SOW SLC ATCT ELEV MAINT 9-3-24.pdf

SCOPE OF WORK

SALT LAKE CITY AIR TRAFFIC CONTROL TOWER

ELEVATOR MAINTENANCE

1.0 GENERAL INTENTION

The intention of this Statement of Work (SOW) is to obtain elevator maintenance services at:

Federal Aviation Administration Salt Lake City Air Traffic Control Tower 1201 North 4000 West Salt Lake City, UT 84116

2.0 GENERAL REQUIREMENTS

The Contractor must furnish all labor, transportation, equipment, materials, tools, supplies, supervision, incidental engineering, and management required to perform the inspections, testing, maintenance, repair, and component replacement as required to maintain elevator, equipment systems in accordance with the manufacturer's original specifications. Equipment systems covered under this agreement are:

Description: Geared Traction Description: Hydraulic Weight Rating: 3000 LBS Weight Rating: 2500 LBS Speed: 450 feet per minute Speed: 125 feet per minute Passenger or Freight: In-Ground Passenger Passenger or Freight: In-Ground Passenger Manufacturer: ThyssenKrupp Manufacturer: US Elevator Number of Floors: 23 Number of Floors: 2 Number of Stops: 23 Number of Stops: 2 Year Installed: 2009 Year Installed: 2009

Work includes the performance of service work, preventive maintenance of equipment, routine and periodic inspections and tests, and other services as described herein.

Normal Government business hours are from 7:00 am to 4:00 pm, excluding holidays. P e r io d o f p e r f o r m a n c e : 1 0 / 0 1 / 20 24 t h r u 09 / 3 0/ 2 02 5, GOVERNMENT OBSERVED HOLIDAYS: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Emancipation Day, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

2.1 MAJOR REPAIRS

Any individual unit or incident of repair with a total estimated cost (labor and direct material costs) exceeding $250.00, is not covered by this agreement. The Government reserves the right to determine how these repairs are to be handled. Such repairs will normally be accomplished by separate contract or by Government forces. This exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

2.2 WARRANTED EQUIPMENT

Equipment, components, and parts, other than that installed under the agreement, must not be removed, or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the Government. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Contractor must be reported to the Point of Contact (POC) so that necessary action may be taken. The Contractor must be knowledgeable of the equipment, parts, and components that are covered by warranty and the duration of such warranties. Available warranty information will be furnished to the Contractor by the POC.

2.3 LICENSING AND SUPERVISION

The Contractor must be licensed by the State of Utah to provide the maintenance and repair services specified in this agreement. All work must be performed by elevator mechanics specifically qualified and trained to work on elevator and equipment. Evidence of all required licenses, as well as documentation of the qualifications of personnel, must be provided to the POC prior to award of the agreement.

2.4 MAINTENANCE CONTROL PLAN (MCP)

The Contractor must provide a written Maintenance Control Plan (MCP) with quote submission. The MCP must be specifically designed for this property defining its planned preventative maintenance procedures to facilitate agreement intent and services for all equipment included under this agreement. Routine maintenance procedures shall include any unique or product specific procedures or methods required. A WMCP Form E-100 is acceptable. The MCP shall identify:

a. Frequency of Service.

1. Annual (A) - Services performed once during each 12-month period of the contract.

2. Semiannual (SA) - Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

3. Quarterly (Q) - Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

4. Monthly (M) - Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

5. Semimonthly (SM) - Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

4.0 AGREEMENT INTENT

Provide pro-active and preventive monthly elevator maintenance for the equipment covered by this agreement to facilitate the following:

• Consistent and safe operation of the equipment

• Maximum operational performance of the equipment

• Maximum beneficial usage of the equipment

• Maximum life cycle of the equipment

4.1 The contractor expressly acknowledges that the government is relying on their professional expertise in performance of these services to achieve and maintain the agreement intent.

4.2 For clarification, the elevators may be referred to as “units” or “equipment” in this agreement.

4.3 The basis for award will be lowest price technically acceptable.

4.4 FAA Acquisition Management System Prescription Clause 3.9.1-1 Contract Disputes apply for any dispute resolution with this project. Full text version can be found at https://fast.faa.gov/contractclauses.cfm

5.0 CONTRACTOR SERVICES

5.1 Services shall include all labor, transportation, supplies, materials, parts, tools, scaffolding, machinery, hoists, employee safety equipment, equipment, lubricants, supervision, and all other work and materials expressly required under this agreement, or reasonably inferred, whether expressly stated herein.

