21b - 697DCK-24-R-00071-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 15

0002 11/16/2023

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-24-R-00071

1 copies to the issuing office.

11/16/2023

(x)

Southern California Consolidated Services

Amendment 0002 - The purpose of this amendment is to correct the janitorial services working hours for the Palomar ATCT on the SOW. There will be no changes to the terms and/or conditions as a result of this modification.

Period of Performance: 02/01/2024 to 01/31/2029

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jennifer J. Davis

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

STATEMENT OF WORK (SOW)

Janitorial & Landscaping Services at Multiple Sites in LAX district (Southern California)

1. SCOPE

This document outlines the requirements for janitorial service and landscaping service at Federal Aviation Administration (FAA) buildings, air traffic control towers, and offices in multiple FAA locations listed in Section 13.

2. GENERAL INFORMATION

Quality Control: The contractor must develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor must develop and implement procedures to identify, prevent, and ensure non‐recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A Quality Control Plan (QCP) will be provided to the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) within 10 days after award. After receipt of the QCP, the CO will submit in writing any proposed changes to the QCP.

Interference with Government Business: The Contractor must schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor must be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

Protection of Government Property: During execution of the work, the Contractor must take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended. Accidental splashes must be removed immediately. The Contractor must return areas damaged because of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

Safety and Fire Prevention: The Contractor must be responsible for instructing their employees in appropriate safety measures. Janitorial employees must not place mops, brooms, machines and other equipment in traffic lanes or other locations that creates safety hazards. Appropriate, neat appearing, well‐kept signs must be provided by the Contractor to indicate, “Danger Hazardous Floors, Walk Left or Walk Right”, as applicable, and approved by the COR prior to use. Such signs must be displayed at all times in areas where cleaning operations are in progress that necessitate use of any equipment or supplies such as buckets, wires, ladders, water, wax, etc., which may impose a traffic obstruction or personnel hazard. Contractor's employees will be required to interrupt their work to allow passage of personnel, equipment, or carts. When cleaning of a public traffic areas such as lobbies or corridors results in a temporary hazard of wet/slippery floors, housekeeping personnel will use parallel wet mopping or cleaning procedures.

Quality Assurance: The government/COR can at evaluate the contractor’s performance at any time by unannounced spot checks to ensure the contractor has performance in accordance with this Scope of Work.

Recognized Holidays / Federal Holidays: The contractor will not be required to perform services on these Holidays unless specified in section 13:

New Year’s Day Martin Luther King Jr.’s Birthday

President’s Day Memorial Day Juneteenth Independence Day Independence Day Labor Day

Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

Facilities: The Government will furnish or make available to the Contractor the facilities described in herein. The Contractor will be responsible and accountable for such facilities accepted for use and must take adequate precautions to prevent fire hazards, odors, and vermin. Custodial services for Government furnished facilities will be provided by the Contractor. The Contractor will obtain written approval from the CO prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, all facilities will be returned to the Government in the same condition as received, except for reasonable wear and tear. The Contractor will be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

Utilities: The Government will furnish utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract:

electricity, steam, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the COR. The Contractor will provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

The Contractor will be responsible for instructing employees in utilities conservation practices. The Contractor will be responsible for conserving utilities, which must include, but not necessarily be limited to:

Lights must be used only in areas where the work is actually being performed unless otherwise directed by the COR.

Mechanical equipment controls for heating, ventilation, and air conditioning systems must not be adjusted by contract employees.

Water faucets or valves must be turned off after the required usage has been accomplished. To conserve water, only the minimum quantity of water needed must be expended.

Janitorial Closets: Janitorial closets may be assigned, if available, to the contractor by the COR for the storage of bulk supplies as well as cleaning equipment inside the building. No other supplies or equipment may be stored on‐site. The Government will not be responsible for loss and/or damage to contractor’s stored supplies, materials, equipment, or other personal belongings caused by fire, theft, accident, or otherwise. Failure to keep these facilities in a clean and orderly condition may result in the withdrawal of the use of such facilities.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBLITIES

The Contractor will furnish all materials, equipment, and services required to perform work under this contract that are not listed under Section 3 of this Statement of Work.

a. The Contractor must provide all supplies, including but not limited to bathroom supplies, waste bin liners, toilet tissue, hand soap, hand sanitizer, paper towels, dishwashing powder or liquid, deodorizers, disinfectants, dish soap, hand towels, and hand soap for the break room. Supplies must be provided in sufficient quantities necessary to meet the requirements of this contract. The Contractor is responsible for placing these items in their normal place of use.

