21a - 697DCK-23-R-00221-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 26

0001 07/12/2023

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-23-R-00221

1 copies to the issuing office.

07/12/2023

(x)

Las Vegas, NV Janitorial Services - LAS, L30, VGT, FSDO

Amendment 0001 - The purpose of this amendment is to incorporate the Questions & Answers document, the Site Visit Sign-In Sheets, the updated SOW, and the Current Employee Roster for the current contracts. AMS Clause 3.14-3 Foreign Nationals as Contractor Employees has been updated from Incorporated by Reference (IBR) to Full Text and included in this amendment. There will be no other changes to the terms and/or conditions as a result of this amendment.

Period of Performance: 10/01/2023 to 03/31/2028

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jennifer J. Davis

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Jennifer J Davis Typewritten Text x

3.14-3 Foreign Nationals as Contractor Employees (OCT 2022)

(a) Definition. "Foreign National" is any citizen or national of a country other than the United States who has not immigrated to the United States and is not a Legal Permanent Resident (LPR) of the United States.

(b) Each contractor or subcontractor employee under this contract having access to FAA facilities, sensitive information, or resources must be a citizen of the United States, or a foreign national who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card I-551, or a foreign national who presents other evidence from the U.S. Citizenship and Immigration Service that employment must not affect his/her immigration status.

(c) Foreign Nationals proposed under this contract must meet the following conditions in accordance with FAA Order 1600.1F, chapter 8, paragraph 10:

(1) Must have resided within the United States for a minimum of the last three (3) years unless a waiver of this requirement is requested and approved in accordance with the requirements stated in FAA Order 1600.1F, chapter 8, paragraph 10;

(2) A risk or sensitivity level designation can be made for the position; and

(3) The appropriate security-related background investigation can be adequately conducted, as determined by the Office of Security and Hazardous Materials Safety (ASH) Office of Personnel Security (AXP).

(d) Foreign Nationals proposed under this contract must meet the following additional conditions:

(1) Provide their date of birth, place of birth, country of citizenship, and any supporting residency status documentation in order to begin the background investigation process in accordance with FAA Order 1600.1F, Personnel Security Program; and,

(2) Successfully pass an export control review as outlined in FAA Order 1240.13 FAA Export Control Compliance.

(End of Clause)

Questions & Answers for 697DCK-23-R-00221

1. What is the name of current contractor ?

- The current contractors for all the contracts are Republic Silver State Disposal, Inc., Lazcano, Inc., and Lazcano, Inc.

2. What is the current yearly value or total value ?

- This is a consolidation of several contracts for janitorial and waste management with different lengths of period of performances. A billing breakdown cannot be provided since there are various contracts with different period of performances being consolidated into one contract.

3. What is the square footage of these buildings.

- Per the SOW attached to the solicitation:

o LAS – 16,500 sq ft, L30 – 58,500 sq ft, Guard Station – 311 sq ft o FSDO – 12,477 sq ft o VGT – 2,700 sq ft

4. I am interested in submitting a proposal. What documents are you looking for in order to submit?

- SA18 in the solicitation lists the requirements for proposal submissions.

5. Who is the current contractor and what is the total price for the base and all option years?

different lengths of period of performances. The current contractors for all the contracts are Republic Silver State Disposal, Inc., Lazcano, Inc., and Lazcano, Inc. A billing breakdown cannot be provided since there are various contracts with different period of performances being consolidated into one contract.

6. Is there a right of first refusal for the current staff performing the duties at all three sites?

- The vendor awarded the new contract may contact the current employees if the current employees are in agreement with that.

7. How will you like your proposal to be done and how many building you need services for.

- The requirements for proposal submission are located in the solicitation, 697DCK-23-R- 00221, in clause SA18. The specific requirements for the work to be completed is in the Statement of Work included in the solicitation.

8. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

- This is a consolidation of several contracts for janitorial and waste management with different lengths of period of performances. The contract numbers are 697DCK-18-C-00110, 697DKC-18-C-00194, and 697DCK-22-P-00207.

9. How much is the current monthly contract value for each of the following buildings: North Las Vegas ATCT (VGT), Las Vegas ATCT (LAS)/TRACON, and Las Vegas FSDO?

- A billing breakdown cannot be provided since there are various contracts with different period of performances being consolidated into one contract.

10. What is the current amount for the base year and all of the option years for all locations?

11. Has the previous scope of work remained the same, decreased, or increased compared to the new solicitation?

- This is a consolidation of several contracts for janitorial and waste management with different lengths of period of performances. Some changes have been made to bring all the requirements together into one requirement.

12. What is the approximate square footage of unserviceable cleaning space at Las Vegas ATCT

(LAS)/TRACON?

- There are areas that are not cleaned and that will be discussed with the contractor during the initial walk through. We do not have square footage of the areas that do not require service.

13. Who is the current contractor and what is the monthly/annual billing for each facility?

Inc., and Lazcano, Inc. A billing breakdown cannot be provided since there are various contracts with different period of performances being consolidated into one contract.

14. What is the badging process for employees and how long does it take?

- Typically badging can take from 30-45 days but this varies greatly based on the contractor’s employee’s response to the investigative requirements. Please see the attached Vendor Training document included.

