2017 PWS 110217 R2.pdf

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

MOVING and INSTALLATION SERVICES CONTRACT

AT

MIKE MONRONEY AERONAUTICAL CENTER

OKLAHOMA CITY, OKLAHOMA

February 8, 2018

TABLE OF CONTENTS

1.0 OVERVIEW

2.0 OBJECTIVE

3.0 CONTRACT REQUIREMENTS

4.0 STANDARD OPERATING PROCEDURES (SOPs)

5.0 GOVERNMENT INSPECTION AND ACCEPTANCE OF ITEMS

6.0 CONTRACTOR DOCUMENTATION

7.0 GOVERNMENT FURNISHED MATERIALS, EQUIPMENT AND SERVICES

8.0 CONTRACTOR FURNISHED MATERIALS, EQUIPMENT AND SERVICES

9.0 PERSONNEL REQUIREMENTS

10.0 WORK ASSIGNMENTS

11.0 CONTRACT WORK HOURS

12.0 QUALITY CONTROL PROGRAM

13.0 POINTS OF CONTACT

14.0 PLACE OF PERFORMANCE

15.0 EXHIBITS

1.0 OVERVIEW

The purpose of the Performance Work Statement (PWS) is to obtain moving and installation services for the Federal Aviation Administration’s Mike Monroney Aeronautical Center (MMAC), located at 6500 S.

MacArthur Boulevard, Oklahoma City, Oklahoma and its off-site facility located at 3600 Thomas Road, Oklahoma City, Oklahoma or and other places where FAA employee’s work within a 10 miles area.

This PWS has been written to provide direction and guidance for Mike Monroney Aeronautical Center’s (MMAC) Moving and Installation Services Program. It identifies and assigns specific responsibilities and procedures that are unique to the MMAC in support of the National Airspace System (NAS) and NEXGEN. The campus is comprised of over 3 million square feet located in multiple buildings and housed on approximately 1,100 acres. Buildings range from one to three stories many with basements.

Larger buildings have loading docks.

2.0 OBJECTIVE

The Contractor shall provide, manage and maintain all labor, materials and supplies required to support the FAA mission. The Contractor shall furnish all contract oversight and management including supervisory and technically trained personnel, uniforms, equipment, materials, and supplies necessary to provide commercial moving and installation services for the MMAC. The contractor may utilize industry standard and resources as appropriate and necessary to accomplish the work as stated (excess property pickup, installations/reconfigurations for free-standing and systems furniture, event set-ups, furniture cleaning and furniture repairs). In addition, the Contractor must furnish all vehicles, equipment, insurance, moving supplies, maintenance, drivers and qualified supervision to oversee the day-to-day operations to ensure government property and equipment is safely transported from one location to another.

3.0 CONTRACT REQUIREMENTS

The Contractor shall designate an on-site working supervisor that is qualified to lead the crew and perform daily tasks. The on-site supervisor shall be required to possess and utilize a cell phone and company email address capable of receiving and sending email messages to conduct business. The working supervisor will coordinate all activities with the Contracting Officer’s Representative (COR) and provide direction of all activities to crew members.

3.1 The Contractor shall provide a qualified crew of three (3) to perform the assigned tasks.

A standard crew consists of one working supervisor, one truck driver and two labor/installers.

When workload changes, additional crews/crew members may be required to accomplish the assigned tasks.

3.2 The Contactor shall ensure all crew members are in proper uniform at all times. Any crew member not in proper uniform shall not work at the MMAC.

3.3 The Contractor shall ensure that all crew members working under this contract have successfully passed all security/screening processes required by the FAA.

3.4 The Contractor shall ensure all crew members are physically able to perform all duties required by this contract.

3.5 AMP-400 may require additional services deemed necessary to accomplish tasks that may not be listed in the SOW or use the labor categories as shown in the Schedule B of this contract.

The services will fall within the scope of Moving Services and/or Furniture Installation. The Contracting Officer will request a proposal from the Contractor as the necessity for additional support is required (i.e. additional equipment beyond the medium and heavy truck listed, additional labor category required for a specific task, larger or smaller trucks, etc. ). These additional services shall be incorporated into the Contract through bilateral modification and be funded under the not to exceed CLIN identified as over and above in the Schedule B of this contract.

4.0 STANDARD OPERATING PROCEDURES (SOPs)

4.1 Excess Property Pick-up (SOP #1)

4.1.1 The COR will provide the Contractor the original Report of Excess (ROE)

Property document, FAA Form #4800-1 for the purpose of identifying and verifying the item(s) to be picked up at a designated location.

4.1.2 Excess property pickup may include, but is not limited to all types of memory-stored devices such as CPU’s, laptops, printers, copiers, fax machines, or any other type of device with or without memory. Other types of excess may include office furniture (freestanding and panel-hung), all types of seating, filing cabinets, and NAS/NexGEN equipment (antennas or radar systems, oversized items), and items requiring special handling (glassware and sealed boxed documents to be shipped out to storage).

4.1.3 After the excess property has been picked up from the customer organization and when the trailer is full, the Contractor will be tasked to transport and unload the excess property at the Thomas Road Warehouse (TRW).

4.1.4 Upon completion of unloading the trailer at TRW, the Contractor shall hand-deliver the original ROE to the responsible party at Thomas Road Warehouse.

The Contractor shall maintain a final signed copy from the POC at TRW for their records.

