SOW.docx

PART I - SECTION C

SCOPE OF WORK

Specifications for Janitorial Services for the Philadelphia Air Traffic Control Facility, Philadelphia International Airport, FAA Bldg., 15 Hog Island Road, Philadelphia, PA 19153

PLEASE NOTE: Sections 1-3 apply to all sites in the consolidation.

SECTION 1 –GENERAL SUPPLIES, MATERIALS, AND EQUIPMENT

1.1 CONTRACTOR CLEANING SUPPLIES and MATERIALS

The contractor is responsible for performing all of the janitorial services as set forth in the specifications listed below.

The contractor must ensure that all cleaning supplies used will have no offensive odors, and will not injure or damage the surfaces for which they will be used or other surfaces, upon which they might drop, drip, spill, or otherwise come in contact with. A MSD sheet must be supplied for all cleaning supplies prior to the use in the facility.

The contractor must furnish the following supplies and materials:

a. Paper towels in Government furnished dispensers of sufficient quantity in each lavatory willbe furnished by the contractor. Paper towels must be of commercial grade or equivalent and acceptable to the Contracting Officer’s Representative and a sufficient quantity must be available at all times.

b. Toilet tissue, deodorant blocks, and disinfectant as required in each lavatory. Toilet tissue must be of double ply quality. Deodorant block and disinfectant must be of commercial grade or equivalent, will have no offensive odors and acceptable to the Contracting Officer’s Representative and must be renewed when their effectiveness is gone.

c. Soap of commercial grade or equivalent to be used in Government furnished dispensers in each lavatory. The men’s and women’s restrooms on the ground floor will be serviced with dispensers containing liquid hand soap.

d. Sanitary napkins and tampons in Government furnished dispensers in each women’s room at no charge. Sufficient quantity must be available at all times. Provide plastic inserts for receptacle (GFE) and empty daily.

e. All brooms, mops, pails, rags, waxes, etc., and supplies normally used in performance of janitorial services. Rags, mops, dusting equipment, etc., to be lint free materials.

f. Provided fireproof containers (GFE) for the collection of ashes, cigarettes, etc. will be checked and emptied as need. The maximum period for this to be accomplished is weekly.

g. Provide all power machines, vacuum cleaners, and other power cleaning equipment. Only use HEPA filter vacuums and they must be maintained per manufacturer’s specifications. All electrical equipment must be of three (3) wire grounded extension cords. Approval of equipment to be used in electronic areas is required.

h. Provide dishwashing detergent, dishwasher detergent, and sponges as required in each kitchen unit. All will be checked daily.

k. The contractor is responsible for all the handling, storing, and protection of all material and equipment supplied or used in its work. The FAA will supply the contractor with an area to store only tools.

l. The contractor is responsible for replenishing the 18 hand sanitizer stations with government-supplied solution.

The Contracting Officer or his/her representative requires samples of supplies along with a copy of MSDS sheets being furnished by the contractor to determine compliance with standards required by these specifications. Any items failing to comply with these specifications must be removed from the premises and replaced with supplies that satisfy the standards and specifications. The MSDS sheets will be kept at a place specified by the FAA.

The contractor may, at its own expense and for convenience, subject to the approval of the Contracting Officer or his/her representative, supply and utilize any device, appliance, compound or material not otherwise prohibited in these specifications or terms and conditions that would be more effective to provide the services required under this contract.

Custodial cleaning products required in the performance of this SOW must carry the Environmental Protection Agency Design for the Environment (DFE) label, Green Seal certification, or must meet/exceed South Coast Air Quality Management District (SCAQMD) specifications and/or DFE and Green Seal specifications. Cleaning products must minimize exposure to potentially harmful chemicals (e.g., corrosives, skin irritants, human carcinogens, etc.) and contain biobased solvents, reduced flammability, and low or no volatile organic compounds. Green cleaning program guidance can be found in more detail on the Office of Federal Sustainability website (http://www.sustainability.gov) If it is determined that such certified products do not meet Government performance requirements, the Contractor must submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance. Products that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (http://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program) must meet the minimum recovered (recycled) content levels. Bio-based products must be used in accordance with the U.S. Department of United States Department of Agriculture’s BioPreferred program (http://www.biopreferred.gov). The contractor must purchase and use Energy Star or other energy-efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list.

1.2 CONTRACTOR’S WORK SCHEDULE

Prior to commencement of work, a conference must be held between representatives of the contractor and the Government to discuss contractual obligations, etc. pertinent to this contract. Within 5 business days of award, the contractor must submit a working schedule of the proposed operations with which they plan to perform the work required under this contract, and which must set forth specific dates for accomplishment of each periodic item of work. These scheduled dates for performance of each periodic item must be within the first third of the respective period. The contractor will list all manpower and staffing, and will schedule all work assignments, whether performed on a repetitive rotating cycle or on a one-time basis. The schedule must be complete and approved by the Contracting Officer or his/her representative no later than 30 days subsequent to establishment of a Notice to Proceed date.

The above must be strictly adhered to by the contractor and may be changed only by mutual agreement of the parties.

