6BDE JCLC Panther - Hillsborough CNTY Schools - PWS_draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

Hillsborough County Schools

JCLC Camp Panther 8-12 June 2026

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide meals, lodging and facility usage for JROTC Cadet Leadership Challenge (JCLC) Camp Panther 2026 from 8-12 June 2026. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform JROTC Cadet Leadership Challenge (JCLC) Panther 2026, as defined in this Performance Work Statement. The contractor shall meet the standards in this contract.

1.2. Background: Cadet Command Regulation (CCR) 145-2 provides the guidelines for the training of the Junior Reserve Officers Training Corp (JROTC) Program and requires each JROTC unit to annually conduct a JCLC. The JCLC Camp Panther 2026 is to be in Camp Flaming Arrow, at Lake Wales, Fl. The site must have the capability to provide lodging, food service, transportation, medical support with facilities as well as 3-mile running route and other areas required to support the JCLC.

The contractor shall provide all personnel, equipment, supplies, lodging, facilities, tools, materials, supervision, meal services, furniture, 12 gas operated golf carts with fuel, and all requirements shall be co-located. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in the Performance Work Statement (PWS), Tower for Rappelling, Land Navigation Course 2.0 mile by 2.0-mile, COPE course (high and low ropes), Rope Bridge Course, Water Safety, a swimming pool, lake, and canoeing with lifeguards. Training categories include required, integrated, and organized activities with designated fields. The contractor shall perform to the standards in this contract. The golf carts will be operated by Cadre.

1.3. Objectives: The Army JROTC program has an annual training requirement which the contractor provides all associated support requirements for Camp Panther. The contractor provides trained staff to conduct training, lodging for cadets and cadre, dining facility, and training areas for orienteering, archery and other JCLC related events.

1.3.1. Provide meals for 400 Cadets and 70 Cadre beginning at lunch on 8 June 2026 and ending with lunch on 12 June 2026.

1.3.2. Provide lodging for 400 Cadets and 70 Cadre from 8-12 June 2026.

1.3.3. Provide all training facilities and staff to support all events per the training schedule.

1.3.4. Provide JROTC Cadets an opportunity to practice leadership skills in an unfamiliar environment.

1.3.5. Allow JROTC Cadets to participate in citizenship building exercises along with STEM.

1.3.6. Provide JROTC Cadets with an opportunity to experience living and interacting with their peers from other units in a military setting.

1.3.7. Instruct leadership-type skills to JROTC Cadets in a “hands-on” military type environment.

1.3.8. Provide an opportunity to participate in adventure training not available to JROTC Cadets.

1.3.9. Provide JROTC Cadets with an opportunity to have fun and take advantage of recreational facilities available on site.

1.4. Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging accommodations, as specified herein, for JCLC Camp Panther from 8-12 June 2026 to provide 400 JROTC Cadets and 70 Cadre from 19 high schools with services necessary to complete the JCLC. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS.

1.5. RESERVED

1.6. General Information

1.6.1. Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that work complies with the requirement of the contract. Within 30 days after contract award, a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays:

1.6.4. Hours of Operation: The contractor shall conduct business between the hours of 5:30am Eastern Standard Time (EST) to 10:00 (EST) hours daily except on day 1, Monday, 8 June 2026, begin at 8:00am (EST) and on the last day, day 5, Friday, 12 June 2026, ending at 2:00pm (EST).

The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at Lake Wales, Florida at the vendor’s location. The place of performance must be within a center point for the 19 schools that will travel from 4 cardinal points and close enough as to not to increase the cost of bus travel that would warrant a contract through GOPAX.

1.6.6. Type of Contract: The government will award a firm fixed price (FFP) service contract.

1.6.7. Security Requirements: RESERVED

1.6.7.1. PHYSICAL Security: RESERVED

1.6.8. Special Qualifications: RESERVED.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will appraise the contractor of how the government views the contractor's performance and the contractor will appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially in regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 6:00am (EST) to 6:00pm (EST) Monday through Friday, 8-12 Jun 2026.

1.6.12. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS:

2.1. DEFINITIONS: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to assist in the administration of the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN. (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14. CADET. An eligible student who is enrolled in JROTC and actively participating in a LET.

2.1.15. CADRE. Military instructor recognized by the Army employed to conduct JROTC at a school.

2.1.16. CHAPERONE. A person who accompanies and looks after another person or group of people.

2.1.17. JUNIOR RESERVE OFFICERS’ TRAINING CORPS (JROTC). Organization of units established by the Department of the Army under Title 10, U.S. Code 2031 at public and private secondary educational institutions to conduct a program of leadership instruction for students. It is a program designed to instill in students in United States secondary educational institutions the values of citizenship, service to the United States, personal responsibility, and a sense of accomplishment.

