697DCK-21-Q-00060.pdf

SEE ADDENDUMIS CHECKED.

CODE 17a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE 16a. CONTRACTOR/

TELEPHONE NO.

16b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

AAQ510ATL-AFN

COLLEGE PARK GA 30337

1701 COLUMBIA AVENUE

AAQ-500 - REGIONAL ACQUISITIONS

FEDERAL AVIATION ADMINISTRATION

16923PWM

FLUSHING NY 113719997

LA GUARDIA AIRPORT

BLDG 100

6923PW DOT FAA

16923PWM

CODE 15. ADMINISTERED BYCODE 14. DELIVER TO

X

X

X

SEE SCHEDULE

BLOCK IS MARKED

238290

SIZE STANDARD:

% FORSET ASIDE

UNRESTRICTED

AAQ510ATL-AFN

COLLEGE PARK GA 30337

1701 COLUMBIA AVENUE

AAQ-500 - REGIONAL ACQUISITIONS

FEDERAL AVIATION ADMINISTRATION

RFPIFB

11. DELIVERY FOR FOB10. THIS ACQUISITION ISCODE 9. ISSUED BY

RFQ

13. METHOD OF SOLICITATION

DESTINATION UNLESS

SIC:

SMALL BUSINESS

12. DISCOUNT TERMS

08/03/2021 1300 ES

06/30/2021

404-305-5763Melinda Davis (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 2. CONTRACT NO.

7.

6. SOLICITATION

697DCK-21-Q-00060

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 36ES-21-01919

OFFEROR TO COMPLETE BLOCKS 12, 16, 22, 23, & 28

EFFECTIVE DATE

$16.50

17b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 17a. UNLESS BLOCK BELOW

ISSUE DATE

23.

AMOUNT

22.

UNIT PRICE

21.

UNIT

20.

QUANTITY

19.

SCHEDULE OF SUPPLIES/SERVICES

18.

ITEM NO.

Period of Performance: 09/01/2021 to 08/31/2022

00001 TRACTION ELEVATOR MAINTENANCE

Continued ...

27. AWARD OF CONTRACT: REFERENCE

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Melinda W. Davis

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

40d. TOTAL CONTAINERS40c. DATE REC'D (YY/MM/DD)

40b. RECEIVED AT (Location)

40a. RECEIVED BY (Print)

26. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

38. PAID BY37. S/R VOUCHER NUMBER36. S/R ACCOUNT NUMBER

35. CHECK NUMBER

FINALCOMPLETE PARTIAL

34. PAYMENT

39c. DATE39b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

39a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32c. DATE32b. SIGNATURE OF AUTHORIZED CONTRACT AUTHORITY

REPRESENTATIVE

FINALPARTIAL

CORRECT FOR

33. AMOUNT VERIFIED 32. VOUCHER NUMBER

CONTRACT, EXCEPT AS NOTED

ACCEPTED, AND CONFORMS TO THEINSPECTEDRECEIVED

30a. QUANTITY IN COLUMN 20 HAS BEEN

29c. DATE SIGNED

28a. SIGNATURE OF OFFEROR/CONTRACTOR 29a. CONTRACT AUTHORITY (SIGNATURE OF CONTRACTING OFFICER)

28c. DATE SIGNED28b. NAME AND TITLE OF SIGNER (Type or Print) 29b. NAME OF CONTRACTING OFFICER (Type or Print)

31. SHIP NUMBER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND

CONDITIONS SPECIFIED HEREIN.

25. TOTAL AWARD AMOUNT (For Contract Authority Use Only)24. ACCOUNTING AND APPROPRIATION DATA

OFFER

Melinda Davis Highlight

ITEM NO.

SUPPLIES/SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 36

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

697DCK-21-Q-00060

(A) (B) (C) (D) (E) (F) and annual testing of the traction elevator as per attached SOW following all applicable laws all applicable laws

Electronic & IT: 03

Delivery: 09/01/2021

00002 HYDROLIC ELEVATOR MAINTENANCE

Monthly maintenance and annual testing of the hydraulic elevator as per attached SOW following all applicable laws all applicable laws

Electronic & IT: 03

Delivery: 09/01/2021

00003 OPTION 1 TRACTION ELEVATOR MAINTENANCE

Monthly maintenance and annual testing of the traction elevator as per attached SOW following all all applicable laws

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award:

)09/01/2022

Delivery: 09/01/2022

Period of Performance: 09/01/2022 to 08/31/2023

00004 OPTION 1-HYDROLIC ELEVATOR MAINTENANCE

Monthly maintenance and annual testing of the hydraulic elevator as per attached SOW following all all applicable laws

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award:

)09/01/2022

Delivery: 09/01/2022

Period of Performance: 09/01/2022 to 08/31/2023

00005 OPTION 2 TRACTION ELEVATOR MAINTENANCE

Monthly maintenance and annual testing of the traction elevator as per attached SOW following all all applicable laws