5.2 Coordinate and follow the directives of the government with respect to scheduling services and any deliveries hereunder.

5.3 All required elevator-testing procedures (see Section 6.6) shall be performed by the maintenance contractor. An independent third party QEI inspection service (under separate agreement with the FAA) shall be present to witness the testing.

5.4 All services shall be performed as follows:

5.4.1 In conformance with all provisions of this agreement.

5.4.2 In conformance with all legal statutes and code requirements.

5.4.3 In conformance with all applicable original equipment manufacturer’s guidelines.

5.4.4 In conformance with the written maintenance control program (MCP).

5.4.5 In conformance with the government’s rules, policies, regulations, and requirements for work at the property, as modified and supplemented during term of this agreement.

5.4.6 In conformance with the government’s requirements for cleanup using containers supplied by contractor.

5.4.7 To the government’s satisfaction.

5.4.8 By qualified, careful, and efficient employees in conformity with best industry practices.

5.4.9 Diligently and in a first class, complete, and workmanlike manner, free of defect or deficiency.

5.4.10 In such manner as to minimize any annoyance, interference, or disruption to the facility occupants.

5.5 Small Replacement Parts

5.5.1 During routine service visits, the Elevator Service Contractor shall make minor repairs to or replace the small operating parts of the elevator system at no additional cost to the FAA. Small parts shall be considered as those having a suggested retail cost of $250.00 or less, in the quality normally used to repair or replace a specific component. This includes items such as relays, carbons, indicator lights, switches, belts, etc.

https://fast.faa.gov/contractclauses.cfm

5.6 Large Replacement Parts

5.6.1 When significant maintenance or repairs are necessary, and parts cost will exceed $250.00, such as replacement of a sheave, rewinding of a motor, renewal of worm and gear combinations, or any other large replacement part, prior to the beginning the work, the Elevator Service Contractor shall obtain approval from the FAA Point of Contact prior to the beginning the work.

5.6.2 Large replacement parts pricing to the FAA, under this agreement, shall not exceed the suggested retail price.

5.6.3 The labor for large part replacement shall be negotiated with the Point of Contact prior to commencing with any work. Straight time labor rates for large part replacement shall not exceed $150 per hour. Overtime and work performed outside of normal business hours will be paid at the 1.5X the straight time labor rate. Team rate shall be straight time rates or overtime rates times standard percentage for apprentice laborer.

5.6.4 Any other service/service calls not covered by this Service Agreement will still be subject to the Terms and Conditions of this agreement.

5.6.5 All large part replacements under this category must be pre-approved by the FAA Point of Contact.

5.7 Materials: The term “materials” shall include all tangible property, whether designated as materials, goods, parts, or otherwise. All such materials shall be:

5.7.1.1 New.

5.7.1.2 Best quality and suitable for their intended uses.

5.7.1.3 Obtained from or recommended by original manufacturer(s) of equipment for replacement or repair, including parts redesigned by and recommended as replacement parts by the original equipment manufacturer(s). Equivalent parts may be used if approved by the government in writing.

5.7.1.4 Parts requiring repair, that can be rebuilt, shall be accomplished to a “like new” condition.

5.7.1.5 All lubricants shall be suitable for purpose intended and shall meet or exceed minimum requirements specified by original manufacturer of equipment to which the lubricant is applied.

5.7.1.6 All materials delivered and stored at the property which are intended to become part of the completed services shall pass to the government upon installation.

5.7.1.7 Lubricants, cleaning fluids, and all combustible liquids shall not be stored at the facility.

5.7.1.8 Consideration shall be given regarding obsolescence of systems, materials, or parts only when both the original equipment manufacturer(s) and after-market elevator industry suppliers no longer manufacture or rebuild required parts or assemblies. Rebuilt parts and/or assemblies are acceptable when documentation is provided indicating parts and/or assembly meets all design requirements of the original part and/or assembly.