2.1.18. UNIT. The organization comprises JROTC Cadets and military instructors at one school.

2.2. ACRONYMS AND ABBREVIATIONS:

ACOR Alternate Contracting Officer's Representative ADVON Advance Echelon (Party) AED Automated External Defibrillator AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations COR Contracting Officer Representative

DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOW Department of War FAR Federal Acquisition Regulation IA Information Assurance JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserves Officer Training Corps KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan SAM System for Award Management SCR Service Contract Report TARP Threat Awareness and Reporting Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

3.2. Facilities: RESERVED.

3.3. Utilities. RESERVED.

3.4. Equipment. RESERVED.

3.5. Materials. RESERVED.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance. RESERVED.

4.3. Materials. The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirement under this PWS to include all condiments, utensils, plates, and napkins.

4.4. Equipment. The Contractor shall provide 12 golf carts for cadre to utilize throughout the training, and one long bed golf cart for medical emergencies and evacuation as required. Golf carts and utility will only be operated by the JROTC Cadre. Gas shall be included for the gas operated utility vehicles. The Contractor shall provide a facility with Wi-Fi in order to conduct Command and Control, Brigade Operations. The Contractor shall provide Brigade staff with Wi-Fi access code.

Brigade Operations staff and Cadre will have access to Wi-Fi.

4.4.1 Contractor shall provide two (2) days of use of the canoes/rowboats with instructor on the use of personal flotation devices (PED’s) and paddles/oars. Two (2) qualified lake front staff instructors to allow up to 50 cadets in canoes/rowboats on the water at the same time shall all also be provided.

4.4.2 Contractor shall provide two days (2) use of COPE Course (Challenging Outdoor Personal Experience).

4.4.3 Contractor shall provide two days (2) use of Orienteering Course.

4.4.4 Contractor shall provide Two days (2) of the Rock-Climbing Wall and Rappel Tower.

4.5 Medical Support: The contractor shall provide first aid support facilities and operations headquarters will be located on the same site as the event.

4.6 Training Venues/Personnel. The contractor shall make available training and recreational facilities (rappel equipment, High and Low COPES training, leadership reaction course, obstacle course, 24-hour medical coverage facilities and swimming area. Contractor shall provide office space for the camp operations center from 8-12 June 2026, including cleaning supplies.

4.6.1 The contractor shall provide the minimum personnel to support different training venues to conduct safe training. The contractor shall provide two (2) certified lifeguards for drown-proof training, kayaking, rubber boats, and canoeing. Trained and qualified personnel to support COPES’s, Rappelling, Aquatics, Land Navigation and two (2) full time nurses or EMT for 24-hour First Aid Station.

4.7 Handwashing Stations. Contractor shall provide handwashing stations outside of the dining hall with the capacity for six (6) cadets to wash hands simultaneously prior to entering the dining hall and hand-washing stations at sites with portable latrines.

4.8 Ice Bags. The contractor shall provide 175 bags (20 pounds bags) of ice per day, and one commercial storage container for both the coolers for drinking water as well as coolers for ice.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide all services for meal preparation, serving and cleaning up as well as furnishing all lodging, facilities, equipment, showers, mobile showers, and latrines for cadets and cadre for the performance of this contract. The Government shall not be responsible for any miscellaneous charges incurred by the camp participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, meals more than the contract requirements, and other such services.

5.2.1 Lodging The contractor shall provide housing for 400 Cadets and 70 Cadre participating in Camp Panther 2026. Housing must include one bed per individual inside any combination of tents with wood floors; screened in pavilions; cabins, lodges or general-purpose buildings. lodging areas must provide bathroom facilities to include clean, working showers and sinks with hot and cold running water and toilets and urinals with running water. Shower curtains or some other form of shower barriers are required for each individual shower.

5.2.2. Cadet Lodging. For both cycles cadet lodging shall be configured to facilitate the 200 males assigned to 4 different companies of approximately 50 males each with each company in a separate campsite or together in one (1) or two (2) clean lodge buildings, bunk houses, and/or general-purpose buildings in proximity to each other. The approximately 220 females to include cadets, cadre, and chaperones must be housed separately from the males, either in different campsites, lodge buildings, bunkhouses and/or general-purpose buildings in proximity to each other.

5.2.3 Cadre Lodging. Except for female chaperones and male company cadre, staff and training committee lodging shall be separate from cadet lodging. Ten (10) Cadre members will need accommodation in the vicinity of the Command Center with all other Cadre separate from Cadet Camp sites.

5.2.4. The facility is not undergoing renovation or remodeling during the time of the camp and is not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.2.5. The contractor shall provide non-smoking sleeping facilities that are furnished solely based on one individual to a bed.

5.2.6. Fire and Safety. The contractor’s facility shall comply with Local state and federal codes

5.2.7 Meals. The contractor shall provide a menu like the one stated in 5.2.10. to include condiments for use at each meal.

5.2.8. The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.9. Contractor shall wipe down all tables at serving location as well as food preparation area and equipment.

