SF_30_5-30-18_.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

P00001

CFLHD-AQ

The purpose of this amendment is to extend the response time for quotes from May 30 to June 1, 2018; 2:00 p.m. local time.

Remove and replace attached cover sheet and SF 1449 in it's entirety to reflect the adjusted response time to the solicitation.

Offeror shall acknowledge receipt of this amendment by signing and returning either an electronic or hard copy version of the SF 30 Form only. All other pages to be retained by Offeror for informational purposes.

CFLHD-ENGR

Federal Highway Administration Central Federal Lands Highway Division 12300 W. Dakota Ave. Suite 360 Lakewood, CO 80228-2583

Federal Highway Administration Central Federal Lands Highway Division 12300 W. Dakota Ave. Suite 360 Lakewood, CO 80228-2583

6982AF18Q000003

1 1

05/30/2018

05/23/2018

Lori.Kliethermes Highlight

SCOPE OF WORK

CO FLAP US 50(1)

U.S. Highway 50 Little Blue Creek Canyon

Utility Services

Federal Highway Administration Central Federal Lands Highway Division

Solicitation Number: 6982AF18Q000003

**Responses due by May 30 June 1, 2018 at 2:00 p.m.**

Amendment P00001, 5/30/2018

Cross-Out

FHWA NATL ACCTG OFF

Oklahoma City OK 73169 6500 S Macarthur Blvd

MMAC/AMK-315/HQ 291

US DOT Federal Highway Admin

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CFLHD-ENGR

Lakewood CO 80228-2583

12300 W. Dakota Avenue Attn: Chief, Office of Engineering Central Federal Lands Highway Division Federal Highway Administration

CODE 16. ADMINISTERED BYCODE

X

X

561990

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORCFLHD-AQ

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

720-963-3369Sheri Muehl (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION 5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Suite 380

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Federal Highway Administration Central Federal Lands Highway Div.

Attn: Acquisitions Office 12300 W. Dakota Ave. Suite 360 Lakewood CO 80228-2583

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$11.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a combined synopsis/solicitation for commercial service, subsurface utility location and marking prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

Solicitation 6982AF18Q000003 is issued as a Request for Quotes (RFQ) in accordance with the Federal Acquisition Regulation Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures.

(Use Reverse and/or Attach Additional Sheets as Necessary)

$0.00

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Lori Kliethermes

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

See schedule

29. AWARD OF CONTRACT:

REF.

6982AF18Q000003 05/23/2018

06/01/2018 2:00 p.m.

Amendment P00001, 5/30/2018

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-97 dated

January 24, 2018.

This solicitation will be issued as a competitive small business set-aside. The associated North

American Industry Classification System (NAICS) code is 561990 with a small business size standard of $11.0 Million. The Product Service

Code for this requirement is S119.

Offerors must be registered in the System for

Acquisition Management (www.SAM.gov) to be eligible for award in accordance with FAR

52.204-7. Award will be made on a firm-fixed price basis.

Federal Highway Administration (FHWA), Central

Federal Lands Highway Division (CFLHD) has a requirement for utility search and designation on the Little Blue Creek Canyon Road Project, along the US Highway 50 corridor and Forest Service

Road 867 in Gunnison County, Colorado as follows:

* Perform utility records research. Provide maps and contact information.

* Mark all utilities within the road corridor to Quality Level B.

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of Amendment P00001, 5/30/2018

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

6982AF18P000010

* Mark facilities at 100 foot intervals and at junctions, tees and bends.

* Indicate estimated depth if detectable.

* Prepare sketches of utilities located.

NOTE: No survey or CAD work is required.

CFLHD will survey the marks.

Complete work requirement by July 27, 2018

Price List located in Scope of Work (SOW) as a supplemental upload document. Quotes are solicited on an all or none basis. Failure to submit quotes for all line items listed in the

Schedule shall be cause for rejection.

Provisions and Clauses applicable to this procurement are incorporated into this notice and provided as an attachment to the SOW. A copy of the ASCE (abridged version) is also included in the SOW.

Responses are due no later than 2 p.m. MDT on May

30 June 1, 2018

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Amendment P00001, 5/30/2018

Lori.Kliethermes Cross-Out

Cross-Out

1 | P a g e

GENERAL

Federal Highway Administration (FHWA), Central Federal Lands Highway Division (CFLHD) has a requirement for utility search and designation on the Little Blue Creek Canyon Road Project, along the US Highway 50 corridor and Forest Service Road 867 in Gunnison County, Colorado.

