697DCK-19-R-00557.pdf

PDF 4 MB Posted Aug 16, 2019

Attached to: Refurbish Exterior Wall Surfaces – Fairbanks AFSS
Solicitation number: 697DCK-19-R-00557
Issued by: Department of Transportation Federal Aviation Administration Northwest Mountain Region

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Amendment 0001.pdf	PDF	Sep 6, 2019
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Amendment 0002.pdf	PDF	Sep 6, 2019
697DCK-19-R-00557.pdf	PDF	Sep 6, 2019
Past Performance Customer Satisfaction Survey.doc	DOC document	Sep 5, 2019
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Past Performance Customer Satisfaction Survey.doc	DOC document	Aug 16, 2019

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U.S. Department of Transportation Federal Aviation Administration

Request for Offers (RFO) Solicitation Package

Project Name: Refurbish Exterior Wall Surfaces – Fairbanks AFSS

Location: 3811 University Ave. S., Fairbanks, AK. 99709

Estimated Construction Magnitude: Between $100,000 and $250,000

NAICS: 236220

Size Standard: $36.5 Million

Set Aside: Reserved exclusively for SBA certified 8(a) firms

Solicitation No.: 697DCK-19-R-00557

Submit Offers To: mark.salum@faa.gov

Offer Due: Friday, September 6, 2019 – 5:00 p.m. Pacific Time

Special Instructions:

1. Site Visit:

A one-time site visit is scheduled for 10:00 a.m. Alaska Time on Wednesday, August 28, 2019. Site visit attendees will meet with Mr. Daniel Williams at the Fairbanks Automated Flight Service Station (AFSS) located at 3811 University Ave. S., Fairbanks, AK. 99709. Please have valid picture identification ready for inspection upon arrival.

2. Requests for Information (RFIs):

Requests for Information (RFIs) arising from the site visit shall be emailed to mark.salum@faa.gov no later Noon Pacific Time on Friday, August 30, 2019. Responses to RFIs will be provided via solicitation amendment only.

3. Insurance:

In accordance with AMS clause 3.4.1-10, required insurance certificate(s) naming the Federal Aviation Administration as additional insured under the resultant contract is due to the contracting officer no later than 10 calendar days after notice of award.

4. Bonds:

In accordance with AMS clauses 3.4.1-4 and 3.4.1-5, performance and payment bonds in the penal amount of 100% of the resultant contract price are due to the contracting officer no later than 10 calendar days after award.

5. Security:

Awardee will be required to undergo security screening/background investigations in accordance with AMS clause 3.14-2 in order to gain unescorted access to a government owned/operated facility.

6. Notes:

Contractors interested in submitting a proposal shall complete the solicitation form, Section B (Price Schedule), and complete all provision fill-ins contained within Section K (Representations, Certifications, and Other Statements of Bidders).

Information regarding the government's evaluation criteria for award is included in Section M (Evaluation Factors for Award).

SOLICITATION, OFFER

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

INFORMATION

A. NAME B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" means "bid" and "bidder"

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED BID (RFP)

WS-19-00876

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

2200 S. 216TH STREET

DES MOINES WA 98198-6547

AAQ530ANM-AFN

mark.salum@faa.gov

Mark Salum 206-231-3016 x 177

PURCHASE REQUEST NO.

697DCK-19-R-00557

10. THE CONTRACT AUTHORITY REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Refurbish exterior surfaces at the Fairbanks Automated Flight Service Station (AFSS).

11. The Contractor shall begin performance within

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award notice to proceed. The performance period is mandatory, negotiable. (See ________________________________________________ .)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and is not required.is, B. An offer guarantee

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers must be publicly opened at that time . Sealed envelopes containing offers shall be marked to show the offeror's name and address. The solicitation number, and the date and time offers are due.

D. Offers providing less than

12B. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in item 12B.)

5 28 calendar days and complete it within ________________ ________________ calendar days after receiving

09/06/2019 x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Contract Authority acceptance after the date offers are due will not be considered and will _________________ be rejected.

