SOW_final_11-6-2019 (003).003

STATEMENT OF WORK

Grounds Maintenance/Snow Removal Services for the Boston Consolidated TRACON (BCT) 25 Robert Milligan Parkway Merrimack, NH 03054 ii

1.0 Purpose

The purpose of this SOW is to obtain grounds maintenance services (landscaping and snow removal) at Boston TRACON located at 25 Robert Milligan Parkway, Merrimack NH, 03054.

1.1 General Requirements

The Contractor must furnish all labor, supervision, equipment, and materials necessary to provide grounds maintenance services in accordance with the requirements specified herein. The operations to be performed must include cutting grass, edging, fertilization, collection and disposal of litter and trash, vegetation cutting and removal, underbrushing, grassing, sodding, sprigging, erosion control, tree and shrub pruning, tree and stump removal, irrigation, ditch cleaning, and other miscellaneous services as described herein. All operations will be performed pursuant to Executive Order 13834, and the FAA Green Procurement Plan (GPP). As such, the Contractor must use environmentally preferable products and services. These program elements include, but are not limited to: products and services that are energy-efficient, water-efficient, bio based, non-ozone depleting, contain recycled-content, and non-toxic or less-toxic alternatives; diversion of non-hazardous waste and construction and demolition debris from landfills, including composting; alternative fuels use and fuel efficient vehicles and equipment, reduced greenhouse gas emissions, and integrated pest management. These program elements are described on the Office of Federal Sustainability website (http://www.sustainability.gov).

2.0 Reserved

3.0 Requirements

3.1 Work Outside Regular Hours

Except as may otherwise be specified, all work must be performed during regular hours. If the Contractor desires to carry on work on Saturday, Sunday, holidays, or outside regular hours, he/she may submit application to the COR for approval.

3.2 Management

The Contractor must manage the total work effort associated with the grounds maintenance services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, report preparation, and quality control. The Contractor must provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

3.2.1 Work Control

The Contractor must implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor must plan and schedule work to assure labor, equipment, and material are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports must be provided when requested by the Government Representative.

3.2.3 Herbicides and Pesticides

The Contractor must manage pests and invasive and noxious weeds via the least toxic means available. Dirt, moisture, clutter, foodstuffs, and building penetration must be controlled and baits and traps must be used in lieu of pesticides. The Contractor must also use bio-based products (designated BioPreferred by the U.S. Department of Agriculture). Herbicide and pesticide controls must be formulated to target specific pests and must be implemented only when pests have reached aesthetic or health thresholds verified by the COR. The Contractor must not perform regularly scheduled, periodic pesticide or herbicide applications except in situations where no other approach or technology is available to protect personnel or property of high value. If herbicides or pesticides are to be used, the application must occur during unoccupied hours and the Contractor must be licensed by the applicable State agency to provide pesticide application in the categories specified in this contract. All work must be under the superintendence of a certified, responsible individual, and in accordance with Federal, State, local laws and requirements. The Contractor must submit Material Safety Data Sheets meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313 for all hazardous chemicals to be used.

3.2.3.1 Control Methods

The Contractor must utilize only herbicides registered by the Environmental Protection Agency. Use must be in strict compliance with label directions for the control of the target weeds. Herbicides selected, application rates, and application techniques must have the prior approval of the CO. Additionally, the Contractor must control pests using integrated pest management principles (http://www.epa.gov/pesticides/factsheets/ipm.htm).

3.2.3.2 Trash, Litter, and Vegetative Debris Collection and Disposal The Contractor must collect trash, litter, and vegetative debris (e.g., natural vegetation, such as leaves, pine straw, limbs, and stumps) in all grassed areas, plant and shrub beds, wooded areas, sidewalks, streets, and curbs in all maintenance levels (further described below) at the frequency specified in Appendix 2 and dispose of it in the appropriate waste, recycling, or composting receptacles. The FAA is required to divert from landfill or incineration facility disposal a minimum of 50% of the non-hazardous waste generated as a result of its operations. In support of meeting this requirement, the Contractor must divert from landfill or incineration facility disposal a minimum of 50% of the non-hazardous waste generated as a result of the Contractor’s work, to the maximum extent feasible. In doing so, the Contractor must appropriately utilize the facility’s existing waste, recycling and composting (either onsite or offsite composting) program. If no such program exists, the Contractor must develop and operate, at its own expense, a comprehensive waste, recycling, reuse and/or composting program for non-hazardous solid waste and vegetative debris resulting from its grounds maintenance operations. The Contractor must report non-hazardous waste diversion rates on a yearly basis to the Contracting Officer’s Representative (COR). The Whole Building Design Guide (http://www.wbdg.org) outlines recommended practices for waste and debris removal. All trash, liter, and vegetative debris must be removed off the activity the same day as collected.

