Statement of Work.docx

STATEMENT OF WORK

HVAC services to be performed at the ABE ATCT and RDG ATCT/SSC PA.

A.1 FACILITY ADDRESSES Allentown (ABE) ATCT, located at 135 Fashion Dr. M Allentown, PA 18109; and the Reading (RDG) ATCT, located at Reading Regional Airport 2405 Bernville Rd Reading, PA 19605.

A.2 GOVERNMENT PERSONNEL: Contracting Officer (CO) Angela Layman; Contract Specialist (CS) Christopher Bartels; Contracting Officer’s Representative (COR Connie Gingrich

A.3 PRECOMMENCMENT MEETING

Prior to commencement of work, a conference must be held between representatives of the contractor and the Government to discuss contractual obligations, etc. pertinent to this contract.

A.4 SUBMITTALS AND SCHEDULES

Within 5 business days of award, the contractor must submit a working schedule of the proposed operations with which they plan to perform the work required under this contract, and which must set forth specific dates for accomplishment of each periodic item of work. These scheduled dates for performance of each periodic item must be within the first third of the respective period. The contractor will list all manpower and staffing, and will schedule all work assignments, whether performed on a repetitive rotating cycle or on a one-time basis. The schedule must be complete and approved by the Contracting Officer or his/her representative no later than 30 days subsequent to establishment of a Notice to Proceed date.

The above must be strictly adhered to by the contractor and may be changed only by mutual agreement of the parties.

Prior to commencement of work, the contractor must provide the COR with an initial listing of technicians working at the facility with a schedule of their duty hours. This list must be updated whenever any change in staffing takes place. Unauthorized personnel of the contractor will not be permitted in the facility.

The contractor must utilize an assignment sheet for each of its employees indicating periodic services to be performed by the specific individual. The employee must indicate accomplishment of the specific item and/or room and the time of the accomplishment. After submission to the contractor’s supervisor for his/her review, inspection and signature, assignment sheets must be furnished periodically or by request to the Contracting Officer’s Representative (COR). Exceptions taken by the COR will be annotated thereon and returned to the contractor’s supervisor for immediate correction.

A.5 SUPERVISION

The contractor must prohibit its employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephone or office equipment provided for official Government use.

The contractor must provide an experienced leading person to supervise the other on duty. This person must serve as a representative of the contractor and must act as liaison between Government representatives and the contractor. In addition to the above supervision of the HVAC personnel, the contractor must identify an experienced member of its executive staff to provide overall supervision of the HVAC services provided.

The above personnel must be identified by written memo to the SSC Managers with a copy to the contractor’s employees. The contractor must contact the COR at least monthly by telephone or in person to discuss the services provided.

A.6 .CONDUCT OF CONTRACTOR EMPLOYEES

The contractor and its employees must conform to the following in the performance of this contract:

a. The contractor and all employees must comply with applicable building regulations regarding security, fire, safety, traffic, and parking. Personnel must not linger in areas when performing their duties in that area.

b. The contractor, upon request of the Contracting Officer, must dismiss from the premises any employee who, in the opinion of the Contracting Officer, interferes with proper service, or fails to comply with the terms, conditions, or specifications of the contract, or who is disorderly or abusive or not available on the premises during his/her on-duty time.

c. All misplaced and lost property found by the contractor’s employees in the course of their work will be turned in to the SSC Managers and notification given to the COR.

A.7 DEFINITIONS

To comply with the performance requirements of this contract, all work will be accomplished in accordance with the following definitions:

A.7.1 FREQUENCY OF PERFORMANCE DEFINITIONS

Monthly Work must be performed once a month on whatever day the contractor chooses, provided that the periods between the performances of the work are of approximately equal duration.

Quarterly Work must be performed once every three months on whatever day of the month the contractor chooses, provided that the periods between the performances of the work are of approximately equal duration.

Semi-Annual Work must be performed once every six months on whatever day of the month the contractor chooses, provided that the periods between the performances of the work are of approximately equal duration.