The contractor must utilize a daily assignment sheet for each of its employees indicating daily as well as periodic services to be performed by the specific individual. The employee must indicate accomplishment of the specific item and/or room and the time of the accomplishment. After submission to the contractor’s supervisor for his/her review, inspection and signature, assignment sheets must be furnished periodically or by request to the Contracting Officer’s Representative (COR). Exceptions taken by the COR will be annotated thereon and returned to the contractor’s supervisor for immediate correction.

1.3 JANITORIAL STAFF AND HOURS

Janitorial services will be required twice each day, seven (7) days a week, including holidays. The actual time when janitorial service will be performed each day must be approved by the Contracting Officer and his/her COR. Work scheduled to be performed at specific times during each day must be performed when scheduled and cannot be made up at a later time. The contractor must schedule its forces to meet these demands. It is highly recommended that more than one janitor is scheduled each shift in order to meet these requirements. The contractor must submit a staffing chart showing how it plans to provide the specified service during these shift hours. This chart must be completed and approved by the Contracting Officer and his/her COR no later than 30 days after Notice to Proceed.

To avoid disturbances, the Contracting Officer and his/her COR may require the Contractor to change the times when specific janitorial services are performed during each day.

The control room and tower cab cleaning is to be performed during low traffic periods. This time generally is between 12:00 am - 05:00am.

1.3.1 JANITORIAL PERSONNEL AND SERVICES

a. Prior to commencement of work, the contractor must provide the COR with an initial listing of all janitors working at the facility with a schedule of their duty hours. This list must be updated whenever any change in staffing takes place. Unauthorized personnel of the contractor will not be permitted in the facility.

b. The contractor must prohibit its employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephone or office equipment provided for official Government use.

1.3.2 SUPERVISION OF JANITORIAL PERSONNEL AND SERVICES

a. The contractor must provide an experienced leading person to supervise the other on duty janitors. This person must serve as a representative of the contractor and must act as liaison between Government representatives and the contractor.

b. In addition to the above supervision of the janitorial personnel, the contractor must identify an experienced member of its executive staff to provide overall supervision of the janitorial services provided.

c. The above personnel must be identified by written memo to the SSC Managers with a copy to the contractor’s employees.

d. The contractor must contact the COR at least monthly by telephone or in person to discuss the services provided.

1.4 OPERATING INSTRUCTIONS

a. In case of an emergency condition, such as flooding of a particular section of the building, the Contracting Officer or his/her authorized representative may require the contractor to divert all or part of its work force from their normal duties to cope with the condition. When they are no longer needed for the special work, they must return to their normal duties. No additional cost must be charged the Government for this diversion. In the event that an emergency deters the janitorial work staff from completing the full schedule because they were diverted by the SSC Managers or representative thereof, no deduction will be made for non-performance of work.

b. The contractor will conduct its work in a safe manner. It will not permit the placing or use of mops, brooms, or other equipment in traffic lanes or other areas in a manner that would create a safety hazard, and must provide ropes, stanchions, and warning signs to warn against walking on slippery areas caused by its operations.

c. Mopping, sweeping, and dusting devices or appliances will not be “shaken” inside of the building or out of windows or door.

d. Contractor’s personnel may turn on lights in unoccupied area when necessary to perform services, but they must be extinguished when work is completed. In occupied areas, light may not be turned on or extinguished without first receiving permission from the occupants.

e. The contractor may move furniture including chairs, desks, bookcases, credenzas, etc. not fastened to the floor in order to accomplish its tasks. All furniture so moved must be replaced in its original position after work is completed and must not be left in corners, against walls or partitions, or on desks or tables.

f. Computers and other office electronics must not be cleaned, dusted or serviced. Large flat surfaces such as backs and sides, or tops must be vacuumed lightly periodically. All such office machines not fastened down may be moved for the purpose of cleaning the area under them after which they should be returned to their original location.

g. The contractor must dust, clean, vacuum, wash, or otherwise service the tops, backs, sides, shelves, and covers of racks, cabinets, and/or consoles but not electronic equipment. Determination as to what constitutes specific “electronic equipment” unit is to be coordinated with ATC Frontline Manager and/or Technical Operation Manager at the job site.

h. The contractor will close and lock all doors of all unoccupied areas upon completion of work in that area.

i. The contractor may use the slop sink closet located in the building for storage of supplies and materials for nearby lavatories. Additional materials may be kept in the mechanical room. All supplies must be neat and orderly as to not impede normal movement in and around this area. Buffing machine must be kept off facility and provided when required. The mechanical storage area must be kept scrupulously clean and free from odor.

j. Cloths, mops, brushes, and other combustible material containing a residue or wax or other inflammable material must be disposed of or must be stored in tightly closed metal containers to prevent spontaneous combustion.

