6BDE PWS DRAFT - Lee County STEM (7-12Jun25).pdf

PERFORMANCE WORK STATEMENT (PWS)

JCLC STEM Leadership Academy

7-12 June 2025 United States Army Cadet Command

THE SCHOOL DISTRICT OF LEE COUNTY, JROTC PROGRAM

2855 COLONIAL BLVD, FORT MYERS, FLORIDA 33966

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide lodging and meals to School District of Lee County (SDLC) Army JROTC JCLC STEM Leadership Academy 7-12 June 2025. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform JCLC STEM Camp as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Lee County has over 7000 cadets in only 16 programs. We are a successful JROTC District and our cadets participate in numerous JROTC programs throughout the year. Lee County has been conducting a STEM JCLC on a college campus in Fort Myers, FL since 2017, each year adding more traditional elements culminating in our current JCLC STEM Leadership Academy model. Additionally, Florida has a Child Safety Law requiring all summer Camp personnel/volunteers to pass a level 2 background check through the Florida Clearing House.

1.3 Objectives: - Provide Cadets an opportunity to gain an appreciation for science, technology and engineering in a college setting while practicing leadership skills in an unfamiliar environment.

-Allow Cadets a chance to participate in Science projects.

-Give Cadets the opportunity to experience living and interacting with their peers from other units in a college setting.

-Team building in an academic environment.

-Improve Communication and Leadership skills -Provide required cadet adventure training -Explore careers in STEM by hands on applications and discussions with industry and government leaders.

DRAFT

-Provide an opportunity to participate in STEM activities not available in the normal classroom environment.

-Experience college life while learning about future careers in science and engineering.

1.4 Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide meals and lodging accommodations, as specified herein, for Lee County STEM Leadership Academy, for a maximum of 120 Cadets and 20 cadre members from 16 high schools. Lee County STEM Leadership Academy is 7-12 June 2025. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work.

1.5. General Information: Services shall include providing meals and facilities services to 120 Cadets and 20 Cadre in and around training sites at contractor’s facility within 100 miles of Fort Myers, FL.

1.6. Type of Contract: The government will award a Firm/Fixed price contract.

1.7. Place of Performance: The work to be performed under this contract will be performed in and around contractor’s facility within 100 miles of Fort Myers, Florida.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.3. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.4. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.6. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.7. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement FAR Federal Acquisition Regulation JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officer Training Corps KO Contracting Officer PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Plan SDLC School District of Lee County STEM Science Technology Engineering and Math TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are listed under this PWS.

4.2. Housing Requirements. The contractor shall provide housing for 120 Cadets and 20 cadre members participating in Lee County STEM Leadership Academy 7-12 June 2025 in Fort Myers, FL. Housing must include one bed per individual in the dormitory.

Billeting areas must provide adequate bathroom facilities to include clean, working showers and sinks with hot and cold running water; toilets or toilets and urinals with running water. Shower curtains or some other form of shower barriers are required.

4.2.1. Cadet Billeting. Cadet billeting shall be configured to separate males from female students by floor or wing. Female chaperones will stay in female areas.

4.2.2. Cadre Billeting. All Cadre will be billeted in the dormitory in suites separate from cadets.

4.3. Reserved.

4.4. Reserved

4.5. Reserved

4.6. Reserved

4.7. Meal Requirements. Contractor shall provide meals for camp participants from 7- 12 June 2025. Meals will be provided as follows:

Lee County STEM Leadership Academy:

7 June 2025:

Lunch – 120 each for Cadets; 20 each for Cadre Dinner - 120 each for Cadets; 20 each for Cadre

8 June 2025:

Breakfast - 120 each for Cadets; 20 each for Cadre Lunch - 120 each for Cadets; 20 each for Cadre Dinner - 120 each for Cadets; 20 each for Cadre

9 June 2025:

Breakfast - 120 each for Cadets; 20 each for Cadre Lunch - 120 each for Cadets; 20 each for Cadre Dinner - 120 each for Cadets; 20 each for Cadre

10 June 2025:

Breakfast - 120 each for Cadets; 20 each for Cadre Lunch - 120 each for Cadets; 20 each for Cadre Dinner/ BBQ Meal - 120 each for Cadets; 20 each for Cadre at waterfront

11 June 2025:

Breakfast - 120 each for Cadets; 20 each for Cadre Lunch - 120 each for Cadets; 20 each for Cadre Dinner/ BBQ Meal - 120 each for Cadets; 20 each for Cadre

12 June 2025:

Breakfast - 120 each for Cadets; 20 each for Cadre

4.8. Security. The contractor shall provide security to ensure participants are in a safe and crime free environment.

4.9. Taxes. The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.10. Courtesy. The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility.

Services and consideration provided to all guests shall be provided to event participants.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Lodging Specifications. The contractor’s facilities shall meet the following minimum standards. Housing Requirements. The contractor shall provide housing for 120 Cadets and 20 cadre members participating in JCLC STEM Leadership Academy 7-12 June 2025 at Fort Myers, FL. Housing must include one bed per individual in the dormitory.