Annual Work must be performed once as shown in the approved schedule.

As Required Work must be performed at the request of the Contracting Officer’s Representative for miscellaneous tasks of minimal time and value.

A.7.2 PERFORMANCE DEFINITIONS

a. Provide and maintain the most current revision of the Siemens control system software that applies to the ABE ATCT HVAC system annually thru out the period of the contract. Provide software support. Contractor representative shall be trained and certified/verified on Siemens operations system. The contractor will assist ABE SSC personnel, as needed, on report generation to monitor the HVAC system performance.

b. Repair or replace worn or defective parts and components with like when necessary to maintain or restore all HVAC systems for the ATCT/ASR to normal operation, including all labor.

c. Provide, without limitations, 24 hour seven day a week callback response for the HVAC system as directed by the COTR to maintain conditions within the ATCT facility.

d. Provide preventative maintenance to all HVAC systems, subsystems, and support devices, as prescribed in this contract.

e. Provide all filters.

f. .Provide all services to ensure efficient operation and reasonable employee comfort of the ABE ATCT and Reading ATCT.

A.8 SECURITY REQUIREMENTS

For all sites, Individuals working in the facility will be escorted.

A.9 GENERAL STANDARDS

All maintenance inspections shall follow FAA order 6970.3 and manufacture’s equipment instruction and manuals, whichever applies. Perform preventive and corrective maintenance on equipment listed and all electrical, plumbing and mechanical support devices for the

ABE SSC, ATCT HVAC Maintenance

Specifications: General provisions;

1. Provide and maintain the most current revision of the Siemens control system software that applies to the ABE ATCT HVAC system annually thru out the period of the contract. Provide software support. Contractor representative shall be trained and certified/verified on Siemens operations system. The contractor will assist ABE SSC personnel, as needed, on report generation to monitor the HVAC system performance.

a. Specifications intention is to enter into a contract to provide a full comprehensive support services for the Siemens Insight Unit Control (UCMS) follow:

1) Provide quarterly back-up of application software.

2) Provide UCMS software revision upgrades with no additional costs to owner.

3) Provide original licensed number of the UCMS Auto Block software for the upgrades.

4) Provide software application and software support.

5) Repair or replace worn or defective parts or components with like when necessary to restore normal system operations.

6) Provide diagnostic and inspections twice a year of all frontend monitors components.

a) Device service and operation of facility control module, and local control module.

b) Application software verification services for Siemens zone sensors.

Detail shall be provided on the above proposed services and made part of the contract documents.

7) The Contractor must utilize representatives trained to work on the Siemen Facilities Management Systems. The names of the representatives and certification dates shall be provided.

2. Repair or replace worn or defective parts and components with like when necessary to maintain or restore all HVAC systems for the ATCT to normal operation, including all labor.

3. Provide, without limitations, 24 hour seven day a week callback response for the HVAC system as directed by the COTR to maintain conditions within the ATCT facility.

4. Provide preventative maintenance to all HVAC systems, subsystems, and support devices, as prescribed in this contract.

5. Provide all filters.

6. Provide all services to ensure efficient operation and reasonable employee comfort of the ABE ATCT.

Specifications for preventative maintenance:

1. All maintenance inspections shall follow FAA order 6970.3 and manufacture’s equipment instruction and manuals, whichever applies.

2. Perform preventive and corrective maintenance on the Schedule "A" equipment listed and all electrical, plumbing and mechanical support devices for the HVAC within the ABE ATCT facility.

Schedule "A"

Quarterly maintenance requirements:

1. Make a general visual inspection of all operation HVAC equipment, check for normal operation, vibrations, unusual noises, frayed or loose belts, and refrigerant, oil, condensate or any fluid leaks.