8/16/19

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Contract Authority in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13D. Failure to insert any number means the offeror accepts the minimum in item 13D.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (MUST BE FULLY COMPLETED BY OFFEROR)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20B. SIGNATURE 20C. OFFER DATE

AWARD (To be completed by Contract Authority)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Contract Authority solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. CONTRACT AUTHORITY 31C. AWARD DATE

2PAGE OF

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

2200 S. 216TH STREET

DES MOINES WA 98198-6547

AAQ530ANM-AFN

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.)

Continued...

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 177

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

697DCK-19-R-00557

(A) (B) (C) (D) (E) (F)

FOB: Destination

00001 Contractor shall provide all supervision, labor, materials, tools, equipment, and shall perform all work necessary to refurbish exterior wall surfaces at the Fairbanks Automated Flight

Service Station. All work shall be completed in strict accordance with the attached drawings, specifications, and terms included herein.

Electronic & IT: 03

Section C – Scope of Work

Refurbish Fairbanks AFSS exterior wall surfaces, caulking and repaint

Fairbanks AFSS

JCN 18066227 JON 1218NM0681

Scope of Work

This work has three elements:

1. Remove and replace seven identified windows and interior trim on the eastern and northern side of original AFSS building.

2. Clean, re-caulk/repair and repaint the exterior of the building and thermal siphons.

3. Remove and replace existing exterior signs with internally lighted signs at the road side and pilots entrance.

Background The Fairbank Flight Service Station is located at 3811 South University Avenue, Fairbanks, Alaska. The 8,000 SF facility was constructed in the mid 1980’s with a 2,800 SF addition being added to the north in the mid 1990’s. The single story facility has a foundation system utilizing thermosiphons to maintain a solid foundation under the concrete slab on grade with steel frame structure. The exterior surfaces of the facility are finished with an External Insulated Finish System (EIFS) in a two color scheme. The external road side sign and the way-finding signs are wood structures coated with the EIFS surface with solid lettering. The original facility had the window replace in the late 1990’s. The 5x5 pictures windows on the east and north sides of the original facility were adapted to fit since direct replacement were not available. The exterior way finding signs are original to the facility

Work Description The first element is the removal of and replacement of seven existing fixed picture windows and aluminum frames and interior moldings for the identified locations on the eastern and northern sides of the original AFSS. The replacement windows will be aluminum frame insulated glass unit suitable for the arctic environment of Fairbanks, AK. The replacement windows will be of the same size and arrangement as the existing windows. The work includes exterior and interior finishes.

The second element of clean, re-caulk/repair and re-paint has three components:

1. Cleaning of the existing exterior surfaces of the building and the thermosiphons.

2. Repair/Re-caulk the exterior surfaces of the building and the thermosiphons.

3. Repaint the exterior of the building and the thermosiphons.

The exterior surface of the AFSS is an External Insulation Finish System (EIFS). Follow the manufactures requirement for cleaning, maintaining/repairing and repainting of the EFIS surfaces. The AFSS building wall surface is approximately 6,900 SF with four exterior doors and one exterior double door to re-caulked/repaired, cleaned and painted. This effort includes the alcoves for the main and eastern entrances and the expansion. The exterior windows (7 new and 13 existing) will be re-caulked along with the expansion joints and the joint between the building and the new addition.

A two-tone paint system similar to the existing paint scheme. The two-tones will match the Fairbanks tower support building. The repainting of the facility will include doors, doorframes and other attached appurtenances including parapet metal cap with matching colors.

The work to clean, repair and repaint thermosiphons (24) will follow the manufactures requirements. The integrity of the units will be protected at all times.

The third element is the removal and replacement of the exterior signs. The roadside sign and the way finding sign by the flagpole will be internally lighted signs. The existing flagpole light will be mounted or integrated into the new-lighted sign. Other parking and use signs will be flat placards attached to an aluminum backing attached to a uni-strut pole mounted on the concrete sidewalk. The power supply for the lighted signs is existing. The lighted signs will be similar size and in location. The lighted signs will be similar to the existing signs in lettering style, size and wording.