3.2.3.3 Contractor's Superintendent

During the execution of all work involving the handling and/or use of herbicides, the Contractor must give the job personal supervision or must have on the job a responsible and competent representative with the authority to speak and act for the company. The whereabouts on the activity of the supervisor must be made known to the Government Representative at all times when work is performed.

3.2.3.4 Uncertified Personnel

Uncertified personnel who apply pesticides must have been employed in weed control for a minimum of 30 days and have received training in:

a. Selection, application, and evaluation of appropriate control procedures.

b. Safe and effective application techniques, and the calibration and use of all equipment required.

c. Handling, storage, and transfer of pesticide materials as required.

d. Reading, interpreting, and following herbicide label instructions.

e. Use and maintenance of all required safety equipment.

f. The consequences of preparing a herbicide to be given or sold to an individual other than an authorized employee of the Contractor or regulatory official.

g. Procedure for handling herbicide spills, including reporting procedures.

h. The security of vehicles and equipment.

3.2.3.5 Pesticide Use Records

The Contractor must prepare, submit, and maintain daily records of herbicide usage. This record must be filled out daily as weed control operations are performed, and all entries must be completed within 24 hours of chemical usage. Completed records must be made available upon request for inspection, and must be forwarded to the COR with the monthly invoice for each month following the month of operation. Records which are rejected by the COR or Contracting Officer due to improper preparation must be resubmitted by the Contractor at no additional cost to the Government.

3.3 Continuity of Services.

To ensure continuity of essential services, the contractor must be prepared to fully commence work on the start date of this contract, and should not assume that Government or previous Contractor employees will be available to guide, direct, or specifically orientate each Contractor employee.

3.4 Maintenance Level I (Administrative Areas)

The Contractor must provide grounds maintenance services in maintenance level I areas at the times and frequencies specified in Appendix 2. Appendix 1 provides information of the size, location, and layout of the land parcels which make up maintenance level I areas.

3.4A Spring Clean Up Spring clean up must consist of the following in all Maintenance Level areas (I,II,III). Please note, spring clean up will occur one time, each year between March and May when all snow has melted and the grounds are available for clean-up. The vendor must schedule the clean-up with the COR.

Supply all labor, material, tools and equipment to remove all debris from lawn and beds. Edge all existing beds. Weed- all areas in Maintenance Level I, as well as mulch beds and flower beds in Maintenance Level II areas. Install premium hemlock mulch, or approved equal by COR, in all mulch beds. Sweep all paved areas to remove winter sand and debris and remove sand from site. Activate irrigation system. Test all zones and check all heads to ensure entire system is operating efficiently and properly. Program control box for spring conditions.

