7-505 PO-27 2024 readvertisement DEQ Wash. NCe-VP.pdf

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page i

STATE OF NORTH CAROLINA

Department of Administration

State Property Office – Leasing Section

READVERTISEMENT

Request for Proposal (RFP) #: SPO-7-505

DEQ Regional

Date Issued: May 28, 2024

Proposal Closing Date: June 21, 2024

At 4:00 PM ET

Direct all inquiries concerning this RFP to:

(Essence Watkins)

Email: essence.watkins@deq.nc.gov

Phone: 984-867-7278

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page ii

NOTICE TO PROPOSERS

1. READ, REVIEW AND COMPLY: It shall be the Proposer’s responsibility to read this entire document, review all enclosures and attachments, and any addenda thereto, and comply with all requirements specified herein, regardless of whether appearing in these Instructions to Proposers or elsewhere in this RFP document.

2. PROPOSAL SUBMITTAL

All proposals shall be submitted electronically via the North Carolina eProcurement Electronic Vendor

Portal (eVP) website. For additional information, the eProcurement Vendor Training page includes online training videos and a link to Viewing and Responding to Solicitations in eVP.

There is No Fee for lease proposal submittal through North Carolina eProcurement Electronic Vendor

Portal (eVP) .

Failure to submit a proposal in strict accordance with these instructions may constitute sufficient cause to reject a vendor’s proposal(s).

3. CRITICAL UPDATED INFORMATION: This RFP may be updated to include critical information in an Addenda. It is important that all Proposers proposing on this RFP periodically check the State’s IPS website for any Addenda that may be issued prior to the proposal opening date. All Vendors shall be deemed to have read and understood all information in this RFP and all Addenda thereto.

4. LATE PROPOSALS: It shall be the Proposer’s sole responsibility to ensure the timely delivery of proposals at the designated office by the designated time.

5. ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all proposals, to waive any informality in proposals and, unless otherwise specified by the Proposer, to accept any item in the proposal.

6. CERTIFICATE TO TRANSACT BUSINESS IN NORTH CAROLINA: As a condition of lease award, each

Proposer that is a corporation, limited-liability company or limited-liability partnership shall have, and shall maintain throughout the term of The Lease, Registration to Transact Business in North Carolina from the North Carolina

Secretary of State, as required by North Carolina law.

7. PROPOSER REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: The North Carolina eProcurement electronic Vendor Portal (eVP) allows Proposers to electronically register free with the State to receive electronic notification of current procurement opportunities for goods and Services of potential interests to them available on the Interactive Purchasing System, as well as notifications of status changes to those solicitations. Online registration and other purchasing information is available at the following website:

https://evp.nc.gov/.

Note: Be aware that vendor data may expire every 30 days when using the NC electronic Vendor

Portal, so allow adequate time when attempting to respond to time-sensitive deadlines.

https://eprocurement.nc.gov/training/vendor-training https://eprocurement.nc.gov/training/vendor-training/viewing-and-responding-solicitations-evp

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 16

NOTE TO PROPOSER

ELECTRONIC RESPONSES ONLY WILL BE ACCEPTED FOR THIS SOLICITATION

IN ORDER TO BE CONSIDERED, YOUR PROPOSAL SHALL BE SUBMITTED IN STRICT ACCORDANCE WITH

THESE INSTRUCTIONS PRIOR TO THE ADVERTISED CUT-OFF TIME.

BY 4:00 PM, June 21 , 2024

ALL PROPOSALS SHALL BE SUBMITTED ELECTRONICALLY VIA THE NORTH CAROLINA

EPROCUREMENT ELECTRONIC VENDOR PORTAL (eVP)

For additional information, the NC eProcurement Vendor Training https//:eprocurement.nc.gov/training/vendor-training page includes online training videos and a link to Viewing and Responding to Solicitations in eVP. eVP has a file size limitation of 24MB. If the proposal exceeds 24MB, the proposal or space plans should be split into multiple files.

Proposers are to use the following naming standard when submitting proposals:

[PROPOSAL NUMBER]_[PROPOSER NAME]_[MthDayYr] (ex. SPO-92-501_ACME-LLC_070120)

NOTE: Failure to submit a proposal in strict accordance with these instructions may constitute sufficient cause to reject the vendor’s proposal(s).

PROPOSALS MAILED, E-MAILED OR HAND DELIVERED TO THE DEPARTMENT OF

ADMINISTRATION BUILDING MAY NOT BE ACCEPTED.

Following the selection of any proposal and its placement on the Council of State Agenda by the State Property

Office, there shall be no further negotiations with those who presented proposals which were not selected for the Agenda.

SPECIAL NOTE:

In accordance with the North Carolina Administrative Code (Title I North Carolina Administrative Code, Chapter

6B.0212) a proposer's meeting will be required following the cut-off date for receiving proposals for leases with rental exceeding $150,000 annually (including renewal options). A proposer’s meeting might not be required if initial proposal(s) are less than $150,000 in annual rent. After the original proposals are received and site visits made the proposer's meeting will be conducted by the State Property Office at a time and place to be announced by the State Property Office. At this meeting the selected proposers will submit their lowest price proposal.

IN LIEU OF THE PROPOSER OR ITS AGENT BEING PRESENT AT THE PROPOSER’S MEETING,

PROPOSER MUST SUBMIT THE FINAL PRICE PROPOSAL TO THE STATE PROPERTY OFFICE AGENT

OR TO THE PHYSICAL LOCATION OF THE MEETING BEFORE THE COMMENCEMENT OF THE

PROPOSERS MEETING. IT IS THE PROPOSER’S RESPONSIBILITY TO ENSURE THE FINAL PRICE

PROPOSAL IS RECEIVED BY THE STATE PROPERTY OFFICE AGENT BEFORE COMMENCMENT OF

THE PROPOSER’S MEETING.