15. In SOW, Section 2, Item C: “All janitorial services must be performed five (5) days per week, Monday -Friday, during the hours of 0730 to 1600….” Does this mean cleaners are required to be on premise the entire time or is this the time available to clean?

- These are the hours in which the work must be performed.

16. Where will employees be allowed to park and is parking free or fee parking. If fee, what is the rate?

o LAS/L30 – Employees will have access to the parking garage next to the tower at no cost.

o FSDO – Employees will have access to free on-site parking.

o VGT – Employees will have gate access and free on-site parking.

17. Who is responsible for consumables such as toilet paper, hand towels, hand soap, trash liners, toilet seat covers, feminine sanitary supplies, etc.

- Per the SOW: The Contractor must furnish all supplies, materials, and equipment necessary to provide the services required in this contract.

18. Will a land line phone be provided for our employees to call our toll-free number to clock in and out?

- No. Telephones are only to be used for official Government business.

19. Are recycling containers required to have trash liners in them?

- Recycling containers are required to have trash liners in them at the FSDO and LAS/L30.

Liners are not required in recycling containers at VGT.

20. Please confirm that vacuuming of carpet is only required weekly at the two smaller locations.

- Vacuuming is required weekly at all locations. Due to the size of the large office area at the

FSDO, vacuuming in that area will be divided up into 5 sections so the vacuuming is completed over a period of 5 days. Each section must be vacuumed on the day set for that section.

21. Please confirm that carpet cleaning semi-annually is to be done with a truck-mounted carpet machine.

- The SOW does not specify that a truck-mounted carpet machine is required for the semi-annual carpet cleaning.

22. Paragraph 14, page 5 of the Performance Work Statement says that interior windows are to be done monthly. Since the exterior/interior windows are done quarterly (paragraph 13), is this reference to interior windows in paragraph 14 partition glass that is located on interior walls?

- This paragraph applies to Interior Glass Cleaning inside the building and not the inside of the exterior windows of the building.

23. Can you provide the square footage breakdown for carpet and hard surface flooring that requires way by facility?

- The following are all estimates:

o LAS/L30 – 30,401 sq ft of Carpet, 14,125 sq ft of Hard Flooring, Guard Station – 311 sq ft of Hard Flooring o FSDO – 11,186 sq ft of Carpet, 812 sq ft of Hard Flooring o VGT – 1600 sq ft of Carpet, 1,000 sq ft of Hard Flooring

24. Due to the benefit requirements on the SAM.gov document, page 8/11, regarding Vacation and the Continuity of Services clause (3.8.2-11, item C) regarding allowing current personnel to transfer to the successor: Please provide a list of current personnel and their earned Vacation at the time of contract start date so we can account for this.

- The staffing list for the current janitorial contracts has been included with this Q&A document.

25. In reference to the Statement of Work page 1, number 2, item B, paragraph 3: “Trash and recycling…” – Where are the dumpsters currently located on property? How big are the ones currently being used? What is the current dumping frequency?

LAS/L30 ONLY:

- The dumpsters are located just outside the Base Building, approximately half way between the facility’s front gate and the facility’s front door.

- Recycling utilizes two (2) containers that are each 3 CU YD with five (5) lifts per week per container.

- Trash collection utilizes one (1) container that is 3 CU YD with three (3) lifts per week per container.

26. Can you advise if there is an incumbent? If so, who is it and what was the award?

different lengths of period of performances. The current contractors for all the contracts are Republic Silver State Disposal, Inc., Lazcano, Inc., and Lazcano, Inc.

27. What is the previous contract/award number for this project?

- The contract numbers are 697DCK-18-C-00110, 697DKC-18-C-00194, and 697DCK-22-P- 00207.

28. Has the scope changed from the previous contract?

29. In the Sow it states services required on holidays? for VGT, LAS & Tracon(L30). Just want to confirm this.

- Services are required on holidays at LAS/L30 and VGT.

30. Is tower window cleaning apart of this contract? If so what is the frequency?

- This contract does not include cleaning of the Tower Cab Windows.

31. We are preparing to send Customer Satisfaction Surveys to relevant customer PoCs for the above referenced solicitation. Before doing so, I wanted to ask whether CPARS can be substituted in lieu of the survey where available? I am trying to limit administrative burden on our client contracting officers. Thanks very much.

- CPARS is not an allowable alternative to the Customer Satisfaction Surveys (CSS) for this project.

32. Paragraph 4 of the Statement of Work (SOW) specifies the required contractor-supplied Equipment and Materials. Can you please clarify whether the contractor is required to supply consumable supplies to include, but not limited to paper towels, toilet tissue, hand soap, hand sanitizer, seat covers, feminine hygiene products, and trash liners?

33. Paragraph 8(1) & (2) of the SOW describes the tasks related to Trash Removal and Recyclingl, and paragraph 2(B) appears to require the contractor to also provide dumpster service for the LAS and L30 facilities. Can you please clarify if this is correct in that the contractor will be responsible for providing dumpster service at this site and whether there are any such requirements for the VGT and FSDO sites as well.

