697DCK-21-R-00076-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 10

0001 01/13/2021

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-21-R-00076

1 copies to the issuing office.

01/13/2021

(x)

Craig, CO ADM Janitorial Services

Location:

FAA Craig Work Center

540 Finley Lane

Craig, CO 81625

Amendment 0001 - The purpose of this amendment to incorporate the Questions & Answers

Document as well as the updated Statement of Work into this solicitation. There will be no changes to the terms and/or conditions as a result of this amendment.

Period of Performance: 04/01/2021 to 03/31/2026

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jennifer J. Davis

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Questions & Answers – 697DCK‐21‐R‐00076

1. What's the current contract number?

‐ There is not a current contract for these services at this location. The location is new to the FAA and services are currently being procured on a PCard.

2. How much is the monthly invoiced amount?

‐ This information is unknown.

3. How many cleaners are currently working on this project?

‐ This information is unknown.

4. I am hoping to find out if the subject effort is a new requirement or a follow‐on to an existing contract? If the latter, can I please find out the incumbent contractor's name and contract number?

‐ This is a New Requirement

5. If these requirements are being performed by a contractor currently or have been performed in the past, could you please provide the associated incumbent contract or task order numbers?

‐ This is a new requirement.

6. If not, could you please tell me whether these are new requirements?

‐ This is a new requirement.

7. Who is the incumbent contractor on the project?

8. What is the total sq.ft of the building?

‐ The estimated square footage is 2,880 sq ft.

9. What is the price of the incumbent contractor?

10. Kindly advise on the cleaning frequency ?How many days per week?

‐ Per the SOW attached to the SIR, Janitorial service is required two days a week, Tuesday and

Thursday, between 6:00AM and 4:30PM as per attached Frequency Schedule.

11. Who is the Incumbent Cleaning Company?

12. What is the Incumbent annual pricing?

13. Can you please tell us the percentage of tile vs carpet?

‐ This facility does not have carpet but does have 8 industrial style rugs that are moveable. There is less than 340 sq ft of rugs.

14. How many bathrooms, stalls and urinals are in the building?

1 Bathroom with 1 Toilet and 1 Sink 1 Kitchen sink in the break area in the main office 1 Garage sink in the garage

15. Can we please have a list of all the brands of paper products that you are currently using?

Toilet paper – Charmin Paper Towels Kitchen n Garage – Bounty Paper Towels Bathroom – Trifold – Sofidel – Heavenly Soft Specific brands are not required per the SOW.

16. How many offices are in the building?

‐ One main office area

17. What type of soap dispensers are in the building?

‐ Refillable plastic pump bottles

STATEMENT OF WORK

JANITORIAL SERVICES – CRAIG REMOTE OFFICE

1) GENERAL:

a) The scope of work under this contract consists of furnishing all personnel, equipment, supplies and supervision to provide complete janitorial service in accordance with the attached clauses, specifications, and the applicable wage determination at the FAA building in Craig, CO, located at the following address:

FAA Craig Work Center 540 Finley Lane Craig, CO 81625

b) Building data: The office building consists of approximately 800 square feet of administrative office space, 96 square feet of restroom, 160 square feet of hallway space, 160 square feet of storage/telco/utility space, 64 square feet of locker room, and 1600 square feet of work shop space.

2) SERVICE REQUIREMENTS:

a) Janitorial service is required two days a week, Tuesday and Thursday, between 6:00AM and 4:30PM as per attached Frequency Schedule. Holiday work is not required but the missed day shall be rescheduled to maintain the two day a week requirement. The service schedule shall be coordinated with the Contracting Officer’s Representative (COR).

b) Holidays observed by Government employees during the term of this contract are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

3) CONTRACTOR PERSONNEL:

Before beginning the contract, the contractor shall submit to the COR, a list of names of his/her employees who will be working at this facility and their required completed security clearance forms. List shall include a supervisor’s name appointed by the contractor. Only authorized personnel will be permitted in the area. Keys are to be released only to authorized personnel.

4) STANDARDS OF CONDUCT:

a) The contractor and his/her employees will be subject to all rules and regulations relative to entering and leaving the building.

b) All employees will be physically able to do their assigned work and shall be free of communicable diseases.

c) Contractor’s employees will not disturb papers on desks, open desk drawers, or cabinets. Neglect of duties shall not be condoned; e.g., sleeping on duty, unreasonable delay or failure to carry out assigned tasks, conducting personal affairs during duty hours or using telephone for other than official business.

d) Contractor’s employees will report fires, hazardous conditions, and items in need of repair, e.g., flickering or non-operating lights, leaky faucets, toilet stoppage, etc.

e) Contractor will assure that specified rooms are locked after cleaning and keys returned to designated recipient.

f) Contractor will assure that all articles found by employees are given to the COR.

g) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions or fighting, participation in activities which interfere with efficient Government operations shall not be condoned.

h) While on duty, employees shall not possess, sell, consume or be under the influence of intoxicants, drugs, or substances which produce similar effects.