WORK REQUIRED

This Scope of Work (SOW) is to perform utility markings for the Survey Unit of the FHWA, CFLHD for proposed improvements to US 50 in Gunnison County, Colorado approximately from Milepost 123 to Milepost 127 (Refer to Attachment A for vicinity and site maps).

1. Perform utility records research. Provide maps and contact information. (Price List Item A)

2. Mark all utilities within the road corridor to Quality Level B. (Price List Item D)

3. Mark facilities at 100 foot intervals and at junctions, tees and bends. (Price List Item D)

4. Indicate estimated depth if detectable. (Price List Item D)

5. Prepare sketches of utilities located. (Price List Item A)

NOTE: No survey or CAD work will be required.

CFLHD will survey the marks.

Complete work requirement by July 27, 2018

PRICE LIST

The Contractor shall submit the price list for each Item described below.

CO FLAP US 50 (1) Little Blue Creek Canyon

Item Description Pay Unit Unit Price Quantity Item Total

A Utility Records Research LPSM

B Mobilization & Demobilization Mile

C On Project Mileage Mile

D Utility Designating (Quality Level B) Linear Mile

E Per Diem (Per Person/ Per Day) Day

F Traffic Control Lump Sum

Total Price

Include contact information for this requirement.

Company Name: Contact Name:

Phone: Email:

For evaluation purposes, Offerors shall submit a list of previous work performed over the past 3 years on similar scope requirements. Refer to FAR Clause 52.212-2 Evaluation – Commercial Items in Attachment C.

2 | P a g e

WORK PERFORMANCE SPECIFICATIONS, QUALITY STANDARDS AND REPORTING

REQUIREMENTS

Submit itemized quote for activities listed above along with a brief description of methods used to accomplish the work elements.

This solicitation does not include payment for errors and/or omissions by the Contractor in the course of performing the work herein. Such errors and omissions are to be corrected at the Contractor’s expense.

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items or services necessary to perform the work. Work performed specific to this solicitation shall be conducted in accordance with all terms and conditions meeting the solicitation as well as all local, state and federal regulations.

In accordance with the guidelines recommended in the Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data; abridged (herein ASCE Guidelines), all work conducted and document submittals of this requirement are expected to meet an Acceptable Quality Level (AQL) with respect to thoroughness and appropriateness of the data collection, analysis and recommendations, clarity of presentation, and accuracy.

Where the Standard of Practice within CFLHD currently differs from ASCE Guidelines, work should follow the current Standard of Practice. The Contractor should assure work products are accurate and of high quality through an established and documented quality control and assurance (QA) process.

Written documents to be provided to FHWA related to this requirement will be delivered in electronic software format; e.g. Microsoft Word, Excel and Adobe PDF, unless specifically requested and approved otherwise by the COR in writing.

PERIOD OF PERFORMANCE

Work will begin immediately following award and all work will be completed by July 27, 2018.

Close and continuous coordination with the COR and other FHWA personnel will be required. All communications affecting the project will be through the COR. The COR for this Order will be Mr.

James Herlyck.

PAYMENT

Payment will be made 30 days after the designated billing office receives a proper invoice, required deliverables and progress report from the Contractor.

Submit invoices one of three ways to:

*EMAIL:

9-AMC-AMZ-CFLInvoices@faa.gov (most expeditious method for payment)

*US MAIL:

Federal Lands Highway A/P Branch, AMZ-150 P.O. Box 268865 Oklahoma City, OK 73125

*FEDEX:

Federal Lands Highway A/P Branch, AMZ-150 6500 S. MacArthur Blvd.

Oklahoma City, OK 73169

Attachmnent A-1

Figure 1: Vicinity Map

Attachment A-2

Figure 2: Project Site Map

Standard Guideline for the

Collection and Depiction of

Existing Subsurface Utility Data

CI/ASCE 38-02

ABRIDGED VERSION: For a complete copy visit https://www.asce.org/bookstore/book.cfm?book=4276

Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data

Contents

1.0 INTRODUCTION

2.0 SCOPE

3.0 DEFINITIONS

4.0 ENGINEER AND OWNER COLLECTION AND DEPICTION TASKS

4.1 Engineer

4.2 Project Owner

5.0 UTILITY QUALITY LEVEL ATTRIBUTES

5.1 Quality Level D

5.2 Quality Level C

5.3 Quality Level B

5.4 Quality Level A

6.0 DELIVERABLES FORMATTING

6.1 General

6.2 Basic Deliverable

6.3 Quality Level Attributes

6.4 Utility Depiction Legend

6.5 Examples of Mapping Deliverables

7.0 RELATIVE COSTS AND BENEFITS OF QUALITY LEVELS

7.1 Cost Savings

7.2 Costs

8.0 INFORMATION SOURCES

APPENDIX: SURFACE GEOPHYSICAL METHODS FOR UTILITY IMAGING

Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data

1.0 INTRODUCTION

The nation’s infrastructure continues to grow as a result of population growth and other factors. New technologies are proliferating, such as fiberoptics, which are replacing copper communication cables. In addition, the deterioration and replacement of existing structures have expanded activities dealing with the utility infrastructure. The effort to clean up the environment has necessitated considerable excavation in areas of high-density infrastructure development. Available right-of-way is becoming limited, especially in urban and suburban areas. The “footprint” of new construction, repair, or remediation often conflicts with existing infrastructure. When this existing infrastructure is hidden from view (e.g., buried), it is often discovered in the construction phase of a project. During this phase, the costs of conflict resolution and the potential for catastrophic damages are highest.

Existing subsurface utilities and their related structures constitute a significant portion of this infrastructure.

They create risks on projects. Inaccurate, incomplete, and/or out-of-date information on the existence and location of existing subsurface utilities reduces the engineers’, owners’, and contractors’ abilities to make informed decisions and to support risk management decisions regarding the project’s impact on existing utilities.

A convergence of new equipment and data-processing technologies now allows for the cost-effective collection, depiction, and management of existing utility information. These technologies encompass surface geophysics, surveying techniques, computer-aided design and drafting and geographic information systems, and minimally intrusive excavation techniques. This convergence of technologies and systematic use of the data derived from these technologies is known as subsurface utility engineering (SUE).

Organizations such as the U.S. Department of Transportation, the National Transportation Safety Board, the U.S. Department of Energy, Associated General Contractors of America, Inc., universities, and utility companies are endorsing the use of SUE.

The engineer’s job in collecting and depicting utility information is complicated by the relatively limited control over utility owners’ record data. The utility owner is typically under no obligation to the engineer to provide information. The engineer is therefore often unable to obtain available and pertinent utility information.

Utility owners are obligated under statute in most states to mark the location of their known active facilities on the ground surface just before construction. This is often too late for design purposes or for contractor bidding purposes. A very few states have laws that encourage utility owners to mark facilities at the time of design; however, utility owners are under no legal requirement to do so. Some utility owners may desire to mark their facilities for the engineer.

For reliable information during design and construction, the engineer, owner, and constructor should be certain that utilities, active, abandoned, or unknown, are identified; that the utilities are marked correctly;

that the numbers of actual utility pipes or cables under the ground are known or represented by multiple marks; that the width of facilities is correct; and that the depths of utilities are known. Reliable information has historically not always been provided by utility owners.

Engineers may have received, made, or obtained a mixture of evidence of the existence, character, and location of utilities. Evidence may vary widely as to its credibility. Application of this guideline and the establishment of a credible nomenclature system will permit affixing attributes to utility information that denote the quality of that utility information. Problems with existing utilities are routinely handled through change orders, extra work orders, insurance payouts, and contingency pricing. When problems create

Attachment B-1 significant costs, the finger of blame is pointed everywhere, including at the engineer who has affixed his or her stamp to the plans, regardless of disclaimers. All involved in the design and construction process will benefit from better information for the management of risk.

2.0 SCOPE

The scope of this document is a consensus standard for defining the quality of utility location and the attribute information that is placed on plans. The standard guideline addresses issues such as (a) how utility information can be obtained, (b) what technologies are available to obtain that information, and (c) how that information can be conveyed to the information users.

The intent of this standard guideline is to present a system of classifying the quality of data associated with existing subsurface utilities. Such a classification will allow the project owner, engineer, constructor, and utility owner to develop strategies to reduce risk by improving the reliability of information on existing subsurface utilities in a defined manner. This document, as a reference or as part of a specification, will assist engineers, project and utility owners, and constructors in understanding the classification of the quality of utility data .

3.0 DEFINITIONS

Designating The process of using a surface geophysical method or methods to interpret the presence of a subsurface utility and to mark its approximate horizontal position (its designation) on the ground surface. (Note: Utility owners and contractors sometimes call this process “locating.”)

Engineer The individual or firm providing engineering and design-related services as a party to the contract. The engineer produces the instruments of service or manages the instruments of service of the subconsultants.

Locating The process of exposing and recording the precise vertical and horizontal location of a utility.