- The contractor is required to provide dumpster service at the LAS/L30 only.

34. One of my subs is asking if all employees need to be US citizens as he has seen this before for airport work. It looks like the answer is no based-on FAA clause 3.14-3 which seems to address foreign nationals and how they would qualify but I didn't want to be guessing!

- The Full Text version of this clause has been incorporated into the contract.

35. Regarding documentation that is required when submitting the proposal, is there a section that lists all the requirements (instructions to offerors)?

Is it the "SA56 evaluation factors for award - service" section in the description of the solicitation on sam.gov?

- SA18 Proposal Content in Section L of the solicitation document titled “16 – 697DCK-23-R-

00221” states the requirements of proposal submissions. SA56 Evaluation Factors for Award – Services states how the proposals will be evaluated.

36. What is the current award amount for the base year and all options for each location?

37. Has the scope of work changed since the previous contract? If so, please provide any changes in square footage, number of buildings, and frequencies.

- This is a consolidation of several contracts for janitorial and waste management with

38. Is there an updated Collective Bargaining Agreement for this contract?

- Not that we have been notified of.

39. Is this proposal to be submitted electronically as well as?

- Proposal submissions are required as directed by AMS Clause 3.2.2.3-20 Offers (Jan 2018) in the solicitation, 697DCK-23-R-00221.

40. Are services required 7 days a week?

- Services are required seven (7) days per week at VGT and LAS/L30. At the FSDO, services are required five (5) days per week, Monday through Friday.

41. What is the current contract personnel number for each location?

- There are currently a total of 6 personnel that has some specified assignments but may fill in at any of the Las Vegas locations.

42. How many senior employees are at each location and how long they have each been employed?

- The staffing list for the current janitorial contracts has been included with this Q&A document.

43. What is the current estimated supply cost, including paper products and chemicals?

- We do not have this information.

44. Can you give us the current monthly contract amounts for each location?

45. Can you give us an estimate of the daily population for each facility?

- The numbers below are only an estimate based on the employees who are designated to those facilities. Teleworking is still allowed for some employees but that could change depending on the future of in office working requirements.

o LAS – 25, L30 – 33, Guard Station – 6 o FSDO – 58 o VGT – 20

46. Who is the incumbent contractor?

Inc., and Lazcano, Inc.

47. this form [solicitation document: 16 – 697DCK-23-R-00221.pdf] doesn't allow for us to enter information via ADOBE. It states the author has only authorized certain fills to be fill-in and the only thing we can do is sign it. We can not enter any other information.

- If you use the comment function to add text it will allow you to add information. There are no restrictions set on the solicitation document. Select comment and then there is a tool bar with a T that allows you to add text.

48. How many times a week is the thunderbird office cleaned ?

- The North Las Vegas ATCT (VGT) located at 3700 Thunderbird Drive, North Las Vegas, NV 89032 is required to be cleaned seven (7) days per week between the hours of 4:00 pm to 9:00 pm.

49. At all three offices approximately, how much carpet is there that needs to be cleaned?

o LAS/L30 – 30,401 sq ft, Guard Station – 0 sq ft o FSDO – 11,186 sq ft o VGT – 1,600 sq ft

50. What amount of insurance coverage is required to do this job ?

- Insurance coverage requirements are addressed in AMS Clause 3.4.1-12 Insurance (Oct 2019) in the solicitation, 697DCK-23-R-00221.

51. Trash hauling/Removal from locations – Vendor name provided, however not specified if contractor to contract with the removal service company or not? Is contractor responsible for these services and therefore should also estimate cost of these services in our proposal?

- Yes. Trash and recycling service for the Las Vegas Tower and TRACON (LAS & L30) are required to be fulfilled by the Janitorial Contractor as a part of this contract.

52. Daily – Does this mean once per shift or once a day? Page 61 states “all janitorial services must be performed on a three (3) shift basis”, however the SOW states Daily. Please clarify.

1. Are there any other frequencies that should be per shift or increased?

- “Daily” means every time the facility is serviced. At LAS/L30, “daily” services are required to be completed on each shift.

53. Please provide Sq. Footage of – Carpet in each building o LAS/L30 – 30,401 sq ft, Guard Station – 0 sq ft o FSDO – 11,186 sq ft o VGT – 1,600 sq ft

54. Please provide Sq. Footage of – VCT in each Building o LAS/L30 – 14,125 sq ft, Guard Station – 311 sq ft o FSDO – 812 sq ft o VGT – 1,000 sq ft

55. Please provide daily occupancy of each building for estimating consumable cost if applicable.

those facilities. Teleworking is still allowed for some employees but that could change depending on the future of in office working requirements.

o LAS – 25, L30 – 33, Guard Station – 6

56. Regarding Outside areas - Is contractor responsible to police and remove trash in parking areas and outside of buildings other than the entrances?

- No.

57. Are consumable items to be provided by the contractor (Toilet paper, paper towels, trash liners, hand soap, etc.)?

1. Please provide a list of items contractor expected to provide (such as dish soap, or ashtray sand)? Not clear about number 21 of page 65 of solicitation.

to provide the services required in this contract. Ashtray sand is required as well.