5.8 No parts or equipment required by services may be removed from the property without written approval of the government. This does not include renewal parts stocked on site by contractor, which shall remain contractor’s sole property until installed on the equipment. Expeditiously replenish parts/materials as utilized.

5.9 Initiate, maintain, and supervise all safety precautions and programs in connection with services, and comply with all applicable safety laws. Take all reasonable precautions for safety of the government, the government’s tenants, the government’s employees, contractor’s employees, and other persons on or about property.

5.10 Repair, to satisfaction of the government, any damage to the property and adjacent areas caused by performance of services.

6. 0 CONTRACTOR’S EMPLOYEES

The contractor shall have sole responsibility for means, methods, techniques, procedures, and safety precautions in connection with performance of services.

6.1 The contractor shall be responsible for the supervision and execution of services by its employees. An onsite condition review shall be conducted by a designated supervisor of the contractor on an annual basis to ensure all services hereunder are properly performed. The contractor shall inform the government of the name of its supervisor responsible for execution of services and supervisor shall have the authority to act as contractor’s agent.

The supervisor shall notify the government of the site inspection and provide the government with written summary of findings within ten (10) working days after completion of site review.

6.2 The contractor shall employ enough trained and capable employees to provide services properly, adequately, safely, and promptly. The contractor agrees each of its employees is properly qualified and will use reasonable care in the performance of services. If the government, in their sole opinion, determines for any reason that the qualifications, actions, or conduct of any particular contractor employee has violated this agreement by performing unsatisfactory services, interfering with operation of property, bothering any occupants, other contractors or subcontractors at property, or that such actions or conduct are otherwise detrimental to the government, then upon receipt of the government’s written notice, the contractor shall immediately provide qualified replacement person(s).

6.3 The contractor shall not engage any subcontractors to perform services unless first approved in writing by the government. The government’s acceptance of the subcontractors shall not relieve, release, or affect in any manner any of the contractor’s duties, liabilities, or obligations hereunder.

7. CONTRACTORS NORMAL HOURS AND UNLIMITED CALLBACK

7.1 All routine service shall be performed between the hours of 7:00 am and 4:00 p.m., Monday through Friday, excluding holidays.

7.1.1 The Contractor WILL check in with the POC prior to commencement of work and check out with the POC after completion of work. If POC is not available, the Contractor must contact Technical Operations personnel, i.e., Manager, MPA and other Technical Operations personnel.

7.2 The contractor shall provide afterhours unlimited callback service.

7.3 Callback is defined as any request for service or assistance by the government or the government’s representative when any unit is not available for beneficial usage due to equipment shutdown or malfunction.

7.4 Removal of units from beneficial usage to facilitate services shall be coordinated with and approved by the government unless removal is necessitated for emergency repair or adjustment. The government agrees to permit contractor to remove units from service for a reasonable time during hours identified in item 5.1, to perform services.

8. 0 CONTRACTOR’S EXECUTION OF SERVICES

8.1 Regularly and systematically examine, clean, lubricate, adjust, and as conditions warrant, repair or replace all vertical transportation equipment covered under this agreement. Consistently maintain machine room, hoist way, pit, car top, and equipment in or on these areas in a clean condition.

8.2 Check and adjust individual operational system(s) at planned intervals in accordance with the

MCP to ensure all control circuits and time settings are properly adjusted to minimize system response time to registered car and hall calls.

8.3 Lubricate equipment at intervals recommended by original equipment manufacturer or in accordance with the MCP as dictated by equipment use or adverse environmental conditions.

8.4 Provide replacement lamps to maintain adequate lighting in elevator machine room, secondary sheave level, overhead sheave space, hoist way and the pit.

8.5 Repair damage to car and hoist way door finish when caused by improper adjustment or maintenance of associated door equipment.

8.6 The contractor shall accomplish all elevator equipment testing as required by ASME A17 codes. The date and times for these tests will be coordinated by either the FAA, or the FAA’s contracted elevator inspector. Testing includes:

8.6.1 Routine (semi-annual) inspections.

8.6.2 Category 1 (annual) no load slow speed test of car safeties, governors, and buffers.

8.6.3 Category 3 (3-year) testing for hydraulic elevators.

8.6.4 Category 5 (5-year) full load, full speed test of car safeties, governors, and buffers.

The following tests are to be completed by the elevator maintenance contractor during their monthly site visit.