Minimally intrusive excavation method A method of excavation that minimizes the potential for damage to the structure being uncovered. Factors such as utility material and condition may influence specific techniques. Typical techniques for utility exposures include air-entrainment/vacuum-extraction systems, water-jet/vacuum-extraction systems, and careful hand tool usage.

One-call notification center An entity that administers a system through which a person can notify utility owners and operators of proposed excavations. Typically, the one-call center notifies member utility owners that they may send records to the designer or designate and mark on the ground surface the existing indications of some or all of the utilities that may be present.

One-call statute A local or state requirement that an excavator or designer of excavation call a central number to notify some or all existing utility owners of that planned excavation.

Attachment B-2

Scope of work All services and actions required of the consultant by the obligations of the contract.

Subsurface utility engineer A person who by education and experience is qualified to practice subsurface utility engineering.

Subsurface utility engineering (SUE) A branch of engineering practice that involves managing certain risks associated with utility mapping at appropriate quality levels, utility coordination, utility relocation design and coordination, utility condition assessment, communication of utility data to concerned parties, utility relocation cost estimates, implementation of utility accommodation policies, and utility design.

Surface geophysical method Any of a number of methods designed to utilize and interpret ambient or applied energy fields for the purpose of identifying properties of, and structure within, the earth. Such methods typically include variants of electromagnetic, magnetic, elastic wave, gravitational, and chemical energies.

Survey datum The points of reference used by the project owner and engineer to define a specific geographic location in three-dimensional space.

Test hole The excavation made to determine, measure, and record the presence of a utility structure.

Utility A privately, publicly, or cooperatively owned line, facility, or system for producing, transmitting, or distributing communications, cable television, power, electricity, light, heat, gas, oil, crude products, water, steam, waste, or any other similar commodity, including any fire or police signal system or street lighting system.

Utility accommodation policy A policy for accommodating utility facilities on the project. This policy includes, but is not limited to, establishing the horizontal and vertical location requirements and clearances for the various types of utilities; referencing applicable provisions of government or industry codes required by law or regulation; providing standards, specifications, detailed procedures, criteria, and methods of installation; providing requirements for the preservation and restoration of project facilities; setting forth limitations on the utility's activities within the project area; and establishing measures necessary to protect traffic, workers, and the general public during and after the installation of utility facilities.

Utility attribute A distinctive documented characteristic of a utility that may include but is not limited to elevation, horizontal position, configurations of multiple non-encased pipes or cables, shape, size, material type, condition, age, quality level, and date of measurement.

Utility depiction A visual image of existing utility information using a computer-aided design and drafting system or on project plan sheets.

Attachment B-3

Utility quality level A professional opinion of the quality and reliability of utility information. Such reliability is determined by the means and methods of the professional. Each of the four existing utility data quality levels is established by different methods of data collection and interpretation.

Utility quality level A Precise horizontal and vertical location of utilities obtained by the actual exposure (or verification of previously exposed and surveyed utilities) and subsequent measurement of subsurface utilities, usually at a specific point. Minimally intrusive excavation equipment is typically used to minimize the potential for utility damage. A precise horizontal and vertical location, as well as other utility attributes, is shown on plan documents. Accuracy is typically set to 15-mm vertical and to applicable horizontal survey and mapping accuracy as defined or expected by the project owner.

Utility quality level B Information obtained through the application of appropriate surface geophysical methods to determine the existence and approximate horizontal position of subsurface utilities. Quality level B data should be reproducible by surface geophysics at any point of their depiction.

This information is surveyed to applicable tolerances defined by the project and reduced onto plan documents.

Utility quality level C Information obtained by surveying and plotting visible above-ground utility features and by using professional judgment in correlating this information to quality level D information.

Utility quality level D Information derived from existing records or oral recollections.

Utility relocation policy A policy (typically of the project owner or utility owner) for the relocation of utility facilities required by the project. This policy includes, but is not limited to, establishing provisions for compensating utility owners; for removing and reinstalling utility facilities; for acquiring or permitting necessary rights-of-way at the new location; for moving, rearranging, or changing the type of existing facilities; and for taking necessary protective measures.

Utility search The search for a specific or unknown utility or utilities using a level of effort in accordance with the specified quality level, within a defined area.

Utility trace The process of using surface geophysical methods to image and track a particular utility.

Attachment B-4

4.0 ENGINEER AND OWNER COLLECTION AND DEPICTION TASKS

The list of tasks or work elements below is a guideline to the development of the scope of work and contract between the owner and engineer.