2. Inspect all intake grills and clean as needed.

3. Replace all filters, (except Leibert which are replaced semiannually.) utilizing MERV 13 filters.

4. Keep exterior of all units clean and free of debris (outside) and storage (inside.)

5. Inspect all coils and clean as needed with plain water with soap.

Semiannual maintenance requirements:

1. Perform seasonal operation checks.

2. Replace all water filters for humidifiers.

3. Clean all coils with plain water and soap.

4. Replace Leibert filters.

5. Clean and sanitize all split duct drain/condensate pump systems.

As required Maintenance requirements:

1. Replace Nortec Humidifies canister units (as needed.)

2. Verify air flow measure and balance.

Inspection

Applicable to all units listed in Schedule "A". Monthly inspection of equipment no later than the 15th of the month.

1) Preventative Maintenance

a) Check Oil and refrigerate levels, leak check. Check operating temperatures, operation of capacity safety controls, air filters, belts (replace as needed), all b) Evaporator and condensing coils, and auxiliary equipment for proper operation. The frequency of preventative maintenance must be accordance with manufacturer’s handbooks and industry standards.

c) Check and verify performance of all covered equipment and components in accordance with the manufacturer's specifications, original design criteria, and proper maintenance practice.

2) Maintenance and Repair

Applicable to all units listed in Schedule "A":

a) Examine, lubricate, adjust, and calibrate all covered equipment and components including, but not limited to: belts, bearing, blow down values, boiler operating and safety equipment, capacity and safety devices, check values, condensate pumps, coils, control transformers control wiring, dampers, duct heaters, electrodes, environmental controls, fans, float valves, flow timers, gear reducers, hand valves, humidifiers, ignition transformers, motors, motors starters, pressure controls, pumps, refrigeration controls, refrigeration compressors, refrigeration condensing units, refrigeration filter dryers, refrigeration piping, solenoid valves, strainers, steam traps, and thermal expansion valves

b) Repair or replace worn or defective parts or components with like when necessary to restore normal system operations. Furnish all replacement parts, material and shop repairs (with the exception of those associated with compressors, coils, boilers and fan motors over 1OHP). Air filters shall be as specified by the equipment manufacturer.

c) For any individual unit or incident of repair (i.e. per service call), the Contractor shall furnish all labor and all repair parts, sub-assemblies, assemblies and other materials required to complete the repair up to a total maximum cost of $2000. However, the Contractor will be reimbursed for the cost of materials to the extent that the total direct material cost exceeds $500 per service call. Material estimated to cost more than $500 shall not be purchased without prior approval of the Contracting Officer Technical Rep (COTR). The limitations of this paragraph doe apply to repairs required to correct damage caused by the contractor.

d) In order to receive reimbursement for the cost of materials, the contractor shall obtain a minimum of two commercial supplier’s quotes when the total direct cost of material required for a service call exceeds $500. Quotes, including size, quality, and number of units and dates of expected availability, shall be submitted in writing to the Contracting Officer Technical Rep (COTR) as required during the course of work.

e) Provide emergency service 24 hours a day, seven days a week as needed with a maximum of four (4) hours response time at no additional costs.

f) Supply and recover all refrigerants. Maintain all applicable records that pertain to EPA CFC release, and furnish report to FAA monthly.

g)

0. ABE/RDG ASR HVAC Maintenance Contract

g. Specifications: General provisions;

1. Provide 2 PM inspections including filter changes during spring and summer inspections. 2 minor inspections during summer and winter.

2. Repairs if needed up to $500.00

3. After Hours Service Quarterly Maintenance requirements:

1. Make a general visual inspection of all operation HVAC equipment, check for normal operation, vibrations, unusual noises, frayed or loose belts, and refrigerant, oil, condensate or any fluid leaks.

2. Inspect all intake grills and clean as needed.

3. Replace all filters, (except Leibert which are replaced semiannually.)

4. Keep exterior of all units clean and free of debris (outside) and storage (inside.)

5. Inspect all coils and clean as needed with plain water with soap.

Semiannual maintenance requirements:

1. Perform seasonal operation checks.

2. Replace all water filters for humidifiers.

3. Clean all coils with plain water and soap.

4. Replace Leibert filters.

5. Clean and sanitize all split duct drain/condensate pump systems.

1) Preventative Maintenance

a) Check Oil and refrigerate levels, leak check. Check operating temperatures, operation of capacity safety controls, air filters, belts (replace as needed), all evaporator and condensing coils, and auxiliary equipment for proper operation. The frequency of preventative maintenance must be accordance with manufacturer’s handbooks and industry standards.

b) Check and verify performance of all covered equipment and components in accordance with the manufacturer's specifications, original design criteria, and proper maintenance practice.