3.4.1 Grass Cutting

All grassed areas located within this maintenance level must be cut to a uniform height between Two (2) inches and Four (4) inches at the frequencies specified in Appendix 2. If any bare ground within the limits of an area becomes vegetated with grass, weeds, or other similar growths through natural spread, i.e., not artificially planted, it must be maintained as part of the basic contract. Prior to cutting, any trash, paper, or other debris that would detract from the finished appearance of the cut or present a safety hazard must be disposed of in the appropriate waste, recycling, and/or composting receptacles. Such debris includes but is not limited to paper, cans, bottles, limbs, pine cones, rocks, and other such objects within the maintenance area, and must include trash, paper, dead leaves, and other debris lodged in shrubs, hedges, fences, and along foundation and other walls. Debris must be disposed off the activity the same day as collected. Grass cutting is to be accomplished free of scalping, rutting, bruising, and uneven and rough cutting. Cutting equipment must have sharp cutting edges which produce a neat, clean, even cut. Use of cutting equipment which is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil must not be permitted. Ground speeds and mower speeds must be synchronized to assure effective cutting action. After cutting, grass must have a uniform height. Grass clippings must not be windrowed or allowed to be deposited in piles or clumps. Grass clippings must be uniformly distributed over the mowed area. Grass areas close or adjacent to buildings, hydrants, parking lots, manholes, fences, trees, hedges, and shrubs are included in mowing requirements, and may require hand mowing. Trimming around trees, shrubs, flower/shrub beds, cultivated areas, poles, walls, valves, and other similar objects must be accomplished to match the height and appearance of the surrounding mowed grass. Trimming may be accomplished by hand clipping, by use of "weed eater" type equipment, or by herbicide treatment. Trees and shrubs must not be damaged by trimming operations. Trimming with herbicide treatment must be confined to an area extending l2 inches from the object being trimmed. Grassed areas, trees, or shrubs which are killed or damaged as a result of Contractor's work must be repaired or replaced by the Contractor at no cost to the Government. Trimming operations must be considered a part of grass cutting and must be accomplished concurrently (same day) with grass cutting operations. Grass cutting will not be considered complete until all trimming operations are accomplished. Grass clippings and trimmings must be removed from sidewalks and other paved areas the same day the grass is cut.

3.4.2 Edging

All sidewalks, driveways, street edges, curbs, other paved areas, and shrubbery areas located within this maintenance level must be edged in accordance with the frequencies specified in Appendix 2. Edging must create a l/2 inch wide and l inch deep clear zone immediately adjacent to the paved surface. All edging must be by mechanical means. The edging operation must include removal of grass and other vegetation which has encroached onto street and other paved surfaces from adjoining grassed areas. Where driveway or street pavement edge is not discernable due to grass encroachment, a straight and even line approximating the edge of pavement must be established and maintained. The edging operation must produce neat, clean lines along the sides of sidewalks and other areas edged, and must be accomplished free of scalping, rutting, bruising, uneven and rough cutting. All vegetation growing in the following areas must be removed during the edging operation:

1. Sidewalk and driveway expansion joints and cracks.

2. Street/driveway curbing expansion joints.

3. Cracks between curbing and street/driveway pavement.

For continued maintenance of vegetation growing in cracks and expansion joints, herbicide treatment may be utilized to reduce the amount of mechanical work. The use of herbicides must not be allowed for the purpose of eliminating or reducing normal mechanical edging along straight paved edges (sidewalks, etc.). Debris generated by edging operations, which falls on or is thrown on sidewalks, on curbs, in gutters, streets, or is thrown on nearby sod, causing an unsightly appearance, must be removed from the site the day of the edging operation and disposed off the activity.

3.4.3 Plant and Shrub Pruning

Shrubs, bushes, hedges and cultivated plants must be pruned at the frequency shown in Appendix 2. All clippings and debris must be removed from the site the same day and disposed of, recycled, or composted off the activity [see Section 3.2.3.2 for waste management requirements]. Pruning must be accomplished so as to:

1. Remove new growth attaining a length of 6-8 inches.

2. Reduce the size and growth rate of each shrub by clipping approximately 20% to 30% of the total surface area approximately 3 to 6 inches inside the normal "pruned surface". This interior clipping (20% to 30%) must be uniformly distributed over the entire shrub. This procedure must be performed as a part of the normal pruning operation (when new growth is removed).

3. Evenly form and balance the shrub, bush, or plant in order to shape it according to its natural growth habits. "Box" or "circular" shaping is not acceptable, except with hedges. Hedges must be sheared or pruned, as appropriate, to maintain their established shape and appearance.

4. Remove dead, damaged or diseased wood. If the entire shrub should die, remove the entire shrub to 6 inches below ground level. The hole and any other surface damage caused by removal must be filled with topsoil, fertilized, raked and seeded.

5. Remove vines, tree sprouts or any other extraneous vegetative growth from under or on the shrubbery.

6. Prune or remove growth in front of windows, over entrance ways or walks, or where vision is obstructed at street intersections.