NOTE: ALL toilet tissue supplied under this contract must be no less than 2‐ply. There will be a sufficient stock of supplies such as toilet tissue and paper towels to ensure the facilities does not run out, especially over a weekend or Holiday.

b. The Contractor must furnish all tools, equipment, and janitorial supplies of acceptable commercial grade and quality, including but not limited to cleaning compounds, soap, non‐slip buffers, power industrial vacuum cleaners, buckets, polishing compounds, flashlight, disinfectants, shampoos, steel wool, mop buckets with ringer and casters, degreasers, wiping rags, lint free glass cleaning rags, glass cleaning products, rubber gloves, detergents, sponges, and squeegees in sufficient quantities necessary to meet the requirements of this contract. Contractor‐provided tools (i.e. vacuum cleaner, buffing machines, etc.) must be commercial grade and must not generate excessive noise that disrupts the work in progress. Vacuum bags must be replaced on a weekly basis or sooner as needed. The Contractor must use cleaning agents of synthetic detergent that are odor counteracting and have germicidal properties.

c. All power equipment and attachments, including power cable and extension cords, must be free from any defects. The Contractor must use only the FAA furnished power outlets designated by the COR or Facility Point of Contact (POC).

d. No contractor furnished or owned commodity must be kept on FAA owned or leased space or property without approval in writing by the COR or Facility POC. The Contractor must keep pilferable items under lock and key at all times and must provide the COR or Facility POC with a key in the event of an emergency.

e. The Contractor will provide the COR and Facility POC with the complete list of Material Safety Data Sheets (MSDS) for ALL CHEMICALS being utilized to sanitize and clean the facility in a binder. The Contractor will also ensure that this list is updated whenever there are Chemical / Product changes.

5. JANITORIAL SERVICES

Performance requirements for cleaning consist of the following each time an area is serviced. Use of a disinfectant is required where applicable.

a. Furniture or other equipment (including waste bins) moved while performing cleaning services must be returned to their original position.

b. Sweeping/Dust Mopping. Concrete/quarry tile, terrazzo, metal, wood, and resilient flooring must be swept, or dust mopped to remove all loose dirt, dust, and debris. After the floor has been swept, the entire floor surface, including corners and abutments, must be free of litter, dust, and foreign debris. Chairs, trash receptacles, and easily moveable items must be tilted or moved to sweep underneath.

c. Vacuuming Carpets and Rugs. Carpeted areas, rugs, and mats must be vacuumed free of all loose soil and debris.

d. Emptying Waste Bins. All waste bins must be emptied and plastic liners replaced as needed. Any plastic liner with food wastes or that is soiled or leaking must be replaced with a new plastic liner.

Waste bins must be washed inside and outside utilizing a disinfectant as needed to remain free of odors. After washing, bins must be wiped dry and new plastic liners installed. All ashtrays and ash receptacles must be emptied and cleaned free of tobacco residue. Boxes, cans, bottles, and other items placed adjacent to waste bins and marked "TRASH" must also be removed and disposed of.

All waste collected must be disposed of in the nearest outside trash collection point. Waste that falls on the floor and outside grounds during the waste removal must be picked up and disposed of by the Contractor, this includes cigarette butt receptacles inside and outside the building.

e. Dusting/Cleaning. All furniture, partitions, radiators, equipment, hand railings in stairways, grills, horizontal ledges, venetian blinds, and sills must be dusted. Walls, doors, and partitions must be wiped clean (including glass in partitions and doors) to a height of 7’0" above the floor level. After dusting/cleaning, all dust, lint, litter, and dry soil must be removed from the horizontal surfaces.

Electronic equipment must be dusted with an industry standard approved dusting tool.

If present, chalk and marker trays, and erasers must be cleaned. The contractor must verify with the COR or Facility POC that the chalkboards and dry erase boards can be cleaned before cleaning.