8.6.5 Monthly firefighters’ service operational tests.

8.6.6 Monthly operational tests: Monthly car emergency communication device.

8.7 Affix metal tags to the tested devices and provide the government with written documentation clearly indicating the type of test, date of test, contractor performing test, and applicable code rule.

8.8 When, because of examination or testing of the elevator equipment, the QEI Inspector identifies that corrective action is required, the contractor shall proceed expeditiously to make required repairs, replacements, and adjustments. If the contractor believes such work is not the contractor’s responsibility, a written report signed by the contractor shall be delivered to the government for further action with exception of a safety or potential safety situation, in which case, the contractor shall expeditiously correct the problem.

8.9 Services shall be all inclusive, except for the following. These exclusions shall apply except to the extent that they arise out of the negligence of the contractor.

8.9.1 Installation of new attachments, as specified by subsequent elevator code revisions.

8.9.2 Performance of newly mandated tests that are recommended or directed by inspecting entities after the date of this agreement. In the event of new or retroactive requirements, required by such authorities, the contractor shall provide written notice and proposal to the government within ten (10) working days of effective date.

8.9.3 Repairs and adjustments due to negligence, vandalism, accident, or misuse of the equipment by anyone other than the contractor.

8.9.4 Repair or replacement of items, such as hoist way or machine room walls, floors, car interior finishes, car finish floor material, hoist way entrance frames, car and hoist way door panels, car and hoist way door sills, signal fixture faceplates, and fire alarm initiating devices.

8.9.5 Mainline and auxiliary disconnecting means, fuses, and electrical feeders to equipment control panel(s) in machine rooms.

8.9.6 Lamps for normal car illumination.

8.9.7 Failure or fluctuations of property electric power, air conditioning, or humidity control.

8.9.8 Ingress by water or other material into machine room, hoist way, car enclosure, or pit.

8.9.9 The government loading the elevator more than its rated car capacity or load classification.

8.9.10 Shrinkage, settlement, or movement of building.

8.9.11 Underground hydraulic piping and cylinders.

9.0 CONTRACTOR COMPLIANCE WITH CODES, RULES, and REGULATIONS

9.1 The contractor agrees to comply with all existing codes, rules, and regulations set forth by ANSI and appropriate authorities having jurisdiction in the location where services are performed.

10.0 SPECIAL CONDITIONS

10.1 Upon arrival and departure from property, all contractor employees shall report to designated property personnel (location) and manually sign a logbook indicating name of person, time of arrival, purpose of visit, i.e., Callback, preventive maintenance, scheduled repair, supervisor’s inspection, etc., a brief description of work accomplished, including car and/or group designation, and time of departure. Manual log provided by the government.

10.2 Conspicuously post written maintenance control program (MCP) and work log in the machine room or instructions for locating the MCP in or on the car controller. Maintain preventive maintenance history and testing logs in accordance with the MCP in the machine room. Data shall be always accessible to the government. Log shall include all entries for routine preventive maintenance, repairs, tests, callbacks, and supervisor’s inspection.

Entries shall include date work is completed, mechanic’s or supervisor’s name, brief description of work completed, repaired, or inspected, and the approximate time required for work excluding travel time to and from property. The government shall be allowed to inspect and copy log and maintenance history and schedule at any time.

10.3 Maintain the government’s complete set of on-site wiring diagrams in good condition.

Drawings shall be updated and properly noted with “as built” conditions with any changes or modifications to circuits resulting from control modifications, parts replacement, or equipment upgrades made by contractor during agreement term. The government shall be allowed to reproduce these “as built” drawings and retain sole possession of these drawings in event agreement is cancelled. If agreement is cancelled, the government will withhold final payment due contractor until all as built/as modified set(s) of wiring diagrams are delivered to them.

10.4 Equipment manufacturer’s electronic diagnostic devices required to facilitate services, including fixed and handheld devices, shall be maintained by contractor during the term of this agreement.

10.5 Inspection fees regarding operation of equipment covered by this agreement will be paid by the FAA under a separate contract agreement between the FAA and the inspector. Fees for re-inspection due to contractor’s failure to expeditiously eliminate deficiencies covered by services shall be paid by contractor.