(Due to the health risks associated with COVID-19, The Proposer’s meeting MAY be held virtually. Instructions for the meeting will be provided under separate cover.)

Annual per square foot rental rates which include indeterminable percentage increases(s), such as uncapped consumer price index increases, etc. shall not be accepted during either the initial term or the renewal period.

Pursuant to Articles 3 and 3C, Chapter 143 of the North Carolina General Statutes and Executive Order No. 25, the State invites and encourages participation in this procurement by Historically Underutilized Businesses (HUBs) consisting of minority, women and disabled business firms that are at least fifty-one percent owned and operated by individual(s) of the aforementioned categories. Also included in this category are disabled business enterprises and non-profit work centers for the blind and severely disabled.

The State of North Carolina encourages the submission of proposals covering “green buildings”. Components such as site, enclosures, infrastructure, contents and materials in “green building” result in reduced costs in operation, energy, maintenance and insurance as well as could improve employee motivation and productivity.

Pursuant to North Carolina General Statute 146.25-1, the Department of Administration may give preference to lease proposals involving buildings identified by the North Carolina Historical Commission as having historic, architectural or cultural significance.

Pursuant to North Carolina General Statute 146.25-1(b), the Department of Administration may negotiate on relevant factors that represent the best interest of the State. Relevant factors may include, but are not limited to, timeliness of delivery of the proposed space, maintenance, upkeep and condition of the proposed space and prior performance of the proposer.

https://eprocurement.nc.gov/training/vendor-training https://eprocurement.nc.gov/training/vendor-training/viewing-and-responding-solicitations-evp

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 17

SPECIFICATIONS FOR SPACE TO BE LEASED TO THE STATE OF NORTH CAROLINA

NC DEQ Regional Offices

I. GENERAL

A. Approximately net usable square feet required are 26,306 Square Feet.

NOTE: Net usable space is a term meaning the area to be leased for occupancy by State personnel and/or equipment.

To determine net usable space:

1. Compute the inside area of the space by measuring from the normal inside finish of exterior walls or the room side finish of fixed corridor and shaft walls, or the center of tenant separating partitions.

2. Deduct from the inside area the following:

*a. Toilets and lounges *b. Entrance and elevator lobbies *c. Corridors

d. Stairwells

e. Elevators and escalator shafts

f. Building equipment and service areas

g. Stacks, shafts, and interior columns

h. other space not usable for State purposes

*Deduct if space is not for exclusive use by the State. Multiple State leases require a, b, & c to be deducted. State Property may make adjustments for areas deemed excessive for State use.

B. Space on ground floor required.

C. All offers shall be submitted in such a manner that the annual per square foot rental rate for each type of space offered, i. e. office, warehouse, and special purpose, can be properly identified.

See Form PO-28. (6A & B)

D. CUT-OFF DATE FOR RECEIVING PROPOSALS IS 4:00 PM, June 21 , 2024 IN THE eVP

SYSTEM.

II. LOCATION: Washington, Beaufort County NC area

III. The following paragraph shall be incorporated into the Lease Document.

Availability of Funds Clause - The parties to this lease agree and understand that the continuation of this lease agreement for the term period set forth herein, or any extension or renewal thereof, is dependent upon and subject to the appropriation, allocation or availability of funds for this purpose to the agency of the Lessee responsible for payment of said rental. The parties to this lease also agree that in the event the agency of the Lessee or that body responsible for the appropriations of said funds, in its sole discretion, determines, in view of its total local office operations that available funding for the payment of rents are insufficient to continue the operation of its local offices on the premises leased herein, it may choose to terminate the lease agreement set forth herein by giving Lessor written notice of said termination, and the lease agreement shall terminate immediately without any further liability to Lessee.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 18

IV. ARRANGEMENT OF SPACE

The attached space analysis will indicate the number of rooms and areas required and contain the preferred sizes. The proposer shall provide at his expense all necessary partitions, doors, etc. to make the space acceptable for State use. This is mandatory for all new construction and relocation proposals.

Lessor should include a to scale floor plan showing proposed layout and the Proposal to Lease Form (PO-28). If new construction is proposed by proposer, general specifications, including elevations upon request, should be submitted with the Proposal to Lease Form (PO-28) and a to scale floor plan should be provided.

SEE PAGES _31-40_ FOR SPACE GUIDELINE OF ARRANGEMENT OF SPACE.

Other: Adequate and convenient toilet facilities are to be provided including tissue holders, towel dispensers, coat hooks, mirrors, and trash cans. Toilet facilities shall be handicapped accessible and shall be in compliance with the North Carolina State Building Code and the 2010 ADA Standards for Accessible Design.

V. THE DATE OF POSSESSION AND LEASE TERM:

A. Possession of space required by September 1, 2024 or as soon thereafter as possible.

B. The initial term of the lease will be for 10 years with two 5-year renewal options desired.

C. At the option of the State Property Office, proposer may be required to own the proposed site within thirty (30) days of Council of State approval, or a date approved by State Property Office, or the proposal may be disqualified.

D. Construction shall begin within six (6) months from Council of State approval unless otherwise authorized by the State Property Office.

VI. ELECTRICAL, TELEPHONE, MAIN SERVICE OUTLETS

A. A minimum of 661_ 120 Volt duplex electrical outlets are required. Unless otherwise approved by the State:

1. All private offices shall have a minimum of (3) duplex receptacles.

2. Electrical service shall support a minimum of (3) duplex receptacles per partial height modular workstation or per person in an open office environment. Service shall be provided by lessor via overhead or under floor distribution system utilizing power poles or other suitable facilities to accommodate the electrical needs of the agency. All connections to the building electrical service shall be by the Lessor.

