7_CDRL A002 (Quarterly Program Review)_Redacted.pdf

EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0701-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No.

listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

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A003 QUARTERLY PROGRAM REVIEW

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BLOCK 5: Section 4 General Requirements and Section 4.9 Contract Administration and Management. Task Area 5.1

BLOCK 8: Approval will be for technical content. Government requires 15 working days to review. Contractor has 7 working days to incorporate any changes and return to the Government.

BLOCK 9: DISTRIBUTION STATEMENT D: Distribution authorized to Department of Defense and the U.S. DoD contractors only for administrative or operational use as of 04 April 2023. Other requests for this document shall be referred to NAVSEA 04X2, Naval Sea Systems Command, WNYD, Washington, DC 20376.

BLOCK 10, 11, 12 & 13: The report shall be due August 15th, 2024 and by the 15th of every third month thereafter.

BLOCK 14: Media requirement: The report shall be delivered electronically in Microsoft Office Word version that is compatible with MS 2010 with email attachment and notification to the following addresses:

Task Order Managers as assigned

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DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

16. REMARKS (Continued)

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SUPPORT SERVICES

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INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

DATA ITEM DESCRIPTION

Title: CONTRACTING OFFICER’S MANAGEMENT REPORT

Number: DI-MGMT-81864A Approval Date: 20170313

AMSC Number: N9774 Limitation: N/A

DTIC Applicable: N/A GIDEP Applicable: N/A

Preparing Activity: SH Project Number: MGMT-2017-019

Applicable Forms: N/A

Use/Relationship: This report indicates the progress of work and the status of the program and of the assigned tasks, reports costs, identifies and informs of existing or potential problem areas.

1. This Data Item Description (DID) contains the format and content preparation instruction for the data product generated by the specific and discrete task requirement delineated in the contract.

2. This DID may be applied in any contract and during any program phase.

Requirements:

1. Format. This report shall be in Contractor’s format.

2. General instructions. The Contracting Officer’s Report shall describe work accomplished in terms of technical accomplishments and expenditure data for each project area/task/technical instruction funded under the contract.

3. Content. The Report shall contain a title page identifying the following:

a. Contractor’s name and address;

b. Name and telephone number of preparer of the report;

c. Contract number;

d. Nomenclature of the system or program;

e. Date of the report;

f. Period covered by the report;

g. The title of the report;

h. Either the serial number of the report or the Contract Data Requirements List (CDRL) sequence number;

i. The security classification;

j. The name of the issuing Government activity

3.1 The report shall also contain the following sections:

3.1.1 Section 1 – Work Summary. A brief summary of all funded tasks/projects/technical instructions under the contract. The summary shall identify Task Order period (Base, Option 1, etc.) and shall include the following:

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DI-MGMT-81864A

a. Project name;

b. TI number (if applicable);

c. Funded amount;

d. Expenditures to date;

e. Funding balance.

3.1.1.2 The report shall include tables that demonstrate:

a. Ceiling hours;

b. Funded hours;

c. Current and cumulative hours separately identifying regular hours from UT/TTA hours charged to the labor category for current and completed CLINs;

d. Subtotals for key and non-key categories.

3.1.2 Section 2 – Invoice Information shall identify the following:

3.1.2.1 Direct labor. The report shall identify:

a. Current and cumulative expenditures (both labor hours and dollars) invoiced by Cost Center where charges originated;

b. Totals for current and cumulative invoiced amounts by cost center.

3.1.2.2 Indirects. The report shall identify:

a. Indirect rate being invoiced with applicable Cost Centers as well as current and cumulative dollar amounts by Cost Center;

b. Total current and cumulative indirect costs.

3.1.2.3 Subcontractors/Consultants. The report shall include copies of invoices received for current

“as of” date.

3.1.2.4 Fixed Fee / Target Fee. The report shall specify:

a. Each fee rate applied, together with current and cumulative dollar amounts;

b. The based to which each fee rate was applied.

3.1.2.5 Other Direct Costs. The report shall include:

a. List of expenses by category (airfare, per diem, supplies, etc.);

b. Current and cumulative expenditures for each category.