Period of Performance The period of performance for this project is 4 weeks (28 Calendar Days) after issuance of Notice to Proceed (NTP).

Fairbanks AFSS Refurbish Exterior Wall Surfaces

3811 University Ave. South Fairbanks, Alaska 99709-4661

FAA

JCN 18066227

Table of Contents Generated by SpecBuilder: 4/2/2019 Division

Section Title

Pages

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01

GENERAL REQUIREMENTS

010000

GENERAL REQUIREMENTS

011000

SUMMARY

012600

CONTRACT MODIFICATION PROCEDURES

012900

PAYMENT PROCEDURES

013100

PROJECT MANAGEMENT AND COORDINATION

013300

SUBMITTAL PROCEDURES

015000

TEMPORARY FACILITIES AND CONTROLS

016000

PRODUCT REQUIREMENTS

017300

EXECUTION

017419

CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700

CLOSEOUT PROCEDURES

Facility Construction Subgroup

DIVISION 02

EXISTING CONDITIONS

024119

SELECTIVE DEMOLITION

DIVISION 08

OPENINGS

085113

ALUMINUM WINDOWS

DIVISION 09

FINISHES

090190.52

MAINTENANCE REPAINTING

099113

EXTERIOR PAINTING

DIVISION 10

SPECIALTIES

101423

PANEL SIGNAGE

101426

POST AND PANEL/PYLON SIGNAGE

107313

AWNINGS

END OF TABLE OF CONTENTS

Fairbanks AFSS Refurbish Exte-rior Wall Surfaces

SECTION 012600 -

CONTRACT MODIFICATION

PROCEDURES

012600 - 1

It was created by "Federal Aviation Administration - Anchorage" for "Fairbanks AFSS Refurbish Exterior Wall Surfaces". A valid, current MasterSpec license is required for editing: and use of this document for any other project.(4870)

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 – GENERAL

1.1 SCOPE OF WORK: These Contract Documents cover the requirements of the Federal Aviation Administration (FAA), Alaskan Region hereinafter referred to as the Govern-ment, for the work associated with the Fairbanks Automated Flight Service Station (AFSS) Refurbishment Exterior Surfaces, located at 3811 South University Ave, Fair-banks, Alaska.

The work is at a 24 hour facility. The Contractor must not interfere with or disrupt air traffic operations. The work shall not discharge static electricity, damage, or interfere with other equipment at the facility.

1.2 SUMMARY OF WORK: The work has three main elements:

Removal and replacement of seven fixed pictures windows and frames on the eastern side of the facility.

Refurbishing exterior surfaces (repairing, caulking, cleaning and repainting of the exter-nal surfaces including the external insulation finish system (EIFS), exposed thremosi-phons, doors and other external elements.

Remove and replace exterior signs for the AFSS. The roadside sign and the wayfinding sign will be internally lighted

This summary does not cover all aspects of the work. See other specification sections and the drawings for more detailed information. Key plans and Informational photo-graphs are included at the end of this Section.

1.3 SUBMITTALS

A. Schedule of Values B. Construction Schedule C. Safety Plan D. Site Safety Officer qualifications

1.4 REFERENCES

A. U.S. Army Corps of Engineers’ Health and Safety Manual

1.5 INTENT OF CONTRACT DOCUMENTS

SECTION 012600 -

012600 - 2

A. These Contract Documents (specifications and drawings) indicate the work to be per-formed for the project. All material, labor, equipment, tools, layout, and supervision must be furnished by the Contractor to complete the work and provide complete operat-ing systems. The Contractor is responsible for the supervision, health and safety, in-spection, and quality control of its own work, workers, work areas, and lower tiered subcontractors. Work shall be performed to ICC, NFPA, OSHA and FAA codes and standards, and manufacturers’ recommendations. All work performed and all materials and equipment used will be subject to approval by the Contracting Officer. This must include, but not be limited to, construction, testing, inspection, scheduling, reporting, and submittals.