3. Each Kitchenette or Break Area shall be provided with sufficient electrical circuitry to accommodate 2 refrigerators, 2 microwaves, one 220 Volt electric range/oven, 2 coffee maker and 5 vending machines. Separate circuits are required for this area. Additional outlets where practical.

4. (1) Duplex receptacle shall be provided for every 50 linear feet of corridor.

5. (1) Dedicated 20-amp 110 volt circuit with isolated grounds are required in the LAN room.

Outlets to be installed 36” from the floor. If more than one LAN room, the requirements above are required for each LAN room.

6. Separate isolated ground circuits for water fountains.and ice machines

7. (6) dedicated 110-volt electrical circuits with isolated grounds are required.

8. Outlets to be installed no lower than 18 inches (18”) from the floor.

9. Ice machines require GFI 115 volt dedicated for hardwired for each ice machine

10. 115 V outlets at 3-foot spacing above counters in labs and computer workroom. GFI outlets may be required in labs per code

11. Exterior power requirements: six 20 amp 3-pole outlets in boat port maintenance area.

12. Exterior storage building requires a minimum of 12 outlets, 120 volts for storage areas.

13. Additional power and GFI outlets may be required if labs located in exterior storage building.

(See specifics for each lab below).

14. Power for one (1) pallet jack charger in exterior storage building.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 19

B. A minimum of 189 telecommunication outlet boxes is required.

Lessor shall provide all conduit and pull strings from above ceiling to outlet boxes. State to install wiring and cover plates.

C. A 4’ x 8’ x ¾ thick sheet of fire-retardant plywood shall be installed on a wall in the telecommunications wiring area to serve as a backboard for telecommunications wiring equipment.

D. Lessor shall grant consent to install security and card access systems by the Lessee, which may include interior and exterior cameras (collectively the “Security Equipment”). The nature and location of the installation of all Security Equipment shall be determined by the State in its sole discretion. Upon expiration or earlier termination of the lease, State shall be entitled to remove the Security Equipment at its election, without restoration obligation; or abandon such Security Equipment in place, in which case Lessor shall assume ownership of such Security Equipment; and may reuse or remove Security Equipment at its sole discretion.

The building must be able to accommodate access to the highest level of data speed as allowable by the location. The infrastructure/line (including conduits) must be brought into the building by Lessor and terminated at the demarcation point in the LAN Room, at Lessor’s sole cost. The State will be responsible for cables and connections from the demarcation point within the LAN room. Lessor is also responsible for bringing the telephone connection into the building and connecting to the internal equipment.

E. Adequate telephone, computer conduits and data are required to accommodate interconnecting computers throughout the space.

VII. PARKING

A. 15 Clientele parking spaces shall be included in the per square foot rental charge.

B. 92 Employee parking spaces are desired if supplied at no extra charge to the State.

C. Parking spaces with adequate vehicular circulation for 57 state-owned vehicles, 20 trailered boats

(28 feet long) and 3 covered boat ports (28 feet long) shall be included in the per square foot rental charge. Trailered boats require 47-foot turn radius.

Parking area requires eight (8) foot high fencing with barbed wire with fourteen (14) foot wide manually operated gate. Lighting is required 24 hours per day.

Fenced parking area to also include space for an approximate 100 foot by 70 foot storage building (to be provided by Lessor). Lessee to install cameras and other security equipment in parking area.

D. All parking areas shall be adequately lighted and located within a reasonable distance of the office as determined by State. Availability of the above shall be within a safe, convenient distance to the office for wheelchair and foot traffic. Handicapped parking and signage shall be in compliance with the NC Building Code and the Americans with Disabilities Act. Paved parking area is preferred.

LED lighting is preferred.

E. Although parking is considered in the evaluation of proposals, the inability to provide parking as described in A and B above should not preclude proposers from submitting proposals unless stated above. However, adequate parking shall be located within a reasonable walking distance as determined by the State.

F. Two (2) electric vehicle recharging stations with dual heads shall be provided by Lessor and located within fenced parking area.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 20

VIII. REFERENCE

All space shall comply with local and State building, safety, and zoning codes, specifically including OSHA, provisions for the disabled, and applicable sections of the State Building Code, Volumes I through V. Non-compliance shall be grounds for lease termination at the discretion of the lessee. Space shall comply with Americans with Disabilities Act of 1990 (42 United States Code, Section 12101 et seq.)

IX. FLOOR, WALL AND WINDOW COVERINGS

A. Vinyl tile or other floor covering acceptable to the State in all finished areas. Prefer carpeting for all offices and conference rooms. If floors are carpeted, they should be commercial grade 26 oz.

or 24 oz carpet squares preferred, acceptable to the lessee. Slip resistant LVT tile is preferred in the waiting area, in lab spaces commercial vinyl 24” baseboard, LAN room(s), kitchenette, restrooms and hallways. LAN room tile should be anti-static. New or like-new carpet is preferred. If not new, carpets must be professionally cleaned and all stains removed before occupancy. High traffic areas will require frequent cleaning and replacement of floor finishes to maintain a neat, clean, high-quality finish and will be at the State Property Office’s discretion.

B. Heavy floor loading capacity is required in labs and all storage areas, especially for high density lab equipment and file storage requirements.

C. Wall surfaces shall be painted sheetrock, or masonry or other similar finish acceptable to the State.

Walls in lab to be moisture resistant. Wall covering/wainscoting in corridors preferred to prevent scuffing recommended.