58. Regarding periodic floor cleaning (carpet and VCT) #11 page 64 of solicitation – it states “chairs, desks, trash receptacles and easily movable items must be moved to perform floor maintenance underneath”, however desks are not easily moved. Please confirm this is a typo and contractor will only be responsible to clean around desks.

- Some areas may require larger heavy items to be moved with the assistance of the FAA if necessary. This would need to be discussed at the time with the Facility POC for that facility.

Cubicle desks and other items that are fixed in place will not require to be moved.

59. Please confirm floors from 5 – 18 in Las Vegas ATCT and Tracon are not be cleaned by the contractor except for the stairwells as specified in the SOW?

- Correct

60. Please provide the number of bathrooms in each building.

o LAS/L30 – 10, Guard Station – 1 o FSDO – 4 o VGT – 4

61. Please provide the number of breakrooms in Las Vegas ATCT and Tracon?

- 4

62. For special projects like window cleaning, shampooing, and strip and wax, how do you want them included within the monthly bill, or do we quote those separately?

- All services required in the Statement of Work should be combined into one monthly price for each year for each location.

63. At the Las Vegas ATCT & TRACON location are you looking for cleaning services once a day with a porter the rest of the day or do you want it full clean - three times a day?

- LAS & L30 require “daily” cleanings to be completed three time (3x) daily Monday through

Friday and twice (2x) daily on Saturday and Sunday.

64. Knowing that For Las Vegas FSDO, you are required to provide service 5 days a week and 7 days for Las Vegas ATCT (LAS) & TRACON (L30)., how many days is for the North Las Vegas ATCT location?

- VGT requires one (1) daily cleaning seven (7) days per week between 4:00 pm to 9:00 pm.

65. If the days above is inaccurate, how many days per week is it needed to be cleaned for each location?

- LAS & L30 require full cleanings to be completed three times (3x) daily Monday through

Friday and twice (2x) daily on Saturday and Sunday.

- FSDO requires one (1) daily cleaning five (5) days per week between 7:30 am to 4:00 pm.

66. Can you verify the semi-annual carpet cleaning requirements, are the carpets to be cleaned every 6 months?

- Yes.

67. What size of batteries are required, and the historical use and quantities required under the term of the contract. How many batteries operated devices are there?

o LAS, L30, Guard Station – No batteries at this facility o FSDO – D Cell for 8 paper towel dispensers o VGT – No batteries at this facility

68. How many coats of wax are required for the floors?

- Per the SOW: Extensive floor maintenance including but not limited to dry buffing, spray buffing, stripping, and waxing as required to achieve a uniform glossy appearance and be free of scuff marks, heel marks, streaks, detergent residue, and other stains or discoloring must be completed every six months in conjunction with the Carpet Shampooing or Steam Cleaning.

69. Will there be any other pressure washing requirements besides at the North Vegas ATCT?

- No.

70. What is the square footage of area to be power washed?

- Approximately 210 sq ft at VGT only

71. Will the pressure washer be provided?

- Yes

72. How often will pressure washing be required?

- Monthly or more if needed

73. Can you confirm the interior glass cleaning takes place quarterly?

- Interior glass cleaning consists of all glass that does not include the windows that look out of the building. Interior glass cleaning is required monthly. Exterior/Interior Window Cleaning is required Quarterly.

74. Who pays for access of the credentials and backgrounds required? If we do, what is the cost?

- The FAA’s Line of Business pays for the background investigations for badging. The vendor and/or the applicants are responsible for paying for the cost of fingerprinting if applicable.

75. How many people is the contractor to staff on each shift?

- The contractor must staff accordingly to meet all the requirements in the SOW.

76. Are commercial practices approved by carpet manufacturers for cleaning carpets through water extraction acceptable versus steam cleaning?

- Yes

77. Can you confirm the contractor is responsible for providing all consumable items? If so, what all consumables are required?

78. What is the historical quantity usage of consumable items?

- We do not have this information.

79. What is the population count of people in each of the buildings?

those facilities. Teleworking is still allowed for some employees but that could change depending on the future of in office working requirements.

o LAS – 25, L30 – 33, Guard Station – 6

80. Can you provide the sign in sheet for the participants in the site walk?

- The Sign-In Sheets for each site visit are attached to Amendment 0001 to solicitation

697DCK-23-R-00221.

81. Who is the current contractor?

82. What is the current monthly charge of the current contractor?

83. What is the term of the current contract?

different lengths of period of performances.

84. What is the square footage of the area/s to be serviced?

o LAS/L30 – 44,516 sq ft, Guard Station – 311 sq ft o FSDO – 11,998 sq ft o VGT – 2,700 sq ft

85. Is there additional buildings/locations or scope of work added from the previous contract?

different lengths of period of performances.

86. Will the awarded contractor provide the paper products/toiletries/consumables for this project? If yes, what are those products and what is the monthly consumables value?

- Per the SOW: The Contractor must furnish all supplies, materials, and equipment necessary to provide the services required in this contract. We do not have the monthly consumables value.