B. Titles: Titles to divisions and sections of the specifications and notes and titles on drawings referring to subcontractors, division of work by trade, or type of work are used for convenience and do not imply any separate contractual arrangements of work assignments. Such separations into titles, divisions, sections, or notes should not be construed to establish limits between the Contractor and its subcontractors.

C. Reference to known standards within the Contract Documents means the latest edition in effect on the date of solicitation, unless specified otherwise.

D. Where Contract Documents refer to “Related Work in Other Sections” or “Related Re-quirements”, the Contractor should not consider the list of specification divisions/sec-tions to be all-inclusive. These lists are provided as a convenience for cross-reference and coordination.

1.6 CONTRACT DOCUMENTS

A. Copies of Specifications and Drawings: Two (2) hard copy sets and one (1) electronic set of the Contract Documents will be furnished to the Contractor without charge, with the exception of applicable publications incorporated into the technical specifications by reference.

B. Specification and Drawing Review: The Contractor is responsible for complete knowledge and understanding of the Contract Documents throughout the life of the Con-tract. The Contractor must check the Contract Documents immediately upon their re-ceipt and promptly notify the Contracting Officer of any discrepancies. Generally, the written word takes precedence over the drawings. Figures marked on drawings should be followed in preference to scale measurements. Large scale drawings should govern small scale drawings. The Contractor should not use dimensions scaled from the draw-ings. All dimensions shown on the drawings must be verified by the Contractor by actual measurement in the field. Any discrepancies between the drawings and specifications and the existing conditions must be referred to the Contracting Officer for resolution before any work affected is performed. The Contractor must compare all drawings and verify the figures before laying out the work and will be responsible for any errors which might have been avoided thereby.

SECTION 012600 -

012600 - 3

C. Contracting Officer: The Contracting Officer (CO) is the person designated to act on behalf of the Government in the performance of this contract. The Contracting Of-ficer's Representative (COR) is the Contracting Officer’s authorized representative.

1.7 MEASUREMENT AND PAYMENT

A. The contract price constitutes full compensation for furnishing all plant, labor, materi-als, appurtenances, and incidentals, and performing all operations necessary to con-struct and complete the items in accordance with these Contract Documents performed by the Contractor. Payment for each item will be considered as full compensation, not-withstanding that minor features may not be mentioned herein. No separate payment will be made for the work, services, or operations required by the Contractor, as speci-fied in Division 1 General Requirements, to complete the project in accordance with these specifications; all costs thereof will be considered as incidental to the work.

B. Schedule of Values: The Contractor must submit a draft Schedule of Values (SOV) within seven (7) days of the award; and, upon receipt of comments, make revisions and issue a final SOV prior to the pre-roofing installation conference. The SOV must be linked to the construction schedule and be separated into a hierarchical grouping using the divisions and sections listed in these specifications.

The SOV must have a summary showing the whole project totals, each separate divi-sion’s subtotals, and then each section within each division’s subtotals. The SOV sum-mary must have columns listing the amounts of payments received, current payment requested, and amount still remaining on the contract for each hierarchical subdivision.

The SOV must also have a detailed schedule further subdivided into the scopes of work within each section, as determined by the Contractor. The detailed schedule must in-clude columns listing, for each scope of work within a division: the amounts of pay-ments received, current payment requested, and amount still remaining on the contract.

The header of each detailed section break-down must include the hierarchical division and section names from the summary. The footer of each detailed section must contain the subtotal amounts matching those in the summary. The detailed breakdown amounts must add up to the summary amounts in each column.

The SOV must be updated and re-submitted with each pay request and when changes are proposed and have been made to the contract price. Progress SOVs must be agreed to by the COR in advance of pay requests.

C. Schedule: The Contractor must submit a draft Construction Schedule within seven (7) days of the award, and upon receipt of comments, make revisions and issue a final Con-struction Schedule prior to the pre-roofing installation conference. The Construction Schedule must be separated into logical tasks within the divisions listed in these speci-fications, and linked to the scopes of work used in the SOV. The Construction Sched-ule must include dates anticipated for testing and inspections.

SECTION 012600 -

012600 - 4

The format of the Construction Schedule must be a landscape oriented Gant-style bar chart on 11x17 or electronic PDF format, with a task list on the left side column and a row of dates on the top. The dates should be clearly subdivided into months and weeks (a week being Monday through Sunday). If the Construction Schedule is printed on multiple pages, the task list column must be on every sheet in the same location to al-low easy reading.

The Construction Schedule must be updated and re-submitted monthly, and when changes are proposed and have been made to the contract schedule. During construc-tion, the Contractor must submit three-week look-ahead schedules every week starting at mobilization.

1.8 CORRESPONDENCE: All correspondence must be addressed and delivered to the Contracting Officer, with a minimum of one copy to the COR, and must be serially numbered commencing with number one (1), with no numbers missing or duplicated.

All copies provided must be legible. Enclosures attached or transmitted with the corre-spondence must also be furnished with the original and one copy to the COR. Each se-rial correspondence must include the contract number and project name and must have only one subject.

1.9 SAFETY REQUIREMENTS

A. Safety Plan: The Contractor will be responsible for initiating and maintaining a Safety Plan. Prior to commencement of work at the job site, the Contractor must submit a Safety Plan for the project for approval. Unless the Contractor has a safety plan tem-plate it already uses, the Safety Plan must utilize an abbreviated version of the U.S.

Army Corp of Engineers’ Health and Safety Manual. The Safety Plan must include sections on accident and fire prevention and fall protection. The Safety Plan must in-clude a requirement that at least one Contractor employee, with current CPR and First Aid certifications, be on site whenever work is being performed. All workers, includ-ing subcontractors, except for brief occasional visitors, such as delivery drivers who shall be escorted by the Contractor, must read, understand, and sign-off on the Safety Plan before working on site. Unless specifically authorized by the Contracting Officer, no work at the project site will be started until the Contractor's Safety Plan is approved.

B. Site Safety and Health Officer: The Contractor must have a designated Site Safety and Health Officer (SSHO) on site whenever work is being performed, to assure implemen-tation and monitoring of the Safety Plan. There must also be at least one designated al-ternate to fill in when the primary SSHO is not available. The positions require qualifi-cation letters be submitted showing that the individuals each have at least three years’ experience and are designated by the Contractor as company certified safety officers.

These individuals need not be full-time dedicated SSHOs and may be tasked with per-forming other work, such as the foreman or superintendent if also qualified as SSHOs.

The SSHO must:

SECTION 012600 -

012600 - 5

1. Conduct initial safety briefings to all workers before they start work on site, except for brief occasional visitors, such as delivery drivers who must be escorted by the Contractor.

2. Conduct at least weekly safety briefings on site when work is being performed.

3. Maintain lists of workers who have read and signed-off on the Safety Plan, attended an initial safety briefing, and attended weekly on-site safety briefings.

1.10 WEEKLY CONSTRUCTION MEETINGS: During construction, the Contractor must conduct weekly coordination meetings on-site with the COR.

PARTS 2 – PRODUCTS (Not used)

PARTS 3 – EXECUTION (Not used)

Reference photographs and key plan are shown on the following pages.

SECTION 012600 -

012600 - 6

PHOTO REFERENCE PLAN

Key: View1 thru 10: Number indicates photo number on the following pages. Arrow: indicates direction of view.

SECTION 012600 -

012600 - 7

It was created by "Federal Aviation Administration - Anchorage" for "Fairbanks AFSS Refurbish Exterior Wall Surfaces". A valid, current MasterSpec license is required

Window to be removed and replaced

SECTION 012600 -

012600 - 8

It was created by "Federal Aviation Administration - Anchorage" for "Fairbanks AFSS Refurbish Exterior Wall Surfaces". A valid, current MasterSpec license is required

Window to be removed and replaced

Window to be removed and replaced (interior) to be restored.