1.5 REMOVAL OF GARBAGE AND REFUSE

1.5.1 REMOVAL FROM BUILDING TO DUMPSTERS

a. The contractor must remove all trash refuse, debris, packing materials, cartons, etc. to the trash dumpsters, which will be provided by the Government and located outside the building. The contractor will then be held responsible for preventing such materials from scattering over the grounds and parking lot. Any additional costs incurred as a result of such scattered trash must be borne by the contractor. If the contractor fails to take prompt action to clean the grounds, the Government may do so and deduct the cost thereof from the contractor’s next bill.

b. The contractor must not allow the containers into which it empties the waste paper baskets and trash receptacles to remain in the halls, rooms, and elevators or on stairways after they are full or after it has completed scheduled collections from the rooms and offices. Such containers must be moved immediately to the trash dumpster(s).

1.5.2 CARTING REFUSE FROM PREMISES

The contractor will be required to remove garbage, packaging materials, trash, and other accumulated refuse from the building.

1.6 CONDUCT OF CONTRACTOR EMPLOYEES

The contractor and its employees must conform to the following in the performance of this contract:

a. The contractor and all employees must comply with applicable building regulations regarding security, fire, safety, traffic, and parking. Personnel must not linger in areas when performing their duties in that area.

b. The contractor, upon request of the Contracting Officer, must dismiss from the premises any employee who, in the opinion of the Contracting Officer, interferes with proper service, or fails to comply with the terms, conditions, or specifications of the contract, or who is disorderly or abusive or not available on the premises during his/her on-duty time.

c. All misplaced and lost property found by the contractor’s employees in the course of their work will be turned in to the SSC Managers and notification given to the COR.

d. Contractor’s employees will be provided locker space if available. During the term of the contract, the contractor would be responsible for the condition of the lockers and will clean, paint and repair them as required so that they will be returned to the Government in the same condition at the termination of the contract as they were received at the time of commencement of work.

1.7 INSPECTIONS

Daily inspections will be conducted by the Contracting Officer or his/her authorized representative to ensure full compliance with contract specifications. Deficiencies noted will be called to the attention of the contractor, and when so directed by the Contracting Officer or his/her authorized representative must be remedied on the same day at no additional cost to the Government. Work not performed during specific times each day cannot be made up at a later time, and the failure to perform such work will be charged against the contractor. Work to be made up in the Control Room and other key areas will be permitted only during periods of low traffic activity, subject of decision on deductions and administration. Low traffic activity is generally between 12:00 am - 05:00 am.

Failure of the contractor to perform work when scheduled or to make up scheduled work when so directed will result in deductions from the monthly payment. Deductions will be prorated on either a cost per square foot per month and/or costs per hour per month basis.

SECTION 2 – PREMISES TO BE SERVED

2.1 DESCRIPTION OF PREMISES

The total area to be serviced under this specification will amount to approximately 26,647 gross square feet and consists of the building and tower including all offices, rooms, lavatories, stairways, corridors, etc., at the Philadelphia Air Traffic Control Facility, 15 Hog Island Rd. Philadelphia, Pa. 19153

The total area to be serviced under this specification includes but is not limited to approximately 1,031 square feet of ceramic tile floor, approximately 12,089 square feet of carpet floor, approximately 4,257 square feet of V/A tile floor, approximately 2,332 square feet of concrete floor, approximately 4,114 square feet of ESD floor, and approximately 1,728 square feet of ESD floor with a carpet overlay.

It is the responsibility of the Contractor to determine the actual measurement of the total area to be serviced under this specification and the actual types of floor space. The Contractor’s failure to make this determination prior to bidding on this contract will not result in an increase of the contract price.

SECTION 3 – DEFINITION OF TERMS

To comply with the performance requirements of this contract, all work will be accomplished in accordance with the following definitions:

3.1 FREQUENCY OF PERFORMANCE DEFINITIONS

Daily Work must be performed each day at the times specified. (5-days/wk M-F Administrative space) (7 days/wk other areas)

Weekly Work must be performed once each week on whatever day of the week the contractor chooses, provided that the periods between the performances of the work are of approximately equal duration.

Semi-Weekly Work must be performed twice each week. Twice a week services must not exceed 4 days between services, and must be performed at least twice within a 7-day period.

Semi-Monthly Work must be performed twice each month on whatever day the contractor chooses, provided that there are not less than 13 or more than 17 days between the performance of the work.

Monthly Work must be performed once a month on whatever day the contractor chooses, provided that the periods between the performances of the work are of approximately equal duration.

Quarterly Work must be performed once every three months on whatever day of the month the contractor chooses, provided that the periods between the performances of the work are of approximately equal duration.

Semi-Annual Work must be performed once every six months on whatever day of the month the contractor chooses, provided that the periods between the performances of the work are of approximately equal duration.

Annual Work must be performed once as shown in the approved schedule.

As Required Work must be performed at the request of the Contracting Officer’s Representative for miscellaneous tasks of minimal time and value.

3.2 FLOOR CLEANING DEFINITIONS

a. Floors will be cleaned by sweeping, stripping, washing, damp mopping, chemically mopping, re-finishing, and buffing in accordance with the following definitions and in accordance with the work schedules:

(1) Sweeping – Upon completion, floor will have no dust streaks, dirt in corners, behind radiators or doors, under furniture, or show marks where dirt was picked up with dustpan. All except imbedded dirt must be removed.