D. Sufficient window coverings shall be provided to control glare within the space. (Venetian blinds or acceptable equivalent). Weather stripping on windows preferred.

E. Space shall have acceptable ceiling acoustical treatment for noise reduction purposes.

Soundproof copy print room for DMF folding machine measuring 44 in x 23 situated on a 3 ft. x 5 ft desk.

X. HEATING, AIR-CONDITIONING AND VENTILATION

A. Heating and air conditioning facilities shall be sufficient to maintain inside temperature in the range from a low 68° during the heating season to the high of 76° at all other times, with balanced distribution in the office and lab areas of the main building. State policy to dictate utilization.

Typical agency hours of operation are 6 am – 6 pm, Monday through Friday; however, occasional holiday and weekend operations are required.

In Marine Fisheries shellfish lab only, there must be the capability for the temperature to be adjusted to 68 degrees for sampling as needed.

A separate HVAC system may be required for LAN.

Exterior storage building will require overhead commercial grade fans or blowers throughout for air circulation.

B. Air conditioning and heating system shall be maintained by lessor including frequent filter cleaning and replacement, to maintain a relative humidity not to exceed 50%.

C. Year-round ventilation shall be provided to prevent stale air problems and unacceptable CO2 content.

D. A climate-controlled telecommunications room is required to house computer network equipment and telephone wiring equipment. A range of 65 degrees to a maximum of 72 degrees and a relative

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 21 humidity not to exceed 50% dry bulb humidity is required. This is a 24-hour per day, 7 day per week requirement. A separate HVAC system may be required to maintain this temperature range.

E. Zoning of HVAC system and related control shall be balanced appropriately for division and function of spaces within the facility.

F. A separate thermostat in conference and/or training room(s) and Marine Fisheries lab may be required.

XI. DRINKING FOUNTAINS

It is required that all employees have access to a chilled water fountain per code. Prefer fountain be equipped with water bottle filling station.

XII. LIGHTING

A. Adequate lighting facilities are required in all areas. In all offices and lab facilities, lighting requirements are no less than 60-foot candles at desk level. In warehouse/exterior storage facilities, lighting requirements are no less than 40 foot candles at eye level except as noted otherwise. State policy to dictate utilization.

B. All lighting and electrical maintenance shall be furnished by lessor including providing and replacing ballasts, light tubes, bulbs, lenses, and fixture covers. Lessor shall replace burned-out or defective bulbs promptly upon notification by lessee.

C. Lessor should keep lighting fixtures free and clear of insects and water.

D. Lighting is required by Lessee 24 hours per day, 7 days a week.

E. Lighted exit signs are required and motion sensor lights are preferred at each entrance/exit door.

XIII. UTILITIES, JANITORIAL SERVICES AND ELEVATORS

A. It is desired that the following services be furnished and included in the per square foot cost to the satisfaction of the State.

1. All utilities, except telephone.

2. Daily janitorial and cleaning services and supplies. Supplies to be included are all cleaning products necessary to provide proper cleaning of the office. (see Cleaning Schedule). For lab areas, cleaning is only required of lab floors and trash removal.

B. Alternate proposals which do not include utilities and/or janitorial service will be considered. (There must be an acceptable method of determining the State's share of costs)

C. Maintenance of building and grounds including lawn, shrubbery, sidewalks, parking areas (including snow, ice and debris removal) and common areas is required.

D. Elevator service, if applicable.

E. Lessor responsible for providing only paper and soap products for kitchen and bathrooms regardless of who contracts for janitorial services.

F. Janitorial services provider shall provide their own cleaning supplies.

G. Space must have water and sewer capacity for offices and seven labs

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 22

XIV. LESSOR RESPONSIBILITIES

The final per square foot price proposal is based on all specifications (PO-27, PO-28), floor plans and repair lists received from the State of North Carolina and includes but is not limited to: all partitions, demolition, and up fitting costs; building and grounds maintenance; property taxes; insurance; fire or safety inspection fees;

stormwater fees; land transfer tax; common area maintenance and other building operational costs. All relevant moving costs (i.e. add’l furniture purchases, IT, security, etc.) will be considered when evaluating proposals.

Proposers can choose whether or not to include utilities and janitorial service. The following factors will be added to proposals not including these services for comparison purposes: utilities - $1.50 sq. ft.; janitorial service - $1.00

sq. ft.; and water/sewer $0.17 sq. ft.

Unless specifically stated herein, this set of specifications (PO-27) refers to guidelines and deliverables which a lessor must adhere to or provide to the State during upfit and construction of the premises, and throughout the term of the lease and any associated renewal options.

XV. SPECIAL REQUIREMENTS

A. Fire extinguishers and servicing, pest control, and adequate outside trash disposal including provision for the handling of recyclable items such as aluminum cans, cardboard, plastic and paper, if applicable. These responsibilities include providing adequate dumpsters outside and recycling bins as well as a method for the disposal of the recyclable items. These must be emptied on a regular schedule.

B. All pesticides must be applied by a licensed technician. No pesticides may be applied in labs and sample preparation areas, sample storage areas and sampling equipment storage areas. Technician to be accompanied by DEQ staff in these areas.

C. Lighted exit signs.

D. Safety alarm equipment usable by hearing and visually impaired individuals (smoke and/or heat activated strobe for hearing impaired and horn for visually impaired). Alarm and smoke detectors to be wired in. Auxiliary lighting with battery back-up is required.

E. It is preferred the panel for these systems not be located within the LAN room. However, if non- LAN equipment is co-located with LAN equipment then all LAN equipment must be secured to prevent unauthorized access.

F. A secondary LAN room may be required if space is located on multiple floors or if there is an excessive distance within the space.