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award:

)09/01/2023

QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 36

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

697DCK-21-Q-00060

(A) (B) (C) (D) (E) (F)

Delivery: 09/01/2022

Period of Performance: 09/01/2023 to 08/31/2024

00006 OPTION 2-HYDROLIC ELEVATOR MAINTENANCE

Monthly maintenance and annual testing of the hydraulic elevator as per attached SOW following all all applicable laws

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award:

)09/01/2023

Delivery: 09/01/2022

Period of Performance: 09/01/2023 to 08/31/2024

00007 OPTION 3 TRACTION ELEVATOR MAINTENANCE

Monthly maintenance and annual testing of the traction elevator as per attached SOW following all all applicable laws

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award:

)09/01/2024

Delivery: 09/01/2022

Period of Performance: 09/01/2024 to 08/31/2025

00008 OPTION 3-HYDROLIC ELEVATOR MAINTENANCE

Monthly maintenance and annual testing of the hydraulic elevator as per attached SOW following all all applicable laws

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award:

)09/01/2024

Delivery: 09/01/2022

Period of Performance: 09/01/2024 to 08/31/2025

00009 OPTION 4 TRACTION ELEVATOR MAINTENANCE

Monthly maintenance and annual testing of the traction elevator as per attached SOW following all all applicable laws

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award:

QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 36

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

697DCK-21-Q-00060

(A) (B) (C) (D) (E) (F)

)09/01/2025

Delivery: 09/01/2022

Period of Performance: 09/01/2025 to 08/31/2026

00010 OPTION 4-HYDROLIC ELEVATOR MAINTENANCE

Monthly maintenance and annual testing of the hydraulic elevator as per attached SOW following all all applicable laws

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award:

)09/01/2025

Delivery: 09/01/2022

Period of Performance: 09/01/2025 to 08/31/2026

Section A - Solicitation/Contract Form

Section B - Supplies or Services/Prices Section B - Schedule

Clause List

SA29 SOLICITATION QUESTIONS

All contractors proposing this project desiring an interpretation or clarification of the specifications, drawings, contract terms and conditions, etc., must make the request by e-mail to melinda.davis@faa.gov. Alternately, you may fax your written questions to N/A. Telephone questions will not be accepted. The requestor shall provide a company name, point-of -contact name, address and telephone number, as well as a return e-mail address or FAX number. The Contracting Officer is the only person authorized to make clarifications, interpretations, or changes to this solicitation.

QUESTIONS ARE DUE by: 7/15/2021 at 1:00PM E.

(End of Clause)

SA30 SITE VISIT

There is an optional site visit on July 13, 2021 at 0800AM Eastern.

a. Meeting point.

LaGuardia Airport LGA ATCT Building 100, Flushing, NY 11371.

b. The FAA facility escort has been instructed not to answer any questions about the project during the site visit, please do not ask them any. All questions from the site visit must be submitted in writing according to the RFO's instructions in Section B, Clause B005 Solicitation Questions (above). The FAA assumes no responsibility for any conclusions or interpretations made by the contractor based on the information received by any means other than in writing from the Contracting Officer. The FAA does not assume responsibility for any understanding reached or representation made concerning conditions, which can affect the work, by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in the contract.

c. To attend the site visit, advance notice by EMAIL is required by July 9, 2021 , at 5:00PM Eastern to the FAA points of contact listed just below. You are required to provide your company representative's name.

POC: Carmelo Malpossa, carmelo.malpasso@faa.gov, Cell 347-829-2618, Office 347-846-1722 ext 2 then 235

(End of Clause)

The remainder of this page has been intentionally left blank.

Melinda Davis Highlight

Melinda Davis Highlight

Melinda Davis Highlight

Melinda Davis Highlight

Section C - Description/Specifications Scope of Work

Scope:

It is the purpose of this Statement of Work that the applicable Traction elevator and Hydraulic elevator located at the address in the list below and identified in the contract documents must be properly maintained and tested with respect to performance, cleanliness, safety, wear, and appearance. All inspections and tests must be performed in accordance with the latest editions ASME 17.1 and ASME 17.2

Background:

This document covers the maintenance requirements for the elevators located at the site below:

LaGuardia Airport FAA LaGuardia ATCT Facility Building 100 Flushing, NY 11371

Traction Elevator: located in ATCT elevator travels from 1st floor to 14th floor of ATCT

Hydraulic Elevator: located in Base Building of facility. Elevator travels from Basement to 2nd floor.

Maintenance Requirements:

The Contractor must provide all labor, materials, and equipment required to perform monthly inspections, examinations, and adjustments to maintain the efficiency, safety, speed, and operating characteristics as originally designed and installed by the manufacturers of the equipment, including acceleration, deceleration, contract speed with or without full load, floor to floor time, door opening and closing time and force, and leveling accuracy, load tests and pressure tests for all elevators as required by Code and other Operational and Safety requirements set by the latest editions ASME A17.1, Safety Code For Elevators And Escalators, ASME A17.2, Guide for Inspection of Elevators, Escalators, and Moving Walks and ASME A18.1, Safety Standard for Platform lifts and Stairway Chairlifts.