(2) Washing – Floor will be cleaned by use of water and cleaning agent applied with brush or scrubbing machine. Imbedded dirt will be loosened from floor surface by deck brush or machine scrubber using water and cleaning agent no stronger than necessary. Scrubbing water will be removed and surface rinsed with plain water and clean mop.

Both scrubbing and rinsing water must be changed frequently. Care must be used not to splash baseboard, furniture, and other equipment while scrubbing and rinsing. Difficult places such as corners, under radiators, behind pipes, etc. must be washed by hand. After washing, floor should have a uniform clean appearance with all imbedded dirt, stains, marks, film, standing water, and cleaning solutions removed.

(3) Damp Mopping – Floors will be cleaned of dirt, dust, film, standing water, and surface marks by using a cotton or sponge mop, a minimum amount of water, and a cleaning agent. All but imbedded dirt will be removed.

(4) Chemical Mopping – Floor will be cleaned of dirt, dust, film and surface stains by use of chemically treated mop or a chemically treated cloth affixed to a mop.

(5) Stripping – Floor will be cleaned of all wax down to surface of flooring material applying a non-flammable compound appropriate for the area being cleaned with a brush or floor stripping pad, such as “3M’ pads, affixed to a scrubbing machine. Steel wool may not be used anywhere in this building. Floor will be rinsed to remove cleaning solution, loosened wax, dirt, film, and marks.

(6) Finishing – Apply three thin, even coats of water emulsion wax (similar or equal to Astor Tiger Tuff Floor Finish) with a clean fine-strand coat to be applied six inches from baseboards and stationary objects mopping in a single parallel stroke. Wax to be applied approximately one foot from baseboards and stationary object on second and third applications. Machine buff with soft polishing brush or synthetic polishing pad. Remove wax from baseboards, furniture legs, and bases.

(7) Buffing – A properly buffed floor will show no scuffmarks or surface stains. All surface dirt will be removed by sweeping or mopping prior to buffing.

(8) Sealing – A properly sealed floor will provide a protective coating for the floor from water, abrasion, etc.

3.3 DEFINITIONS OF OTHER CLEANING TASKS

a. Dusting, cleaning, wiping down, and washing must be done on all surfaces, including walls, ceilings, ducts, etc. in accordance with the work schedule and in compliance with the following terms and definitions

(1) Dusting – Dust must be removed from all surfaces to be dusted by using a vacuum cleaner or a treated duster or yarn or cloth. Dust must be gathered up into the duster, not spread by it. Feather dusters or dusting brushes will not be permitted. A surface is properly dusted when no residue is picked up on a clean cloth wiped across it and when all corners, edges, and crevices yield no dust when wiped.

(2) Clean – On floors, walls, ceilings, furniture, and fixtures visible spots, stains, and other surface blemishes resulting from spilling, splattering, spraying, or other means will be removed by washing the area around the stain in such a manner that the stain is removed without resulting in a noticeable difference between the cleanliness of the area wherein the stain was removed and the rest of the surface. When spotting results in several clean areas surrounded by a dirty surface, the dirty surface must be washed at no additional cost to the Government even though the scheduled washing is not yet due.

(3) Washing – A bright clean surface is left after the removal of all surface dirt by application of water and a cleaning agent using a damp cloth, sponge, or washing appliance. No streaks, smears, or spots may remain after rinsing with a clean damp cloth or sponge. The amount of water used in the washing and rinsing must be controlled so that no loose water runs or is wrung out from the cloth or sponge. When the surface is dry, a clean cloth wiped over it will pick up no dirt and will leave no streaks.

(4) Wiping Down – The surface is wiped with a treated cloth or sponge so that all surface dirt, dust, or moisture is removed and no streaks or marks are left. This operation is generally performed only on tiled or glazed surfaces.

(5) Vacuuming – Loose dirt, paper scraps, crumbs, and other debris, which are not removed by dusting, must be removed by vacuuming. A properly vacuumed surface will have no dirt in corners, along ledge, or in crevices.

(6) Polishing – Surfaces not finished with a crackle paint finish will be polished with a polishing agent appropriate for the surface to be polished. A hard finish wax will be used for all wood surfaces and glossy enameled metal surfaces. Metal polish will be used on natural finish metal surfaces and approved glass polish for glass surfaces. Oily polishes or polishes which leave an oily residue may not be used. A properly polished surface presents a dry shiny surface free of dust and scuff marks.

b. All smoking receptacles will be serviced by emptying, wiping, and washing in accordance with the work schedules and in compliance with the following definitions:

(1) Emptying – Ash trays and smoking receptacles will be emptied into non-flammable trash containers only after the cleaner has determined that all butts are out. All ashtrays and smoking receptacles will be considered empty when all butts, papers, chewing gum wads, and other objects are removed from them.

(2) Wiping – All residue, dirt, dust, or liquids which stick to the inside or outside of the ash trays, smoking receptacles, or waste receptacles must be removed by wiping with a damp or dry cloth or sponge. If wiping does not produce the desired results, washing must be employed.