G. All LAN/telecommunications and computer rooms shall be located in secured office area and in interior spaces with no windows.

H. It is preferred that the LAN room be secured and separate for other office and utility areas, however if the LAN equipment is collocated with other equipment/office areas then the LAN equipment must be secured to prevent tampering.

I. A separate LAN room is required for new construction.

J. Fire extinguishers and servicing as well as illuminated exit signage shall be provided in accordance to code.

K. A wet sprinkler system is highly desirable, as many of the regional files are originals which are not duplicated elsewhere. If the building is equipped with sprinkler system, the telephone/network room and LAN/communications closet should be isolated to prevent damage to sensitive and mission critical electronics. Alternative extinguishing methods would be desirable.

L. External road and building signage that will provide easy identification of the office by the general public (per local code).

M. Internal signage will provide identification of the office, inclusive of room numbering and signage for each office, lab, conference, file/copy area, waiting/reception area and suites.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 23

N. Kitchenette requires hot and cold running water, sink, and 6 linear feet of base and top cabinets.

Dispensers for paper and soap are required. Paper and soap products are supplied by the lessor to keep all dispensers properly stocked.

O. Storage rooms and labs must be secured and may require shelves.

P. The number of keys to be provided to the State for each lockset shall be reasonably determined by the State prior to occupancy, at no cost to the State.

Q. Locking hardware will be required on all labs, storage rooms, file rooms and LAN rooms.

R. Lever style door hardware is preferred but required if new construction.

S. All exit doors shall open out and entrance door shall be ramped per code for handicapped accessibility.

T. Lessor to provide solid core doors with vision panels, separating the waiting area and the remainder of the office space. Doors are to be equipped with an electronic door lock and remote latch release to be operated by the receptionist at the front desk.

U. DEACS Section Reception area to have a fixed window of wire safety glass with a document feed for viewing the waiting area. On the waiting room side, a counter is required with handicapped accessibility no more than 36” from the floor to countertop, with ability for an individual confined to a wheelchair to roll under as if sitting at a desk. The counter shall be at least 12” in depth. Required location in public waiting area.

V. Separate Marine Fisheries Licensing Section fixed window of wire safety glass with a document feed for viewing the waiting area. On the waiting room side, a counter is required with handicapped accessibility no more than 36” from the floor to countertop, with ability for an individual confined to a wheelchair to roll under as if sitting at a desk. The counter shall be at least 12” in depth. Required location in public waiting area. Two separate private offices (9’ x 10’) within the staff area behind fixed window. Staff side counter dimensions: 6’ x 3’ and 36” from the floor.

W. A minimum of one unisex restroom is preferred in the waiting room of public area. A minimum of one men’s and one women’s restroom for staff is preferred in the secured office area. All must be handicap accessible.

X. A separate shower for men and women is required. Preferred location within or near staff restrooms or labs/sampling and receiving areas.

Y. A front door chime and visual alert signal is required.

Z. All exit doors, other than front entrance, to have panic push bars with no restrictive devices such as a keyed dead bolt.

AA. Lessor shall provide and install powered door operation system (push plate type) on the front entrance and suite door, if applicable.

BB. An awning, overhead or covered entryway is required at the main entrance doors and preferred on all exit doors.

CC. Prefer floor drains in all restrooms, janitorial rooms, labs unless noted elsewhere; required if new construction.

DD. State will arrange for its Information Technology contractor to do a walk-thru with the contractor at the appropriate point during construction or renovation to determine the location of electrical lines and voice and data lines.

EE. All restrooms shall have paper towel dispensers, soap dispensers and toilet paper dispensers. Lessor to provide all paper and soap products regardless of who supplies janitorial services.

FF. A janitorial room, if provided, should include adjustable shelves, utility sink (exhaust fan and floor drain preferred). A janitorial room is preferred if janitorial services are not provided by Lessor.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 24

GG. A secured external location must be provided to accommodate a State courier mailbox, if applicable, that can be easily accessed by mail delivery driver. Lessor shall be responsible for installing the box.

HH. In addition, a climate controlled and secured exterior storage room capable of holding 8 coolers measuring approximately 20” by 20” for sampling materials is needed near courier box for non-business hours collection. May be combined with receiving area.

II. Lessor shall make every effort necessary to ensure walkways and parking areas are promptly cleared of snow, ice and debris, so that the office may remain open during inclement weather.

JJ. All doors shall be a minimum of three (3’) feet wide.

KK. A Mother’s room is required with sink.

LL. A ramp or grade level access for carts used by labs and sampling areas other than the main entrance is required. Adequate vehicular circulation is to be provided near ramp area for vehicles that may include up to18-wheel delivery trucks. To be adjacent to receiving area.

MM. Lessor to provide outdoor water spigot towards rear of exterior storage building for cleaning field

NN. Lessor will provide a 100’ x 70’ insulated metal exterior storage building in the fenced parking area during the lease term and provide all upfit.

1) Lessor to provide electrical power, water, drainage and other upfit to the storage building.

2) Overhead commercial grade fans/blowers and other ventilation as needed.

3) Building will be situated on a concrete slab sufficient to handle the weight of boats, heavy weight storage shelving and related equipment.

4) Separate secured partitioning for multiple storage areas, research/fishing gear, nets, courier cooler storage, heavy weight storage shelving as noted in space analysis.

5) 16 feet high by14 wide roll-up manually operated garage door. Personnel door(s) which open out as required by code.

6) Easy vehicular access to garage door for boats and other items to be stored.

7) Minimum ceiling height of 18 feet clear.

8) May include space for lab #5. Both hot and cold water are required in lab #5.