4.1 Engineer

The engineer should:

4.1.1 Advise the project owner regarding potential effects that the project may have on existing subsurface utilities.

4.1.2 Inform the project owner regarding utility quality levels and reliability of data for each quality level. Such information may include a discussion of costs and benefits associated with obtaining quality levels.

4.1.3 Recommend a scope for utility investigations dependent on project needs. This may include a list of the types of utilities for detection and depiction and the desired utility data quality level. It may include certain systems to be investigated and depicted at a lower quality level. It may include geographic sections of the project to have utilities investigated and depicted at various quality levels.

4.1.4 Discuss and recommend formatting of deliverables to clearly distinguish quality levels.

4.1.5 Discuss the sequence of acquiring appropriate quality level data throughout the planning and design process. This is dependent on project design elements, design timetables, the type of project, the criticality of utility service, and so forth.

4.1.6 Prepare a utility composite drawing or file with appropriate supporting documents, in accordance with owner specification, that clearly identifies utilities at their desired quality levels at the appropriate time within project development. The deliverable may contain utilities depicted at quality levels A, B, C, and/or D.

4.1.7 Review data with utility owners.

4.1.8 Review plans as design develops to analyze the effects of design changes to current utility information.

4.1.9 Recommend areas or particular utility systems for a “quality level” upgrade after review. Such an upgrade may be to quality level C, B, or A.

4.1.10 Follow applicable one-call statutes or other applicable laws. Most of these regulations limit engineers to a notification requirement. Other action is typically the responsibility of the utility owner.

4.1.11 Place a note on the plans explaining the different utility “quality levels.”

4.1.12 Affix an engineer’s stamp on the plans that depict existing subsurface utility data at the indicated quality levels.

Attachment B-5

4.1.13 Discuss utility accommodation and utility relocation policies for the project owner’s implementation.

4.2 Project Owner

The project owner should:

4.2.1 Specify the scope of work and the formatting of deliverables for the engineer. The engineer should review and discuss the scope of work and the specified deliverable formats with the owner.

4.2.2 Render assistance when necessary in persuading utility owners to allow engineers access to pertinent records and facilities. Such persuasion may include landowner involvement and a willingness to accommodate existing utilities with minimal relocations. Discussions and decisions on these topics should be communicated to the engineer. The engineer may render assistance to the owner in these tasks.

4.2.3 Review the definitions of quality levels with the designer, constructor, and other users. The project owner may wish to have the engineer prepare a written summary to accompany the plans or may attend pre-bid or post-bid meetings. The engineer should attend pre-bid and pre-construction meetings, should also be involved in the pre-selection of contractors, and should be retained to perform plan review

4.2.4 Notify the engineer within a reasonable time frame of any suspected deficiencies in the utility depictions at the specified quality level discovered during construction.

4.2.5 Furnish utility information to the utility owners for their consideration during utility marking for construction (one-call statutes).

4.2.6 Furnish appropriate utility accommodation and relocation policy information to involved parties.

5.0 UTILITY QUALITY LEVEL ATTRIBUTES

5.1 Quality Level D

Typical tasks by the engineer leading to utility quality level D are:

5.1.1 Conduct utility records research to assist in identifying utility owners that may have facilities on or be affected by the project. Sources of information may include, but are not limited to (project- and scope-dependent):

Utility section of the state Department of Transportation or other public agency One-call notification center Public Service Commission or similar organization County Clerk’s office Landowner Internet or computer database search Visual site inspection Utility owners

5.1.2 Collect applicable utility owner records. Applicable records may include:

Attachment B-6

Previous construction plans in area Conduit maps Direct-buried cable records Distribution maps Transmission maps Service record cards “As-builts” and record drawings Field notes County, city, utility owner or other geographic information system databases Circuit diagrams Oral histories

5.1.3 Review records for:

Indications of additional available records Duplicate information and credibility of such duplicate information Need for clarifications by utility owners

5.1.4 Develop utility composite drawing or equivalent. The engineer should also make professional judgments regarding the validity and location of topographic features on records versus current topographic features (when available) and conflicting references of utilities. And the engineer should indicate quality levels; utility type and/or ownership; date of depiction; accuracy of depicted appurtenances (quality level C vs. quality level D); end points of any utility data; active, abandoned, or out-of-service status; size; condition; number of jointly buried cables; and encasement.

5.2 Quality Level C

Typical tasks by the engineer leading to utility quality level C are:

5.2.1 Perform tasks as described for quality level D. Quality level C and D tasks do not necessarily need to be performed in any prescriptive order.