All dry erase boards must be cleaned with a cleaning solution designed for dry erase boards.

Corridor, lobby, and entrance walls and doors must be cleaned. Miscellaneous hardware and bright metalwork must be wiped clean. Drinking fountains/dispensers must be cleaned and disinfected.

All surfaces of drinking fountains/dispensers must be free of stains, smudges, and scale.

Spot Cleaning: Remove smudges, fingerprints, marks, streaks, etc., from washable surfaces of walls partitions, doors, and fixtures. Germicidal detergent must be used in restroom, locker rooms, break areas, and drinking fountains. Brass hardware, aluminum bars, and other metal on doors and cigarette urns must be polished with polishing compound. After spot cleaning, the surface must have a clean, uniform appearance, free of streaks, spots and other evidence of removed soil.

f. Cleaning Walk‐off Mats. Each time floors are swept/dust mopped or vacuumed, carpet walk‐off mats in that area must also be vacuumed to remove soil and grit restoring the resiliency of the carpet pole. Rubber or polyester entrance mats must be swept, vacuumed, or hosed‐down outside to remove soil and grit. Soil and moisture underneath mats must be removed, and the floor must be cleaned as appropriate, along with the rest of the floor. The mats must be returned to their original locations afterwards. The Contractor must notify the COR when walk‐ off mats are worn out to the point of being ineffective.

g. Damp Mopping. Prior to damp mopping, floors must be swept/dust mopped. All accessible areas must be damp mopped with an industry standard cleaning solution to remove dirt, streaks, smears, and stains. Chairs, trash receptacles, and easily moveable items must be moved to mop underneath. After being mopped, the floor must have a uniform appearance, with no streaks, swirl marks, detergent residue, or any evidence of soil, stains, film, debris, or standing water. There must be no splash marks or mop streaks on furniture, walls, baseboards, etc. or mop strands remaining in the area. Do not mop wood or carpeted floors.

h. Spray Cleaning and Buffing. Prior to spray cleaning and buffing, floors must be damp mopped as specified above. Floors must be spray cleaned and buffed to remove traffic marks, heavy soil, etc.

The material used for spray cleaning and buffing must contain a blend of detergents and polymers to emulsify surface soil and repair traffic areas. If loose residue is produced by buffing, it must be removed in a manner that leaves the floor clean without destroying the high gloss produced by buffing. When completed, a spray cleaned and buffed floor must have a uniform, high‐gloss finish, free of scuff and heel marks. The floor finish must be uniform from wall to wall, including corners.

Floor maintenance includes dry buffing, spray buffing, stripping, and waxing as required to achieve the above stated results.

i. Waxing and Buffing. If spray cleaning and buffing is not sufficient to maintain a uniform high‐gloss finish, floors must be completely stripped, waxed, and buffed. The Contractor must use a liquid wax system containing not less than 18% solids. Resilient flooring must be swept/dust mopped and stripped to remove all built‐up wax and imbedded dirt prior to waxing. After application of wax, areas must be buffed (if required) sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor must present a clean appearance free from scuffmarks or dirt smears. Furniture or other equipment moved during floor stripping and waxing must be returned to their original positions.

j. Clean Drinking Fountains: Disinfect all porcelain and polished metal surfaces, including the orifices and drain. After cleaning, the entire drinking fountain must be free from streaks, stains, spots, smudges, scale, and other obvious soil.

k. Clean Sinks, Counters and Other Fixtures: (includes microwave ovens and refrigerators) A commercial solution must be used to remove streaks, stains, smudges, food residue, and other obvious soils. A disinfectant should be used where applicable.

l. Restrooms. Restroom fixtures, including water closets, urinals, lavatories, and sinks must be washed inside and outside utilizing a disinfectant, and must be free of stains and odors. Pumice sticks and toilet bowl cleaner must be used to remove stains from urinals and water closets.

Brushes, sponges, and cloths that have been used to clean any other part of the restroom (including water closets, urinals, walls, floors, and partitions) must not be used to clean lavatories or sinks. Floors must be swept/dust mopped free of dirt and mopped with a disinfectant.