3.4.4 Cultivation and Mulching of Shrubs, Hedges, and Flower Beds Shrubs, hedges, and flower beds must be cultivated and mulched at the frequencies and times specified in Appendix 2. Cultivation includes weeding of shrubs, hedges, and flower beds. Cultivation must be extended a sufficient distance from bases of shrubs to ensure their protection from damage by lawn mowers, and trimmer/edgers, and to provide proper care for the plants, but in no case less than 18 inches. Cultivation must be extended to a depth of 2 inches, care being taken that the roots of the plants are not damaged. Removal of grass, weeds, rocks, and debris encountered during cultivation must be considered part of cultivation. All edges must be worked to a neat and true line. All timber, brick, concrete, aluminum, or plastic bed edging must be realigned as needed. Mulch in bed areas such as wood bark chips, pine straw, etc., must be well groomed after removal of weeds, rocks, etc. Additional mulch, of the same type as existing, must be provided and placed around all shrubs and flower beds as required to maintain a minimum depth of three inches. Shrubbery without existing mulch must be mulched to a minimum depth of three inches with Organic, COR Approved mulch.

3.4.5 Fertilization

Fertilizers must be used only if determined necessary by the CO and COR, in order to minimize environmental impact. Synthetic chemical fertilizers must not be used. When fertilization is necessary as determined by the CO, fertilizer must be comprised of either recovered organic material or bio-based material. Fertilizer comprised of recovered organic material must conform to the EPA’s Comprehensive Procurement Guidelines (http://www.epa.gov/cpg). Bio-based product listings are obtainable from the U.S. Department of Agriculture (USDA) (http://www.usda.gov). Fertilizer must be applied only when grass blades are free of moisture. Ground cover plants and shrubbery beds must be fertilized concurrently with lawn application, at the same rates. The Contractor's monthly work schedule must reflect planned fertilization dates.

3.4.6 Trash and Litter Collection and Disposal.

The Contractor must collect trash and litter in all grassed areas, plant and shrub beds, wooded areas, sidewalks, streets, and curbs in maintenance level I at the frequency specified in Appendix 2 and dispose it in the appropriate waste, recycling, or composting receptacles [see Section 3.2.3.2 for waste management requirements]. Trash and litter does not include natural vegetation, such as leaves, pine straw, and limbs. All trash and liter must be removed off the activity the same day as collected.

3.4.7 Irrigation

Irrigation involves the artificial application of water to promote proper health, growth, color, and appearance of cultivated vegetation. Contractor must be WaterSense certified, and provide WaterSense certification to CO and COR, prior to commencement of work.

Grassed areas, shrubs, trees, and ground cover plants must be irrigated in accordance with the following directions. A90 currently has an irrigation system containing 11 zones in Maintenance Level I area only- See Appendix 1. Irrigation system start-up is the responsibility of the contractor during spring clean up. Refer to Spring Clean-up Section 3.4.A Contractor will also be responsible for proper shut-down, winterization of Irrigation system during last month covered by this contract. The Contractor must also

1. Care must be exercised by regulating time and equipment to prevent wasting of water. Watering must be accomplished in a manner that avoids erosion, run-off, or ponding due to excessive quantities or rate of application. The minimum amount of water to be applied to all lawns, and planted areas must be one inch of water per application. Irrigation operations must be completed by 3:00 PM daily.

2. Water will be furnished by the Government from the most convenient existing source of water. If a fire hydrant must be used for watering, clearance must be obtained from the CO before use.

3. All other required supplies must be furnished by the Contractor, except that Government owned and permanently installed sprinkler systems may be used where available.

a. Sprinkler riser connections and sprinkler heads must be maintained, repaired, or replaced by the Contractor as necessary to eliminate obstructions, leaks, and other defects which would prevent proper operation, at no additional cost to the Government. Sprinkler heads must be maintained clear of dirt and other debris for approximately one inch around their outside circumference.

b. The Government will provide all other required maintenance to installed sprinkler systems due to normal wear and tear, to include time clocks, valve systems, and underground piping up to, but not including the sprinkler riser connection and sprinkler heads. Any damage to such systems caused by the Contractor must be repaired or replaced by the Contractor at no expense to the Government. The Contractor must promptly report damage to or malfunction of any sprinkler system to the CO and COR

3.4.8 Plants

The Contractor must provide a minimum of 500 assorted continuously flowering/annual plants with showy blossoms, which thrive in direct sun at 25 Robert Milligan Parkway. Annuals are to be installed and maintained by the contractor in a healthy condition in locations coordinated with the COR. The Contractor must submit a list of types, color and quantities for approval by the COR prior to planting.

