SOW Elevator Inspection Services 8-13-2019.docx

STATEMENT OF WORK

Elevator Inspection Services

Table of Contents

1.0 General Information

1.1 Introduction and Background

This requirement is for Elevator Inspection Services in support of the Eastern Service Area (ESA), AJW-2E15O.

1.2 Scope of the Project

1.2.1 Project Description

The Contractor must perform semi-annual, annual, and five-(5-)year Elevator Inspection Services; certify to the proper operation and safety of the elevators as required by the FAA; and perform the other services described herein. Elevator Inspection Services must be provided for elevators in the Eastern Service Area (ESA), covering one hundred fourteen (114) elevators and fourteen (14) chairlifts as listed on the Appendix A, Elevator Listing. The FAA reserves the right to revise the list of elevators to be inspected by the Contractor.

1.2.2 Objectives and Needs

The Contractor must develop an inspection schedule and perform inspections of the elevators in accordance with the schedule and with ANSI/ASME A17.1, A17.2, A17.3, and A18.1 as appropriate (depending on the last inspection date). The Contractor must submit a written report on the results of such inspections. The report must certify to the operation of the elevator, itemize any violations, and cite the appropriate code section. The attached SOW checklists (Appendix B, Checklists) for Inspection of Electric and Hydraulic Elevators must be used for reporting. When the Contractor identifies violations, it must immediately contact the FAA designated local point of contact as shown on Attachment A and the Contracting Officer’s Representative (COR) and advise them of the issues involved.

1.2.3 Current Operation

Following any significant elevator repairs or replacement of any critical equipment, the Contractor must witness any ASME code required testing. The testing will be completed immediately after the repairs are complete.

1.2.4 Definitions

The following definitions are used throughout the statement of work:

Acceptance means the successful initial inspection and tests of new or altered equipment to check for compliance with the applicable Code requirements.

Department means the Federal Aviation Administration (FAA).

Qualified Elevator Inspector (QEI) means an individual licensed, in the respective state, to witness and certify ASME elevator tests.

Elevator means an elevator, dumbwaiter, escalator, lift, moving sidewalk, stage lift, or other similar device within the scope of ASME A17.1 A17.2, A17.3, or A18.1.

2.0 Technical Requirements and Scope of Service

2.1 Mandatory Requirements

All persons employed by the Contractor to conduct elevator inspections must be licensed to conduct inspections. Contractor must provide a copy of each QEI’s certifications to the COR. The FAA reserves the right to physically observe the credentials of the inspector while on-site.

All inspectors must be credentialed in accordance with ASME codes.

2.2 Technical Requirements

The Contractor must perform Elevator Inspection Services for existing, repaired elevators as required by the code. The Contractor must provide Elevator Inspection Services must for the specific elevators listed in Attachment A.

The Contractor must perform inspections of elevators as described in Section 1.2 of this SOW, pursuant to ANSI/ASME A17.1 and A18.1a as appropriate. The Contractor must submit, via email, the completed checklist for each inspection. The report must certify to the operation of the conveyance, itemize any violations, and cite the appropriate sections of ASME A17.1. A17.2, A17.3 and A18.1a. When the Contractor identifies violations, it must notify the FAA of required corrective orders.

Except as otherwise specified, the Contractor must furnish all equipment, materials, and supplies required to perform the services required to complete the work described.

The Contractor must provide its own transportation and must furnish the necessary equipment for use in conducting periodic inspections. No equipment must be furnished by the FAA. The equipment must include, but may not be limited to, the following:

· A flashlight with a non-conductive case for inspecting wire ropes and other equipment in locations where sufficient natural or artificial light is not available.

· A 6-foot ruler of non-conductive material.

· A non-conducting ladder of sufficient height to accomplish the required inspection.

· A set of thickness gauges.

· A small one-half (1/2) pound ball peen hammer.

· Chalk or crayon.

· A small metal mirror to be used in examining wire ropes or other parts of equipment that are normally inaccessible.

· Safety hat, bump cap (non-conductive).

· Rope caliper.

· Sheave groove gauge.

· A copy of the current edition of the American National Standard Safety Code for Elevators, Dumbwaiters, Escalators, and Moving Walks, ASME/ANSI A17.1, .2, and .3 and Safety Standard for Platform Lifts and Stairway Chairlifts, ASME A18.1.

· A copy of the current edition of the National Electrical Code

· A stop watch.

· A fifty (50) foot roll of non-conductive tape.

· A tachometer with a one (1) foot circumference wheel for measuring speed, or one that reads directly in feet per minute.

· A Voltage / Current meter, to check grounding continuity and to verify voltages.

· A spirit level.

· A door test scale (gauge) to check closing door force.

· Pressure gauge with suitable adapters.

· A light meter for measuring light level in foot-candles.

· Rope tension gauge, with calibration certificate.

· Governor speed and safety/pressure test seals.

The Contractor must identify each elevator requiring acceptance inspections as described in ASME. The Contractor must conduct the appropriate inspection, as identified. Inspections must include, but not be limited to, the following:

A. Acceptance Inspections for Passenger and Freight Elevators

B. Inspections of Hoistway and Car Doors or Gates and Their Operating, Locking, and Contact Devices

· hoistway doors

· hoistway door or gate interlock-locking functions and closed position

· hoistway door interlocks-auxiliary locks

· hoistway door or gate-separate or combination mechanical locks and electric contacts

· power operation of door systems

· car door or gates and electric contacts

· emergency doors in blind hoistways

· emergency-release switch in car

C. Inspections Made From Inside the Car

· car enclosures

· car illumination (5 Ft-candles, minimum)

· operating and control devices

· car floor, sills, and landing sills

· protection of projections and recesses in hoistways

· car emergency signals for elevators

D. Inspections Made Outside of Hoistways

· hoistway enclosures and doors

· firefighters service

· hoistway access switches

· parking devices and hoistway door unlocking devices

· rope and rope fastening inspection-counterweight in separate hoistways

· car platform guards

E. Inspections Made From Top of Car

· top car clearance

· counterweight and counterweight buffer

· wire rope fastening and sheaves

· wire rope inspection

· compensating chain inspection

· normal terminal stopping devices

· final terminal stopping devices

· car and counterweight horizontal clearances

· car and counterweight guide rails, rail fastenings, car crossheads, and car guiding members

· alignment of rails

· car and hoistway door and gate operating, locking, and contact devices and interlock retiring cams

· hoistway and car door and gate hangers and associated equipment, interconnections of multi-section door panels and hoistway door vision panels

· top of car operating devices and working platforms

· governor-rope releasing carrier

· car frame stiles

· car-leveling devices

· hoistway junction box and traveling cables

· overhead and deflecting sheaves

· protection of projections and recesses in hoistways

· glass curtain walls

· floor numbers

· installation of pipes, wiring, and ducts in hoistways

· hoistway protection in case of fire

· inspections made in overhead machinery spaces and in machine rooms

· inspection of wire rope and rope fastenings

· overhead secondary and deflecting sheaves

· overhead beams and fastenings

· overhead grating or platforms

· top counterweight clearances

· speed governor

· traction driving sheaves

· guards of exposed equipment

· winding drum machines

· driving-machine terminal stopping switches, slack rope devices, and normal terminal stopping switches

· gears and bearings

· driving-machine motor

· driving-machine brake

· motor-generator sets used with generator-field control

· controller mechanisms, wiring, and fuses

· absorption of regenerated power

· belt- or chain-driven machines

· light, fire extinguishers, housekeeping, and ventilation

· installation of pipes, wiring, and ducts in machine rooms, and machinery spaces

· hoistway protection in case of fire

· inspections made in pit

· pit, pit stop switch, and pit light

· car and counterweight oil buffers

· car and counterweight spring buffers

· car and counterweight solid bumpers

· counterweight guards

· speed governor rope-tension sheave

· compensating chains, rope and compensating-rope tension-sheaves

· compensating-rope tension-sheaves locking devices

· rope, wheel, and lever operating devices

· final terminal stopping switch

· bottom car and counterweight run-by and clearance

· traveling cable

· car frame and platform

· car and counterweight bottom guide shoes and safety parts

F. Additional Inspections for Hydraulic Elevators

· anti-creep leveling devices

· pumps

· drives

· relief and check valves

· flexible hydraulic hose and fitting assemblies

· storage and discharge tanks

· drip pans

· pressure tanks

· control valves

· sheaves of roped-hydraulics elevators

· cylinders

· plungers

· plunger fastenings

· operating valves

· mechanically controlled hydraulic elevators

· bypass openings

· piping

· drifting of cars

The Contractor must provide an inspector to witness five year load tests on all elevators as applicable.

Orders will be issued in accordance with the code in effect at the date of contract.

The elevator must not be released for use and Permit to Operate (PTO) will not be issued until it complies with the provisions of ASME. Violations identified during inspections must be processed as follows:

· The contractor must issue a report to the FAA COR. The order must specify the specific code or standard section violated, the nature of the violation, a recommendation of how to correct, and the date of the re-inspection. The order may be handwritten and must be presented to the COR and facility manager or agent at the time of the inspection. A copy must be forwarded to the FAA COR.

· The inspector’s decision to require a re-inspection may be appealed to the FAA.

· The Contractor must appear as a witness, if required, regarding inspections it conducts.

· The Contractor must have an inspector available for emergencies that may arise after working hours. An after-hours telephone number will be furnished to the COR. All emergencies must be responded to within 8 hours and the contractor must provide on-site assistance within 24 hours of the time of notification.

3.0 Other Requirements

In addition to any other standards, procedures, rules or regulation adopted by the FAA, the Contractor must comply with the following:

3.1 Elevator Industry Conflicts of Interest

The Contractor affirms that it does not and must not engage in, or have any interest, direct or indirect, in any wholesale or retail operation involving elevators that transact business in the FAA, and further states that the Contractor does not engage in the work of installing or repairing elevators in the FAA.

3.2 Employment

The Contractor must not engage the services of any person or persons employed by the FAA, including any department, commission or board thereof, for a period of two (2) years.

3.3 FAA Oversight

All inspections will be subject to re-inspection, examination, and tests by the FAA at any and all times and at any and all places. The FAA must have the right to reject inspections or reports and require re-inspection or re-submission of reports within seven (7) calendar days. The FAA may inspect any installation that is also inspected by the Contractor. If the FAA inspection confirms that the inspection report is incomplete, invalid, or unacceptable, the contractor must correct it at no additional cost to the FAA.

3.4 Inspection Responsibility

In the case of failure by the Contractor to comply with the contract in an inspection, or if any inspection is omitted on any occasion when scheduled for performance, the Contractor will be notified of this failure or omission and must perform the omitted inspection within two (2) calendar days at no additional cost to the FAA.

3.5 FAA Meetings

The Contractor agrees to meet with the FAA periodically or as scheduled to discuss all records, data, and files created from the performance of duties outlined in this SOW.

3.6 Scheduling of Work

The Contractor mustmust perform acceptance inspections at those facilities with significant refurbishment or repairs immediately, as practical, after the work is complete. Repair and inspection schedules must be coordinated as soon as possible, giving the FAA time to coordinate the testing with the facility. These instances will be on a case-by-case basis and pricing will be determined as needed through agreement of both parties. Pricing for typical Annual and 5 years testing will be the benchmarked for fair value.

The Contractor must observe all Federal Government holidays. Inspections must generally be conducted during regular work hours on regular work days of the Federal Government unless otherwise ordered by the COR. Inspections must be performed during other hours as requested by the CO, COR, or facility manager.

Any work on Federal Government holidays or outside regular work hours will be at no additional cost to the FAA.

The Contractor must work with the FAA to establish a schedule that minimizes travel. Travel will be minimized by methods including, but not limited to, adjusting certificate of operation expiration dates to correspond to those of surrounding elevators and scheduling for inspection at the same time elevators located in proximity to each other.

3.7 Activity Report

The contractor must provide to the COR via email a monthly report of all elevators inspected and all associated reports. The report is due on the 1st day of each calendar month.

3.8 Revisions to the Elevator Inspection List

3.8.1 Number of Elevators Assigned

Contractor is notified the number of elevators is subject to change. Future inspections may include elevators or lifts at additional facilities.

3.8.2 Prime Contractor and Subcontractors

The prime Contractor must be responsible for contract performance when subcontractors are used. However, when subcontractors are used, they must abide by all terms and conditions of the contract. If subcontractors are to be used, the Contractor must clearly explain their participation.

3.9 Standard Terms and Conditions

The FAA reserves the right to incorporate standard Local and State elevator inspection provisions if required. .