7-D. Bonfire Bid Submission Form.pdf
PDF 123 KB Posted
- Solicitation number
- FY26-ITB-04
- Issued by
- Mecklenburg County, Charlotte City, North Carolina
About this file
This document is a Bid Submission Form for a city procurement process that requires bidding companies to certify their non-discriminatory practices and compliance with the city's contracting requirements. The form outlines a comprehensive set of declarations and agreements, including a commitment to fair solicitation and selection of subcontractors, with specific provisions against discrimination based on various protected characteristics such as race, gender, religion, national origin, sexual orientation, veteran status, and disability. The bid is valid for 120 calendar days from the bid due date, and the city reserves the right to reject any or all bids and make awards according to its best interests.
The form mandates that bidding companies provide documentation demonstrating non-discriminatory practices and disclose any legal complaints filed against them in the past ten years regarding discrimination against subcontractors, vendors, or suppliers. Companies must also affirm that none of their owners, employees, directors, or contractors will violate the city's Conflict of Interest Policy. Additionally, the form requires a detailed contact information section for the bidding company's representative and an optional contact for bid submission questions, ensuring transparency and clear communication throughout the procurement process.
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Text version
BID SUBMISSION FORM
This Bid is submitted by:
Company Legal Name: ________________________________________________________
Representative (printed): ________________________________________________________
Address: ________________________________________________________
City/State/Zip: ________________________________________________________
Email address: ________________________________________________________
Telephone: ________________________________________________________
The representative signing below hereby certifies and agrees that the following information is correct:
1. The Bid has been signed by authorized company official.
2. In preparing its Bid, the Company has considered all bids submitted from qualified, potential subcontractors and suppliers, and has not engaged in or condoned discrimination, as defined in Section 3 below.
3. For purposes of this form, discrimination means discrimination in the solicitation, selection, or treatment of any subcontractor, vendor, supplier, or commercial customer on the basis of a person's race, color, gender, religion, national origin, ethnicity, age, familial status, sex (including sexual orientation, gender identity and gender expression), veteran status, pregnancy, natural hairstyle or disability, or any otherwise unlawful form of discrimination. Without limiting the foregoing, discrimination also includes retaliating against any person or other entity for reporting any incident of discrimination.
4. Without limiting any other provision of the solicitation for Bids on this project, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the City to reject the Bid submitted by the Company on this Project and to terminate any contract awarded based on such Bid.
5. As a condition of contracting with the City, the Company agrees to maintain documentation sufficient to demonstrate that it has not discriminated in its solicitation or selection of subcontractors. The Company further agrees to promptly provide to the City all information and documentation that may be requested by the City from time to time regarding the solicitation and selection of subcontractors. Failure to maintain or failure to provide such information constitutes grounds for the City to reject the Bid submitted by the Company or terminate any contract awarded on such Bid.
6. As part of its Bid, the Company shall provide to the City a list of all instances within the past ten years where a complaint was filed or pending against the Company in a legal or administrative proceeding alleging that the Company discriminated against its subcontractors, vendors or suppliers, and a description of the status or resolution of that complaint, including any remedial action taken.
7. The information contained in this Bid or any part thereof, including its Exhibits, Schedules, and other documents and instruments delivered or to be delivered to the City, is true, accurate, and complete. This Bid includes all information necessary to ensure that the statements therein do not in whole or in part mislead the City as to any material facts.
8. None of Company’s or its subcontractors’ owners, employees, directors, or contractors will be in violation of the City’s Conflict of Interest Policy for City, Secondary and Other Employment Relationships (HR 13) if a Contract is awarded to the Company.
9. It is understood by the Company that the City reserves the right to reject any and all Bids, to make awards on all items or on any items according to the best interest of the City, to waive formalities, technicalities, to recover and resolicit this ITB.
10. This Bid is valid for one hundred and twenty (120) calendar days from the Bid due date.
Representative (signed): ______________________________________ Title: _____________________
For questions regarding the Bid submission, contact (if different than above):
Name: ________________________________________________________
Email address: ________________________________________________________
Telephone: ________________________________________________________
BID SUBMISSION FORM
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