5.2.2 Identify surface features on the topographic plan and ground surface that are surface appurtenances of existing subsurface utilities.

5.2.3 Survey such features if the features have not already surveyed by a registered professional. If previously surveyed, check survey accuracy and completeness for applicability with the existing project.

5.2.4 Correlate applicable utility records to these surveyed features, taking into account the geometries and indications on the records of these surface features.

5.2.5 Determine when records and features do not agree and resolve discrepancies. This may be accomplished by depiction of a utility line at quality level D, effectively bypassing or disregarding (but still depicting) a surveyed structure of unknown origin. Additional resolution may result from consultation with utility owners.

5.3 Quality Level B

Typical tasks by the engineer leading to utility quality level B are:

Attachment B-7

5.3.1 Perform tasks as described for quality level C. Quality level C and B tasks do not necessarily need to be performed in any prescriptive order. It may be more cost effective to perform some quality level B tasks before and/or in conjunction with quality level C or D tasks.

5.3.2 Select an appropriate suite of surface geophysical methods (see the Appendix for discussions of methods, relative merits, and relative costs) to search for utilities within the project limits or to perform a utility trace for a particular utility system.

5.3.3 Apply appropriate surface geophysics to search for utilities within the project limits, or trace a particular utility system if the scope of investigation is limited.

5.3.4 Interpret the surface geophysics. Depending on the methods, this may be performed in the field or in the office.

5.3.5 Mark the indications of utilities on the ground surface for subsequent survey. Local utility owners, agencies, and/or one-call statutes may dictate, or suggest, the markings’ colors, sizes, and/or other labeling. Care should be taken to differentiate markings placed on the ground for design purposes from those placed on the ground for damage prevention purposes. (Note: If a particular surface geophysical method allows for field data collection or storage for future computer downloading and evaluation, if a utility search technique that allows for comprehensive area coverage is used, and if a survey grid or line is laid out that allows for future correlations of surface geophysical data to points depicted on a map, then ground markings may be unnecessary.)

5.3.6 Survey all markings that indicate the presence of a subsurface utility. This survey should be to the accuracies and precision dictated by the project’s survey control.

5.3.7 Depict all designated utilities. These utility depictions may follow the general guideline as presented in Section 6.0. Depiction is usually accomplished via computer-aided design and drafting or manual plotting methods onto plan sheets, into geographic information systems databases, or onto other appropriate documents.

Quality level B data should be reproducible by surface geophysics at any point of their depiction.

5.3.8 Correlate the designated utilities’ depictions with utility records and/or surveyed appurtenances to identify utilities that may exist but were not able to be designated.

5.3.9 Resolve differences between designated utilities and utility records and surveyed appurtenances. This may take the form of additional surface geophysical searches or depiction of designated or nondesignated utilities at a lower quality level. It may take the form of an upgrade at appropriate points to quality level A information.

Situations require judgment that a designated utility and a utility of record are actually identical, even if not interpreted as geographically coincident.

5.3.10 Recommend to the project owner additional measures to resolve differences if they still exist. Such recommendations may include additional or different surface geophysical methods, exploratory excavation, or an upgrade to quality level A data.

5.4 Quality Level A

Attachment B-8

Typical tasks by the engineer leading to utility quality level A are:

5.4.1 Perform tasks as described for quality level B at the appropriate project location.

Quality level B, C, and D tasks do not necessarily need to be performed in any prescriptive order.

5.4.2 Select an appropriate method of gathering data that will achieve the accuracies and precision required by the project. These accuracies are currently typically set to 15-mm vertical and to applicable horizontal survey and mapping accuracy as defined by the project owner. Exposure and survey of the utility at each specific location where quality level A data are obtained are currently necessary.

5.4.3 Excavate test holes exposing the utility to be measured in such a manner that protects the integrity of the utility to be measured. Exposure is typically performed via minimally intrusive excavation. In some cases, data gathering during utility construction may eliminate the need for excavation of the utility, as it is already exposed.

5.4.4 Comply with applicable utility damage prevention laws, permits, and specifications, and coordinate with utility and other inspectors, as required.

5.4.5 Determine (a) the horizontal and vertical location of the top and/or bottom of the utility referenced to the project survey datum; (b) the elevation of the existing grade over the utility at a test hole referenced to the project survey datum; (c) the outside diameter of the utility and configuration of non-encased, multiconduit systems; (d) the utility structure material composition, when reasonably ascertainable; (e) the benchmarks and/or project survey datum used to determine elevations; ( f) the paving thickness and type, where applicable; (g) the general soil type and site conditions; and

(h) such other pertinent information as is reasonably ascertainable from each test hole site.

