7-Amendment IFB.pdf

Rev. 5-02-25

AMENDMENT -INVITATION FOR BID (IFB)

Amendment No.

IFB No.

Doc1631997589

Project Name Aerial Boom Safety Course

COMPANY NAME AND ADDRESS (To be completed by Proposer)

Issued By

METROPOLITAN TRANSIT AUTHORITY

Procurement Division 1900 Main Street Houston, Texas 77002

Issue Date:

8/13/25

The hour and date specified for receipt of Proposals is:

[ X ] Not extended [ ]

The IFB is amended as follows:

Attached hereto are questions submitted by proposers and METRO’s response thereto.

IFB Due Date shall remain the same.

Except as provided herein, all instructions and provisions of the RFP, as heretofore changed, remain unchanged and in full force and effect.

During the blackout period, prospective proposers are hereby reminded that any verbal communication, instructions or information provided at pre-proposal meetings, and/or site visits are not binding. Only written communication issued by the contract administrator shall be considered valid and binding.

Proposers must acknowledge receipt of the amendment prior to the hour and date specified for proposal delivery, by one of the following methods:

1. By acknowledging receipt of this amendment on the Proposal form;

2. By signing and returning one (1) copy of this amendment with your Proposal;

3. By separate letter acknowledging receipt.

FAILURE TO ACKNOWLEDGE RECEIPT MAY CAUSE FOR PROPOSAL REJECTION BY METRO.

PROPOSER

(Authorized Representative)

BY NAME: _________________________________________________

SIGNATURE: _______________________________________________

TITLE: ____________________________________________________

SIGNATURE DATE: _________________________________________

METROPOLITAN TRANSIT AUTHORITY

(Authorized Representative)

BY NAME: _________________________________________

SIGNATURE: _______________________________________

TITLE: ____________________________________________

Rev. 5-02-25 Page 1 of 3

Project Name: Aerial Boom Safety Course Date:8/13/2025

Solicitation #: Doc1631997589 Amendment #: 005

Contract Administrator: Diandra Singleton Project Manager: Sindia Arbelo

Question

Can I get access to METRO’s LMS training or a course overview to ensure alignment with the hands-on training and avoid contradictions?

Answer 1 Yes. Once the vendor is chosen, a summary of the relevant LMS content will be provided to ensure consistency with the onsite training.

Q2 Are there any known space limitations, noise restrictions, or other factors that might affect training delivery?

A2 Possibly. We can arrange the use of a conference room or designated area if needed. Not all facilities offer the same type of rooms. Once hands-on training and assessments begin, activities may occur outdoors and could be affected by operational noise.

Q3 Will a site walk, or orientation be provided prior to starting training at each location?

A3 Yes, upon request.

Q4 Is there a separate curriculum required for the Train-the-Trainer sessions?

A4 Maybe, this depends on the vendor’s recommendation. In previous cases, train-the-trainer candidates first attended a regular session, followed by a specialized session focused on instruction delivery.

Q5 Will sessions be delivered in English only, or should bilingual (English/Spanish instruction be offered?

A5 The sessions will be delivered in English only.

Q6 Can we review the LMS content beforehand to align it with the onsite training? Can we use our own PowerPoint materials.

A6 Please refer to Q1. You may bring you own PowerPoint presentation, but prior arrangements must be made, as AV capabilities vary by facility.

Q7 Will all training equipment and PPE be provided by METRO?

A7 Yes, each facility will provide at least one model of the required equipment used in daily operations. The details will be shared in advance once the vendor selected.

Q8 Are there specific reporting or documentation formats required by METRO?

A8

Yes, the following are required:

• A hard copy of any instructional content shared during training

• A sign-in sheet with the vendor’s logo, listing employee names, ID numbers, facility, date, and time These documents must be emailed to METRO personnel.

SOLICITATION QUESTIONS & ANSWERS

During the blackout period, prospective proposers are hereby reminded that any verbal communication, instructions or information provided at proposal meetings, and/or site visits are not binding. Only written communication issued by the contract administrator shall be considered valid and binding.

Rev. 5-02-25 Page 2 of 3

Q9 Are the trainers required to hold specific credentials, such as being OSHA-authorized outreach trainers?

A9

The trainees will receive a document issued by the vendor indicating that they have completed the training.

To validate their expertise, the trainer (vendor/instructor) must be certified or accredited by OSHA or another authorized expert.

All the content provided must adhere to OSHA guidelines.

Q10 What is the preferred method for delivering certificates and cards?

A10 Individual certificates and cards must be grouped per session (by date, time, and location) and sent to METRO personnel, for registration and distribution to employees.

Q11 Will participant rosters be provided in advance? Will METRO handle sign-ins? Are classes canceled for low attendance or no-shows?

A11 Yes, a list of attendees (roster) will be provided before each session. The instructor will be responsible for the sign-in sheets to be sent to METRO personnel. Classes should not be canceled due to low attendance. In case of no-shows, replacements may be made. Each session is limited to five (5) trainees.

Q12 Are there any access requirements or restrictions at the training sites?

A12 Yes, METRO will coordinate walking access to training areas. Instructors should use visitor parking at each facility. If access to secure areas in needed, METRO staff will assist.

Q13 Will METRO provide a training schedule or calendar for each facility?

A14 Yes.

Q15 What is the estimated total number of annual hours for this contract? How many positions are required for this contract?

Is the current contract using vehicles? If yes, how many? Are there any subcontractors being used for the current contract?

A15 Specific information regarding total number of hours required, as well as position information, are provided in Attachment A – Schedule of Coverage. The current contract requires one (1) vehicle. Yes, subcontractors are being used on the current contract.

Q16 Will pricing be submitted with the quote/RFQ, or has a rate already been established?

A16 Pricing is to be submitted on BidTable BT-09RY.

Q17 If the rate is predetermined, what is the set amount per session or per participant or per hour?

A17 Please refer to question Q16.

Q18 What are the payments terms- Net 14, Net 30, or other?

A18 Net 30.

Q19 Will payment be issued per completed session, monthly, or based on another schedule?

A19 Payment will be issued on a monthly basis.

Q20 Can sessions at different locations be scheduled within the same week to maximize efficiency?

A20 All scheduling of trainings will be determined by METRO Personnel.

Q21 Will METRO provide a preferred schedule or calendar for each facility.

Rev. 5-02-25 Page 3 of 3

A21 Yes.

Q22 Are there any special access requirements or restrictions at the trainings sites?

A22 Yes, METRO will coordinate walking access to training areas. Instructors should use visitor parking at each facility. If access to secure are needed, METRO staff will assist.

Q23 Who will be the primary contact for scheduling and coordination?

A23 This information will be provided to the awarded vendor.