The Contractor must be a member in good standing with the National Association of Elevator Contractors (NAEC) or be part of the elevator maintenance division of an international elevator manufacturer, e.g. ThyssenKrupp, Kone, Schindler, Otis, etc. All technicians assigned to FAA equipment must be Certified Elevator Technicians.

Emergency services must be provided under the terms of this contract at no additional costs to FAA.

In the event repairs or adjustments are specified in the inspection that are not covered by the maintenance contract, the contractor must provide the Contracting Officer’s Representative (COR) with a written quote for the repair and receive approval from the Contracting Officer prior to commencing any work on such repair or adjustment.

Traction and hydraulic elevator maintenance consist of the following:

1. The Contractor must regularly and in accordance with the time intervals in the original manufacturer’s requirements and in ASME A17.1, Safety Code For Elevators And Escalators and ASME 17.2, Guide for Inspection of Elevators, Escalators, and Moving Walks, systematically inspect, examine, clean, lubricate, adjust, and when conditions warrant, repair or replace any failed, worn or damaged parts, using genuine original manufacturer’s parts or a substitution approved by the COR in advance of replacement:

a. The Contractor must keep guide rails clean.

b. The Contractor must repair or replace control cables, when conditions warrant.

c. The Contractor must furnish lubricants compounded to original manufacturer’s specifications.

d. The Contractor must replace lamp signals, as required, during the course of regular examinations and maintenance.

e. The Contractor must keep the exterior of the machinery, and other parts of the equipment subject to rust or corrosion, properly painted and free of all visible rust or corrosion, properly painted and presentable at all times. The motor windings and controller coils must be periodically treated with proper insulating compound.

f. The Contractor must periodically inspect, examine, clean, lubricate, adjust, and when conditions warrants, repair or replace the following safety devices:

1) Interlocks and Door Operators/Closers

2) Buffers

3) Over-speed Governors, Car and Counter Weight Safeties

4) Limit, Landing and Slowdown Switches

5) Door Protective Devices

6) Alarm Bells

g. The Contractor must periodically clean and lubricate the ropes with every 250,000 starts or whenever the ropes or sheave grooves feel dry to the touch. (traction elevators)

h. The Contractor must equalize the tension in all hoisting ropes within plus-or-minus 10% and check the tension on a monthly basis for ropes less than 1 year in service and on a semi-annual schedule for ropes that have been in service over 1 year. (traction elevators)

i. The Contractor must adjust the sheave alignment and location, to keep the rope alignment to within a 4 degree deviation. (traction elevators)

j. The Contractor must examine the groove profile on all sheaves on an annual basis. The contractor must report any unusual wear or condition to the COR. (traction elevators)

k. The contractor must perform an annual pressure valve test on the hydraulic elevator and check all pistons and gaskets for wear and dryness. A tag indicating the annual pressure test has been performed and the date the test was performed must be provided.

l. The Contractor must periodically inspect, examine, lubricate, adjust, and when conditions warrant, repair or replace the following accessory equipment:

1) Car Operating Panel and Hall Call Stations

2) Car and Hoistway Door Hangers and Tracks

3) Door Operating Linkages, Operating Devices and Equipment

4) Door Gibbs

5) Car Exhaust Fan

6) Pit Sump Pump

7) Pit Emergency Sump Pump, if present

8) High Water Level Alarm

m. The Contractor must periodically (every 6 months) clean the elevator hoistway equipment, including rails, structural attachments, inductors, tracks, related devices, switches, buffers and car tops.

2. The Contractor must periodically dismantle the brake plunger assembly, examine all parts, replace worn parts, clean, lubricate, reassemble, and adjust as required for proper operation.

3. The Contractor must replace on a yearly basis the electric relay in the control panel that actuates the elevator brake. In addition, the replacement relay must have a minimum of two (2) useable sets of contacts wired such that if one (1) set fails the other will operate the brake.

4. The Contractor assumes no maintenance responsibility for the following items which are not included in this document:

a. Interior surfaces of the car that are damaged or worn due to normal wear and tear.

b. Main Power Switches, Main Power Fuses and Feeders To Motors and Controllers

c. Car Light Fixtures and their Lamps

d. Cover Plates for Signal Fixtures and Operating Stations

e. Smoke and/or Heat Detectors

f. Cleaning of the Car Interiors and Exposed Sills

g. Removable Car Panels

h. Car Mirrors and Handrails

Test Requirements:

The Contractor must test all safety devices, governors, and other equipment at regular intervals, as required by the latest edition of ASME A17.1, Safety Code For Elevators And Escalators and A17.2. Guide for Inspection of Elevators, Escalators And Moving Walks. Any defects noted must be corrected as soon as practicable. If inspection reveals unsafe operational conditions, the elevator must be locked out of service and the facility manager notified immediately.