Wainscoting, partitions, walls, and doors must be cleaned free of dirt, stains, and graffiti. Mirrors must be cleaned and polished. All metal fixtures and hardware must be cleaned. Waste bins must be emptied, disinfected, and plastic liners replaced. If present, shower stall rooms and locker/dressing rooms are considered part of the restrooms and cleaned and disinfected accordingly. Restroom supply dispensers (paper towels, toilet tissue, soap, and hand sanitizer) must be replenished. The Contractor must stock restrooms with sufficient supplies to ensure that the supplies last until the next scheduled service. If dispensers become empty before the next scheduled servicing, the Contractor must replenish them at no additional cost to the Government.

m. Shampooing Carpets and Rugs. Prior to shampooing, carpets and rugs must be vacuumed free of all loose soil and debris. Carpets and rugs must be shampooed free of streaks, stains, and spots, and must have a bright uniform color. Shampooing must be done by the water extraction method. After drying, furniture or other equipment moved for the shampooing must be returned to their original positions.

6. SPECIAL PRECAUTIONS: Some areas must be occupied by FAA employees performing official duties during the time contract work is being conducted. Therefore, the contractor must give special attention while conducting work in these areas. These areas contain critical and specialized power for the operation of equipment used by the FAA. At no time may the Contractor’s power‐driven equipment be plugged into any electrical outlet used by FAA equipment or racks. Care must be exercised to prevent vacuum cleaners, buffers, mops, etc., from striking FAA electronics equipment and racks. The COR or Facility POC must assist the Contractor in working out the best and safest methods for the proper cleaning of these areas.

7. SERVICES TO BE PERFORMED ON A DAILY BASIS

Daily will be either encompass 7 days per week or 5 days per week (site specific), excluding Federal holidays (i.e. Recognized Holidays).

a. Wipe down and disinfect all water fountains/dispensers, cooler fixtures, and drain pans.

b. Empty all waste bins and empty all cigarettes ash trays.

c. Vacuum all carpeting and sweep all non‐carpeted floor space including hallways. Note: Due to the critical nature of Air Traffic Communications, all vacuuming in the Tower Cab must commence after coordination with the COR or Facility POC who coordinates with the Air Traffic Shift Supervisor.

d. Clean and disinfect all restrooms.

e. Clean and disinfect all break rooms. Clean and wipe off all surfaces, including the top of snack machines, TV, tables, and counter tops with odorless disinfectant cleaning solutions. Clean and disinfect microwave ovens. Wipe chairs and/or brush off upholstered chairs. Replenish all paper towel dispensers with properly fitting towels.

f. Disinfect entryway door handles and push bar inside and outside, elevator buttons, and all handrails.

g. Remove all trash, garbage, packing, crating, and other extraneous material from the premises and dispose of it in accordance with city, county, and state regulations. The contractor must maintain all refuse areas in a clean, orderly condition, free of flies and vermin. This includes emptying recycle bins.

h. Refill all toiletry supplies (hand soap, toilet paper, paper towel, etc.)

8. SERVICES TO BE PERFORMED ON A WEEKLY BASIS

Services must not exceed 7 days between each service.

a. Damp mop all non‐carpeted floors including hallways and equipment room.

b. Sweep all stairways and landings and clean all ledges in tower stairwell.

c. Remove splash marks from walls around all water fountains/dispensers, coolers, and sinks.

d. Dust all horizontal counters, equipment on counters, blinds, windowsills, and ledges.

e. Clean entrance and exit corridors. Wash inside and outside of entrance and exit corridor glass door until free of film, streaks, and stains. Wipe up all spills and drips.

f. Clean and disinfect elevator walls.

g. Restrooms. Clean and flush floor drains with disinfectant.

9. SERVICES TO BE PERFORMED ON A MONTHLY BASIS

Services must not exceed 30 days between each service.

a. Clean all refrigerators externally (if present).

b. Clean stairwells (including handrails and landings) between ground and junction floors.

c. Clean all indoor air conditioning and heating vents (outside vents casing only, do NOT open vents).

d. Breakrooms. Clean stove and inside of oven (if present).

e. Spot clean all carpeting with approved spraying chemicals.