Two large flowerpots with assorted flowers must be placed at the front entrance (under the canopy.)

All flowers/annual plants planted as part of 3.4.8 must be watered as necessary by the Contractor to promote proper growth. Frequency of watering must be determined by the Contractor based on flower type/needs, as well as local weather conditions. Any flower/annual plants that die off prematurely must be replaced by the Contractor at no cost to the Federal Government.

3.5 Maintenance Level II

The Contractor must provide grounds maintenance services in maintenance level II areas at the times and frequencies specified in Appendix 2. Appendix 1 provides information on the size, location, and layout of the land parcels which make up maintenance level II areas.

3.5.1 Grass Cutting

All grassed areas located within this maintenance level must be cut to a uniform height between Two (2) and Four (4) inches at the frequencies specified in Appendix 2. All other requirements for grass cutting and trimming are the same as for maintenance level I, as specified in paragraph 3.4.1.

3.5.2 Edging

All sidewalks, driveways, streets edges, curbs, other paved areas, and shrubbery areas located within this maintenance level must be edged in accordance with the frequencies in Appendix 2. All other requirements for edging are the same as for maintenance level I, as specified in paragraph 3.4.2.

3.5.3 Fertilization

Not utilized in Maintenance Level II Areas.

3.5.4 Trash and Litter Collection and Disposal

The Contractor must collect and dispose of trash and litter in all grassed areas, plant and shrub beds, wooded areas, sidewalks, streets, and curbs in maintenance level II at the frequency specified in Appendix 2. Trash and litter does not include natural vegetation, such as leaves, pine straw, and limbs. All trash and liter must be disposed off the activity the same day as collected.

3.6 Maintenance Level III

The Contractor must provide grounds maintenance services in maintenance level III areas at the times and frequencies specified in Appendix 2. Appendix 1 provides information on the size, location, and layout of the land parcels which make up maintenance level III area. This area is defined as up to 20’ outside perimeter fence line.

3.6.1 Grass Cutting

All grassed areas located within this maintenance level, as delineated in Appendix 1, must be cut to a uniform height between Two (2) and Four (4) inches at the frequencies specified in Appendix 2.

4.0 Government Furnished Property and Service

4.1 Government Furnished Facilities

The Government will not provide office space, operational facilities, or lay down areas to the Contractor. The Contractor must secure and maintain the necessary office space, facilities, and equipment storage areas required for the performance of this contract at his/her own expense, except for as snow removal as detailed in Section 8.6.

4.2 Government Furnished Equipment

The Contractor must furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

4.3 Government Furnished Material

The Government will not provide any materials to the Contractor.

4.4 Availability of Utilities

The Government will furnish the following utility services at existing outlets for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam, natural gas, fresh water, and sewage service. Information concerning the location of existing outlets may be obtained from the Government Representative. The Contractor must provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

1. Utilities specified above will be furnished at no cost to the Contractor.

2. The Contractor must be responsible for instructing employees in utilities conservation practices. Water faucets or valves must be turned off after the required usage has been accomplished. To conserve water, only the minimum quantity of water needed for the required usage must be expended.

4.5 Contractor Furnished Items

Except for the items listed in the "GOVERNMENT FURNISHED PROPERTY AND SERVICES" clause, the Contractor must provide all equipment, materials, and services to perform the requirements of this contract. The Contractor must ensure that all items furnished exclusively for use in support of government contracts are:

· Less toxic or non-toxic.

Examples include:

· Environmental Protection Agency’s Design for the Environment (DfE) label (http://www.epa.gov/dfe)

· Green Seal certified (http://www.greenseal.org)

· CRI Green Label (http://www.carpet-rug.org/commercial-customers/green-building-and-the-environment/green-label-plus)

· Products that meet/exceed DfE, Green Seal, CRI Green Label, and/or SCAQMD specifications;

· Environmental Protection Agency designated recycled content items (http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm);

· Designated as BioPreferred by the U.S. Department of Agriculture (http://www.biopreferred.gov);

· WaterSense certified (http://www.epa.gov/WaterSense) or meets/exceeds WaterSense specifications.