5.4.6 Resolve differences between depicted quality level A data and other quality levels.

This may take the form of additional surface geophysical searches or a depiction of adjacent or nearby data points at a lower quality level. It may require that utilities already depicted at quality level B, C, or D should be re-depicted to coincide with the more accurate quality level A data. It may take the form of additional upgrades at appropriate points to quality level A information.

6.0 DELIVERABLES FORMATTING

6.1 General

It is not the intent of this section to prescribe the format of deliverables. Many owners have individual computer-aided design and drafting (CADD) requirements and other specifications that must be adhered to by the engineer. Rather, it is the intent of this section to communicate some broad guidelines and illustrate specific examples that have been effective on past projects.

Attributes such as size; material type; age; condition; ownership; in-service, out-of-service, active, or abandoned status; and number of conduits and direct buried cables are examples of attributes that may have been depicted traditionally. The basic difference between traditional depictions of utilities and utilities depicted as a result of this standard guideline is that a

Attachment B-9 utility quality attribute (i.e., quality level A, B, C, or D) and the date of that attribute should be ascribed to each line segment or discrete point of a utility.

6.2 Basic Deliverable

The basic deliverable for utility information is a CADD file or plan sheet that has utility information in plan view for quality levels A, B, C, and D and utility information in plan and profile view for quality level A. Quality level A data typically consist of a supplemental data form with additional information. Advancing CADD programs (e.g., Geopak and CAiCE in the late 1990s) may allow the engineer to depict three-dimensional views of utility information from various vantage points. This standard guideline does not address the quality of vertical information other than for quality level A data. Written reports, test hole summary sheets, and other data may accompany and supplement plan sheets and quality level A supplemental data sheets.

6.3 Quality Level Attributes

6.3.1 General

Attributes should be ascribed in such a fashion that duplication of plans (e.g.,. blue-printing, monochromatic copier) or portions of plans should not eliminate or obliterate the attribute. Attribute depiction can be achieved by the following methods. There may be other methods that will also suffice. Usually more than one method will be necessary for clarity.

6.3.2 Line Code and Style

This has been one of the main methods to date of differentiating quality level B from quality levels D and C. Not only can line code differentiate quality levels but it can also differentiate utility type and/or ownership. This method has the advantage of differentiating regardless of color, turning off CADD labeling or other quality level layers, omitting accompanying text, or seeing a portion of a line segment that does not include a nearby embedded symbol. Many consultants make the line code for quality levels C and D identical, providing differentiation in the form of labeling structures, if any, “not-to-scale” (for quality level D).

6.3.3 Labeling

This is also one of the main methods to date of differentiating quality levels D, C, B, and A. Labeling can differentiate quality levels; utility type and/or ownership; date of depiction; accuracy of surveyed appurtenances (quality level C vs. quality level D); end points of any utility data; active, abandoned, or out-of-service status; size;

condition; number of jointly buried cables; and encasement.

6.3.4 Symbol Embedding

Symbol embedding conveys quality level A data at a discrete point. It is not a separate layer or level that can be turned off (see Figure 7.2, TH25 annotation in lower left for example).

6.3.5 Color

Color is frequently used to indicate utility type. It must usually be used in conjunction with other methods because of a loss of distinguishing characteristic data with blue-lining or noncolor copying.

6.3.6 Line Weight

Sometimes line weight is used at actual scale to depict the

Attachment B-10 size of the utility. This has the effect of obscuring other data if the line size is large, so it is used infrequently.

6.3.7 Layer or Level

Sometimes layers or levels are used to portray various attributes. For example, quality level A data could be on one layer, quality level B data on another, and so on.

All layers must be on to present the complete utility picture on any plot. This approach may be useful for geographic information system uses.

6.3.8 Accompanying Text

This may be difficult to use if the work product has a complex mix of utility quality levels and line segments.

6.4 Utility Depiction Legend

In most cases, a separate utility legend and/or section within the project notes is desirable to clearly indicate the methods of quality level differentiation and other utility attributes. See Figure 6-1.

Attachment B-11

Figure 6-1. Legend Example

Attachment B-12

6.5 Examples of Mapping Deliverables

Most mapping deliverables consist of a combination of line code and style (Section 6.3.2), labeling (Section 6.3.7), symbol embedding (Section 6.3.4), and color (Section 6.3.5).

Figures 6-2 through 6-4 show actual work products already in use. These examples are in no way intended to be exclusive.