(3) Washing – All residue dirt, dust, or liquids are removed from the inside and outside of all smoking receptacles and waste receptacles by washing or scrubbing with water and cleaning agent following with rinsing and drying.

c. Metal work, plumbing fixtures (limited lavatories only), and glass surfaces (other than windows) will be serviced by cleaning and polishing in accordance with the work schedule and in compliance with the following:

(1) Cleaning – Surfaces are left bright and clean after application of treated cloth or sponge. Surface dirt, corrosion, and watermarks are removed.

(2) Polishing – Surfaces are left shiny and bright with no streaks, water marks, fingerprints, or other blemishes after application or approved polish. When polish is dry, surface is protected from marks by polish.

d. Venetian Blinds, when installed, will be serviced by dusting monthly and washing semi- annually in compliance with the following definitions:

(1) Dusting – Slats, tapes, cords, and supporting members will be dusted. Both surfaces of each slat must be clean and free from dirt. Tapes and cords must have no loose dirt on them.

(2) Washing – Wash with damp cloth and mild soap solution.

NOTE 1: “WARNING” Steel wool, metal scouring pads, or any metallic abrasives for use in cleaning or polishing is NOT PERMITTED under this contract.

SECTION 4 – CLEANING REQUIREMENTS AND FREQUENCY SCHEDULE

4.1 GENERAL CLEANING

The following is the schedule of custodial tasks to be performed other than floor cleaning:

4.1.1 WALLS, PARTITIONS, CEILINGS, DOORS, AND BASES (ALL LOCATIONS EXCEPT MECHANICAL EQUIPMENT ROOMS)

a. Must be cleaned weekly using a dust cloth and appropriate cleaning agents.

b. Must be kept in a clean condition at all times, paying particular attention to the following areas:

(1) Fingerprints, smudges, and marks on doors, door jams, and partition walls.

(2) Footprints and heel marks on doors and baseboards.

(3) Water and spill stains on doors, partitions, and baseboards.

(4) Dust and cobwebs in corners, behind doors, on ceilings, diffusers, moldings, chair rails, ledges, and trim.

c. Must be washed thoroughly on a quarterly basis, except ceilings.

4.1.2 PARTITION AND DOOR GLASS (ALL LOCATIONS)

a. Must be cleaned daily to remove all fingerprints and smudges.

4.1.3 OFFICE EQUIPMENT FURNITURE

Daily administrative office services are limited to the five-day work week and must be performed as follows:

a. Desks and Table Tops – dusted and cleaned daily, washed upon request. Paper on desks must not be disturbed.

b. Bookcases and Consoles – dusted and cleaned semi-monthly (outside only) to remove all fingerprints and smudges.

c. Vinyl Covered Chairs – cleaned weekly to remove fingerprints and smudges.

d. Fabric Covered Chairs – vacuumed monthly.

e. Telephone – damp wipe and dry weekly, leaving no watermarks or streaks.

f. Desk Equipment – dust under monthly.

g. Picture Frames and Book Shelves – dusted weekly.

NOTE 1: Particular attention should be given to legs, bases, or pedestals of all office equipment and furniture.

NOTE 2: Wooden executive type furniture must be treated with lemon oil polish equivalent and polished with a soft cloth or equal.

NOTE 3: Do not oil Formica tables and desktops.

4.1.4 ELECTRONIC CONSOLES AND EQUIPMENT

a. The following items are to be dusted and cleaned monthly with a dust cloth, damp cloth, or equal with the appropriate cleaning agents:

(1) Bench legs and footrests.

(2) Exterior surfaces of cabinets and consoles.

(3) Storage cabinets or shelving units.

(4) Desks, tables, bench chairs, and stools.

(5) Miscellaneous piping or duct work as required.

NOTE 1: Contractor is not expected to clean machinery, electrical equipment, and bench tops. Contractor’s employees must use caution when working around the electrical equipment or machinery located within the building. At no time are they to clean or touch the interior of electrical or electronic equipment or to allow water to enter the equipment.

4.1.5 KITCHEN UNITS

a. The kitchen units must be maintained in a clean and sanitary condition at all times. All external surfaces, including sinks and stove tops must be cleaned daily using an approved cleaning solution in the wash water.

b. The ovens are to be cleaned monthly using a standard oven cleaner. If self-cleaning, clean according to manufacturer specifications monthly.

c. The refrigerators are to be defrosted and the interior washed monthly. Vendor must clean under refrigerator and refrigerator fans monthly.

d. Microwaves are to be cleaned daily.

4.1.6 BREAK AREA

The contractor will provide the following services:

a. The break area must be maintained in a clean and sanitary condition at all times. Cleaning must be done using antiseptic solutions in the cleaning water. Contractor will be expected to clean daily (including holidays) the following:

(1) Tables – wash table tops; clean legs and pedestal bases daily using a damp cloth or equal and left streak free.

(2) Chairs – clean seats and legs daily using a damp cloth or equal and left streak free.

b. Washing Fixtures – air diffusers, return air grilles, and all lighting fixtures with antiseptic solution semi-annually to be performed during the months of February and June.

c. Fabric Walls – wipe down with damp cloth weekly. Areas must not be streaked after cleaning.

d. Waste receptacles – empty and clean with a damp cloth or equal daily. Replace plastic inserts each daily.

e. Vinyl Asbestos Tile – sweep and dust mop with a treated mop daily. Damp mop daily as required.