OO. Lessor will provide power to the 3 boat ports and water spigot nearby. It is preferred that storage building and boat ports be adjacent to each other.

PP. Non-skid stair treads for both inside and outside of the building are desired.

QQ. Conference rooms:

1. Each conference room shall have separate light switches, window coverage to block light and ceiling with electrical and data outlets suitable to mounting audio/video equipment.

2. A minimum of 10 communications outlets are required on each side of the divided large Conference/Disaster Response room.

3. A storage room for equipment, 8 tables and 30 chairs to be located adjacent to large Conference/Disaster Response Center.

RR. An outdoor diesel or natural gas fired electric generator with automatic transfer switch is required to provide back-up electrical service to maintain HVAC, server & telecom rooms, lighting, security, Large Conference/Hearing Room/Disaster Response Room, MF lab, sampling refrigeration and other necessary electrical services in the event of a power outage. Back-up electrical service is required in the Conference/Hearing/ Disaster Response Center room, the server & telecom rooms, bathrooms, kitchen, and operate building key fobs/cards system.

Generator shall be sufficient to power all the equipment and maintain environmental parameters in those rooms for a minimum of 48 hours of continuous operation. The generator will have a minimum capacity of 100 KW and will be on a regular test schedule to insure proper automatic fail over. (Not less than monthly unless otherwise agreed upon)

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 25

Lessor to provide all related utilities and fuel pipes/containers.

SS. All labs/sample prep areas require hot and cold water.

TT. Water Quality Regional Operations – EMT/Sample Prep Area (Clean area) (LAB#1)

Note: currently Lab #1 and Lab #7 are in a combined lab space. Agency prefers separate labs.

Required if new construction.

Lessor to provide and install cabinetry and lock on lab door. Lessee to provide sampling related

1) 9 cubbies (for totes holding bottles) that are in an area measuring (total) 79”x45”x24”

2) 120 linear feet of chemical resistant countertop (or 10 ft x 12 ft surface area lab tabletop in center with sinks) with lower cabinets and space for 3 lab stools and one printer. Electrical and data outlets at counter height.

3) 8 Top cabinets measuring 29”x23”x24” (not attached to countertop)

4) 6 bottom cabinets measuring: 23”x 23”x 24”

5) 1 bottom cabinet measuring: 35”x 23”x24”

6) 1 bottom cabinet measuring: 9”x 30”x 24”

7) 2 bottom cabinets (for additional calibration standards around the sink) measuring: 23”x 30”x

24”

8) 6 drawers measuring: 23”x5”x24”

9) Additional 10 linear feet of chemical resistant countertops 30 inches deep along wall with top and bottom cabinets

10) 2 separate sinks with running water (both hot and cold), standard commercial stainless steel double sink with high arch spigot and sprayer

11) Floor drain for ice machine with 200 LB capacity; ADA flooring surround;

ice machine requires dedicated circuit with 115v/60/1 ph,14.2 amps and has dimension of 5 feet wide x 3 feet

12) One (1) chemical cabinet with lock for preservatives used for testing

13) Commercial vinyl flooring with 24” baseboard

13) Additional cabinet for poles/nets measuring: 80”x30”x24” used in sampling

14) Eye wash station and emergency shower

15) Standard refrigerator (provided by Lessee)

16) Preferred location for lab is on exterior wall

17) Lab storage room to be adjacent.

XX. Public Water - Public Supply Sample Prep Area (LAB#2)

1) 12 linear feet of chemical resistant 30 inches deep counter space with cabinets below

2) Space for one 2-door metal storage cabinet measuring 18”D x 36”W x 78”H

3) One standard commercial stainless steel double sink with high arch spigot and sprayer

4) Commercial vinyl flooring with 24” baseboard

5) Eye wash station

YY. UST - Div. of Waste Management – Ground Water Sample Prep Area (LAB#3)

1) 6 feet of chemical resistant 30 inches deep counter space with cabinets below

2) Space for two 2- door metal storage cabinets measuring 6’HX3’WX2’D

3) One standard commercial stainless steel double sink with high arch spigot and sprayer

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 26

4) Eyewash station

5) Commercial vinyl flooring with 24” baseboard

ZZ. Marine Fisheries - Multi-purpose Lab (LAB#4)

a) Lab to be located on exterior wall

b) Lab to have exterior ventilation

c) Space for one (1) standard refrigerator

d) Space for one (1) chest freezer measuring 3’ x 6’x 4’

e) Space for 6 foot by 3 foot microscope table (to be provided by Lessee)

f) Space for lab bench 6’ x 3’ (Lessee to provide)

g) Space for one wall storage cabinet measuring 16’ (long) x 1’ (deep) x 3’ (tall)

h) 16 feet of chemical resistant counter space 30 inches deep with cabinets below

i) One standard commercial stainless steel double sink with high arch spigot and sprayer

j) Eyewash station

k) Commercial vinyl flooring 24” baseboard

l) Floor drain

m) Preferred to be on generator

AAA. Marine Fisheries - Wet Lab (LAB#5) Preferred to be interior, but could be located in exterior storage building.

a) Lab to be located on an exterior wall.

b) Lab to have exterior ventilation. Lessor to provide fan, vent and duct work.

c) Floor drain for one commercial ice machine.

d) Two (2) chest freezers measuring 4’ (long) x 2.5’ (deep). One ice machine is 2.5’ (width) x 3’

(deep). Items c) & d) may be located outside the lab.

e) Flooring with 24” baseboard up the wall to be of material easily cleaned.

f) Commercial chemical resistant cabinetry above and below countertops

g) Requires 18’ feet of chemical resistant counter space 30 inches deep

h) One standard commercial stainless steel double sink with high arch spigot and sprayer

i) Eyewash station

j) Lab # 5 requires both hot and cold water.