11.0 EQUIPMENT PERFORMANCE REQUIREMENTS

11.1 Equipment listing, type, and individual car performance requirements are covered under this agreement. Equipment performance requirements indicated are the minimum standard and are not the sole criteria for judging contractor’s performance. Consistent failure to meet performance requirements shall be grounds for cancellation of this agreement.

11.2 The contractor shall maintain a quiet and comfortable car ride with smooth acceleration, deceleration, and accurate stop. Door operation shall be smooth and quiet.

12.0 GOVERNMENT’S RIGHT TO AUDIT SERVICES

12.1 The government reserves the right to make, or cause to be made, such audits and tests whenever necessary to ascertain that services are being fulfilled. Deficiencies noted shall be submitted, in writing, to the contractor. The contractor shall expeditiously correct deficiencies within thirty (30) working days at its expense.

12.2 A qualified elevator consultant acceptable to both parties may be retained by the government to perform audit of services and mediate disputes.

14.0 DEFINITIONS - TECHNICAL

As used throughout this agreement, the following terms must have the meaning set forth below.

1. Direct Material Costs. The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs must include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts Where "as shown", "as indicated", "as detailed", or words of similar import are used, it must be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

2. Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it must be understood that direction, requirement, permission, approval, or acceptance of the POC is intended unless stated otherwise.

3. ANSI. The abbreviation of the American National Standards Institute.

4. Adjust. To regulate, settle, bring to a more satisfactory state of normal operating condition.

5. Check. Examine, inspect, test, or verify by trial.

6. Component Part. Any part of any item or system which is detachable or removable from the main body or main assembly of the item or system, a constituent part or an essential part necessary to the performance of the system.

7. Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor must ensure that his/her subcontractors comply with the provisions of this contract.

8. Contractor Representative. A foreman or superintendent assigned in accordance with the "CONTRACTOR EMPLOYEES" clause, Section H.

9. Control. A mechanism used to regulate or guide the operation of a machine, apparatus, or system, or rebates for core value or salvage value that accrue to the Contractor.

10. Elevator Mechanic. Any person employed by the Contractor who is responsible for performing maintenance, repair, and inspection services under this agreement. Elevator mechanics are journeyman-level tradesmen who are qualified by virtue of a combination of formal training and work experience in the trade. Elevator mechanics perform both electrical and mechanical work on a variety of elevator systems.

11. Emergency Work. Work requiring immediate action to correct or prevent loss or damage to Government property, or to eliminate hazards to personnel or equipment.

12. Engineered Performance Standards (EPS) - Optional. A job estimating system developed for the Department of Defense. EPS is the average time necessary for a qualified craftsman working at a normal pace, following acceptable trade methods, receiving capable supervision, and experiencing normal delays to perform defined amounts of work of a specified quality. EPS manuals are published under the following numbers by each military branch:

13. Inspect. To examine thoroughly, to view closely in critical appraisal.

14. Maintain. To keep in a state of repair and efficiency, to preserve from failure or decline.

15. Maintenance. Work which is required to repair or maintain equipment systems in a safe, operational condition, or to restore these systems to initial or usable condition by overcoming the effects of wear and tear, disaster, damage, or deterioration. New construction or alteration is not included.

16. Pre-expended Bin Materials and Supplies. The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less. Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sandpaper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers’ tape and compound, clips, welding rods, and touch up paint.

17. Quality Control (QC). A method used by the Contractor to control the quality of goods and services produced.

18. Regular Working Hours. The Government's regular (normal) working hours are from 07:00 am to 04::00 pm, Mondays through Fridays except (a) Federal holidays.

19. Repair. Repair is the restoration of a piece of equipment, a system, or a facility to such condition that it may be effectively utilized for its designated purposes. Repair may be overhaul, reprocessing, or replacement of constituent parts or materials that have deteriorated by action of the elements or usage and have not been corrected through maintenance, or replacement of the entire unit or system if beyond economical repair.

20. Replace. To remove damaged, defective, or deteriorated materials or parts and install new or used materials or parts as approved.

21. Required. Demanded as necessary or essential to the satisfactory operation of the equipment or system.

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