SOW_Asbestos_Air_Monitoring_2017.docx

STATEMENT OF WORK

ASBESTOS MONITORING OF SHIPS AT THE SUISUN BAY RESERVE FLEET

SCOPE

The Contractor will provide all labor, supervision, equipment and material to perform the industrial hygiene services as described in this Statement of Work. Contractor will provide personnel who shall be qualified to perform the required services and knowledgeable in acceptable asbestos handling and monitoring practices. All monitoring, field work and documentation (observations and activities) will be performed under the supervision of an American Board of Industrial Hygiene (ABIH) Certified Industrial Hygienist (CIH). The CIH will serve as Contractor’s Project Manager and shall be licensed in California as an Asbestos Project Manager. Final conclusions, observations, and recommendations will reflect the CIH’s evaluation of monitoring data, activity logs, and laboratory analysis reports. Contractor will possess current California asbestos project monitor licenses in order to conduct air monitoring activities.

SAMPLING PROCEDURES

All samples will be collected in accordance with Federal, State, and local standards and requirements and with accepted industrial hygiene acceptable methods and procedures. The most current edition of any relevant regulation, document, or code shall be in effect for the purpose of this contract. Where conflict among the requirements or with these specifications exist, the most stringent requirements will be utilized.

CLIN 1.1 – PERSONAL EXPOSURE MONITORING – EMPLOYEES

Contractor will conduct quarterly asbestos monitoring of four (4) Suisun Bay Reserve Fleet employees who are performing normal tasks required by their position aboard ships in the Reserve Fleet Anchorage. The personal air sampling is being conducted for the purpose of establishing asbestos fiber concentrations during normal fleet activities.

The total number of employees to be monitored for the year, conducted on a quarterly basis in the months of September, December, March and June, is sixteen (16); four (4) employees on each of the 4 site visits. Quarterly, personal monitoring will be conducted on fleet personal while performing their routine work tasks in order to determine 8-hour-time weighted averages (TWA). A minimum of two (2) personal breathing zone samples for potential asbestos 8-hour TWA (taken over a full work shift) will be conducted on any given ship. Sampling volume will be sufficient for a detection limit equal to or less than 0.01 fibers/cc. Analysis will be done in accordance with the most current version of NIOSH Method 7400.

All asbestos personal samples (employee exposure monitoring) will be collected following the procedures specified in Appendix A to 29 CFR 1915.1001. The sampling method described in the Appendix represents the elements of the available monitoring methods the most current version of NIOSH Method 7400.

In conducting the asbestos air sampling, determinations of employee exposures shall be made from the breathing zone air samples (i.e. attached on or near the collar or lapel near the worker’s face) that are representative of the 8-hour time-weighted average (TWA).

The airborne monitoring will be conducted in representative areas occupied by fleet employees who are performing work tasks required by their position.

Representative 8-hour TWA employee exposures will be determined on the basis of one or more samples representing full-shift exposure.

Contractor will prepare individual notification letters for each Fleet employee sampled during the quarterly asbestos air monitoring. The letter will contain the results of the employee’s asbestos exposure monitoring performed under this agreement. Suisun Bay Reserve Fleet will receive the letters within 15 calendar days after completion of the quarterly asbestos surveys and asbestos air monitoring. Copies of the employee notification letters, as an appendix, will be attached to the quarterly asbestos surveys and air monitoring report.

Contractor will complete Sampling Data Sheets for the Fleet employees monitored/sampled. Copies of the Sampling Data Sheets, as an appendix, will be attached to the quarterly asbestos surveys and air monitoring report.

CLIN 1.2 – AREA EXPOSURE MONITORING – ABOARD SHIPS

Contractor will conduct quarterly asbestos exposure monitoring of two (2) ships located at the Suisun Bay Reserve Fleet, for a total of eight (8) ships over the year. Monitoring is to be conducted quarterly, in September, December, March and June. Selection of the ships will be based on Fleet work schedules. Samples will be taken from the same ships where employee personal monitoring in CLIN 1.1 is being conducted.

CLIN 1.3 – AREA EXPOSURE MONITORING – ADMINISTRATION BARGE

Air sampling shall be performed annually in the Suisun Bay Reserve Fleet’s Administration Barge (also known as the APL). One (1) air sample will be taken in each of the following areas: Administrative Office, Employee Break Room, two (2) Employee locker rooms, Employees’ washroom, the Supply Room, the Lower Store Room, Mechanic’s Shop, and Engine/Boiler Room, for a total of nine (9) samples. Sampling volume will be sufficient for a detection limit equal to or less than 0.01 fibers/cc. Analysis will be done in accordance with the most current version of NIOSH Method 7400.

Contractor will complete Sampling Data Sheets for the ships monitored/sampled. Copies of the Sampling Data Sheets, as an appendix, will be attached to the Contractors quarterly asbestos surveys and air monitoring report.

All samples will be analyzed by a California licensed asbestos analytical laboratory, participating in the American Industrial Hygiene Association Proficiency Analytical Testing Programs and/or accredited by the American Industrial Hygiene Association (AIHA) for Asbestos Analytical Services. A copy of all laboratory results, along with the Chain of Custody, will be attached to the Contractor’s quarterly asbestos surveys and air monitoring reports.

CLIN 1.4 - ASBESTOS SURVEY AND AIR MONITORING REPORTS

Contractor will prepare the quarterly asbestos survey and air monitoring report and will provide one (1) original and one electronic (.pdf) copy of the report to the Suisun Bay Reserve Fleet Safety and Occupational Health Specialist within 15 calendar days after completion of the quarterly asbestos surveys and monitoring. The report, as a minimum, shall contain the following information:

Narrative Report:

· Purpose

· Scope

· Survey Results

· Observations

· Discussion of Results

· Conclusions

· Recommendations

· Sampling & Analytical Methodology

Appendixes:

· Summary of Data Daily Activity Log Sample Data Sheets (copies), Employee Notification Letters (copies), Analytical Laboratory Results (Reports of Airborne Asbestos Analysis (copies).

· Certification and accreditation of the Contractor (copies).

· Certification and accreditation of each contractor participating in the project.

· The quarterly report shall also contain explanations of any unusual or unexpected asbestos monitoring results or of the walk through surveys.

· The format of the quarterly reports including size, binding, covers, etc. shall be consistent with accepted professional practices after acceptance by the Suisun Bay Reserve Fleet Safety and Occupational Health Specialist. Variations in this format shall have prior approval of the Suisun Bay Reserve Fleet Safety and Occupational Health Specialist.

The quarterly reports will be signed, sealed and dated by the Certified Industrial Hygienist (CIH) or the California Certified Asbestos Consultant (CAC) and bear the appropriate seal(s).

CLIN 1.5 - TRANSMISSION ELECTRON MICROSCOPY (TEM) ANALYSIS (SUPPLEMENTAL ITEM)

Should samples be collected with resulting concentrations that equal or exceed 0.08 fibers/cc, the Contractor will analyze these samples using Transmission Electron Microscopy (TEM). For bidding purposes, assume there will be two (2) instances where TEM will be required. Notification of this elevated concentration must be made to the COR immediately by telephone and followed by written notification as soon as possible. As soon as possible thereafter, an Asbestos Count by TEM Report shall be submitted to the COR. The Contractor will not be paid under this CLIN unless work herein is required.

SAFETY

All Contractor personnel with comply with the Suisun Bay Reserve Fleet safety and health rules and requirements. A copy of the safety and health rules and regulations will be provided to the contractor.

TERM

This term of this contract shall be a base year plus four (4) option years, for a total of five (5) years.