6979 Amendment 1 SIGNED.docx.pdf

CONTRACT AMENDMENT #1

Services/ Commodity: Provision of Food Service for the Department of Corrections, Racine

Youthful Offender Correctional Facility

Contract Number: 410028-U19-CKS6979-SUP-01

WHEREAS, the State of Wisconsin Department of Corrections, whose principal business address is 3099

E. Washington Ave., P.O. Box 7925, Madison, WI 53707-7925, hereinafter referred to as DOC, and

Contractor, Kenosha Achievement Center (KAC) located at 1218 79th Street, Kenosha, WI 53143-6199, hereinafter referred to as Provider. Provider entered into a Contract for Services (the “Contract”) at

Racine Youthful Offender Correctional Facility (RYOCF) located at 1501 Albert Street, Racine, WI 53404-

0001, for the initial term of January 17, 2019 through June 30, 2019. This contract automatically renews annually on July 1, per the terms in Sections II and VII of the Contract. KAC is a work center certified under Wis. Stats. S. 16.752 employing persons with severe disabilities.

WHEREAS, the DOC and Provider wish to enter into an Addendum to the original contract between the parties, effective upon a mutually agreed upon date that is no less than 30 days from the date of this amendment, Now, therefore, it is mutually agreed as follows:

I. DESCRIPTION OF SERVICES

The description of the services will be changed from “Provision of Meals for the Department of Corrections, Racine Youthful Offender Correctional Facility” to “Provision of Food Service for the Department of Corrections, Racine Youthful Offender Correctional Facility”

II. COST OF SERVICES-Section V

Is now replaced and amended to read as follows:

RYOCF agrees to pay KAC a rate of $1,170.87 per day for the provision of food services (preparation of meals, snacks, etc.) based on the terms of the contract and Attachment A- Statement of Deliverables. This rate is based on the current method of bulk menu item production by KAC and delivery of food from the RYOCF Support Building by RYOCF staff.

Any requests to increase the daily rate must be received by RYOCF 90 days prior to the annual renewal date. Any request for a price increase must be fully documented and justified. The 90 day notice requirement would be waived if the scope of services and/or the method of meal production changes. Any changes to the daily rate must be agreed upon in writing to prior to implementing changes and becoming effective.

DocuSign Envelope ID: FC4C5D42-ECD1-47EB-8392-3C73D86D0C77

III. INVOICING-Section XI

Is deleted and replaced with the following:

KAC shall invoice DOC monthly for food service based on the daily rate. Invoices shall be emailed to the RYOCF business office at: DOCDAIRYOCFBusinessOffice@wisconsin.gov no later than the 20th of the month for the services provided in the previous month.

The number of days in the calendar month shall be noted on the invoice and used with the agreed upon daily rate to arrive at the invoice total. All invoices shall reflect the current contracted price.

The DOC must meet a statutory mandate to pay invoices within 30 days of receipt of invoice or services, whichever is later. DOC will pay all invoices under the terms of “net/30” unless otherwise agreed to. KAC may elect to receive ACH payments.

The daily rate includes all labor and overhead expenses to fulfil the obligations of the contract.

RYOCF will pay directly for all food, equipment, and supply costs. RYOCF will not pay for any additional costs, unless agreed to in advance in writing.

DOC reserves the right to offset payments made to KAC under this Contract in an amount necessary to satisfy a certified or verifiable delinquent payment owed to the State or any state or local unit of government. DOC also reserves the right to cancel this Contract as provided in

Section VIII, Contract Cancellation, if the delinquency is not satisfied by the offset or other means during the term of the Contract.

IV. Cleaning and Supplies – Section XIII-Statement of Deliverables

Section XIII is added to the Statement of Deliverables at states as follows:

KAC will be responsible all surface area cleaning and sanitation in the food service area of the

RYOCF Support Building. KAC will be responsible for cleaning the area, including both food contact and non-food contact areas. This includes, but is not limited to: washing and sanitizing dishes, coolers, freezers (surface cleaning), dry storage areas, food carts, equipment, flooring, floor mats, surfaces, etc. Maintenance-type of work is not included as part of KAC’s responsibilities, and is the responsibility of RYOCF. It is the responsibility of RYOCF staff to clean the mechanical components of all equipment as part of general preventive maintenance. Examples of mechanical components that require cleaning by RYOCF and are not considered surface cleaning include: fans, compressors, and coolant units.

RYOCF will provide all necessary cleaning supplies and equipment (ex. mops, mop wringers, buckets, washcloths, towels, aprons, rubber gloves, door mats). RYOCF will responsible for the purchasing of kitchen utensils (ex. knives, spatulas, tongs) and other supplies (hairnets, beard nets) needed to operate the kitchen.