4.1.7 LAVATORIES, WATER FOUNTAINS, AND LOCKER ROOMS

a. The toilet and locker room facilities in all areas must be maintained in a clean and sanitary condition at all times. Cleaning must be done using antiseptic solutions in the cleaning water daily and more frequently, if needed, as follows:

(1) Thoroughly wash all basins, water fountains, water closets, urinals, and toilet bowls and rinse and remove stains daily. Include all interior legs, channels, flushometers, traps, set hinges, and all other metal trim. Provide disinfectant in urinals and toilet bowls daily.

(2) Wash and rinse all toilet seats and leave in the up position free of water marks daily.

(3) Clean all mirrors and leave in streak free condition daily.

(4) Damp wipe walls and wall fixtures, moldings, stalls, and other surfaces daily. Toilet partitions to be free of water splashing, fingermarks, writing, and dust.

(5) All stainless steel and chrome to be thoroughly cleaned, dried, and polished daily.

(6) Refill all paper, paper cups, hand towel, and other dispensers, as required.

(7) Refill soap dispensing systems, as required.

(8) All wastebaskets and receptacles to be emptied and plastic inserts replaced daily, (use plastic inserts). Wash inside and outside as required.

(9) Sanitary napkin receptacles and dispensers checked, refilled, and washed when necessary.

(10) All exhaust air vents will be vacuumed monthly.

(11) Ceilings and walls will be washed monthly, more often if required (lavatories only).

(12) Tops of lockers to be dusted monthly and locker doors cleaned monthly.

(13) Men’s and Women’s restrooms must be cleaned daily. Restrooms are located on the main floor and tower level.

4.1.8 STAIRWELLS, CORRIDORS AND ELEVATORS

a. Stringers, handrails, risers, heaters and other miscellaneous fixtures to be dusted, disinfected and damp wiped monthly.

b. Masonry walls (painted or fabric covered) cleaned monthly to remove fingerprints and marks.

c. Elevator doors, walls, and ceilings must be cleaned daily to remove fingerprints and marks.

d. Clean and wet mop complete stairwell monthly.

4.1.9 LOBBY AND RECEPTION AREAS

a. Painted walls to be cleaned daily to remove fingerprints and marks.

b. Fabric walls to be cleaned daily to remove fingerprints and marks.

c. All entrance glass doors will be cleaned daily.

d. Air grilles, heat diffusers, and light fixtures completely washed semi-annually and to be performed during the months of February and June.

e. Miscellaneous lobby equipment such as displays, flower pots, etc., dusted weekly.

4.1.10 STORAGE ROOMS AND CLEANING CLOSET

a. These areas must be kept in an orderly and cleaned condition at all times, free from fire or safety hazards.

b. Cleaner’s closet and storage areas will be kept dust and rubbish free.

c. All cleaning equipment must be cleaned and stored in a safe manner. Lids or caps must be on all containers and wet mops hung for proper drying.

4.1.11 CONTROL ROOM/CAB SERVICES OTHER THAN FLOOR CLEANING

a. Dust all furniture and equipment and sills, ledges, railings, and other surfaces daily.

b. Desks and Table Tops – dust and clean daily and wash monthly.

c. Bookcases and Consoles – dust and clean weekly (outside only) to remove all fingerprints and smudges.

d. Vinyl Covered Chairs – cleaned weekly to remove fingerprints and smudges.

e. Telephones – damp wipe and dry daily leaving no watermarks or streaks.

f. Empty all smoking receptacles, waste paper basket, and waste receptacles daily (replace twice a day in the TRACON and Tower CAB). For all wastebaskets, replace with new plastic liner. Wash inside and outside of cans as needed

g. Dust light fixtures located in control areas (excluding ceiling fixtures) monthly.

4.1.12 OTHER CLEANING TASKS MUST BE PERFORMED AS FOLLOWS

a. Butt urns - Empty and clean daily with a damp rag or sponge and leave streak free. Replace sand in sand based urns as required (outside).

b Trash Carts and/or Cans must be kept in as clean and sanitary condition as possible at all times.

c Mats - Will be cleaned on a daily basis. Mats must be picked up so that the floor area underneath can be cleaned and washed.

d. High Dusting – Dust areas and equipment over six feet eight inches high, including ceiling and wall supply and return air registers annually during the month of June.

e. Grounds Maintenance- Pick up papers, cans, cigarette butts, and trash from exterior weekly.

4.2 FLOOR CLEANING SCHEDULE

Administrative spaces will be serviced Monday-Friday (5 days per week), all other spaces will be serviced seven days per week. Administrative spaces include all spaces except the Operations Room, Break Area, Tower Cab, Equipment Rooms, and AF Watch Supervisors' Room.

a.Vinyl Tile

(1) Sweep and dust mop daily with treated mop.

(2) Damp mop and buff weekly.

(3) wax and buff as required weekly.

(4) Wash and wax semi-annually (April & October) Wash per 3.2.a.(2) and apply one thin even coat of wax

(5) Strip and wax semi-annually (January & July).