3.1.2.6 Total Expenditures. The report shall include total expenditures compared to those invoiced for the same period and differences explained.

3.1.2.7 Current CLIN. The report shall identify the current CLIN being performed and its period of performance.

3.1.2.8 The report shall contain the current CLIN modifications and shall be listed by number, date issued and description.

3.1.2.9 The report shall include a table that identifies the following:

a. Technical instructions/funded projects/work areas by number (where applicable);

b. Date issued;

c. Description;

d. Amount funded;

e. Total expenditures;

f. Funding balance;

g. Total invoiced to date;

h. Grand total.

3.1.2.10 The report shall include a discussion of the contract-wide spend rates (fully burdened) compared to contract-wide bid rate averages (fully burdened). Any variation of actual-to-bid rate averages greater than 10% shall be addressed.

3.1.2.11 A table of approved personnel identifying labor category, key or non-key, individual's name, employer, location (on-site/off-site).

3.1.3 Section 3 – Detailed Information by Project/Work Area/Technical Instruction. This section shall contain:

a. Description of the progress made against milestones during the reporting period.

Specifically address the value-added tasks performed by the prime contractor when work is performed by a subcontractor; clearly identify the key and non-key personnel performing the tasks described.

b. Identification of problem areas affecting technical, scheduling or costs elements, with background and any recommendations for solutions beyond the scope of the contract.

Specifically, address results, positive or negative, obtained related to previously-identified program areas, with conclusions and recommendations for solutions.

c. Whether the task is on schedule, ahead of schedule, or behind schedule. Discuss what steps are being or will be taken to complete all requirements on time if possible, or provide a proposed revised schedule based on best current estimates if behind schedule.

d. The status of all assigned deliverables, including title, CDRL number, due date, date delivered, Contractor point of contact and description or title of deliverable(s). The report for each contract period shall include a cumulative list of all deliverable items provided.

e. A table of approved personnel identifying labor category, key or non-key, individual's name, employer, fully burdened labor rate, location (on-site/off-site), date resume submitted, date resume approved, and date removed shall be included. If a resume was submitted as a replacement for a Key Person approved at time of award, the name of the individual being replaced shall also be provided.

f. Include current and cumulative expenditures of both hours and dollars. Separately show expenditures by CLIN and SubCLIN (labor and ODC). Identify the amount funded and compute a funding balance. Present the current and cumulative total percentage of ODCs to labor.

g. Include graphs showing cumulative expenditures of both hours and dollars. Line graphs shall show planned cumulative expenditures as well as cumulative funded level(s). Include numerical values for all points graphed; quantities of labor hours shall show rounded to the nearest hour.

h. Include the names of all personnel charging. Organize these data by labor category, fully burdened labor rate (e.g. fee and prime pass-through, where applicable), and show current and cumulative hours charged for each individual. Separately show uncompensated hours/total time accounting (TTA) hours worked (if applicable). Labor categories shall be identified as to whether they are key or non-key categories. Subtotals shall be provided for key and non-key categories as well as total current and cumulative hours. Provide average hourly rates (fully burdened) for each labor category. These data shall include subcontractor/consultant hours in appropriate labor categories.

i. Include spend rates compared to average bid rate averages. Any variation of actual-to-bid rate averages greater than 10% shall be addressed.

j. Identify all items charged. Include description of item, quantity, purpose, vendor, unit price, extended price and disposition.

k. Identify all travel direct-charted during the period, for each:

(1) Destination

(2) Purpose of trip

(3) Number of travelers

(4) Length of trip

(5) Estimated cost of the trip

l. Identify any new subcontractors approved during the reporting period and any proposed subcontractors/consultants for the next reporting period. Their capability set and areas of expertise shall be thoroughly addressed.

m. Record of significant telephone calls and any commitments made by telephone shall be included.

n. Plans and recommendations for activities during the next reporting period;

o. Appendixes for any necessary tables, references, photographs, illustrations, and charts.

End of DI-MGMT-81864A