· Non-ozone depleting chemical substitutes identified by the Environmental Protection Agency’s Significant New Alternatives Policy (SNAP) (http://www.epa.gov/ozone/snap/index.html)

These program elements are described on the Office of Federal Sustainability website (http://www.sustainability.gov).

5.0 Reserved

6.0 Snow Removal and Sanding/Salting

The contractor must furnish and supply all labor, vehicles, equipment, tools and supplies necessary to remove snow and ice or move it to the approved disposal area. Contractor supplies must include all ice melting agent for sidewalks and any other areas covered. This includes all parking lot islands, roadways, fire hydrants; sign flood lights, catch basins and parking lots. Roadways must include the travel lanes within the parking lots so as to afford vehicles egress from it. The removal of snow must be accomplished to the extremities of the areas involved, i.e.; to the curbs, edges, etc. Snow storage is not permitted within twenty (20) feet of the property perimeter. The contractor is required to clear the security perimeter path. In addition to the roadways and parking areas, the contractor must remove snow from all sidewalks and handicap ramps beginning at the visitor parking area and ending at the door adjacent to the loading dock. This includes areas near the hazmat building, the fuel tank storage area, loading dock and the overhead door. These areas must be continuously cleared for the storm duration. Walkway sanding/salt mix must be accomplished as needed with materials supplied solely by the contractor. Under no circumstances must any type of vehicle be permitted to be driven on any of the sidewalks.

6.1 Snow removal operations must be started within one (1) hour or accumulation of (1) inch of snow or ice in the areas covered by these specifications based on weather event or when telephonically advised by the COR or other designated Government representative. It is the agency’s policy to commence snow removal in traveled areas when the snow depth reaches approximately one (1) inch. For walkway/entrance areas requiring handwork, the depth to begin operations will be one (1) inch. For walkway, clearing there must be a continuous presence and equipment to keep walkways and entrances clear for the duration of any weather event. This presence must be sufficient to keep the specified areas cleared continuously based on the severity of the weather event.

6.2 Sanding (please see section 10 for definition of sand) any area covered by these specifications will be accomplished only when directed and on a per job basis. Sand will be applied in a method to ensure an evenly uniform coating and consistent distribution over all areas. Sanding must include the parking lot, all driveways, roadways and walkways.

6.2 Sanding

Sanding applications must be applied as necessary to all areas covered in these specifications to provide the safest conditions possible during a storm event. Sand will be applied in a method to ensure an evenly uniform coating and consistent distribution over all areas. Sanding must include the parking lot, all driveways, roadways and walkways. Prior to a storm event, pre-treatment applications will be at the contractor’s discretion, but will require approval from the COR prior to pre-treatment being applied. For invoicing, pre-treatment applications must be clearly identified.

6.3 All fire hydrants must be kept clear of snow for a radius of at least six (6) feet in all directions. Piling of snow will not be permitted in front of or in the close proximity to the hydrant or its connections.

6.4 Signs/floodlights must be kept clear of snow and ice for a radius of at least three (3) feet in all directions. Piling of snow will not be permitted in front of light assemblies.

6.5 Catch basins must be kept clear of snow and ice for a distance of at least three (3) feet beyond the edges of the catch basin cover. Snow piling will not be permitted near catch basins.

a. Drainage area in front of loading dock must be kept clear of snow and debris.

b. Area around dumpsters must be kept clear and accessible.

6.6 The parking lot, all driveways, roadways and walkways must be clear of snow and acceptable for parking at all times. Walkways must be kept clear of snow and ice during all hours of operation. The facility is a 24/7 Operational Facility.

6.7 The four (4) foot wide perimeter security path must be considered a driveway for this contract and must be cleared as such.

6.8 The general area along the sliding chain link gates will be cleared of snow and ice for a minimum distance of one (1) foot from the sliding gate and linkage. Lift arm gate operators must be cleared of snow and ice. Lift arm gates and guard shack entrance must remain clear during all hours of operation.

