6MS0120_JOTFOC REDACTED_Redacted.pdf
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- Solicitation number
- 6MS0120
About this file
This is a Memorandum to File documenting the justification for a lease extension without full and open competition under the Simplified Lease Acquisition Threshold (SLAT). The document concerns lease number LMS60412 located at 1392 Johnny Johnson Drive, Brookhaven, Mississippi 39601, currently occupied by a federal agency. The existing lease expires on January 31, 2026, and the government requires a 60-month extension as documented in the Acquisition Plan. The estimated net annual rent falls within SLAT parameters, allowing the extension to proceed without competitive procurement.
The contracting officer has selected a cost-based rationale to justify the absence of competition, citing that lease extensions represent necessary short-term actions to protect government occupancy rights when the agency cannot vacate by the existing contract expiration date. The memorandum emphasizes that extensions avoid holdover tenancy costs and that the government cannot reasonably recover relocation costs through competitive procurement of a separate short-term lease. The justification references GSAR 570.405 as regulatory support for this acquisition approach. Supporting circumstances for the extension include unexpected delays in preparing alternative federally controlled space, delays in acquiring replacement space outside government control, consolidation of agencies requiring common lease expiration dates, or documented organizational, financial, or other uncertainties affecting relocation planning. The document requires approval by the contracting officer and includes signature and date lines for official authorization.
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Text version
Memo to File
Project Number: 6MS0120
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LMS60412 occupied by the ) located at 1392 Johhny Johnson Dr ,Brookhaven, MS 39601 will expire on January 31, 2026. It has been determined that the government requires an extension for 60 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is which is within the Simplified Lease Acquisition Threshold
(SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
Approved:
Date
File details come from the government source that posted it. Updated .