87. What is the FREQUENCY, DAY and TIME cleaning schedule for this project?

- LAS & L30 require full cleanings to be completed 3x daily Monday through Friday and 2x daily on Saturday and Sunday. Days of week and time for work to be completed will be coordinated with the COR and/or Facility POC.

- FSDO requires one (1) daily cleaning five (5) days per week between 7:30 am to 4:00 pm.

88. How many days per week and which days per week is the North Las Vegas location serviced?

89. What's the current contract value for this account?

90. Who is the incumbent?

91. Are there any changes in the scope of work from the last contract?

- Yes. This is a consolidation of several contracts for janitorial and waste management with

92. What times can the LAS/L30 be serviced on the weekends?

- Days of week and time for work to be completed will be coordinated with the COR and/or Facility POC at LAS/L30.

93. How many days per week is the VGT location to be cleaned?

94. Las Vegas ATCT: Is the contractor required to be on the premises 24 hours per day Monday through Friday?

- The contractor is required to provide cleaning for all three (3) shifts as specified by the COR and/or Facility POC for LAS/L30.

95. Is the contractor required to have personnel on the premises for both shifts the entire shift on Saturday and Sunday?

- The contractor is required to provide cleaning for both shifts as specified by the COR and/or

Facility POC for LAS/L30.

96. Paragraph 13 states clean glass windows up to the 2nd floor, does this include cleaning the windows on the 2nd floor?

- Yes.

97. Paragraph 14 Interior windows monthly, is this the partition glass or the interior of the windows on the exterior walls?

- Interior glass cleaning consists of all glass that does not include the windows that look out of the building. Interior glass cleaning is required monthly. Exterior/Interior Window Cleaning is required Quarterly.

98. Correc on to original ques on: Can you provide the square footage breakdown for carpet and hard surface flooring that requires wax by facility?

o LAS/L30 – 14,125 sq ft, Guard Station – 311 sq ft o FSDO – 812 sq ft o VGT – 1,100 sq ft

- Carpeted areas do not require wax.

99. What are the requirements for the project manager position?

- Per the SOW: The Contractor shall identify a Project Manager (PM) who will be responsible for performance of the janitorial services. The PM shall have authority to act for the Contractor at the facility to ensure work is completed as required. The PM shall meet with the COR and/or Facility Point of Contact (POC) designated by the Contracting Officer (CO) to discuss immediate problem areas. The PM must respond within two (2) hours after notification. The Contractor shall provide the telephone number of the PM to call should the need arise. The PM must be able to read, write, speak, and understand English.

100. Please clarify how often window washings are required for the CAB at the North Las Vegas ATCT location.

- This contract does not include cleaning of the Tower Cab Windows.

Statement of Work for Janitorial Services Federal Aviation Administration

North Las Vegas ATCT (VGT), Las Vegas ATCT (LAS) / TRACON (L30), and Las Vegas FSDO Las Vegas, NV

01. GENERAL INFORMATION:

The Contractor must furnish all employees, supervision, transportation, supplies, materials, and equipment necessary to provide Janitorial Services at the locations stated herein.

The Contractor shall identify a Project Manager (PM) who will be responsible for performance of the janitorial services. The PM shall have authority to act for the Contractor at the facility to ensure work is completed as required. The PM shall meet with the COR and/or Facility Point of Contact (POC) designated by the Contracting Officer (CO) to discuss immediate problem areas. The PM must respond within two (2) hours after notification.

The Contractor shall provide the telephone number of the PM to call should the need arise. The PM must be able to read, write, speak, and understand English.

02. LOCATION & SERVICE REQUIREMENTS:

A. North Las Vegas ATCT (VGT), 3700 Thunderbird Drive, North Las Vegas, NV 89032

The building has approximately 2700 square feet of floor space on one floor (base building). The space consists of stairways, administrative offices, operational areas, equipment rooms, storage rooms, conference room, restrooms, showers, closets, entryway, workshop areas, and a tower cab. The tower cab is approximately 900 square feet. The 4th floor includes a break area.

Janitorial services except for window cleanings must be performed on a one-shift basis as outlined below.

In the administrative areas, services must be completed between the hours of 4:00 pm and 5:00 pm. In Tower Cab area, services must be completed between the hours of 6:00 pm and 7:00 pm. Janitorial services except for window cleanings must be performed seven (7) days per week between the hours of 4:00 pm to 9:00 pm. Times for window cleaning must be coordinated with the COR and/or Facility POC. Janitorial services are required on all Federal holidays.

B. Las Vegas ATCT (LAS) & TRACON (L30), 5755 Kelley Lane, Las Vegas, NV 89119

The Air Traffic Control Tower (ATCT) Cab is approximately 16,500 square feet. The base building consists of four (4) floors is approximately 58,500 square feet and includes the TRACON on the 3rd floor. The Guard Station is approximately 311 square feet. These approximates also contain unserviceable cleaning space.

The entire ATCT including the base building consists of administrative spaces, operational spaces, restrooms, break rooms, kitchens, locker rooms, equipment rooms, and stairwells.

All janitorial services must be performed on a three (3) shift basis, five (5) days a week, Monday-Friday, and on a two (2) shift basis, two (2) days a week, Saturday and Sunday. Days of week and time for work to be completed must be coordinated with COR and/or Facility POC. Janitorial services are required on all Federal holidays.