The Contractor must be responsible for the Periodic Tests listed in Table N-1 of ASME 17.1 for Categories 1 and 5.

Labor and material for periodic inspections, as listed in Table N-1 of ASME 17.1, is the responsibility of the contractor. Elevator testing and inspection must be witnessed by an independent third party elevator inspector provided by the FAA. After completing the one-year or five-year inspection and test requirements, the elevator inspector, in coordination with the maintenance contractor, shall furnish a certificate of elevator inspection and an elevator inspection report with any forms required by the codes. The maintenance contractor must attach any seals or metal tags to any elevator components or devices as required by the codes.

The Contractor must notify the COR at least thirty (30) calendar days prior to the planned test date, so arrangements can be made to have an independent elevator inspector witness the tests.

GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT:

There are no government furnished materials or equipment.

BASIC METHODS AND MATERIALS:

The Contractor must submit product information, including Safety Data Sheets (SDS) sheets to the COR, for FAA approval regarding the methods and materials specified hereinafter and must not use said products until approved.

General:

1. Use of any of the substances or performing any of the operations specified herein shall be conducted only in areas with adequate ventilation. The Contractor must provide temporary portable ventilation equipment and containment enclosures as required to exhaust any fumes, gases, smokes, particulates, etc. generated by the use of the subject substances or performing the processes specified herein. The ventilation system shall discharge the byproducts to a safe location outside the facility.

2. Before bringing any chemical substance into the facility, the Contractor must contact the facility manager, and advise the manager that it is necessary to bring said substance into the facility. An SDS sheet must be on file in the facility, and posted on a bulletin board in a public area before use of the substance will be permitted.

Only after permission is granted, may the substance be transported into the facility. After use of the substance is complete, the container, whether empty or not, must be transported outside and either stored or properly disposed

of. If use of a substance is required again, the same procedure must be followed. Ventilation is required as directed by the facility manager, and as recommended on the SDS sheet.

3. If any substance requires ventilation as described above, air monitoring equipment of an approved type must be furnished and employed by the Contractor to assure that the environment inside the facility is maintained in a safe condition for human occupancy. A baseline reading must be taken before any substance is brought into the facility. Air monitoring shall continue for at least one (1) hour after completion of the task that required its use. If any detectable odors are observed, the monitoring and ventilation must continue for a minimum of one (1) hour after the odor is not detectable. If any adverse readings are noted, the ventilation and monitoring must continue for one

(1) hour after the readings have returned to baseline values.

4. Workers that are using the substances or performing the operations specified herein must use Personal Protective Equipment (PPE) as required by FAA, OSHA, EOSH or other authority having jurisdiction.

5. Use of any tools or equipment that are fueled by anything other than electricity is positively prohibited inside the facility. Hydraulically actuated tools and equipment will be permitted, provided that it is electrically or manually powered, or if the prime mover is located outside the facility a sufficient distance away to prevent any exhaust products from entering the facility.

6. Before any grinding, drilling, sawing, hammering or other noise and/or particulate and smoke generating operations are initiated, the Contractor must notify the COR and obtain permission to commence with said operations. An estimate of the duration of these operations must be given to the facility manager, so that Air Traffic (AT) personnel can be notified. Should any of these operations interfere with the functioning of the facility or FAA personnel therein, the activities must cease immediately and measures taken and put in place to abate the interference to an acceptable level. Care and attention must be given to the possibility that the byproducts of said operations may interfere with the proper operation of sensitive FAA owned equipment, such as electronic devices, smoke detectors, heat detectors, etc. Care and attention must also be given to the possibility that said byproducts may migrate into areas where FAA personnel and equipment are located. Proper ventilation and containment measures must be in place before initiating any of the above mentioned operations.

Soldering and Welding:

1. Solder must be a lead free type for any work on piping systems that convey liquids or gases. Solder for electrical/electronic connections must also be lead free, and must be the rosin core type unless a different type of solder or a different procedure is specifically called for by the manufacturer of the pieces to be joined. Mechanically clean all the surfaces to be soldered. (Submittal required)

2. Welding must be performed outside the facility to the maximum extent possible. Welds that cannot be accomplished outside the facility shall be done between midnight and 5:00AM on Weekends to present the minimum possible exposure to FAA personnel and possibilities of disrupting the operations within the facility. A hot work permit is required to be completed before any welding procedures are allowed.

3. Proper ventilation and monitoring of the area must be in place as described above, before initiating these operations.

Painting, Gluing, Lubricating and Use Of Other Chemicals, Aerosols and Petroleum Products:

1. The use of paints, glues, adhesives, cleansers, lubricants, etc. must be minimized to the maximum extent possible. Particularly those that are sprayed or are aerosols must be limited to use in a well ventilated area with proper containment. It is recognized that a substance may be perfectly safe, i.e. non-toxic, but may have an odor that is offensive or objectionable to some individuals. Therefore, these substances must be treated as if they were toxic or dangerous.

2. The Contractor must submit SDS sheets for FAA review and approval in the first submittal package, and definitely before using any of the subject substances during the course of the work. These substances must be, to the maximum extent possible, volatile organic compound (VOC) free or at least very low in VOC’s. If products containing VOC’s are used, the Contractor must monitor the area with an approved monitoring instrument to ensure that the presence of VOC’s does not exceed recommended minimum threshold levels. Supplementary ventilation must be used as specified above.

3. All of the subject substances must be, to the maximum extent possible, “Green” biodegradable type substances. If the required substances are not biodegradable, they must be disposed of in an approved manner in accordance with all federal, state, and local codes for hazardous materials.

Recommended Alternative Methods:

1. In lieu of using glues and mastics, the use of a combination of two-sided tapes such as 3M VHB or an approved substitution, and mechanical fasteners would be preferable. Use of this method would particularly be applicable inside the elevator car.

2. In lieu of aerosol lubricants, cleansers, paints, etc., the use of brushes, wipes, or manually operated dispensers would be preferable. Use of this method for degreasing, threading, cleaning, coating, and cutting would particularly be applicable.

Availability of Utilities and Storage:

Water, electricity, and sanitary facility are available for the contractor’s use, if available onsite. Telephone and internet services will not be available. Storage is limited to the Elevator machine room in contractor furnished metal locker or lockable boxes.

Spare Parts

The Contractor must be able to provide parts for repair of each unit. Materials or parts to be used must be original manufacturer’s renewal parts or an approved substitution by the COR. The Contractor shall maintain an up- to-date inventory of commonly replaced parts by part numbers.

Spare parts required for traction elevators must be available as listed below to the extent these lists apply:

1. The following replacements must be stocked at the Contractor’s facility or be available in the service van or truck for each type of elevator covered by these specifications. Some items listed may not be applicable:

a. Coils, minimum of one (1) for each type relay or contacts used.

b. Contacts; minimum of three (3) of each type used.

c. Motor brushes; minimum of one (1) set of each type used.

d. Supply of lubricants and hydraulic oil for each requirement.

e. Supply of fuses, minimum of two (2) of each capacity.

f. Interlock rollers and contacts; minimum of two (2) of each type.

g. Car and hoistway door hanger rollers; minimum of two (2) of each type.

h. Car and hoistway door gibbs; minimum of one (1) set of each type.

i. Car and hoistway door closer parts (springs, linkages, etc.).

j. Door operator belts, chains and brushes.

k. Door operator drive blocks, clutch rollers and fingers; minimum of one (1) set of each type.

l. Photo electric cells or tubes; minimum of one (1) of each type.

m. Landing switch equipment and magnetic inductors; minimum of one (1) of each type.

n. Solid-state timers and printed circuit regulator boards; minimum of one (1) of each type.

o. Safety edge pivot arm assembly and switch; minimum of one (1) of each type.

p. Signal fixture lamps; minimum of five (5) of each type.

q. Selector cams and contact assemblies; minimum of one (1) of each type.

r. Brake contact; minimum of one (1) of each type.

s. Normal renewal parts peculiar to equipment covered by this specification.

2. The following parts must be available within two (2) hours:

a. Supply of selector tapes to handle highest rise.

b. Roller guides and gibbs for car and counterweight.

c. Car door electric eye photo cell replacement units.

d. Complete car door safety edge.

e. Transformers and rectifiers for all controller power supplies.

f. Door operator motors of each type used.

g. Door operator gear reduction units of each type used.

h. Controller and selector coils of each type used.

i. Car and hall buttons with contacts of each type used.

j. Replacement relays of each type used.

k. Selector drive motor.

3. The following replacement parts must be available within twenty-four (24) hours:

a. Rotating electrical elements of each type and size used.

b. Stators of each type and size used.

c. AC motors of each type and size used.

d. Line contactors of each type and size used.

e. Printed circuit boards

f. Solid state components in VVVF drives

Records:

The Contractor must maintain a complete, orderly and chronological file including drawings, parts lists, specifications, and copies of all reports as required by this document. A record of all callbacks and repairs must be kept by the Contractor indicating any difficulty experienced and the corrective measures taken to eliminate these difficulties and a copy provided to the COR on a monthly basis. This file must be available for inspection, and a complete copy must be forwarded to the COR once annually and immediately upon request.

The Records must include as a minimum the following entries:

1. Nature of Site Visit: Routine, Initial Call, Callback, Failure, etc.

2. FAA Reason For A Call: What was FAA reason initially

3. Time On Site

4. Name(s) Of Mechanic(s)

5. Condition Of Elevator As Found: Running, Failed, Where in the hoistway?

6. Condition Of Controller: Tuned Off, Tripped, Diagnostic Code

7. Parts Replaced: Furnish detail, numbers, and cost.

8. Reason For Failure Or Replacement

9. List All Deficiencies Found

10. Remarks

A copy of each time ticket or other forms completed on-site must be left at the site with the COR or contact person.

An electronic copy of each time ticket must be emailed to the COR. If a monthly record includes any replacement of parts or major adjustments, a copy must be sent to the COR.

Hours of Service:

All maintenance and services provided must be performed by qualified elevator service personnel directly employed and supervised by the Contractor. Except for emergency services, all work must be performed during normal duty hours 0700-1630, Monday through Friday.

If the elevator must be taken out of service for regular maintenance, the FAA site point of contact must be notified a minimum of twenty-four (24) hours in advance. FAA reserves the right to delay an outage for twenty-four (24) hours, provided that no damage or safety violations will result from the delay.

Emergency Service:

The Contractor will be subject to a call by a representative of the FAA at any hour of the day or night, 365 days per year. The Contractor must respond to emergency calls by arriving on site within the time frames listed in the paragraphs below. The Contractor must supply the FAA with a 24 hour emergency phone number that a representative of the FAA can call to notify the Contractor of the need for Emergency Services. The Contractor personnel who answer the phone must be fluent in English.

For the ATCT Traction elevator: The Contractor must respond to the call by arriving On Site within two (2) hours, fully prepared to deal with the emergency. The responding Contractor’s personnel must have all of the required parts listed in the paragraph titled Spare Parts, sub-paragraphs numbered 1 and 2. In addition, the Contractor must dispatch sufficient personnel to initiate the repair in the minimum amount of time possible.

For all elevators, should an unexpected emergency occur, the following must apply.

1. Entrapment calls must be responded to within one (1) hour for both the Hydraulic and Traction Elevators.

2. The Contractor must have made prior arrangements with all support entities, such as machine shops, welding shops, crane companies, transportation companies, etc., that the Contractor uses or might use, for overtime and after hours support services as might be necessary, day or night on weekdays, weekends and all national, state, and local holidays.

3. The Contractor must be prepared to work extended hours around the clock using overtime and multiple crews to accomplish the emergency repair in the minimum time possible upon approval by the Contracting Officer.

4. The Contractor must keep the FAA site POC informed as to the progress and anticipated time the elevator will be placed back in service.

5. The Contractor must provide to the COR a written report with all the details of the emergency and a time line analysis of the events from the time of the initial call to the placing of the elevator back in service.

Should the FAA request that examinations, cleaning, lubrication, adjustments, repairs, replacements, or emergency callback service be performed during other than regular working hours of regular working days, the FAA will compensate the Contractor for the hours worked at appropriate scheduled rates. The scheduled Contractor rates for services must be provided to the FAA at the time of the proposal.

The Contractor must keep in their possession all of the failed parts and pieces, until a written release is issued by the COR. All failed parts and pieces shall remain the property of FAA, in order to have additional testing, examination or analysis done on the failed items if necessary. Once a release is issued by the COR, said parts and pieces shall become the property of the Contractor to dispose of as necessary, and in accordance with provisions herein.

Conditions of Service:

FAA will provide the Contractor with full access to the equipment to render service thereon.

The Contractor has the responsibility to make those replacements, adjustments, and repairs required under this contract which are necessary due to ordinary wear and tear. When new or additional tests are required and when new devices or equipment become mandatory, the Contractor shall be directed by the FAA to perform the tests or install the equipment at a price to be negotiated between the FAA and the Contractor.

Inspection:

The FAA will make periodic inspections of the elevator systems with the assistance of an independent elevator inspector. The maintenance contractor, at no additional charge, must provide all labor and materials for monthly inspections, periodic inspections and testing as prescribed in ASME A17.1. Any inspection by FAA does not relieve the Contractor from any responsibility regarding defects or other failures to meet the contract requirement. Defects found during the inspection must be corrected without delay.

Warranties:

The Contractor must warrant all parts, materials, equipment, and labor to install said parts, materials, and equipment under this contract. This warranty will be for a period of two (2) calendar years beginning upon the date said parts, materials, and equipment are installed. The warranty must be unconditional and the Contractor must furnish all labor and materials required to repair or replace defective or failed portions of the contract work. Any warranty repairs must be mobilized and on-site within a maximum of the times specified herein above after notification by the FAA of an elevator service problem.

The Contractor must furnish to the COR the manufacturer's certificate of this warranty stating the beginning and ending dates of the period of coverage. Also, guarantee that each piece of apparatus will have a capacity or performance of not less than that specified when the apparatus is operating under specified design conditions.

Contractor Responsibility:

The Contractor is responsible for any damage to FAA buildings or private property while rendering the services. At no time must service operations interfere with the operations of the FAA facility. All service operations must be coordinated with the FAA facility staff. The Contractor must provide the FAA with a written schedule of dates and times indicated for all inspections, tests and other visits as required herein.