6.9 Snow removal and sanding for each job order must be accomplished so as to afford access to all buildings through all doors and availability for use of all parking lots at this facility. The facility operates on a 24/7 basis and snow removal needs to be treated as such. For the purpose of this contract the large doors located on the rear of the EG building must be treated as entry doors.

6.10 The contractor must be required to furnish an adequately qualified supervisor at all times during the progress of any snow removal work covered by these specifications. The supervisor must represent the contractor during his absence and all directives given by him, consistent with the specifications must be binding as if given by the contractor. The supervisor must have successfully completed the FAA’s badging requirements and received a contractor’s access badge.

6.11 The contractor must provide a telephone number or telephone numbers to the Environmental Support Unit (ESU) Coordinator, Boston Consolidated TRACON, telephone number (603) 594-5430 or 603-594-5495, at which he can be notified to commence services on a 24 hour, 7 day a week basis.

6.12 Work and/or services performed under the contract will be subject to approval by the Contracting Officer’s Representative or On-Duty ESU personnel to insure full compliance with these specifications. The contractor will advise the Environmental Support Unit (ESU) when work is completed. All areas that are not cleared and/or sanded in accordance with these specifications as determined by the COR or other authorized government representative will result in an appropriate deduction being made from the “job” price.

6.13 The contractor will not permit nor cause, as the result of his operations, the piling or mounding of snow upon any planted or landscaped areas. This includes bushes, trees, shrubs, and grass areas, except as shown in the disposal areas.

6.14 The contractor must be required to provide “call back” service for the purpose of re-plowing and/or re-sanding of areas which have been previously missed or covered with snow and/or ice as the resulting of drifting, alternate thawing, freezing, parked cars, etc. For the purpose of tracking time, the contractor must check in with ESU On-duty personnel and to check out with the ESU On-duty personnel for hours worked to be logged. This hourly rate will only apply to “call backs” that were not the result of areas previously missed or done in an insufficient manor. Call back services must be rendered with two (2) hours of notification by the COR or authorized government representative. If it should become necessary to move snow from the security perimeter to an approved disposal area that must be handled as an hourly call back.

7.0 Reserved

8.0 Contractor Administrative Responsibilities

8.1 The contractor must assume full responsibility for any and all damage, injury to persons, property and equipment which resulted from any of work performed. The contractor will be held liable for any damage caused by employees or equipment, apparatus or installed fixed or real property in any of the areas covered by these specifications in which his work is performed. This includes damage to any area that is covered with grass. The only exception is damage to grass caused by snow disposal in specified snow disposal areas. The contractor must replace shrubs and trees damaged as result services performed. The replacement shrubs and trees must be the same species and growth. All replacements must be nursery grown. In case of damage to property, which in the opinion of the Contracting Officer or their representative cannot be satisfactorily replaced or repaired, the contractor agrees to pay the Government a price which the parties hereto must determine in a mutually allowable credit. If the parties fail to agree upon the amount of such allowable credit, the dispute must be determined as provided in Clause 3.9.1 Contract Disputes. .

8.2 The contractor must not inhibit security, fire safety, hazard safety, vehicle or pedestrian traffic and vehicle parking. The contractor must always carry a positive form of identification prior to entering facility. There will be no loitering allowed at the facility including main vestibule and entrance areas under any circumstances at any time.

8.3 The contractor, upon request of the Contracting Officer or his representative, must dismiss from the premises any employee of the contractor who, in the opinion of the Contracting Officer or his representative, interferes with the terms, conditions or specifications of the contract.

8.4 All misplaced property found by the contractor’s employees in the course of their work will be turned over to the security guards.

8.5 The contractor will maintain an accurate list of all applicable personnel. The list must be kept by the Environmental Support Unit. The list must contain all of the company personnel employed on the premises of 25 Robert Milligan Parkway. The contractor will also provide all necessary information for a separate daily sign-in sheet at the Guard Building. Names, date, time, job number and work being performed will be entered upon each occurrence of entering and exiting the facility through the Guard Shack.

