6MI0203_2_Justification_for_Other_Than_Full_and_Open_Competition_(JOFOC)_or_SLAT-level_Memo_to_File_and_Supporting_Documentation__redacted_Redacted.pdf

Revised 12-06-2022

Justification for Other Than Full and Open Competition, Succeeding Lease

U.S. General Services Administration

GSA Region 5

Real Estate Division

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

PROJECT NUMBER: 6MI0203

Agency Name: SOCIAL SECURITY ADMINISTRATION

1. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED.

The General Services Administration currently leases11000 ABOA/12000rentable square feet (RSF) of office space at 455 Bond Street , Benton Harbor, MI under lease number LIL16154 for the SOCIAL SECURITY ADMINISTRATION. The current lease expires 2/16/2024. Approval is requested to negotiate a succeeding lease with the incumbent Lessor without full and open competition for continued occupancy at this leased location. The procedures for pursuing a succeeding lease are detailed in GSAR 570.402:

Succeeding Leases.

2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

(INCLUDING ESTIMATED VALUE).

SOCIAL SECURITY ADMINISTRATION submitted a continuing need letter on 08/03/2023 for 12,000 rentable square feet of office and related space. To satisfy the SOCIAL SECURITY ADMINISTRATION mission requirements, the facility must be within a walkable distance of the bus stop, if applicable.

This requirement is for 11000 ABOA/12000 RSF of space for a 10-year term to commence on 02/17/2024. The estimated cost of this lease is per rentable square feet per year for an annual cost of and a total contract value of

3. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION.

41 U.S.C. 3304(a)(1): Only one responsible source and no other supplies or services will satisfy agency requirements. This statutory authority is implemented through GSAR 570.402. In accordance with GSAR 570.402, use of the sole source authority is appropriate where the contracting officer does not identify and potential acceptable locations.

4. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR

NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED.

It is in the best interest of the Government to remain at the current location. Per the requirements of GSAR 570.402, the GSA Lease Contracting Officer placed an advertisement on the Contracting Opportunities module of SAM.gov on 9/15/2023 for 20 days. In addition, PBS conducted market research using CoStar and a market survey on 10/31/2023. A letter was also sent to the mayor of Benton Harbor, MI , requesting any information that might aid in the procurement. We received no interest beyond the current lessor

5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS

MANY POTENTIAL SOURCES AS IS PRACTICABLE.

DocuSign Envelope ID: B8450B10-4911-4E85-9716-46397A2A22B8

In advance of the lease contract’s expiration, considerations were given to allow for sufficient time to conduct a full and open procurement. The Government during the initial planning stages for this project did consider the cost of moving from the existing location, and the cost to build out new space when making an initial suggestion of completing a succeeding lease. The information gathered during the advertisement and market research process confirmed that moving forward with a succeeding lease was in the best interest of the Government. Besides the lack of competition, all indications are that it is economically advantageous to stay at the existing building. Additionally, consideration was given to the customer agency's mission and security requirements to include limiting any agency space requirements that may be deemed unduly restrictive and thus favor the incumbent. The Government will remain conscious of the effort to continuously encourage competition when practicable.

11. CONTRACTING OFFICER CERTIFICATION.

By signature on this Justification for Other than Full and Open Competition, the GSA Lease Contracting Officer certifies that the award of a succeeding lease of 16161 RSF is in the Government’s best interest and that this Justification is accurate and complete to the best of the GSA Lease Contracting Officer’s knowledge and belief.

__________________________________________________ Date_____________________ Linda D Hattersley , Lease Contracting Officer

Reviewed and Concurred by:

Date

Kimberly Gill, Branch Manager (5P2RJ)

Christopher Gronwold, Lease Policy and Program Branch (5P2RB)

Sheryl Wittstock, Division Director (5P2CC)

Thomas Hawkins, Regional Counsel (5L)

Robert Green , Regional Competition Advocate , (5P1)

11/17/2023

11/17/2023

11/20/2023

11/27/2023

11/28/2023

Approved by:

Angel Dizon , Regional Head of Contracting Activity, (5P)