(a) Strip per 3.2.a.(5).

(b) Refinish per 3.2.a.(6).

(c) Buff per 3.2.a.(7).

b. Carpeting - Administrative Area, Control Room, and Tower Cab

(1) Vacuum daily - furniture need not be moved. Carpet under furniture to be cleaned with a whiskbroom as needed.

(2) Vacuum as above, but move all furniture semi-annually.

(3) clean as needed.

(4) Shampoo and wet vacuum semi-annually (May and November). Do not use a buffing or polishing machine on carpet. Use only a suction type machine.

c. Concrete (inside) (Stairwells)

(1) Sweep stairs monthly using a sweeping compound, except for stairwell between elevator and cab, which must be done semi-monthly.

d. Concreate (outside)

(1) Pick up paper and debris daily.

(2) Broom sweep quarterly.

e. Toilet Floors

(1) Wet mop and disinfect daily. (Men' s and Women's restrooms must be mopped daily).

(2) Remove gum and stains as necessary.

f. Foyer

(1) Wet mop daily.

(2) Clean as needed.

(3) Clean entry carpet daily.

(4) Wax tile as per 3.2.a.

4.3 WINDOW CLEANING

a. The contractor must supply sufficient personnel, materials, and equipment to clean all the windows in the contracted building at frequencies indicated. The work performed must be of the highest quality with windows left in streak free condition.

b. In all cases, care must be taken to protect the blinds, floors, and window ledges from water damage. Venetian blinds and shades must be returned to their proper position upon completion of work.

c The contractor must supply its personnel with the necessary tools, ladders, and safety devices to perform work properly. When work is performed higher than ground level, the window cleaners must use provided ladders or safety belts where hooks are provided. Standing or walking on a ledge without the use of a safety belt will not be tolerated.

d. A solution of Soilax or equal and water must be the standard cleaning agent used. Caked on dirt on paint must be removed during the normal cleaning routine.

e. The contractor must report any broken glass or inoperable doors to the SSC Managers.

f. Wash windows inside and out quarterly.

g. Tower cab windows must be washed inside and out monthly, but more frequent when needed or requested.

h. Tower cab shades must be cleaned monthly.

Janitorial Service for Allentown ATCT PA Statement of Work

1) Janitor services in rooms containing electronic equipment must be performed during working hours of the ABE SSC Facility Supervisor or his authorized representative.

2) Window washing must be performed during the daylight hours.

3) The work must be approved and accepted by the Facility Supervisor or his authorized representative. The contractor will be required to submit in duplicate all invoices to the Supervisor for his approval prior to submission for payment.

4) A work schedule will be provided by the Supervisor or authorized representative, to the contractor, indicating when work must be performed. All work must be performed satisfactorily within time intervals designated on the work schedule. If work is not completed satisfactorily within the time intervals indicated, a deduction from the monthly payment will be warranted.

5) Adequate toilet, ATCT, break room supplies (white ‘C’ fold towels to fit holders, toilet tissue, bowl deodorants, anti-bacterial hand lotion liquid, and dispensers) must be furnished by the contractor.

6) The supplies furnished by the contractor must be good commercial grade, acceptable to the SSC Supervisor or his authorized representative.

7) The contractor must furnish the necessary labor, tools, equipment, and materials to perform required functions.

8) The contractor must remove all trash from the building covered by this contract. Contractor must provide disposal dumpster service.

9) All work must be performed in a workmanlike manner with a minimum of interference and inconvenience to personnel on duty.

10) Contractor must supply plastic trash liners for all wastebaskets. Liners must be of sufficient size and thickness to prevent any spill over or breakage.

11) The janitorial services must be performed by the contractor in accordance with the following schedule:

Work shall be performed during administrative hours unless otherwise coordinated with SCC manager, Monday through Saturday.

12) Janitorial services are required on the 10 legal holidays observed by the FAA.

13) Supply and replace all light bulbs are required in the following areas:

All administrative and equipment spaces in base building (not included are specialty bulbs found in at operations areas: TRACON, tower cab, parking lot lights, sidewalk lights, or ATCT exterior spotlights.

DAILY WORK

1) Empty wastepaper baskets in all rooms (including bulky material/cartons) and dispose of refuse away from premises. Liners for wastepaper baskets must be replaced on a timely basis to prevent odors or unsanitary conditions.

2) Vacuum all carpeted and tile floors.

3) Sweep stairs from elevator on the 7th floor to the tower cab.

4) Clean all restrooms thoroughly and replenish necessary supplies.

5) Clean sink, range, refrigerator, and microwave ovens in the break rooms and in the tower cab.

6) Dust consoles, windowsills, and furniture in the tower cab. Clean with damp cloth, as required.

7) Damp mop tiled floors (excluding storage areas)

8) Clean the elevator walls.

9) Spot clean walls as needed.

BI-WEEKLY WORK

The following must work be performed once every two (2) weeks.

1) Wash and clean windows in the Control Tower, inside and out. Must be cleaned during daylight hours only. The Controller in charge must certify the work as being satisfactory.

2) Sweep and damp mop all concrete floors.

3) Clean inside of all windows.