8.6 The contractor may store snow removal equipment/product used for walkways, i.e.; snow blowers/shovels, approved ice melting agent at the site. Storage will take place in a location approved by the COR or other authorized representative. There is no available storage for heavy equipment unless specifically allowed by the COR for a period of time designated. There will not be any storage allowed in main vestibule or entrance areas.

9.0 Equipment Required

9.1 In order to assure expeditious removal of snow, the contractor will be required to have available for use at this facility, at a minimum, the following types and quantities of equipment. The equipment must all be in proper safe working condition. The use of tractor treated equipment with metal treads is strictly prohibited.

a. Two (2) front end loaders – minimum capacity three (3) cubic yards (farm type excluded).

b. Three (3) snow plows – Two (2) with minimum capacity of five (5) tons, minimum seven (7)’ width and one (1) with a six (6)’ plow for perimeter walkway. Plows must be properly maintained to ensure the clearest surface possible.

c. At least one dump truck to remove snow from the cleared areas in a timely fashion – minimum capacity six (6) cubic yards.

d. Sanding equipment – The type of equipment utilized must provide for an expeditious, even distribution of sand to the widest extent possible and at the same time operated in such a manner as not to cause possible damage to any personnel/real property in vicinity of operation.

e. A snow blower may be utilized in those areas where it is practical and where it will not violate any other terms of the contract.

10.0 Definitions

As used throughout this document, the following terms must have the meaning set forth below.

a. Where "as shown", "as indicated", "as detailed", or words of similar import are used, it must be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

b. Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it must be understood that direction, requirement, permission, approval, or acceptance of the CO is intended unless stated otherwise.

c. Contracting Officer (CO). The individual designated by the Contracting Officer to administer the contract. Throughout this contract, the term CO will be used to refer to the individual designated to administer the contract or his/her designated representative.

d. Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor must ensure that his/her subcontractors comply with the provisions of this contract.

e. Contractor Representative. A foreman, superintendent, or manager assigned in accordance with the "CONTRACTOR EMPLOYEES" clause, Section H.

f. Contract Discrepancy Report (CDR). A report issued by the CO to the Contractor when performance is unsatisfactory. The Contract Discrepancy Report requires the Contractor to explain, in writing, why performance is unsatisfactory, how performance will be returned to satisfactory levels, and how reoccurrence of the problem will be prevented in the future.

g. Debris. Debris includes, but is not limited to, paper, cans, bottles, limbs, pine straw and pine cones, leaves, rocks, and other similar items.

h. Diameter at Breast Height (DBH). Diameter at Breast Height, as measured 4.5 feet above ground level.

i. Engineered Performance Standards (EPS). Engineered Performance Standards is a Department of Defense standard for determining man-hour requirements to perform various types of maintenance, repair, and housekeeping tasks.

j. Environmental Protection Agency (EPA). The Federal agency delegated with authority to enforce the Federal laws which are concerned with pollution of the environment.

k. Fertilization. Fertilization is the process of applying nutrient elements to the soil where the soil has become deficient in nutrients essential for proper plant growth.

l. Government Representative. The person(s) whom the CO will designate by name and/or position title to conduct liaison between the Contractor and the CO on matters pertinent to this contract and be his/her authorized representative.

m. Grass Cutting. Grass cutting must include cutting and trimming, within the designated area, all grasses, weeds, and other vegetation which is one inch or less in diameter (at ground level).

n. Maintenance Level. A designation used to specify the frequency of services and type of grounds maintenance required on a land parcel.

o. Parcel. A given area of land. Each area shown on maps accompanying this specification is divided into various parcels.

p. Pruning. Pruning is selectively removing unwanted growth to make a plant or tree grow or respond in a desired manner. Pruning differs from "shearing". Pruning involves selection and judgment. "Shearing" means clipping all growth on a plant at a uniform distance and shape.

q. Quality Assurance Program. A program implemented by the Government to provide some measure and control over the quality of services received. It is emphasized that the Government's quality assurance program is not a substitute for the quality control program implemented and administered by the Contractor.

r. Quality Control (QC). A method used by the Contractor to control quality of goods and/or services provided.

s. Regular Hours. The Government's regular (normal) hours are from 0800 to 1600 EST, Mondays through Fridays, except (a) Federal Holidays and (b) other days specifically designated by the CO.

Definitions: