Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK

Grounds Maintenance

Santa Barbara Air Traffic Control Tower

Goleta, CA

1.0 PURPOSE AND DESCRIPTIONS

The Contractor must furnish all personnel, equipment, materials, supplies, and supervision to perform Grounds

Maintenance in accordance with this specification, at the Santa Barbara Air Traffic Control Tower, Goleta, CA.

Location of Service

Santa Barbara Air Traffic Control Tower (SBA ATCT)

10 Burns Place

Goleta, CA 93117

1.1 BACKGROUND

Landscaping services at the Santa Barbara Air Traffic Control Tower is required to maintain a clean, safe, and esthetically pleasing appearance for employees and visitors to the facility.

1.2 SCOPE OF WORK

a. LAWN MAINTENANCE: Lawns must be mowed, trimmed, and edged once per week. Lawns must be fertilized with a complete fertilizer once per month. The following must be applied on an as needed basis: watering, herbicides, application of herbicides, fungicides, insecticides, weed control, and re-seeding of lawn.

b. GROUND COVERS: Ground covers must be fertilized with a complete fertilizer once per month.

The following must be performed on an as-needed basis: trimming and edging within curb lines and away from shrubbery and lawns; establishing and maintaining a line of demarcation on slopes and/or flat areas; watering; weed control; herbicides and insecticides.

c. SHRUBS: All shrubs must be fertilized with a complete fertilizer once per month. The following must be performed on an as-needed basis: trimming and maintaining desired form; watering; weed control; herbicides, fungicides and insecticides.

d. VINES: All vines must be fertilized with a complete fertilizer once per month. The following must be performed on an as-needed basis: Pruning to shape, fasten to supporting structures, spraying with herbicides, fungicides, and insecticides.

e. TREES: All trees must be trimmed away from the inside and outside of fences by 3 feet at all times throughout the perimeter of the property. All trees must be fertilized with a complete fertilizer once per week. The following must be performed on an as-needed basis: Pruning to maintain a 7-foot clearance above all thoroughfares; remove broken branches, low-hanging limbs to a 15 ft. height on larger trees;

staking and securing trees; watering.

f. MINOR PESTS: Minor pests are to be controlled using "Integrated Pest Mgmt." techniques on an as-needed basis. Treatment of any unusually large pest infestation, where larger equipment is required, will be coordinated with the COR by submission of a proposed plan of action by the Contractor. Cost

697DCK-19-R-00325

Attachment 1

SOW, Grounds Maintenance, SBA ATCT of this treatment will be outside the normal contract cost and can only be authorized by the Contracting

Officer.

g. HARDSCAPE: The following is to be performed on an as-needed basis: Driveways to be cleaned by blowers to remove debris; walkways to be cleaned by blowers to leave a clean appearance; litter removal to include garbage, leaves, bark, cigarette butts, animal droppings, soil and mud; surface drains to be kept free of debris; paved areas to be kept weed free.

h. IRRIGATION: All irrigation systems are to be checked once per week. The following must be performed on an as-needed basis: Maintain irrigation system in good working order; repair any damage to irrigation system (to be coordinated with the COR); prune and/or use sprinkler extension riser to provide adequate water coverage from sprinkler outflow; program automatic systems and adjust time clocks according to weather and season. Annual springtime irrigation servicing must be performed once per year.

i. SPECIAL CALLOUT FOR REPAIRS: Special callout for repairs due to storm damage or other damages outside of regular maintenance will be billed/paid as "extras" and can only be authorized by the Contracting Officer prior to completion of work.

1.3 GENERAL

a. The grounds will be cleaned and free of standing water, weeds, debris, and pests. Areas to be cleaned and free of debris include the drainage devices, parking areas, driveways, patios, and other paved areas.

b. All clippings, leaves and other debris must be removed from the grounds to the FAA provided dumpster. They are not to be swept back into lawn or other garden areas. This Government provided dumpster is not to be used for dumping from other jobs or sites.

c. Any dead animals, including rodents, must be removed from the premises and disposed of by the

Contractor in accordance with local and state laws and ordinances.

d. The trees must be maintained using both the American National Standard for Tree Care Operations, ANSI Z 133.1 and the Pruning Standard, ANSI A 300 as a guide.

e. Fertilization, pruning, mowing, and other maintenance activities of all other plants, including but not limited to lawn, ground covers, vines, and shrubs must be accomplished using industry standards as put forth in the latest edition of the Sunset New Western Garden Book.

f. Should replacement of a plant be required, through no fault of the Contractor, said replacement will be coordinated with the Contracting Officer’s Representative (COR).

g. The Contractor's watering schedules must be responsive to water conservation measures in the

Santa Barbara Municipal Code.

h. The Contractor must inform the Government of any incident, accident, or problem that he or she is aware of or know of within 24 hours of the occurrence or event.

i. The Contractor must be responsible for repair and maintenance of all valves past the main valve, which includes automatic valves and backflow devices (atmospheric, pressure and reduced pressure principle). Likewise, the Contractor must be responsible for replacing broken or defective sprinkler parts. If a part is determined to be beyond economical repair, the unit must be turned in to the COR.

Only the Contracting Officer can authorize the Contractor to install a replacement.

j. All hazardous chemicals used on the job site will submitted to the COR for approval prior to commencement of the work.

k. The Contractor must provide a complete list of Manufacturer's Safety Data Sheets (SDS) to the

COR. If any chemicals are new, a SDS sheet must be provided to the COR before using it at the facility.

l. Contractor must comply with all local laws, ordinances, Air Quality Management District

(AQMD), and regulations, and obtain and pay for all the necessary permits and licenses.

m. The Contractor must maintain and submit a training plan for their company employees which will cover, at a minimum:

i. Electrical hazards

ii. Biological hazards, such as possible disease carrying wildlife

iii. Fall hazards

iv. Correct use of power tools

v. Snake bites

vi. Handling of hazardous materials

vii. Proper use of safety equipment

viii. Injury, illness prevention program (IIPP)

1.4 WORK SCHEDULE

a. The facility will be available between the hours of 08:00-4:00 pm, Monday through Friday, unless otherwise approved. No work must be scheduled or performed on Saturdays, Sundays, or Holidays.

b. Holidays observed by the Government are as follows: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

c. The Contractor must implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The

Contractor must plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Scheduling and status reports must be provided when requested by the

FAA within the regular working hours.

d. The Contractor must schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor must make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc.

2.1 SITE ACCESS

All Contractor personnel are to be escorted at all times by an official FAA Employee unless he or she is issued an official FAA contractor's badge. The Contractor must be provided with a designated local POC to work with and oversee the project. In addition, the Contractor must meet all security requirements.

2.2 PERFORMANCE OF SERVICE

If works are to be performed outside the scope, it is the Contractor’s responsibility to contact the FAA

Contracting Officer for an approval prior to perform the work. The Contractor must both coordinate with and receive approval from the Contracting Officer for any work not included in the cost of the contract before doing the work.

2.3 SUBMITTALS

a. The Contractor must provide copies of all current operational licenses and certifications required by law to the Contracting Officer and the COR.

SOW, Grounds Maintenance, SBA ATCT

b. Contractor must provide copies of all Safety Data Sheets (SDS's) for any chemicals used such as pesticides, fertilizers, etc. to the Contracting Officer and COR.

c. Contractor must provide proof of company's employee safety training to the Contracting Officer and COR.

2.4 MATERIALS AND EQUIPMENT

The Contractor must have sufficient materials and equipment on hand to perform the work. Lack of availability of materials or equipment must not relieve the Contractor from the requirement to complete the project.

2.5 GOVERNMENT FURNISHED PROPERTY AND SERVICES

a. Government Furnished Facilities. The Government will not provide office space and operational facilities to the Contractor. The Contractor must secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

b. Government Furnished Equipment (GFE). The Government will not provide tools or equipment to the Contractor. The Contractor must furnish all tools and equipment required for the performance of this contract.

c. Government Furnished Material. The Government will not provide any materials to the Contractor.

d. Availability of Utilities. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Contracting Officer’s Representative. The Contractor must provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

2.6 APPROVALS

Should it be determined during the monthly servicing of the landscape or irrigation system that repair or replacement is required, the Contractor must notify the COR prior to proceeding with the work. The Contracting

Officer will make the final determination of the necessity.

END STATEMENT OF WORK