5) MATERIALS:

a) Contractor will furnish all supplies, materials, and equipment necessary for contract work, including, but not limited to:

Cleaners Detergents Polishes Plain rags Dust control rags Paper towels Vacuum Mop Broom

Floor Wax Plastic liners for trash containers Deodorants Toilet paper, unscented Toilet seat protective covers Hand soap (liquid, anti-bacterial) Buffer Mop Bucket Dust Pan

b) All materials or methods not specified and which the contractor proposes to use shall be approved by the COR. It is not intended to preclude the use of new, accepted, and approved products or methods. The use of environmentally friendly products is encouraged.

6) EQUIPMENT:

a) Within 7 days after contract award, the contractor shall submit to the COR for approval, a complete list of the equipment to be utilized.

b) Equipment used shall be safe and in good condition. Electrical appliances shall be the most suitable for the purpose intended. Electrical receptacle in equipment racks will NOT be used for janitorial purposes.

7) UTILITIES:

a) Electrical Power will be furnished by the Government at existing power outlets for the operation of equipment.

b) Hot and cold water will be available to the contractor.

c) Mechanical equipment controls for heating, ventilation, and air conditioning will not be adjusted by the contractor of its employees.

8) STORAGE SPACE, JANITOR’S CLOSETS AND LOCKER ROOMS:

a) Space may be assigned to the contractor by the COR for storage of bulk supplies and equipment used in performance of the work.

b) This space assigned by the COR will be kept neat and clean.

c) Failure to keep any of the facilities described above in a clean and orderly condition may result in the withdrawal of their use.

d) The Government will not be held responsible for damage and/or loss to contractor’s employees’ items occasioned by fire, theft, and accident or otherwise.

e) The contractor will supply a cabinet suitable for storing flammable supplies. Material

Safety Data Sheets shall be kept with the materials, and a list of such materials will be submitted to the COR.

9) WORK SCHEDULE:

Within seven days after receipt of contract award, the contractor will submit to the COR for approval, a complete schedule of the intended work, identifying both day and month work that is scheduled to be accomplished.

10) SAFETY PRECAUTIONS:

The contractor will instruct his/her employees on appropriate safety measures and will not permit them to place mops, brooms, machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. Appropriate signs will be provided by the contractor to mark areas which are slippery due to cleaning or waxing operations.

11) COMBUSTIBLE MATERIALS:

Rags, mops, brushes, waxes and other materials which contain a residue of animal, vegetable or mineral oils and are subject to spontaneous combustions, will be disposed of outside the building in approved, tightly covered metal containers furnished by the contractor.

12) SANITARY CONDITIONS:

Dirty water and cleaning solutions will be disposed of in slop sinks or floor drains designated by the COR. Floors and fixtures in areas where water is obtained and disposed of will be kept clean, neat and sanitary at all times.

13) INSPECTIONS:

Mandatory monthly inspections of all areas should be made jointly by the COR and the contractor.

14) REDUCTION IN PAYMENT:

a) Upon receipt of written notification by the Contracting Officer regarding nonconformance of contractual services, the contractor will be given 24 hours to provide the required corrective action. At the end of this period, the Government may have such work done by others, with cost(s) chargeable to the contractor and deducted from his/her monthly payment.

b) Repeated failures to perform work as required by the specifications and contract documents may result in termination of the contract.

REQUIREMENT STANDARDS FOR SATISFACTORY PERFORMANCE

The contractor shall perform all cleaning tasks at the frequencies set forth by the Frequency Schedule in Section J of this proposal. In all cases easily moveable objects shall be moved by the contractor to perform the work.

1) FLOORS: Rugs, tile, painted concrete, bare concrete, entry mats/runners, baseboards, stairs and handrails.

a) Floors will be free of dust, litter, dirt, stains and scruff marks, streaks and swirls, standing water, and have a uniform, glossy appearance.

b) Spot cleaning, shampooing and dry method cleaning rug will be accomplished using only products and methods recommended by manufacturer’s instructions and stain removal chart. Rugs will be free of spots and stains, dust and dirt.

c) Floors will be stripped of all old wax, rinsed clean and allowed to dry prior to application of new wax. Floors will be free of swirls, streaks, scuff marks, greasy film and have a uniform, glossy appearance.

d) The contractor will notify the COR within one day of any cleaning which will not remove stains, or barriers to accomplishing contract requirements. The contractor shall recommend an appropriate course of action to correct the problem, for approval of the Contracting Officer.