Safety Regulations:

The Contractor must comply with all safety regulations and requirements as set forth by OSHA including all electrical and fall protection requirement. Copies of which may be obtained through normal distribution channels.

Disposal:

The Contractor must dispose of all used, broken, or otherwise expended parts, lubricants, and fluids in accordance with all federal, state and local codes, ordinances and authorities having jurisdiction. In the case of any materials of a toxic, hazardous, or environmentally unfriendly nature, the Contractor must keep a written record of its disposition and include same in the document required in the paragraph titled Records.

Codes and Ordinances:

All work performed by the Contractor shall conform to all local building codes and ordinances, and to the applicable portions of the National Electrical Code and to ASME A17.1, Safety Code For Elevators And Escalators and A17.2, Guide for Inspection of Elevators, Escalators, and Moving Walks and ASME A18.1, Safety Standard for Platform lifts and Stairway Chairlifts, FAA standards, (FAA-C- 1217H, FAA-STD-019) and the Rules and Regulations of the Port Authority of NY and NJ.

Security

All Contractor employees must wear nametags furnished by the Contractor with a minimum of the employees' last name.

All Contractor personnel must comply with guidelines for access to Federal installations as coordinated through the COR. All changes of personnel must be coordinated in advance with the COR prior to entering onto any FAA leased and/or owned property. The Contractor is required to comply with all security regulations and directives identified herein and other security requirements as are shown in the facility and elsewhere in this contract.

The government reserves the right to restrict the employment of any contractor or prospective contract employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the facility and its population. Employees of the contractor, in the performance of this contract, can be subject to security investigation.

• The Contractor must furnish the COR with a list of the names of personnel who will be performing the work along with a current copy of their state issued driver's license. This list must be maintained and kept current to include new hires or terminated employees.

• Contractor personnel must be physically able to do their assigned work and must be free of communicable diseases. They must present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company name and employee name.

• The Contractor must not employ any person who is an employee of the United States Government or is in the employment of a person that would create a conflict of interest.

• The Contractor and his/her employees must be subject to all the rules and regulations relative to entering and leaving the facility. A current, government issued photo identification card with an expiration date such as a driver’s license or passport will be required to be shown for all personnel entering the facility.

• Contractor employees will report fires and hazardous conditions to the COR. Items in need of repair such as flickering or not operational lights, leaky faucets, toilet stoppages, etc. must be reported to the COR.

END OF STATEMENT OF WORK

Clause List

The remainder of this page has been intentionally left blank.

Section D - Packaging and Marking Clause List

Section E - Inspection and Acceptance Clause List

3.10.4-1 CONTRACTOR INSPECTION REQUIREMENTS (APR 1996)

3.10.4-4 INSPECTION OF SERVICES - BOTH FIXED-PRICE & COST REIMBURSEMENT (APR

1996)

3.10.4-14 ASSIGNMENT OF A QUALITY RELIABILITY OFFICER (QRO) (OCT 2015)

3.10.4-16 RESPONSIBILITY FOR SUPPLIES (APR 1996)

Section F - Deliveries or Performance Clause List

3.10.1-9 STOP-WORK ORDER (OCT 1996)

SA13 HOLIDAYS

The following Federal holidays are observed by the Federal Aviation Administration.

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

Section G - Contract Administration Data Clause List

SA14 AUTHORITY OF THE GOVERNMENT

No one other than the Contracting Officer has the authority to authorize or make changes in the terms, conditions, change the scope of work or specifications in the contract, make any commitments or otherwise obligate the Government, or authorize any changes which affect the contract price, delivery schedule, period of performance, or other terms and conditions of the contract.

Section H - Special Contract Requirements Clause List

3.1.9-1 ELECTRONIC COMMERCE AND SIGNATURE (JUL 2020)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large-scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract.

(e) Contractors must not digitally sign any documents with software that uses the Secure Hash Algorithm 1 (SHA- 1). All digitally signed documents and contracts sent to the FAA must use a SHA-256 or higher hash algorithm. This is based on the National Institute of Standards and Technology (NIST) Policy Statement on Hash Functions dated August 5, 2015. Further guidance on the use of SHA-256 is in NIST Special Publication (SP) 800-57 Part 1, section

5.6.2 as amended and SP 800-131A, Revision 1 dated November 6, 2015. Additional guidance on the use of SHA-3 is in NIST SP 800-185 as amended.

(f) Contractors do not have to update documents previously digitally signed using SHA-1 hash algorithms unless the document requires updating. The FAA and contractors may continue to use SHA-1 for the following applications:

Verifying old digital signatures and time stamps, generating and verifying hash-based message authentication codes (HMACs), key derivation functions (KDFs), and random bit/number generation.

(End of Clause)

Section I - Contract Clauses Clause List

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

https://fast.faa.gov/contractclauses.cfm.

