rendered.

Fiscal Terms/Pricing

Delivery will be Free on Board (F.O.B) with no shipping, freight, delivery, handling, fuel charges or any other like charges to be paid. Payment for these expenses will not be processed under this contract and the invoice will be held for payment without penalty until a credit is received.

The Department is looking for the “Best Value” response, which is timely, which supports the required performance outcomes, and which provides the greatest quantity of services/commodities at the highest quality.

The Commonwealth and Department make no guarantee that any commodities or services will be purchased from any Contract resulting from this Bid.

Subcontracting Policies

Prior written approval by the DFS Purchasing Director is required for any subcontracted service in this contract. The awarded vendor is responsible for the satisfactory performance and adequate oversight of its subcontractors.

Minimum Requirements

· Must be in business for a minimum of 3 years.

· Must have a minimum of 3 references for services of similar size and scope.

· Must possess any and all current licenses or certificates required for this scope of service.

Rule for Award This contract will be awarded to the most responsive and responsible vendor who meets all of the qualifications and offers the DFS the best overall value. This is a small procurement targeted to small businesses participating in the Commonwealth’s Small Business Purchasing Program (SBPP). The Department of Fire Services intends to evaluate bid responses from and award a contract to participating SBPP businesses that submit a bid that meets or exceeds the solicitation criteria. If it is determined that there is an inadequate pool of responses from SBPP-participating vendors, or no SBPP-participating vendors provide a responsive bid, the Department of Fire Services will evaluate, and award bid responses received from non-SBPP businesses. To determine eligibility and to participate in the SBPP, please review the requirements and general program information at www.mass.gov/sbpp.

Pricing Sheet Request for Price Quotations for TRD04 Biannual Preventative Maintenance on Water and Sewer Pumps

(Cost per service x 2)

SEMI ANNUALLY

high pressure Peerless 200HP 460V 236 AMP low pressure Peerless 60HP 460V 74 AMP

ABB VFD drives on the low-pressure pumps

Dolphin pump system

Marlow Lift pumps model #64P 15HP 3ph 41 AMP

High pressure pump control panel (Firetrol, Inc)

Lift pump control (TC Controls Inc)

Gray water systems

Hourly Labor Rates (Regular Hours) 6am – 6pm

Hourly Labor Rates (Outside Regular Hours)

Estimated Response Time for Emergency Calls

Totals

Request for Price Quotations for TRD04 Biannual Preventative Maintenance on Water and Sewer Pumps Was Site Visit Attended: __________________________________________________ Vendor Name: __________________________________________________________

Address: _______________________________________________________________

Contact Person’s Name and Number: ______________________________________

Authorized Signature for Vendor: _________________________________________

Date: _____________________________ Phone: ______________________________

Fax: ______________________________ Email: ______________________________

Website: _______________________________________________________________

Awarded Vendor of Statewide Contract(s) #: ________________________________

REFERENCE FORM

Request for Price Quotations for TRD04 Biannual Preventative Maintenance on Water and Sewer Pumps Bidder: _____________________________________________

Provide 3 references for contracts of similar size and scope to this contract or closely related contracts.

Reference 1:

Address:

Contact:

Phone:

Email:

Description and date(s) of supplies or services provided:

Reference 2:

Address:

Contact:

Phone:

Email:

Description and date(s) of supplies or services provided:

Reference 3:

Address:

Contact:

Phone:

Email:

Description and date(s) of supplies or services provided:

Attach additional sheets if necessary