SECTION 012600 -

012600 - 9

It was created by "Federal Aviation Administration - Anchorage" for "Fairbanks AFSS Refurbish Exterior Wall Surfaces". A valid, current MasterSpec license is required

SECTION 012600 -

012600 - 10

It was created by "Federal Aviation Administration - Anchorage" for "Fairbanks AFSS Refurbish Exterior Wall Surfaces". A valid, current MasterSpec license is required

SECTION 012600 -

012600 - 11

It was created by "Federal Aviation Administration - Anchorage" for "Fairbanks AFSS Refurbish Exterior Wall Surfaces". A valid, current MasterSpec license is required

SECTION 012600 -

012600 - 12

It was created by "Federal Aviation Administration - Anchorage" for "Fairbanks AFSS Refurbish Exterior Wall Surfaces". A valid, current MasterSpec license is required

*** END OF SECTION ***

SECTION 012600 -

012600 - 13

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

2. Section 013100 "Project Management and Coordination" for requirements for forms for contract modifications provided as part of web-based Project management software.

1.3 MINOR CHANGES IN THE WORK

A. Government will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710.

1.4 PROPOSAL REQUESTS

A. Government will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Government either to stop work in progress or to execute the proposed change.

2. Within 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

SECTION 012600 -

012600 - 14

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms provided by Government.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to the Government.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form provided by Government.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

B. Unit-Price Adjustment: See Section 012200 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

1.6 CHANGE ORDER PROCEDURES

A. On Government‘s approval of a Work Change Proposal Request, Government will issue a Change Order for signatures.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Government may issue a Construction Change Directive.

Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

SECTION 012600 -

012600 - 15

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.8 WORK CHANGE DIRECTIVE

A. Work Change Directive: Government may issue a Work Change Directive. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012600

SECTION 012900 - PAYMENT

012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Document 004373 "Proposed Schedule of Values Form" for requirements for furnishing proposed schedule of values with bid.

2. Section 012100 "Allowances" for procedural requirements governing the handling and processing of allowances.

3. Section 012200 "Unit Prices" for administrative requirements governing the use of unit prices.

4. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

5. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

6. <Double click to insert sustainable design text for related sections.>

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to the Government at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

http://www.arcomnet.com/sustainable_design.aspx?topic=116

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3. Sub-schedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values coordinated with each phase of payment.

4. Sub-schedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide sub-schedules showing values coordinated with each element.

5. Sub-schedules for Separate Design Contracts: Where the Owner has retained design professionals under separate contracts who will each provide certification of payment requests, provide sub-schedules showing values coordinated with the scope of each design services contract, as described in Section 011000 "Summary."

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments, as certified by the Government.

B. Payment Application Times: The date for each progress payment is indicated in the Owner/Contractor Agreement. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

1. Other Application for Payment forms proposed by the Contractor may be acceptable to the Government. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Government will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Government, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

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a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Construction Manager by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Government reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Sustainable design action plans, including preliminary project materials cost data.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

15. Certificates of insurance and insurance policies.

16. Performance and payment bonds.

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I. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

a. Complete administrative actions, submittals, and Work preceding this application, as described in Section 017700 "Closeout Procedures."

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Certification of completion of final punch list items.

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. Evidence that claims have been settled.

6. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

7. Final liquidated damages settlement statement.

8. Proof that taxes, fees, and similar obligations are paid.

9. Waivers and releases.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

SECTION 013100 - PROJECT

MANAGEMENT AND

COORDINATION

013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Web-based Project management software package.

6. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 011200 "Multiple Contract Summary" for a description of the division of work among separate contracts and responsibility for coordination activities not in this Section.

2. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

3. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

4. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

5. Section 019113 "General Commissioning Requirements" for coordinating the Work with

Owner's Commissioning Authority.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Construction Manager, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

SECTION 013100 - PROJECT

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1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site.

Identify individuals and their duties and responsibilities; list addresses, cellular telephone numbers, and e-mail addresses.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it.