10. SERVICES TO BE PERFORMED ON A QUARTERLY BASIS

Services must occur once per three‐month period not to exceed 90 days between service at a time to be coordinated with the COR or Facility POC.

a. Wax and buff all tile floors (except anti‐static or slate floors).

b. Wash, clean, and squeegee all facility window glass areas, inside and outside. This work is to be done during daylight hours only. Do not use abrasive or cleaners that may mar or spot the glass. All glass surfaces must be cleaned and left free of streaks and stains and must be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces must be removed. Services must be coordinated in advance with the COR and Facility POC.

11. SERVICES TO BE PERFORMED ON A SEMI‐ANNUAL BASIS:

Services must occur once per six‐month period, not to exceed 180 days between services, at a time coordinated with the COR or Facility POC.

a. Strip and wax all tile floors in the building.

b. Deep clean and deep shampoo all carpet.

c. Clean and shampoo all cloth furniture.

d. Clean all light covers in towers and base buildings.

12. LANDSCAPING SERVICES

Services must not exceed 7 days between each service except for Fertilization and Tree Trimming/Cutting. Fertilization must occur seasonally and Tree Trimming/Cutting must occur as needed.

Trash and Litter Collection and Disposal.

The Contractor must collect and dispose of trash and litter in all grassed areas, plant and shrub beds, wooded areas, sidewalks, parking lot, and curbs. Trash and litter are including but not limited to paper, debris, tree branches, cans, bottles, pinecones, rocks etc.

Grass Cutting All grassed areas must be cut to a uniform height between 0.5 inch to 1 inch. Grass cutting equipment must have sharp cutting edges which produce a neat, clean, even cut. Grass clippings and trimmings must be removed from sidewalks and other paved areas the same day the grass is cut. Do not leave grass debris in piles or clumps.

Vegetation Removal Vegetation removal must consist of the removal of weeds and all other vegetative growth to ground or pavement. Removal may be by either manual or approved chemical methods. Debris generated by vegetation removal operations must be removed and disposed of off the activity the same working day.

Irrigation Irrigation as frequent as necessary to promote proper health, growth, color, and appearance of grassed areas, shrubs, trees, and ground cover plants.

a. Sprinkler riser connections and sprinkler heads must be maintained, repaired, or replaced by the

Contractor as necessary to eliminate obstructions, leaks, and other defects which would prevent proper operation, at no additional cost to the Government. Sprinkler heads must be maintained clear of dirt and other debris for approximately one inch around their outside circumference. The Government will provide parts to repair and replacement of any sprinkler parts due to wear and tear.

b. The Contractor must be held responsible for any damage to plants, lawns, or buildings caused by careless handling of irrigation equipment. Sprinklers must not be set in such a position as to throw water into doorways, windows, porches, parked cars, parking areas, or to impede vehicular and/or pedestrian traffic.

c. The Contractor must abide by any local, state, or other water agency regulations or controls in force at the time of this contract.

Fertilization The Contractor must furnish and apply necessary amount of fertilizer to ensure flowers, plants, and trees are healthy and free of diseases.

Trees Trimming/Cutting Contractor must provide tree trimming and cutting to remove dead tree branches and/or overgrowth with maximum reaching height of 7 feet. Contractor is NOT required to trim nor cut any trees that are higher than 7 feet tall.

13. SPECIAL INSTRUCTIONS

a. The Contractor is responsible for preparing a checklist of all the requirements in the SOW that is to be initialed by the Contractor’s employee and an FAA Facility POC after each workday is complete.

Checklists must be posted in a location agreed upon by the Contractor and Facility POC so that it is accessible to FAA at any given time. If requested the Contractor must provide the COR with a signed and dated checklist documenting the completion of the various services via email.

b. The Contractor must arrange for satisfactory supervision of the contract work. The contractor or his/her supervisors must be always available. The name of the supervisor must be submitted in writing through to the CO and COR. Where weekly services are required, such supervisor must meet with the COR or Facility POC once each week to inspect contract performance. Where services are performed no more than biweekly (every other week) or monthly, such meeting must be conducted once each month.

c. Prior to the commencement of the contract, the CO/COR and the Contractor must meet and review the total workload and working methods proposed by the Contractor. The Contractor must submit prior to the contract starting date an annual schedule of all periodic work by dates and areas. The Contractor must submit a work report of the periodic jobs performed for comparison with the schedule requirements.

d. Employee Training ‐ The Contractor will be responsible for training his/her employees on the following subjects:

Proper use and handling specified and approved detergents, supplies, and equipment.