The RYOCF CFSL staff will communicate with the RYOCF business office when there is a need to reorder supplies. If the RYOCF staff are unavailable, KAC can also contact the RYOCF

DocuSign Envelope ID: FC4C5D42-ECD1-47EB-8392-3C73D86D0C77 mailto:DOCDAIRYOCFBusinessOffice@wisconsin.gov business office to request supplies. Requests should be made to by emailing:

DOCDAIRYOCFBusinessOffice@wisconsin.gov .

RYOCF will be responsible for the purchase of office supplies and equipment, except for specific

KAC provided IT equipment that is specific to KAC business (time cards, time reporting software and printer, etc.)

Laundry services for kitchen linens (towels, aprons, etc.) will be the responsibility of RYOCF.

RYOCF will purchase the kitchen linens and will arrange for them to be laundered through BSI

(Badger State Industries.)

Knife sharpening will be the responsibility of RYOCF. RYOCF will either contract out for the service or they will provide equipment to KAC for knife sharpening.

V. Food Procurement- Section III of the Statement of Deliverables

Section III Is deleted and replaced with the following:

KAC will order all food products through approved DOC or DOA (Department of Administration) contracts. DOC will provide and maintain KAC staff with a list of all current contracts, and will provide information on any updates/changes to the contracts as they occur.

State Contracts are posted on the internet at https://vendornet.wi.gov. The current State

Contracts that KAC will use are as follows:

Fresh Bakery- 410014-M18-CJO6309-RFB-01

Dairy Product Hauling- 410014-M18-CJO6365-GEN-01/02

Prime Vendor Food -435820-016-FoodIndHd---01

Dry Spice and Seasoning - 505ENT-U18-SPICES-01

Purchased food shall be in conformance with DOC guidelines that can be found in the DOC

Order Guide. In addition, DOC Food Management staff and the Prime Vendor Food representatives are available to assist KAC staff in placing orders consistent with DOC policies.

DOC reserves the right to inspect the inventory of food to determine if purchases are compliant with specifications.

KAC will be responsible for placing food orders, receiving deliveries at the dock, verifying receipt of ordered products on the bill of lading/packing slip, and stocking product delivered.

RYOCF staff will be responsible for processing blanket purchase orders to the vendors, “receiving” the orders in STAR (State of Wisconsin’s financial system), and paying the invoices.

RYOCF staff will work with KAC staff and the vendors to resolve any invoice disputes and/or to process any credits.

RYOCF will be responsible for providing adequate backup support for ordering products when the

KAC staff are unavailable to do the ordering. The Contract Administrator will be notified

DocuSign Envelope ID: FC4C5D42-ECD1-47EB-8392-3C73D86D0C77 mailto:DOCDAIRYOCFBusinessOffice@wisconsin.gov https://vendornet.wi.gov/ https://vendornet.wi.gov/Contract.aspx?Id=789451d1-9f99-e711-80ff-0050568c7f0fhttps://vendornet.wi.gov/Contract.aspx?Id=789451d1-9f99-e711-80ff-0050568c7f0f https://vendornet.wi.gov/Contract.aspx?Id=789451d1-9f99-e711-80ff-0050568c7f0fhttps://vendornet.wi.gov/Contract.aspx?Id=789451d1-9f99-e711-80ff-0050568c7f0f https://vendornet.wi.gov/Contract.aspx?Id=39d65873-202a-e611-8964-40a8f0ad9999 https://vendornet.wi.gov/Contract.aspx?Id=39d65873-202a-e611-8964-40a8f0ad9999 https://vendornet.wi.gov/Contract.aspx?Id=61ee843c-212a-e611-8964-40a8f0ad9999 https://vendornet.wi.gov/Contract.aspx?Id=fa224cce-4613-e811-8104-0050568c7f0f immediately of any problems with the ordering process and/or if RYOCF or KAC staff are not available to process the food orders.

RYOCF and KAC will work with the prime vendor food supplier to establish ordering processes and procedures.

VI. UNUSED FOOD PRODUCTS

Unused food products that are in sealed, non-contaminable packaging may be returned to the kitchen to be reused (examples: unopened chips or unopened granola bars.) All other food products must be properly disposed of by RYOCF staff or inmates, and not returned to the kitchen area.

In WITNESS THEREOF, the undersigned authorized officers have subscribed their names on behalf of the parties to this Contract.

(Provider’s Authorized Representative) Date Christine Weyker, CEO Kenosha Achievement Center

Je’Leslie Taylor, Warden Date Racine Youthful Offender Correctional Facility

(Purchaser’s Authorized Representative) Date Kevin A. Carr, Secretary Department of Corrections

DocuSign Envelope ID: FC4C5D42-ECD1-47EB-8392-3C73D86D0C77

7/29/2019

7/30/2019

7/31/2019