7-B-2610AM Questions Answers.pdf
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- Solicitation number
- B-2610AM Instructional Materials Catalog Discount
- Issued by
- Crisp County, Georgia
About this file
This document is a Questions and Answers (Q&A) file for Bid B-2610AM Instructional Materials Catalog Discount from Gwinnett County Public Schools (GCPS). The bid replaces the previous B-2420AM Instructional Materials Catalog Discount and is seeking vendors to provide a catalog discount on instructional materials. The anticipated award date is before 12/19/2025, and the bid covers a range of potential instructional products including digital curricula, language learning software, educational software, prekindergarten curriculum, math reference books, and instructional software. Vendors are required to provide a percentage discount, and electronic signatures are acceptable. The bid is strictly for product discounts and does not include services for updating or converting materials.
Vendors must submit a catalog discount, with a 0% discount explicitly stated as insufficient. Vendors currently selling in the district or previously awarded under the B-2420AM bid are expected to respond to this opportunity. There is no separate list for digital materials, and vendors can specify discounted materials accordingly. The district does not give preference to cooperatives and will not extend the bid due date. Vendors who have not done business with GCPS in the last 12 months may need to complete additional documentation like a W9 and Supplier Packet. The project team must be available to communicate in real-time between 7:00 a.m. and 5:00 p.m. Eastern Standard Time, which can include customer service representatives.
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Text version
B-2610AM Questions & Answers
Question
We are an online digital curricula company. Would our product apply to this project?
Answer
Possibly. However, award of this contract does not guarantee use of vendor's services.
Question
Does the scope include language learning software?
Answer
Possibly. However, award of this contract does not guarantee use of vendor's services.
Question
Are electronic signatures acceptable?
Answer
Yes.
Question
Is this replacing B-2420AM: Instructional Materials Catalog Discount?
Answer
Yes.
Question
Is a 0% discount sufficient?
Answer
A discount is expected for a catalog discount bid.
Question
Do vendors need to provide pricing or just a percentage discount?
Answer
Percentage Discount.
Question
Is a certificate of insurance required with submission?
Answer
No.
Question
When is the anticipated award date?
Answer
Before 12/19/2025.
Question
Is a W9 required with submission?
Answer
Only if you have not done business with GCPS within last 12 months.
Question
If were already awarded on B-2420AM: Instructional Materials Catalog Discount, do we need to submit the Supplier Packet-Must be completed by Suppliers who have not done business with GCPS within last 12 months?
Only if you have not done business with GCPS within last 12 months. This bid replaces bid B-
2420AM.
Question
Does this RFP include LOTE instructional materials?
Answer
Possibly. However, award of this contract does not guarantee use of vendor's services.
Question
Is educational software included within this RFP?
Answer
Possibly. However, award of this contract does not guarantee use of vendor's services.
Question
Does this include prekindergarten curriculum?
Answer
Possibly. However, award of this contract does not guarantee use of vendor's services.
Question
Will the district accept a 0% discount on published catalog prices?
Answer
A discount is expected for a catalog discount bid.
Question
Does this opportunity include math reference books?
Possibly. However, award of this contract does not guarantee use of vendor's services.
Question
Does this solicitation include instructional software?
Answer
Possibly. However, award of this contract does not guarantee use of vendor's services.
Question
Can we submit brochures or catalogs with this bid?
Answer
If you'd like to submit a catalog, upload the information under "Additional Information".
Question
Would this bid also include services to update existing materials you already have but want to personalize or repurpose for other needs?
Answer
No. This bid is a catalog discount bid for products, not services.
Question
Can vendors submit services that support digital conversion or modernization of current instructional materials?
Answer
This bid is a catalog discount bid for products, not services.
Question
Does the district already have and actively use an existing list of preferred vendors to supply instructional materials?
See previous bid B-2420AM Instructional Materials Catalog Discount for award information.
Question
If a vendor is currently selling in the district this year but is not approved through an RFP, do we still need to respond to this opportunity?
Answer
If instructional materials are purchased, yes, please respond to this bid.
Question
Regarding Section 3.8 on page 5 of the RFP, which states: “The awarded vendor’s assigned project team must be available to communicate in real-time during the hours of 7:00 a.m. to 5:00 p.m. Eastern Standard Time.” Could you please clarify what is meant by “project team” in this context? Specifically, is this referring to the Support team, an Account Manager (AM), an ESC, or another role?
Answer
This information is in our general instructions & conditions and can include customer service.
Question
If we were an awarded vendor for the B-2420AM Instructional Materials Catalog Discount bid in 2023, is that contract still valid or would we need to respond to this bid as well?
Answer
B-2610AM replaces bid B-2420AM.
Question
Your previous vendor list under this title included print materials. Does this still apply?
Specifically, is there a separate list for digital instructional materials?
Yes. There is not a separate list for digital materials. You can specify discounted materials accordingly.
Question
Does the district give a preference to the use of cooperatives where goods and services can be purchased at competitive prices?
Answer
No.
Question
Would the district consider extending the due date by three business days?
No.
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