Care and maintenance of Contractor and Government furnished property.

Familiarization with fire prevention and safety procedures. This will include fall protection if applicable for cleaning in high areas and proper use of ladders.

Familiarization with applicable FAA policies/regulations and their effect on housekeeping services.

Documentation of this training will be made available to the Contracting Officer and/or their Representative upon request.

e. The Contractor must ensure each employee completes the appropriate security forms required by

FAA’s Western Personnel Security Division to conduct local background checks and appropriate national agency checks. If the background security checks reveal the employee does not meet FAA’s suitability standards, he/she must not be allowed to work at the FAA facility. Security must notify the CO prior to notifying the Contractor to remove the employee from the facility. The Contractor must submit to the COR a list of all employees by name who are to work at this facility no later than ten (10) days after receipt of contract award. The Contractor must notify the COR in writing of any deletions or additions of employees performing under this contract immediately. The Contractor and his/her employees are subject to all rules and regulations relative to entering and leaving the buildings and grounds for security purposes.

f. Badges‐All employees must wear FAA supplied security badges above the waist, on the front of the body, and on their outermost clothing at all times while on the premises. Upon termination of employment, security badges must be turned in to the COR or Facility POC.

Special Badging is required at the sites below.

• No Special or additional Badging is required at the current locations listed.

Additional Airport Authority Insurance Requirements are required at the sites below.

• No additional insurance requirements are required for any of the current sites listed.

g. The contractor is responsible for all government‐furnished keys and access cards. The contractor must bear the cost of replacement keys and re‐coring and all applicable locks if the keys and/or access cards become lost or destroyed.

14. SERVICES SPECIFIC TO EACH LOCATION

A. Palomar ATCT – 2200 Palomar Airport Road, Carlsbad, CA 92010

Janitorial Service is Required: Seven (7) days a week, 7p.m. through 10p.m. 10p.m. through 7a.m.

(excluding Recognized Holidays). Cleaning can take place anytime between 7a.m. through 11p.m.

but distraction in the tower cab must be limited. Busy times in the tower cab is between 9a.m.

through 6p.m. so it is cleanings in that area must occur outside of those hours.

B. Long Beach ATCT – 3601 East Spring Street, Long Beach CA 90806

Janitorial Service is Required: Seven (7) days a week, 7p.m. through 10p.m. 12a.m. through 6 a.m., (excluding Recognized Holidays)

C. Los Angeles / LAX ATCT – 245 World Way North Los Angeles CA. 90045

Janitorial Service is Required: Seven (7) days a week, 7p.m. through 10p.m. (excluding including Recognized Holidays)

Area 1a must be performed outside normally scheduled administrative hours (6:00 am – 4:30 pm), Monday through Friday, or any time on weekends and holidays.

Area 1b may be performed at any time, Monday through Sunday.

Areas 2c, 2d, 2e, 2f and 3a must be performed outside of normal operational hours (after 7:00 pm), Monday through Sunday.

Areas 2a must be performed after 12:00 am (Midnight) and completed before 5:00 am, Monday through Sunday.

Areas 2b and 2e must be performed after 12:00 am (Midnight) and completed before 8:00 am, Monday through Sunday.

Contractor personnel need to be aware of times when Air Traffic is particularly heavy and therefore, adjustment of hours may be required to perform the necessary work.

AREA 1 – Administrative, includes:

a). Entire first, second and third floor offices of the Administrative Base Building.

b). Entire fifth floor, including both break rooms, kitchen areas, locker rooms, restrooms and shower facilities.

AREA 2 – Operations, includes:

a). Air Traffic Control Tower Cab;

b). Airway Facilities Electronic Equipment Room on Subjunction Level;

c). Airway Facilities Electronic Equipment Rooms on Fourth Floor;

d). Airway Facilities Work Shop areas on Fourth Floor e). Entire Nineteenth Floor including break room, offices, and corridors;

f). TELCO Room.

Both the Operations Room and the Electronics Equipment Room have a vacuum system with outlets throughout.