Trash and recycling removal services are required to be provided for the Las Vegas ATCT and TRACON.

Dumpsters must be emptied as necessary to keep trash from falling to the ground. Trash and recycling disposal must be offsite at an acceptable landfill in accordance with all applicable local, state and federal laws and regulations. Contractor must determine quantity and service time to prevent rodent infestations and ensure that the dumpsters do not overfill to the point of being heaped and/or spilling on the ground.

Placement must be coordinated with the COR and/or Facility POC. The required vendor for Trash and Recycling Removal Services is Republic Services, (702) 735-5151.

C. Las Vegas FSDO, 7181 Amigo Street, Suite 180, Las Vegas, NV 89119 The Flight Standards District Office (FSDO) is approximately 12,477 square feet on one level. This square footage consists of administrative spaces, restrooms, break rooms, kitchens, equipment rooms.

All janitorial services must be performed on five (5) days per week, Monday-Friday, during the hours of 0730 7:30 am to 1600 4:00 pm unless otherwise approved by the COR and/or Facility POC. Janitorial services are not required on Federal holidays or on holidays observed in lieu of the holiday. When a service is required less than three (3) times per week and the completion for service falls on a holiday, the work must be completed on the day following or preceding the holiday.

03. EMPLOYEES:

A. The Contractor and their employees must be subject to all rules and regulations relative to entering and leaving the building.

B. All employees must be physically able to do their assigned work and must be free of communicable diseases.

C. Contractor personnel must present a neat appearance and be easily recognized. All janitorial employees must wear current FAA issued security badges (PIV) above the waist, on the front of the body, and on outermost clothing at all times. It is the responsibility of the Contractor to complete all requirements for badging their personnel. In the event of a lost badge, the janitorial employee and/or Contractor must notify the COR and/or Facility POC of a lost badge as quickly as possible.

D. The Contractor is responsible for the training of all their employees in the proper use of all cleaning agents, supplies, equipment, etc. They are also required to be trained in the care and maintenance of Contract and Government Furnished Property, Fire Prevention and Safety Procedures, as well as any FAA policies or regulations that affect janitorial services.

E. Contractor employees must not disturb papers on desks, open desk drawers, or cabinets, or use telephones, copy machines, or other equipment provided for official Government use.

F. Contractor employees must report fires, hazardous conditions, and items in need of repair such as burnt-out lights, leaking faucets, toilet stoppage, etc.

G. All locked rooms must be re-locked when cleaning has been completed.

H. All articles of possible personnel or monetary value found by Contractor employees must be given to the

COR or Facility POC.

I. The FAA will not escort the Contractor or their employees.

J. All electronics, ex. cell phones, tablets, smart watches, etc., must be removed or powered off before entering the tower cab.

04. EQUIPMENT AND MATERIALS:

A. The Contractor must furnish all supplies, materials, and equipment necessary to provide the services required call for in this contract. All soaps, cleaners, disinfectants, chemicals used by the Contractor must be odorless or low odor/non-allergenic and comply with OSHA standards. Material Data Sheets (MDS) for all chemicals must be provided to the COR and/or Facility POC for approval prior to their use in the facilities as well as filed in a binder to be kept in the janitorial closet. The binder must be kept up to date with all MDS that are used in the facilities. Samples of chemicals may be required to be presented to the COR for approval prior to their use in the facilities.

B. The equipment used must be in safe condition and be of suitable grade for the purpose intended. All equipment must have bumpers and guards to prevent marking or scratching fixtures, furnishing, and building surfaces. All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be UL approved. All Equipment must operate using existing building outlets and is the responsibility of the Contractor to prevent exceeding the capacity of the existing building’s limits.

C. The Contractor is responsible for instructing their employees in appropriate safety measures. Janitorial employees must not place mops, brooms, machines, or other equipment in traffic lanes or locations that may create a safety hazard. Appropriate, well-kept signs must be used to indicate hazards such as “Wet Floor” as applicable and must be displayed at all times in all areas where cleaning operations are in progress. All signs shall be approved by the COR or Facility POC prior to use.

D. The Contractor’s employees are required to interrupt their work to allow the passage of personnel, equipment, carts, etc. as needed.

05. UTILITIES:

A. Electrical power at existing, designated power outlets as well as hot and cold water will be provided to the Contractor for the performance of the work.

B. The Contractor and their employees are responsible for conserving utilities by turning off lights in non-occupied spaces or when the work in the area is completed, water faucets must be turned off when not in use, etc.

C. Mechanical equipment controls for heating, ventilation, and air conditioning must not be adjusted by the Contractor or their employees.

06. JANITOR’S CLOSET:

A. Space may be assigned to the Contractor by the facility manager for storage of bulk supplies and equipment used in the performance of the work.

B. The Government will not be responsible for damage and/or loss to the Contractor’s stored supplies, materials, equipment, or the personal belongings of the Contractor’s employees occasioned by fire, theft, accident, or otherwise.