BBB..Air Quality - Sample Prep/Lab (LAB#6)

a) Requires 22 linear feet of chemical resistant counter 30 inches deep with cabinets above and below for storage of equipment.

b) A 24”L x 14”Wx 11”D double stainless steel sink with high arch spigot and sprayer

c) Grounded electrical outlets above counters

d) Vinyl flooring extending 24” up the wall

e) Eyewash station

CCC. WQROS Sample Prep Lab (LAB#7) Note: currently Lab #1 and Lab #7 are in a combined lab space. Agency prefers separate labs.

Required if new construction.

a) 10 linear feet of countertop space, 30 inches deep with cabinets below

b) One standard commercial stainless steel double sink with high arch spigot and sprayer

c) Eye wash station

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 27

d) Lab to accommodate: 1) One 4’ x 2’ x 6.5’ double door storage locker; 2) Two 3’ x 2’ x

6.5’ double door storage lockers; 3) One 6’2” x 2’ 2” x 7’ storage rack 4) One 3’ x 1.5’ x

6’ tool storage rack

e) Lab storage room to be adjacent and contain 30 linear feet of wall space for storage racks and cabinets

f) Preferred location for lab is on exterior wall and/or near a loading door/near the exterior loading area.

DDD. Exterior Area – fenced, gated and paved

a) Three (3) boat ports (aluminum canopies preferred) for boat maintenance.

Dimensions: 36 feet long, 11 feet wide, 12 feet high per boat and trailer

b) Includes parking for state vehicle and boats

c) Includes two EV dual chargers

d) Lessor to provide power (GFI) to boat ports and storage building.

e) Lessor to provide water spigot accessible to boats ports and storage building area

DDD. Leased Premises are to be located out of flood plain. Emergency services occur at this site.

XVI. Maintenance Standards:

2. Grounds

• Grass height not to exceed 5 inches.

• Shrubbery to be trimmed seasonally but not to exceed 2 feet.

• Grass not to extend over pavement more than 2 inches.

• Weed control and fertilization required to maintain an acceptable appearance.

• Debris removal as necessary.

2. Parking Lots:

• All surfaces to be maintained to avoid ruts and unevenness making travel safe for vehicular and pedestrian traffic.

• Paved parking lots preferred. If paved, parking spaces must be clearly marked.

3. Recurring Maintenance

• Painted surfaces should be kept in acceptable condition to provide a professional looking appearance and repainted at least every 5 years.

• Existing Pavement should be kept in acceptable condition to provide safe operational appearance

(cracks and potholes repaired no later than 60 days after reporting).

• Mechanical systems to be kept to manufacturer standards for preventative maintenance.

• Floor coverings to be repaired and cleaned to present a professional appearance.

4. Repair response

• Repairs to systems that prevent operation of the office (HVAC, electrical, plumbing, lighting) are required as soon as possible.

• Repairs to safety and health issues are required as soon as possible.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 28

• Repairs to cosmetic issues that affect the professional appearance of the office are required within 10 days.

The most critical issue to the State during the term of the lease deals with the Lessor’s response time to problems and repair issues and the completeness and adequacy of the repairs. If a Lessor does not complete repair/maintenance work in a timely manner and cannot demonstrate good faith efforts to complete said work, then the State may use this performance record to decline to enter into leasing future arrangements or renew lease options with this Lessor.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 29

CLEANING SCHEDULE

D A

IL

Y

W E

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L

E V

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Y

W K

S

M O

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H

Q U

A R

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R

A N

N U

A L

Empty trash cans. Clean trash cans. Replace liners daily. x

Remove all materials marked with word "trash". x

Deposit all trash and boxes in dumpster. x

Spots clean all interior and horizontal surfaces including partitions.

x

Sweep all uncarpeted floors. Use damp mop as required. X

Vacuum all carpeted areas. Remove all pins, clips, paper. X

Clean and shine all chrome fixtures including drinking fountains and molding.

x

Spot clean glass surfaces including entrance areas and glass partitions.

x

Sweep outside entrances sidewalks and porches. X

Clean countertops, sink, microwave oven, refrigerator exterior, tabletops and floor.

x

Cleanup trash, paper, litter. x

Wash and/or dust and spot clean walls, woodwork, switch plates, ledges, fire extinguishers and other areas exposed to dust, smudges and scrapes.

x

Special cleanup of areas which had furniture, equipment, carpet, or cartons moved.

x

Replenish all kitchen and restroom supplies. Paper products and hand soap to be supplied by Lessor.

x

Sweep bathroom floors. Wet mop with disinfectant cleaner or scrub with soap and water to keep floor clean and sanitary.

x

Wash and sanitize toilets, seats and urinals in bathrooms. x

Clean all sinks in bathrooms. x

Damp wipe and polish all chrome surfaces. x

Dust all ledges, grills and partitions to keep dust free and clean. x

Deodorize and disinfect all traps, drains, toilets, and urinals in all bathrooms.

X

Provide and install fluorescent tubes in light fixtures as needed. x

Dust and damp wipe all horizontal surfaces. X

Dust all Venetian blinds. x

Thoroughly wash all restroom walls and partitions. x

Scrub and disinfect kitchen area. X

Vacuum and dust all cloth bottom chairs. x

Spray buffs all tile, stone, terrazzo floors (more frequently as needed).

x

Remove trash from front and back parking lots. X

Scrub all tile and linoleum floors with soap and water and rinse;

buff as appropriate to keep floors clean and shiny.