AREA 3 – Environmental, includes:

a). Chiller Room, Boiler Room, Power Distribution Vault, ECCM Monitor Room and other work areas located in the Environmental Basement Areas. The PCS/ACEPS Equipment Room, Battery Room, Engine Generator Room, and Restrooms located in the Environmental Areas. Must inform site Technician prior to cleaning.

A minimum staffing is requested as follows:

Work Hours Monday through Friday Saturday / Sunday / Holidays

Midnight – 8:00 AM 2 Persons 1 Person

8:00 AM – 4:00 PM 1 Person 1 Person

4:00 PM – Midnight 1 Person 1 Person

D. Santa Barbara ATCT – 10 Burns Place, Santa Barbara, CA 93117

Janitorial Service is Required: Seven (7) days a week, 7p.m. through 10p.m. (excluding Recognized Holidays)

E. Santa Monica ATCT – 3233 Donald Douglas Loop South, Santa Monica, CA 90405

F. Torrance ATCT – 3301 Airport Drive, Torrance, CA 90505

G. Hawthorne HHR/SSC – 12101 South Crenshaw Blvd., Hawthorne, CA 90250

Janitorial Service is Required: Five (5) days a week, Monday through Friday, 7p.m. through 10p.m.

H. Burbank ATCT – 2821 North Hollywood Way, Burbank, CA 91505

I. Burbank SSC – 4201 West Empire Ave., Burbank, CA 91505

Janitorial Service is Required: Five (5) days a week, Monday through Friday, 7p.m. through 10p.m.

J. Van Nuys ATCT – 7550 Hayvenhurst Place, Van Nuys, CA 91406

K. Oxnard ATCT – 2889 West 5th Street, Oxnard, CA 93030 Janitorial Service is Required: Seven (7) days a week, 7p.m. through 10p.m. 11p.m. with all work completed in the Tower Cab required to start after 10p.m. (excluding Recognized Holidays)

L. Camarillo ATCT – 797 Aviation Drive, Camarillo, CA 93010 Janitorial Service is Required: Seven (7) days a week, 7p.m. through 10p.m. 11p.m. with all work completed in the Tower Cab required to start after 10p.m. (excluding Recognized Holidays)

Landscaping Service is Required: One (1) day per week, Monday thru Friday (excluding weekends and Recognized Holidays), between the hours of 7a.m. to 3p.m.

M. San Pedro ARCR (landscaping only) – 3860 Crest Road, Rancho Palo Verdes, CA 90275 Landscaping Service is Required: One (1) day per week, Monday thru Friday (excluding weekends and Recognized Holidays), between the hours of 7a.m. to 3p.m

15. OTHER

Policing Grounds: Paper, bottles, cans, and all other trash and refuse must be removed from all grounds, sidewalks, and interior courts within the facility grounds. All removed items must be deposited in the nearest waste container.

Unforeseen Facility Closures: When an unforeseen facility closure occurs on a regularly scheduled day of work, the Government must have the following options:

a. To require the Contractor to perform the work on the following day, unless the following day is a

Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

b. To forego the work and accordingly reduce payment due to the Contractor, on a prorated basis for work not performed.

c. To reschedule the work on any day satisfactory to both parties.

Emergency Services: If an emergency situation occurs, such as flooding, glass breakage, spillage of liquids, storm clean up, etc., prior to or after normal working hours, the Contractor will be required to provide clean‐up services. These services will be coordinated with the CO, COR, and Facility POC on a case‐by‐case basis.

Waste Management and Pollution Prevention: In accordance with EO 13514, FAA is required to divert from landfill or incineration facility disposal a minimum of 50% of the non‐hazardous waste generated as a result of its operations. In support of meeting this requirement, the Contractor must divert from landfill or incineration facility disposal a minimum of 50% of the non‐hazardous waste generated as a result of the Contractor’s work, to the maximum extent feasible. In doing so, the Contractor must appropriately utilize the facility’s existing waste and recycling program. The Contractor will establish a program to promote cost‐effective waste reduction in all operations and facilities covered by the contract in accordance with AMS clause 3.6.3‐7. All reports must be provided to the CO and COR monthly.

Lost and Found Property: It is the Contractor’s responsibility to ensure that all articles of possible personal or monetary value found by the Contractor's employees are turned in to an office designated by the COR or Facility POC.