C. Failure to keep any of the facilities described above in clean and orderly condition, satisfactory to the facility manager, may result in withdrawal of the privilege of using them. The Contractor must not make any alterations to the space without the written permission of the Contracting Officer (CO).

07. HOLIDAYS:

The following holidays are observed by the Federal Government: New Year’s Day, Martin Luther King Day, Washington’s Birthday, Memorial Day, Juneteenth Independence Day, Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. Service is required on all holidays as specified above in 02.

03. SERVICE REQUIREMENTS.

08. CLEANING REQUIREMENTS:

The following are specifications of the services required. Services must be performed as noted with each specific requirement. Services specified as “Daily” should be completed every time a facility is serviced. Use of disinfectant should always be used where applicable.

1. REMOVE TRASH – DAILY: All wastebaskets, paper shredders, and other trash containers must be emptied and returned to their original location. Boxes, cans, and papers placed near a trash receptacle and marked as “Trash” must also be removed and placed in Contractor furnished plastic bags. The bags must be tied and placed in the dumpster provided by the FAA or the Contractor as specified above. The dumpster lid must be closed at all times. Any trash that has fallen on the ground during removal of the collected trash must be picked up and deposited in the nearest trash collection point. All trashcans must have plastic liners, which must be replaced as needed when obviously soiled or torn.

2. REMOVE RECYCLING – DAILY: Empty all items from recycle bins and place in appropriate recycling dumpster. Any recyclable that has fallen on the ground during removal must be picked up and deposited in the nearest recycling collection point. Liners must be used in recycling containers at the FSDO and LAS/L30.

Liners are not required at VGT.

3. WASH WASTEBASKETS/RECYCLE BINS – AS NEEDED / MONTHLY: Wastebaskets and recycle bins must be washed, dried, and returned to their original location with clean liners if applicable. Washing should be completed monthly or as needed when visible soil is on the wastebasket or recycle bin or monthly.

4. DUST ALL FURNITURE – WEEKLY: All desks, chairs, stands, bookcases, consoles, and other related equipment must be dusted. Dust, lint, and dry soil must be removed with a dust cloth or feather duster from wood furniture so as not to mar or scratch it. A brush or vacuum cleaner must be used to remove dust from fabric furniture.

5. WASH FURNITURE TO REMOVE SCUFF MARKS AND STAINS – WEEKLY: Desks, chairs, stands, bookcases, chalkboards, consoles, and related type equipment must be cleaned with soap and water or a commercial cleaner for that specific type of surface to remove all scuff marks and stains that can be removed without requiring refinishing.

6. DUST LEDGES, COUNTERS, AND OTHER FLAT SURFACES – WEEKLY: All dust, lint, and dry soil must be removed from ledges, counters, and other flat surfaces including corners and vents such as moldings, window ledges, frames, shop tables, and shelves that are within reach or up to seven feet above the floor. This does not include the operational equipment. VGT – Vents behind shelving in tower cab must be cleaned weekly to remove dust accumulation. The shelving in the tower cab must be dusted quarterly.

7. SPOT CLEAN – WEEKLY: Smudges, fingerprints, marks, streaks, etc. must be removed from washable surfaces of walls, partitions, doors, fixtures, light fixtures, and panels. Germicidal detergent must be used in all restrooms, locker rooms, break areas, microwaves, and kitchen sinks. Doors, hardware, etc. must be polished with a polishing compound. After spot cleaning, surfaces must have a uniform appearance and be free of streaks, spots, and other evidence of removed soil.

8. CLEAN DRINKING FOUNTAINS – DAILY: The tops and sides of the drinking fountains must be cleaned and disinfected including the orifices and drain. The adjacent walls must also be cleaned and disinfected. All surfaces must be free of streaks, spots, or smudges.

9. CLEAN LIGHT FIXTURES – MONTHLY: Easily removable light fixtures (not requiring tools) must be cleaned to remove bugs, dirt, dust, grease, and other foreign matter. Permanently attached fixtures must be dusted and cleaned in place.

10. CLEAN RESTROOM – DAILY:

A. Thoroughly clean toilets, toilet seats, wash basins, and related or associated fixtures, using an appropriate commercial cleaner to remove dirt, stains, and scuff marks. A commercial disinfectant must be used after cleaning of all fixtures. Toilets must be deodorized using solid chemical cubes or a commercial deodorizer acceptable to the facility manager. Descaling must be completed on all toilet bowls and urinals as needed for the surface to be free of stains, scale, scum, urine depositions, and rust stains.

B. All restroom floors must be wet or damp mopped using a solution containing a mild disinfectant that does not leave a strong, lasting odor. Floors must have a uniform appearance with no streaks, swirls, residue, evidence of soil, stains, film, or standing water.

C. Wash all restroom walls and doors using a nonabrasive cleaner. Surfaces must have a clean, uniform appearance, free of spots, streaks, and other evidence of removed soil.

D. Clean and fill restroom dispensers. All dispensers must be free of soil and caked on residue and must be filled daily to assure a constant, adequate supply of soap and paper products. All dispensers must be checked for operation daily and if needed, the contractor must supply and replace batteries to keep the dispenser functioning properly.