MONTHLY WORK

The following work must be performed monthly (every 30 days.)

1) Scrub and wax tile covered floor after 10 pm.

2) Remove clean and reinstall HVAC return vents (2) located in Tower CAB, Center Island.

QUARTERLY WORK (every 90 days)

1) Clean stairway shaft from Tower Cab to the ground level.

2) Scrub and wash all tile and grout in tile walls.

3) Dust all high surfaces in TRACON after 10 pm.

4) Vacuum and shampoo TRACON Wall and ceiling tiles after 10pm.

5) Clean all window blinds.

SEMI-ANNUAL WORK

The following must be performed once every six months on whatever day of the month the contractor chooses, provided the periods between the performance of the semi-annual work are of approximately equal duration.

1) Clean air conditioning and heat vents.

2) Strip, wax, and buff all tile floor areas after 10pm.

3) Shampoo all carpeted areas. Saturday only.

4) Power wash exterior of Tower Landings and exterior floors with appropriate cleaner twice a year after bird migratory season (late October and late May, early June). Vendor will provide the power washer.

ANNUAL WORK

Clean Tower Cab and Base Building roof drains (October/November).

Remove, clean, and reinstall MYLAR Shades located in the Tower Cab (July/August).

SPECIFICATIONS FOR JANITORIAL SERVICES READING ATCT READING, PA

A. PREMISES TO BE SERVED

Janitorial services for the FAA, ATCT Facility, located in the FAA Tower Building, Reading Airport, Reading, PA, which consists of approximately 7,157 square feet of floor space. Janitorial services will be required on a six (6) day week basis (Monday through Saturday) in Tower Cab and fifth floor lavatory and Monday through Friday in other areas.

FLOOR FINISH

FIRST FLOOR

Mechanical Equip. Rm. Electrical Panel Rm.

Engine Generator Rm. Telephone Rm.

Storage Rm. Ground Equip. Rm. Corridor Stairway Lavatory

Total

SECOND FLOOR

Equipment Corridor C P Stairway P Admin area C

THIRD FLOOR

Admin C Admin T Corridor P Stairway P Storage Rm.

P Total

FOURTH FLOOR

AT Admin. Space C Mechanical Equip.

P p

Storage Rm. (ATM) 75 P Total 934

FIFTH FLOOR

Total 430

SPECIAL NOTE

1. Janitorial services must be performed ONLY in the presence of the SSC manager or his authorized representative in rooms containing electronic equipment.

2. All work must be approved and accepted by the SCC manager, or his authorized representative. The contractor will be required to submit to the Accounting Office for payment.

3. Vacuuming and window washing in the cab must be performed during daylight hours.

DAILY WORK

The following must be performed once each day.

1.Empty all wastepaper baskets and dispose of refuse (including bulky materials/cartons).

replenish all toilet supplies (including paper towels, tissues, liquid soap, deodorant, etc.) in lavatory rooms.

where necessary.

9.Supply and install light bulbs (fluorescent, exit and regular) when necessary.

10.Supply and service trash dumpster.

CONTRACTOR WILL NOT CLEAN ELECTRONIC DEVICES AND UNDER NO CIRCUMSTANCES USE FLUIDS OF ANY NATURE CLOSELY THERETO.

WEEKLY WORK

The following work must be performed each week on whatever day of the week the contractor chooses, provided that the periods between the performance of the work are of approximately equal duration.

1. Damp mop all linoleum floors.

2. Dust all office furniture and horizontal surfaces, excluding electronic equipment.

3. Vacuum carpet in administrative areas and remove spots where necessary.

MONTHLY WORK

The following must be performed once each month on whatever day of the week the contractor chooses, provided that the periods between the performance of this monthly work are of approximately equal duration (all floors).

1. Polish (machine buff) all linoleum areas.

2. Spray wax as necessary.

3. Wash and polish all chrome fixture around wash basins and toilet bowls in lavatory rooms.

4. Remove splash marks from walls around wash basins and toilet bowls in lavatory rooms.

5. Wash tower cab windows, inside and outside.

6. Wash window sills, doors, railings and electric switch areas.

7. Wash all windows in building.

8. Clean both sides of windbreaks by entrance door

QUARTERLY

The following work must be performed once every three months on whatever day of the month the contractor chooses, provided that the periods between the performance of this quarterly work are of approximately equal duration.

1.Clean concrete stairs and landings.

2.Clean tiles walls and scrub and clean tile floors, grout in all lavatories.

3.Remove all wax accumulations on kick plates and equipment rack bases 4.and wax (using non-skid wax) all tiled areas. Saturday only.

5.Wash all windows of bookcase sections.

SEMI-ANNUAL WORK

The following must be performed once every six months on whatever day of the month the contractor chooses, provided the periods between the performance of the semi annual work are of approximately equal duration.

Shampoo all carpeted areas. Saturdays Only

ANNUAL WORK

1.Clean and wash all lighting fixtures, all rooms and floors.

2.Clean all heating fixtures and grills.

Annual Work

1. Remove, clean and reinstall MYLAR Shades located in the Tower Cab (July/August)

2. Clean Tower Cab roof drain (October/November)