(End of clause)

3.1.7-2 ORGANIZATIONAL CONFLICTS OF INTEREST (JUL 2018)

3.2.2.3-83 PROHIBITION AGAINST CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (OCT 2015)

3.2.2.7-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (APR 2011)

3.2.2.7-8 DISCLOSURE OF TEAM ARRANGEMENTS (APR 2008)

3.2.5-1 OFFICIALS NOT TO BENEFIT (APR 2021)

3.2.5-3 GRATUITIES OR GIFTS (OCT 2019)

3.2.5-4 CONTINGENT FEES (OCT 1996)

3.2.5-5 ANTI-KICKBACK PROCEDURES (OCT 2019)

3.2.5-8 WHISTLEBLOWER PROTECTION FOR CONTRACTOR EMPLOYEES (APR 1996)

3.3.1-1 PAYMENTS (JUL 2018)

3.3.1-20 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS

(OCT 2012)

3.3.1-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER- SYSTEM FOR AWARD

MANAGEMENT (JUL 2018)

3.6.2-9 EQUAL OPPORTUNITY (JUL 2020)

3.6.2-28 SERVICE CONTRACT LABOR STANDARDS (OCT 2020)

3.6.2-30 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR STANDARDS -

PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS) (OCT 2020)

3.6.2-39 TRAFFICKING IN PERSONS (APR 2019)

3.6.3-14 USE OF ENVIRONMENTALLY PREFERABLE PRODUCTS (JAN 2020)

3.6.3-16 DRUG FREE WORKPLACE (MAR 2009)

3.6.3-23 DELIVERY OF ELECTRONIC AND PAPER DOCUMENTS (JAN 2020)

3.6.4-10 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JAN 2010)

3.8.2-9 SITE VISIT (APR 1996)

3.9.1-1 CONTRACT DISPUTES (JAN 2020)

3.9.1-2 PROTEST AFTER AWARD (AUG 1997)

3.10.1-7 BANKRUPTCY (APR 1996)

3.10.1-12 CHANGES - FIXED-PRICE (APR 1996) - ALTERNATE II (APR 1996)

3.10.1-25 NOVATION AND CHANGE-OF-NAME AGREEMENTS (OCT 2007)

3.10.2-1 SUBCONTRACTS (FIXED-PRICE CONTRACTS) (JAN 2019)

3.10.3-2 GOVERNMENT PROPERTY - BASIC CLAUSE (APR 2019)

3.10.3-2 GOVERNMENT PROPERTY - BASIC CLAUSE (APR 2019) - ALTERNATE I (OCT 2018)

3.10.6-1 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED PRICE) (OCT

1996)

3.10.6-4 DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (JAN 2020)

3.13-5 SEAT BELT USE BY CONTRACTOR EMPLOYEES (OCT 2001)

3.13-11 PLAIN LANGUAGE (JUL 2006)

3.13-13 CONTRACTOR POLICY TO BAN TEXT MESSAGING WHILE DRIVING (JAN 2011)

3.13-14 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT

AWARDS (JAN 2018)

3.2.4-34 OPTION TO EXTEND SERVICES (OCT 2019)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder must not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the period specified in the Schedule.

(End of clause)

3.2.4-35 OPTION TO EXTEND THE TERM OF THE CONTRACT (OCT 2019)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of expiration; provided, that the Government will give the Contractor a preliminary written notice of its intent to extend at least 60 days (60 days unless a different number of days is inserted) before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract must be considered to include this option provision.

(c) The total duration of this contract, including the exercise of any options under this clause, must not exceed 60 (months) 5 (years).

(End of clause)

3.3.1-11 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1996)

Funds are not presently available for performance under this contract beyond 8/31/2022. The FAA's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the FAA for any payment may arise for performance under this contract beyond 08/31/2022, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

3.3.1-33 SYSTEM FOR AWARD MANAGEMENT (JUL 2018)

(a) Definitions. As used in this clause

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System +4 (DUNS+4) number" means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.)

This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts for the same parent concern.

"Registered in the SAM database" means that the Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database.

"System for Award Management (SAM) Database" means the primary Government repository for Contractor information required for the conduct of business with the Government.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee must be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror must enter, in Representations, Certifications and Other Statements of Offerors Section of the solicitation, the DUNS or DUNS +4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number

(i) If located within the United States, by calling Dun and Bradstreet at 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and ZIP Code.

(iv) Company Mailing Address, City, State and ZIP Code (if different from physical street address).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. If registered in SAM as a Service-Disabled Veteran-Owned Small Business (SDVOSB), by submission of an offer, the offeror acknowledges that they are designated as a SDVOSB by the Department of Veterans Affairs, and this designation appears as such on the Veteran Affairs website, https://www.vip.vetbiz.gov.

(g)(1)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in AMS Procurement Guidance, the Contractor must provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to:

(A) change the name in the SAM database;

(B) comply with the requirements of AMS…