Asbestos‐related requirements: Asbestos containing materials can create a hazard if they are disturbed or are damaged and the asbestos fibers become airborne and are breathe by building occupants. To avoid exposure, it is important for building occupants to know which building materials contain asbestos to avoid disturbance or damage. Common applications of asbestos included spray‐on fireproofing, soundproofing, thermal system insulation, acoustical ceiling tiles, pipe insulation, floor tile and mastics.

All building materials included in the common applications of asbestos must be treated as suspect asbestos in facilities built prior to 1981.

To prevent releases of asbestos fibers, suspect materials or materials known to contain asbestos should not be drilled, sanded, cut abraded or perforated; items should not be hung from ceilings or pipes with asbestos containing material. In general, occupants should avoid touching or disturbing asbestos containing materials in any way. Damaged suspect material or materials known to contain asbestos should not be vacuumed with standard vacuums or dry swept but should be immediately reported to the supervisor.

The contractor must be responsible for developing and implementing written SOPs to be followed during the cleaning operations. These SOPs must ensure workers, visitors, building occupants and the environment are protected from the potential for asbestos fiber releases. These SOPs must include:

1. Procedures for wet cleaning in ways that minimize the potential for airborne particulates. It is the intent of the FAA and this specification that all dust must be removed from each designated area carefully and completely.

2. Provisions for safe work practices in the workplace

3. Procedures and provisions for reporting a suspected asbestos fiber release episode to include a reporting structure by the contractor to the FAA must be defined and enforced.

4. Employee requirements must be adhered to in the event of an asbestos release.

5. Employee lines of communication must be defined.

6. Employee awareness training must be current and ongoing.

The contractor's SOP must include the following requirements regarding custodial staff response to an asbestos incident:

a. All employees must be able to identify suspect materials and/or debris.

b. The employees must not clean up suspect debris in known ACM areas.

c. The employees must notify the contractor's supervisor concerning any identification of suspect asbestos debris.

d. The supervisor must notify the COR of any reports regarding suspect asbestos debris immediately.

e. Training (IA W 29 CFR 1910.1001(j)(7)(iv)): The Contractor will be responsible for providing all their personnel asbestos awareness training and Employee Right‐to‐Know training in compliance with all applicable Federal, State, and local regulations.

Employees without proper training or identification documentation must not be allowed on the job site.

Original copies of any certification or identification must be shown to the COR upon his request. The COR reserves the right to verify the authenticity of all certificates and identification submitted.

All employees must have current Asbestos Awareness training to be in compliance with 29 CFR l

910.100 I (General Industry Standard: Asbestos).

In addition, all workers must have received appropriate training as required by Occupational Safety and Health Administration (OSHA) Employee Right‐To‐Know requirements. This includes special training in the handling of solvents if the contractor plans to use solvents in any cleaning operation. Legible copies of each worker's training certificate(s) and driver's license must be provided to the COR for review prior to the worker being admitted on the job site.

Supervisors are required to have current training to be in compliance with 29 CFR 1910.100 I (General Industry Standard: Asbestos): the supervisor must attend a minimum of 16 hours of Asbestos Awareness training or Worker/Supervisor training as outlined in 29 CFR 1910.1001. All certification(s) indicating the supervisor's qualifications must be provided to the COR for review prior to commencement of work. All supervisors are required to be cognizant of any asbestos documentation available at the facility, including the Asbestos Control Plan (ACP), Compliance Action Plan (CAP) and all Asbestos Survey Inventories (ASls). All supervisors are required to understand the contents of the documents. The supervisor must be responsible for informing all employees regarding asbestos locations and associated briefings. The supervisor is responsible for providing a statement to the COR stating that all applicable employees have received the appropriate training and are aware of facility documentation concerning ACM locations and protocols for the facility.

FLUORESCENT LIGHT FIXTURES

The contractor must clean light fixtures or change light bulbs only at non‐ACM areas. These areas must be defined to the contractor by the COR or Facility POC during the initial facility walk‐through between the COR and the site supervisor. ACM locations must be documented by site‐specific asbestos documentation at the facility. Contractor must be mindful when climb or stand on a high ladder.