Figure 6-2. An example of line code, labeling, symbol embedding, and notes.

Attachment B-13

Figure 6-3. An example of quality level delineation by notes

Attachment B-14

Figure 6-4. An example of quality level A supplemental data

Attachment B-15

7.0 RELATIVE COSTS AND BENEFITS OF QUALITY LEVELS

7.1 Cost Savings

7.1.1 Stevens, R.E. (1993). Society of American Value Engineers, General Percentages of Cost Savings

A paper by Stevens (1993) states that the total savings on a typical project using quality level B and A data may range from 10% to 15% (compared with costs from a project using quality level C and D data). The approximate cost savings as a percentage of project costs are as follows:

Administrative (1/10 of 20%) 2.00% Engineering (1/20 of 10%) 0.50% Utility relocation (1/2 of 10%) 5.00% Construction (1/20 of 45%) 2.25% Cost Overruns (1/3 of 15%) 5.00%

7.1.2 Lew, J.J. (1999). Purdue University Study

Purdue University, under contract to the Federal Highway Administration, studied 74 randomly selected highway transportation projects in which quality level B and A data were obtained by the state Department of Transportation in Virginia, Ohio, North Carolina, Texas, Oregon, Wyoming, and Puerto Rico. Included in the study were rural, urban, suburban, arterial, and interstate projects. The total value of construction studied exceeded $1 billion. Overall, a savings of $4.62 per every $1.00 spent on upgrading traditional quality level D and/or C data to quality level B and A data was quantified. This resulted in a savings of 1.9% in the total design and construction budget. Savings that could not be quantified were not included in this amount. In general, urban and suburban projects realized greater savings than did rural projects. Only three of 74 projects had a negative return on investment.

7.2 Costs

Cost data vary greatly as a factor of climate, soil, project specifics, geography, and so forth.

Providers and project owners have used the following rules of thumb for transportation projects:

(a) The costs of obtaining quality level B throughout a project and quality level A in sufficient locations to identify important utility conflicts are about 1% of a typical highway design and construction budget.

(b) The costs of obtaining quality level B throughout a project and quality level A in sufficient locations to identify important utility conflicts are about 10% of a typical highway design budget.

(c) The costs of obtaining quality level B throughout a project and quality level A in sufficient locations to identify important utility conflicts are greater on urban projects than on rural projects.

The Purdue Study (1999) shows the following:

(a) The costs of obtaining quality level B throughout a project and quality level A in sufficient locations to identify important utility conflicts are about 0.5% of a typical highway design and construction budget.

(b) Costs were higher for urban versus rural projects.

Attachment B-16

8.0 INFORMATION SOURCES

American Association of State Highway and Transportation Officials. (1994). A guide for accommodating utilities within highway right-of-way, Washington, D.C.

American Consulting Engineers Council/Associated General Contractors. (1998). Enlightened risk allocation: the twenty-first century owner’s guide to cost effectiveness, Washington, D.C.

American National Standards Institute/American Society of Civil Engineers. (1992). Standard guidelines for the design of urban subsurface drainage, Standard # 12-92, New York.

American Society of Civil Engineers. Consulting engineering: a guide for the engagement of engineering services, ASCE Manual # 45, New York.

Anspach, J.H. (1997). “Design and construction risk management for existing utilities.”

Proceedings of the Construction Congress V, American Society of Civil Engineers, Reston, Va., 301- 306.

Anspach, J.H. (1994). “Integrating subsurface utility engineering into damage prevention programs.”

Proceedings of the 1994 Excavation Damage Workshop, National Transportation Safety Board, Washington, D.C.

Anspach, J. H. (1995). Review of and recommendations for engineering and construction practices relative to utility damage prevention at the Hanford site, Study for Kaiser Hanford/U.S. Department of Energy, Manassas Park, Va.

Anspach, J.H. (1995). “Subsurface utility engineering: standards for the depiction of subsurface utility quality levels within geographic information systems.” Proceedings of the Geographic Information Systems For Transportation Symposium (GIS-T), American Association of State Highway and Transportation Officials Washington, D.C.

Anspach, J.H. (1996). “Subsurface utility engineering: utility detection methods and applications.”

Proceedings of the Symposium on the Application of Geophysics to Engineering and Environmental Problems. Environmental and Engineering Geophysical Society, Keystone, CO.443-450.

Anspach, J.H. (1995). “Advances in underground pipeline engineering.” Subsurface utility engineering: upgrading the quality of utility information, Second…