Pre-Proposal Conference Minutes.pdf

MINUTES

6973GH-19-R-00002

AMCD Administrative, Professional and Technical Services

The Pre-Proposal Conference for AMCD Administrative, Professional and Technical Services was held on October 23, 2018 in Room 10B of the MMAC Visitors Center.

The following people were present for the conference:

Name Company Dan Guilbault Objectstream David Callner Zolon, PSC Rose Delaney Avram Corporation Cassandra Mondesir Avram Corporation Wilson Guilbeaux Cognition, LLC Gary Stroud Cognition, LLC Ron Gott Advancia Corporation Wendy Darnell C2 Technologies Ryan Wasmus Cherokee Nation Vibhaa Vermani Chitra Productions Anthony Adoremos Spatial Front, Inc.

Anne Velasquez ADC Management Services Tony Arevalo Osi Vision, LLC Timothy Blackwell Red River Science & Technologies Karl Tyler Venesco, LLC Lonnie Piper KeyBridge Technologies Biju Kurian Objectstream Steve Ingram Rigil Robert Alaniz ISCI Jana Weems FAA Cynthia Cooper FAA

Attendees were advised of the following:

• SIR closing date is November 16, 2018

• AAQ and Contractor Community need to work together for this acquisition to be successful. AAQ values contractor input – keep it coming.

• PWS and Section B were not originally consistent. PWS is correct and Section B will be revised in Amendment 0002.

• Provision L.3 confusion on requirements for proposal submittal. FAA needs hard copies of the proposal in the quantities listed in Table L.1 PLUS electronic version on CD/DVD-ROM.

• Provision L.3 formatting questions. Tables/figures may not always be same font and spacing as the rest of the proposal. Offerors are given the exception to make changes to font and spacing, SPARINGLY, however, remember that the evaluators must be able to read the proposal and illegible information may lead to an unfavorable evaluation.

• Provision L.3, page limitations. The only exception to the 100 page limitation is the draft Quality Control Plan.

• The acquisition method being utilized for this procurement is Lowest Priced Technically Acceptable procedures and more specific details are included in Sections L and M of the SIR.

• This acquisition is a total socially & economically disadvantaged business

(SEDB/8(a)) set-aside. REMINDER: PLEASE make sure that SAM registration is correct. Also, PLEASE be sure to provide 8(a) certification letter from SBA in Volume I of proposal.

• In order to be fair to all potential offerors, including those not present for the conference, all questions shall be submitted in writing to the contracting officer.

• As a reminder, even if there are discussions as a result of the conference, the

SIR package, including all attachments, remains unchanged unless it is formally changed by a SIR amendment

Attendees were provided with a copy of Questions 20 through 52 and were advised that this information will be provided in the upcoming SIR amendment.

The Pre-Proposal Conference concluded at 3:15 pm.

Cynthia L. Cooper Contracting Officer