2) LOW CLEANING – WITHOUT A LADDER: Wall and items which are part of the wall

(such as switch plates, items installed against a wall (such as air handling units), partitions, doors, windows and sills, wainscoting, vents, chalkboards, fire extinguishers, etc.

a) Walls will be free of dust, fingerprints, spots, scuff and other marks.

b) Formica cabinets and decorative woodwork will be wiped clean and treated with furniture polish resulting in surfaces free of dust, spots, fingerprints, scuff and other marks.

c) Unpainted metalwork, doorknobs, switch plates, hardware and fire extinguishers, etc.

will be free of dust and polished.

d) Boards (both chalk and white) will be free of chalk marks, dust fingerprints, streaks and written material, unless marked to the contrary.

3) HIGH CLEANING – WITH A LADDER: Ceilings and items which are part of the ceiling (such as light fixtures) and those areas and items not covered in previous paragraphs; overheads, pipes, ducts, air discharge assemblies, tops of lockers and cabinets, windows, metal blinds, exit signs, clocks. ELECTRONIC EQUIPMENT IS

EXCLUDED.

a) When dusting does not remove accumulated dirt and grime, contractor will wash with a suitable cleaner, resulting in dust free high areas.

b) Windows and other glass items will be free of dust, fingerprints, streaks, haze, inside and outside.

4) FURNITURE: All furniture with fabric parts will be cleaned with a solution which will not damage the fabric. For metal and wood furniture, a suitable polish and cleaner will be used.

a) Furniture will be free of dust, spots, stains and scuff and other marks that can be removed without refinishing.

b) Waste containers and recycling bins will be washed inside and outside and be free of trash, ash, spots, dirty marks and odors.

5) RESTROOMS:

a) Commodes, urinals, floors, sinks and shelves will be free from scum, film, scuff marks, water spots, and odors. Disinfectants and deodorizers will be used.

b) Fixtures, dispensers and visible plumbing will be free of dust, film, water marks, fingerprints, and other marks, and disinfected.

c) All dispensers will contain adequate supply and soap dispensers will not be clogged.

d) Mirrors will be free of spots, streaks, haze and film.

6) WASTEBASKETS: All trash receptacles should have waste removed daily, or as required by the frequency schedule. All waste containers shall have liners which shall be replaced as necessary. All wastebaskets shall be returned to their original location upon emptying.

7) GLASS CLEANING: Includes exterior and interior glass doors and windows. Windows (including frames, casings, and sills) shall be free of spots, dust, dirt, streaks, smudges, water deposits, and other foreign material.

8) BLINDS: Dust venetian blinds to remove all dust, dirt, lint litter and other dry soil using a commercially approved cleaner.

9) LIGHT FIXTURES: Easily removable (not requiring tools) fixtures shall be cleaned to remove bugs, dirt, dust, grease, and other foreign matter. Permanently attached fixtures shall be dusted and cleaned in place. Replacement of light bulbs will be done as necessary.

10) COUNTERS, SINKS: Remove streaks, stains, smudges, and other obvious soils with a commercially acceptable solution.

11) KITCHEN/BREAK AREA: All appliances will be wiped down inside and out to exclude the refrigerator.

ATTACHMENTS:

Craig Remote Office, GJT SSC

JANITORIAL FREQUENCY SCHEDULE

STANDARD REQUIREMENT: FREQUENCY:

1 Empty All Trash Containers 2 days per week 2 Vacuum Carpets 2 days per week 3 Clean and Restock Restrooms 2 days per week 4 Sweep, Mop and Clean all Floors 2 days per week 5 Dust/Wipe Down Furniture 2 days per week 6 Clean Entranceways, Lobby & Door Mats 2 days per week 7 Dust/Wipe down Counters, Sinks & Fixtures 2 days per week 8 Secure All Windows, Doors & Gates 2 days per week 10 Clean Glass Doors & Mirrors 1 day per week 11 Clean Refrigerator Inside and Out 1 day per week 12 Clean Metal Hardware and Railings 1 x per month 13 Dust/Vacuum Air Grills & Vents 1 x per month 14 Clean Vertical Blinds 1 x per month 15 Clean Light Fixtures 1 x per month 17 Wash All Wastebaskets 1 x per month 18 Wash Walls, Partitions and Doors 1 x per month 29 Wax & Buff Non-Carpeted Floors 1 x every 2 months 20 Wash All Glass Windows & Doors Inside & Out 4 x per year (OCT, MAR, JUNE, AUG)

21 Strip (Old Wax), Wax & Buff Floors 1 x per year 22 Shampoo rugs 1 X per year (June-August)