0. RDG HVAC

Provide and maintain the most current revision of the Trane control system software that applies to the RDG ATCT HVAC system annually thru out the period of the contract. Provide software support. Contractor representative shall be trained and certified/verified on Trane operations system. The contractor will assist RDG SSC personnel, as needed, on report generation to monitor the HVAC system performance.

Applicable to all units listed in Schedule "A". Monthly inspection of equipment no later than the 15th of the month.

2) Preventative Maintenance

a) Check Oil and refrigerate levels, leak check. Check operating temperatures, operation of capacity safety controls, air filters, belts (replace as needed), all evaporator and condensing coils, and auxiliary equipment for proper operation. The frequency of preventative maintenance must be accordance with manufacturers handbooks and industry standards.·

b) Check and verify performance of all covered equipment and components in accordance with the manufacturer's specifications, original design criteria, and proper maintenance practice.

3) Maintenance and Repair

Applicable to all units listed in Schedule “A":

a) Examine, lubricate, adjust, and calibrate all covered equipment and components including, but not limited to: belts, bearing, blow down values, boiler operating and safety equipment, capacity and safety devices, check values, condensate pumps, coils, control transformers control wiring, dampers, duct heaters, electrodes, environmental controls, fans, float valves, flow timers, gear reducers, hand valves, humidifiers, ignition transformers, motors, motors starters, pressure controls, pumps, refrigeration controls, refrigeration compressors, refrigeration condensing units, refrigeration filter dryers, refrigeration piping, solenoid valves, strainers, steam traps, and thermal expansion valves

b) Repair or replace worn or defective parts or components with like when necessary to restore normal system operations. Furnish all replacement parts, material and shop repairs (with the exception of those associated with compressors, coils, boilers and fan motors over 1OHP). Air filters shall be as specified by the equipment manufacturer.

c) For any individual unit or incident of repair (i.e. per service call), the Contractor shall furnish all labor and all repair parts, sub-assemblies, assemblies and other materials required to complete the repair up to a total maximum cost of$2000. However, the Contractor will be reimbursed for the cost of materials to the extent that the total direct material cost exceeds $500 per service call. Material estimated to cost more than $500 shall not be purchased without prior approval of the Contracting Officer Technical Rep (COTR). The limitations of this paragraph doe apply to repairs required to correct damage caused by the contractor.

d) In order to receive reimbursement for the cost of materials, the contractor shall obtain a minimum of two commercial supplier's quotes when the total direct cost of material required for a service call exceeds $500. Quotes, including size, quality, and number of units and dates

e) Provide emergency service 24 hours a day, seven days a week as needed with a maximum of four (4) hours response time at no additional costs.

f) Supply and recover all refrigerants. Maintain all applicable records that pertain to EPA CFC release and furnish report to FAA monthly.

SCHEDULE “A”

Reading ATCT

1 Weil McLain Sectional HW Boiler Boiler Room

MoveNCool Plus 26 Portable A/C Unit 2 Tons 5th Floor

11 Trane HW Unit Heaters Throughout

1 Trane Package Unit 7.5 Tons Rooftop

Allentown/Reading ASR-11

Trane ECU-1 TCH 5 IC400CB 6441011180

Trane ECU-2 TCH151C400CB 644101056D

ECU Controller 8377203011-695

This contract also includes:

All Direct Digital Control system including all VAV and 1IX boxes, air compressor, drier, piping controls regulators, thermostats and temp sensors. (Operator interface maintained by FAA)

Control Panels (Electrical)

All pumps, gauges, controls and piping associated with the boiler system.