E. Mirrors must be cleaned with a liquid cleaner, wiped dry, and polished until free of smudges and streaks.

This includes all mirrors in the facility, not just the ones in the restroom.

F. The restroom fan vents must be vacuumed weekly to remove dust accumulation.

G. Where applicable, the showers must be sprayed with water for at least twenty (20) seconds, twice (2x) per month, to prevent the p-trap drying up creating a sewage smell.

11. FLOOR MAINTENANCE – DAILY: All areas not having carpet or noted as having special floors must receive regular floor maintenance daily which includes but is not limited to sweeping, dust mopping, and damp mopping. Extensive floor maintenance including but not limited to dry buffing, spray buffing, stripping, and waxing as required to achieve a uniform glossy appearance and be free of scuff marks, heel marks, streaks, detergent residue, and other stains or discoloring must be completed every six months in conjunction with the Carpet Shampooing or Steam Cleaning. All floor maintenance solutions must be removed from baseboards, walls, furniture, trash receptacles, etc. Chairs, desks, trash receptacles, and easily moveable items must be moved to perform floor maintenance underneath. All moved items must be returned to their proper position when all cleaning operations have been completed. Wet floors must be identified with appropriate signs for employee safety. When floors are being cleaned in a public traffic area, i.e. lobbies or corridors, which results in the temporary hazard of wet/slippery floors housekeeping personnel must use parallel wet mopping procedures. All mop water must be discarded in the proper drains after each use.

Wood floors must not be mopped.

12. VACUUM CARPET – WEEKLY: After being vacuumed, the carpet must be free of visible dust, litter, lint, paper, and soil. The Contractor is responsible for spot cleaning carpeted areas as necessary to ensure a uniform appearance of the carpeted area. Spots must be removed as soon as noticed following all recommendations by manufacturer’s maintenance instructions and current stain removal charts. All tears, burns, unraveling, and other carpet damage must be brought to the attention of the COR and/or Facility POC. The Contractor must furnish and use commercial type beater bar vacuums for carpeted floors.

- FSDO Only: There is a large office area requiring vacuuming so the areas will be divided into five (5) sections and each section will be vacuumed the same day each week. Carpets will be steam cleaned every six months, normally on a Saturday as scheduled with the COR and/or Facility POC.

13. EXTERIOR/INTERIOR WINDOW CLEANING – QUARTERLY: Glass windows up to the second floor must be washed using such instruments as to assure the cleaning is thorough. Windows must be free of all traces of film, dirt, smudges, water deposits, and other foreign matter. Dust and foreign matter must be removed from the frames, casings, sills, and glass. This does not include the Tower Cab Windows.

14. INTERIOR GLASS CLEANING – MONTHLY: Includes all glass windows, mirrors, and adjacent trim within in the interior of the facility. Glass must be thoroughly cleaned inside as necessary to keep it free of fingerprints, smudges, streaks, and smears. This excludes glass windows that look outside of the building.

15. SHAMPOO CARPET – SEMI-ANNUALLY: The carpet must be shampooed with a commercially approved solution and must be free of soil, stains, and spots after being shampooed. Scheduling of shampooing must be coordinated with the COR and/or Facility POC. The FSDO requires this work to be completed on a Saturday as scheduled in advance.

16. SPOT CLEAN WINDOW SHADES/BLINDS – QUARTERLY: All shades and blinds must be damp wiped to remove soil and dust using an appropriate commercially approved cleaner. Shades and blinds must be free of streaks and smudges. This does not include the Tower Cab Shades.

17. CLEAN REFRIGERATOR – WEEKLY: Clean the refrigerator(s) located in the break room. Clean and disinfect the outside of the refrigerator removing handprints, dirt, and scuff marks. This should be done on a weekly basis. VGT – The interior of the refrigerators located in the first (1st) and fourth (4th) floor breakrooms must be cleaned monthly. A notice must be posted the week prior to the planned cleaning to let the building’s employees know in advance what date the cleaning will occur.

18. CLEAN MICROWAVE OVEN – DAILY: Clean and disinfect the interior and exterior of the microwave oven(s) to remove handprints, soil, and food particles.

19. CLEAN COUNTERS, SINKS, AND OTHER FIXTURES including the kitchen cabinets – DAILY: A commercial solution must be used to remove streaks, stains, smudges, food residue, and other obvious soils. A disinfectant must be used when appropriate. All dispensers throughout the facilities must be free of soil and caked on residue and must be filled daily to assure a constant, adequate supply of soap and paper products.

20. WALKOFF MAT CLEANING – WEEKLY: Carpet type entrance mats must be vacuumed to remove soil and grit and to restore resiliency of the carpet pile. Rubber or polyester mats must be swept, vacuumed, or washed to remove soil and grit. Soil and moisture underneath mats must be removed and mats returned to their original location.

21. EMPTY AND WASH ASHTRAYS – WEEKLY: Empty and wash all ash trays. Store butts and ashes in metal containers until it is safe to dispose of them in the trash or dumpster. Clean all pedestal receptacles and sand urns outside of the building as follows: Sandy type – remove soiled sand, clean opening and exterior, sift soiled sand and replace as frequently as required.

22.