5.2.10. Sample Menu: The contractor shall prepare meals like the following suggested menu:

Lunch, 8 June 2026: Ham or turkey sandwich, chips, fruit, cookie, beverage

Dinner, 8 June 2026: Spaghetti with Meat Sauce, Green Beans, Garlic Bread, Apple Crisp, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Breakfast, 9 June 2026: Pancakes, Scrambled Eggs, Bacon, Oatmeal, Fruit, Cold Cereal, Milk/Juice, Water, Gatorade, Coffee, Premade Peanut Butter & Jelly Sandwiches

Lunch, 9 June 2026: Chicken Sandwich, French Fries, Chips, Pickle, Fruit, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Dinner, 9 June 2026: Ribeye Steak, Baked Potato, Green Beans, Dinner Roll, Dessert, Soup & Salad Bar, Water, Gatorade, Iced Tea, Premade Peanut Butter & Jelly Sandwiches

Breakfast, 10 June 2026: Biscuit, Sausage Gravy, Scrambled Eggs, Hash Browns, Fruit, Cold Cereal, Milk/Juice, Water, Gatorade, Coffee, Peanut Butter & Jelly Sandwich Station

Lunch, 10 June 2026: Chicken Sandwich, French Fries, Chips, Pickle, Fruit, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Dinner, 10 June 2026: Cheeseburger, Hot Dogs, French Fries, Baked Beans, Cole Slaw, Cake, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Breakfast, 11 June 2026: Biscuit, Sausage Gravy, Scrambled Eggs, Hash Browns, Fruit, Cold Cereal, Milk/Juice, Water, Gatorade, Coffee, Peanut Butter & Jelly Sandwich Station

Lunch, 11 June 2026: Chicken Sandwich, French Fries, Chips, Pickle, Fruit, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Dinner, 11 June 2026: Spaghetti with Meat Sauce, Green Beans, Garlic Bread, Apple Crisp, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Breakfast, 12 June 2026: Pancakes, scrambled eggs, bacon, oatmeal, fruit, cold cereal, milk, juice, water, Gatorade, coffee, premade peanut butter and jelly sandwiches

Lunch, 12 June 2026: Ham or turkey sandwich, chips, fruit, cookie, beverage

5.3. Feeding Times. The contractor shall serve meals during the times indicated below:

JCLC Camp Panther

Date Headcount

Headcount Event Serving Time

Cadets Cadre

8-Jun-26 400

70 Lunch 1130-

70 Dinner 1700-

9-Jun-26 400

70 Breakfast 0530-

10-Jun- 26 400

11-Jun-

400 70 Dinner 1700-1830 12-Jun-

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) the Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1. CCR 145-2 – Organization, Administration, Operations Training and Support.

6.2. DA PAM 30-22 Operating Procedures for the Army Food Program.

6.3. Federal Acquisition Regulations.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

PERFORMANCE OBJECTIVE PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

PWS Para. 1.3.2, 1.4, 5.2.1, 5.2.2, 5.2.3

Lodging. One bed/cot per individual with male/female separation. Facility is not undergoing renovation or remodeling during the event.

Includes shower and latrine areas.

100% Compliance.

Everyone has a bunk.

PWS Para. 1.3.4, 1.3.9, 4.11, 4.12

Training. Facilities include multiple training sites, Camp Operations Center, 24- hour First Aid facility, latrines, and showers.

100% Compliance.

Ensure all facility and individual equipment necessary for the full and safe conduct of activities is present at all program area facilities

PWS Para. 1.3.2, 1.4, 5.2.1, 5.2.2, 5.2.3

Training. The contractor shall provide required training such as Water Safety Training, Rappelling equipment, a swimming pool, and canoes. Included is a minimum of one lifeguard.

100% Compliance.

PWS Para. 4.12, 4.4.2, 4.11, 4.12

Training. The contractor shall provide required training sites for Land Navigation Course, COPE course (high and low ropes), 40-foot Rope Bridge, Rappelling tower, rappelling short training tower

100% Compliance.

PWS Para. 1.2, 4.4 Golf Carts. The contractor shall provide 12 passenger gas operated golf carts.

100% Compliance.

Required for Cadre to transport equipment.

PWS Para. 1.3.1, 5.1, 5.2.7, 5.2.8, 5.2.10, 5.3

Meals. The contractor shall serve 6110 hot meals, Coordinate menu with Government POC 10 calendar days prior to event. Prepare menu like Para 5.2.10

100% Compliance. The meals and dining space shall be available during the hours specified in Para 5.3.

TECHNICAL EXHIBIT B

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Wi-Fi password Daily 1 Electronic or

Physically provided

Government Representative

Lifeguard Daily 1 Physically provided

Pool / Lake

Meals Up to Three (3) meals daily IAW schedule

4 Breakfast 5 Lunch 4 Dinner

Physically provided

Contractor’s dining facility

Golf carts Daily 12 Physically provided

At designated training sites

Invoice

Once 1 Electronically WAWF at https://PIEE.eb.mil