Billeting areas must provide adequate bathroom facilities to include clean, working showers and sinks with hot and cold running water; toilets or toilets and urinals with running water. Shower curtains or some other form of shower barriers are required

5.2. Cadet Billeting. Cadet billeting shall be configured to separate males from female students by floor or wing. Female chaperones will stay in female areas.

5.3. Cadre Billeting. All Cadre will be billeted in the dormitory in suites separate from cadets. .

5.4. Vendor must provide identification/key cards with lanyards, and room supplies (toilet paper, paper towels, and shower curtain).

5.5. Facility is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.6. Contractor shall provide all food and condiments for use at each meal.

5.7. Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.8. Contractor shall wipe down and sanitize all tables at the serving location as well as the food preparation area and equipment.

5.9. Menus The contractor shall provide a menu similar to the following for each meal.

All meals shall be served hot. .

Lunch, 7 June 2025: Assorted Sandwiches, Red Potatoes, Potato Salad, Chips, Roll, Salad, Water, Ice Tea, Lemonade or Fruit Punch.

Dinner, 7 June 2025: Chicken Parmesan, Mashed Potatoes, Green Beans, Dessert Cookie or Bar, Roll, Salad, Water, Ice Tea, Lemonade or Fruit Punch.

Breakfast,8 June 2025: Individual Egg Casseroles, Sausage Links, Yogurt, Fruit, Orange Juice, Water.

Lunch, 8 June 2025: BBQ Pork Sandwiches, Mac 'n Cheese, Green Beans, Roll, Salad, Water, Ice Tea, Lemonade or Fruit Punch..

Dinner, 8 June 2025: Turkey & Gravy, Potatoes, Stuffing, Peas, Dessert Cookie or Bar, Roll, Salad, Water, Ice Tea, Lemonade or Fruit Punch.

Breakfast, 9 June 2025: Pancakes, Bacon, Scrambled Eggs, Yogurt, Fruit, Orange Juice, Water.

Lunch, 9 June 2025: Chicken Tender Wrap, Tater Tots, Garden Salad with Balsamic and Ranch Dressings, Assorted Cookies, Lemonade and Iced Water.

Dinner, 9 June 2025: Lasagna, Green Beans, Garden Salad with Balsamic and Ranch Dressing, Rolls and Butter, Brownie, Lemonade and Iced Water

Breakfast, 10 June 2025: Waffles (2 per person), Breakfast Potatoes, Yogurt and Granola, Juice (Chef's Choice), Iced Water

Lunch, 10 June 2025: Spaghetti and Meatballs, Broccoli, Garden Salad with Balsamic and Ranch Dressings, Assorted Cookies, Lemonade and Iced Water

Dinner, 10 June 2025: Pulled Pork or Brisket & BBQ Chicken with Rolls, Coleslaw, Baked Beans, Chips, Cookies, Coke, and an additional side of Chicken Breast, Mac 'n Cheese, or Potato Salad, Assorted Cookies, Lemonade and Iced Water

Breakfast, 11 June 2025: Individual Egg Casseroles, Sausage Links, Yogurt, Fruit, Orange Juice, Water.

Lunch, 11 June 2025: Assorted Sandwiches, Red Potatoes, Potato Salad, Chips, Roll, Salad, Water, Ice Tea, Lemonade or Fruit Punch.

Dinner, 11 June 2025: Turkey & Gravy, Potatoes, Stuffing, Peas, Dessert Cookie or Bar, Roll, Salad, Water, Ice Tea, Lemonade or Fruit Punch

Breakfast 12 June 2025: French Toast Sticks with Syrup, Turkey Bacon, Whole Fruit, Juice (Chef's Choice), Ice water

Meal Times, The contractor shall serve meals during the times indicated below:

0630-0730 Breakfasts 1120 -1200 Lunch 1730- 1830 Dinner

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. CCR 145-2, DA PAM 30-22, FAR

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS Para. 4.2. Housing Requirements. The contractor shall provide housing for 120 Cadets and 20 cadre members participating in JCLC STEM Leadership Academy From 7 thru 12 June 2025 at Fort Myers, FL. Housing must include one bed per individual in the dormitory.

Billeting areas must provide adequate bathroom facilities to include clean, working showers and sinks with hot and cold running water;

toilets or toilets and urinals with running water. Shower curtains or some other form of shower barriers are required.

Cadre billets provided with beds, linen, and lighting.

Billets’ room doors are to be able to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables.

Is not undergoing renovation or remodeling during the time of the camp and not located within an area Considered a high crime area or designated a high crime area as determined by local police statistics. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

PWS Para 4.7, 5.6, 5.9 The contractor shall serve 2,100 meals Shall finalize menu 10 calendar days prior to event

100% Compliance.

The meals and dining space shall be available during the hours specified in Para 5.9.17

PWS Para 5.4 Vendor must provide identification/key cards with lanyards, and room supplies (toilet paper, paper towels, and shower curtain).

100% compliance DRAFT

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Cleaning Supplies etc.

Daily 5 Physically provided

Government Representative

Meals

Meals to serve approximately 140 persons per day, coffee in morning

5 Breakfast, 5 Lunch, 5 Dinner

Each

Same as above

Housing, bed 7-12 June 140 Cadets and Cadre.

140 Each Same as above