X

Wash and dry all interior and exterior glass. X

Completely sweep, strip and re-wax, buff all tile, linoleum, terrazzo s polished stone floors.

x

Clean all grills on heat and air conditioning ducts and cold air returns.

x

Shampoo all carpet. X

* COMPLIANCE WITH THIS SCHEDULE IS REQUIRED IF LESSOR IS PROVIDING JANITORIAL

SERVICES.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 30

Prior to entering into a lease with the successful proposer the space or building plans will be inspected/reviewed by an inspector selected by the State. Listed below are some of the more important deficiencies that will be addressed by the review.

I. IMPROPER EXITS OR EXIT ACCESS

- Lack of adequate number of exits to outside or exit stairs from upper floors.

- Improper fire-rated enclosure of exit stairs. This includes lack of B-label stairway doors, proper closers, and/or UL listed latching hardware.

- Exit and stair doors which swing in the wrong direction, or which have locks that prevent rapid free egress in emergency.

II. PARTITIONS OR INTERIOR CONSTRUCTION NON-COMPLYING WITH CODE

- Use of combustible partitions or paneling in buildings required to be of non-combustible construction.

- Improper enclosure of oil or gas fired boiler/furnace rooms.

- No safety glass or wired glass where required by Code.

- Lack of one-hour fire rated tenant separation.

III. FIRE PROTECTION AND EMERGENCY EQUIPMENT

- Building lacks sprinklers OR automatic fire detection system with alarms transmitted off-premises. NOTE: This may not be a Code requirement but is highly desirable. Because the State is self-insured, it gives preference to sprinkled facilities.

- Not enough fire extinguishers of proper type and placement, or the extinguishers are not being inspected and tested in accordance with NFPA-10.

- Inadequate or inoperative lighted EXIT signs, or signs indicating direction to exits.

- HVAC systems do not have smoke detection shutdown.

- Lack of emergency egress lighting, especially in stairways.

IV. GENERAL

- Non-compliance with handicapped accessibility requirements of NC Code Volume I-C, or the Americans with Disabilities Act (Federal Law).

1. Insufficient number of toilet fixtures.

The successful proposer must make any changes to the building which the State determines are necessary, even if not required by any other governmental entity having general code jurisdiction for the facility. All such changes shall ordinarily be required to be completed prior to occupancy.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 31

DEQ Washington Regional Offices

SUMMARY

Interior

Division of Air Quality 892

DEMRL 788

DEACS 636

DCM 428

Marine Fisheries 1,996

Water Resources 2,954

MOUs 152

DMW-UST 500

Interior Common Areas (includes central filing) 6,859

Subtotal 15,205

Circulation 25% 3,801

19,006 Restrooms (to code) 300

Total Interior SF 19,306

Exterior

Parking-State Vehicles & Boats (fenced, gated & paved)

3 Boat Ports

Storage building 100 feet x 70 feet 7,000

(Lessor provides and upfits)

2 EV charging stations water spigots and power exterior storage room for 20 coolers for courier access courier box

TOTAL PROJECT 26,306

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 32

AGENCY: DEQ - Division of Air Quality (DAQ)

LOCATION: Washington

DATE: 5/23/2024

Units

Dimension s SF/Unit

Total/SF

Staff Space (Full Height Partitioning)

Management (Regional Supervisor ) 1 10 x 12 120 120

Team Room 1 10 x 10 100 100

Staff Space (Half Height Partitioning)

Workstation (Specialist, Tech) 4 6 x 6 36 144

Workstation (Engineers & Chemist) 3 6 x 6 36 108

Staff Space Total 472

Support Space (Full Height Partitioning)

Sample/prep lab area (LAB#6) 1 10 x 12 120 120

Lab secured storage 1 10 x 12 120 120

Secured storage 1 8 x 10 80 80

Support Space (Open)

Copy/Print/Supply Room 1 10 x 10 100 100

Files (moved to central filing)

Support Space Total 420

TOTAL 892

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 33

AGENCY: DEQ - DEMLR

Units Dimension s SF/Unit

Management(Regional Eng.) 1 10 x 12 120 120

Workstation (Env.Specialist) 4 6 x 6 36 144

Workstations (Engineers/Program Consultants) 4 6 x 6 36 144

Workstations(Time limited) 2 2 x 4 8 16

Workstation (1/2 time & temp.) 3 2 x 4 8 24

Staff Space Total 548

Secure Storage 1 10 x 14 140 140

Copy/Print/Supply Room 1 10 X 10 100 100

Support Space Total 240

Total 788

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 34

AGENCY: DEQ - DEACS

Units Dimensions SF/Unit

Staff Space (Full Height Partitioning)

Management (Regional Office Manager) 1 12 x 13 156 156

Professional Office (Permit Coord.) 1 10 x 10 100 100 clerical relocated to lobby

Workstation 5 6 x 6 36 180

Staff Space Total

Secure File Storage 1 10 x 12 120 120

Copy/Print/Supply Room 1 8 x 10 80 80

Support Space Total 200

Total 636

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 35

AGENCY: DEQ - Division of Coastal Management (DCM)

Management (District Manager) 1 10 x 12 120 120

Workstation (Environmental Specialist) 3 6 x 6 36 108

Staff Space Total 228

Secure File & Field Equip. Storage 10 x 10 100 100

Copy/Print/Supply Room 1 10 x 10 100 100

Total 428

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page 36

AGENCY: DEQ - Marine Fisheries (MF)

Function-Based (Biologists) Fisheries Mgmt 3 10 x 10 100 300

Function Based Biologists Licensing Mgr 3 10 x 10 100 300

Marine Patrol Officer/ Captain 1 10 x 10 100 100

Function-Based (Clerical-Confidential/funds)* to be…