4.2 Furniture Moves, Installations / Reconfigurations (SOP #2)

4.2.1 Furniture moves, installations and reconfigurations will consist of moving all types furniture associated with a commercial type business but not limited to the following type of furniture: free-standing and panel-hung furniture, overheads, bookcases, shelving, lateral file cabinets, pedestals, tables, chairs, seating, electronic equipment (computers, monitors, printers, copiers, boxed employee property, sealed and boxed files for storage, and carpet tiles to be recycled.

4.2.2 NOTE: In some instances, special handling of equipment may be required to move items that will not fit in a semi-trailer or cannot be moved with a standard 2-ton forklift. This would include those items that require additional manpower or the use of special equipment.

4.2.3 All furniture installations and reconfigurations shall be in accordance with government furnished concept plans (provided in advance).

4.2.4 The Contractor shall provide and ensure all crew members have the technical training required to assemble and disassemble all type of furniture and specialized equipment used at the MMAC prior to performing the work.

(REFER to Personnel Requirements in Section 8).

4.2.5 The Contractor shall be able to identify and determine furniture components and parts required for installations and reconfigurations. The Contractor shall be responsible for maintaining an inventory of reusable furniture components, parts and other items located in Building #50, a 18,250 square foot warehouse, in a clean, protected, and organized manner.

4.2.6 The Contractor shall be responsible for safe-guarding government property at all times by ensuring building #50 is locked when not present. In addition, the Contractor shall secure and safe-guard their moving truck when filled with government property.

4.2.7 The Contractor shall be responsible for damage to government property and insured to repair and/or replace damaged property and personnel.

4.3 Personnel and Small Property Moves (SOP #3)

4.3.1 The contractor will be responsible for moving personnel and their property from one location to another. This normally consists of several pre-packed boxes, one computer or laptop, two monitors, and a chair. This does not include furniture.

4.3.2 Other items to be moved may include but are not limited to; file cabinets, large and small copy machines, printers, and fax machines. Unless otherwise stated, the customer is responsible for boxing up their own office items.

4.3.3 The Contractor will be responsible for delivering and picking up empty boxes to and from the customer.

4.4 Furniture Cleaning and Repairs (SOP #4)

4.4.1 Furniture cleaning consists of cleaning fabric panels, chairs, work surfaces or other types of furnishings included in this Contract. The cleaning of carpet is

EXCLUDED.

4.4.2 Furniture repair includes all types of furniture used in commercial business that can be easily fixed and may require the purchase of parts and materials to accomplish the work. This includes but not limited to repairing desks, work surfaces, overheads, bookcases, file cabinets, pedestals, seating, and the removal/replacement of cores and keys. This EXCLUDES furniture under warranty.

5.0 GOVERNMENT INSPECTION and ACCEPTANCE OF ITEMS

5.1 The Moving Services COR will inspect / accept furniture installations and reconfigurations that require a final inspection. The Contractor will be responsible for correcting any deficiencies that deviate from the work request or space drawing provided.

6.0 CONTRACTOR DOCUMENTATION

6.1 A complete listing of all documentation and data required throughout the contract period follows:

6.2 The Contractor shall provide the COR with the name, job function, and type / level of experience for each employee upon Contract Award. NOTE: Any changes to this MUST be submitted to the COR in writing within 3 days of the change.

6.3 Daily work requests and completed time sheets for the crew must be submitted in the

FAA’s Archibus database by 6:00 p.m. each business day.

6.4 The Contractor must maintain a copy for their records.

7.0 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

7.1 The Government shall furnish the following equipment, materials and services throughout the contract period:

7.1.1 One forklift for the use in Building #50 and ensure it is maintained properly.

7.1.2 Forklift training for crew members designated by the Contractor to operate a forklift (training provided the FAA Logistics Center).

7.1.3 One electric scooter.

7.1.4 Office space located in Building #50 with a desk-top computer and printer for use by the Contractor’s on-site working supervisor.

7.1.5 One shop VAC cleaner.

7.1.6 One steam cleaner

7.1.7 One pallet jack.

7.1.8 Pallet racks for furniture storage in Building #50.

7.1.9 Two laser light levels.

7.1.10 Moving Boxes will be purchased by the FAA upon request by the Contractor.

8.0 CONTRACTOR FURNISHED MATERIALS, EQUIPMENT AND SERVICES

8.1 The Contractor shall furnish the following equipment, materials and services throughout the contract period:

8.1.1 A cell telephone or other type of electronic device to receive email messages is required for the on-site working supervisor.

8.1.2 A closed-type truck is required to perform the daily tasks for moving services.

NOTE: The CO and/or COR may reject any vehicle that is deemed unsafe or mechanically defective. NOTE: Due to the nature of work at the MMAC, the Contractor shall provide one large size trailer to be permanently parked and secured at the MMAC along with access to a Large Truck (Tractor) to move the trailer when full of excess.

8.1.3 Uniform Shirts – The Contractor shall provide ALL crew members with company shirts that display the Contractor’s company, logo, and name of the individual on the left side. Shirts should be comfortable for the type of work being performed.

8.1.4 Personal protective equipment (where applicable) which complies with the regulatory requirements found in the Occupational Safety and Health Administration (OSHA) general industry standard.

8.1.5 Padding, packing and/or crating, dollies, hand trucks and any other type of equipment commonly used for commercial moving and installation services activities as required for the safe transportation of government property.

9.0 PERSONNEL REQUIREMENTS

9.1 The Contractor is responsible for ensuring its company and staff maintains the required professional certifications, accreditations, licenses, bonds, and proficiency ratings relative to their area of expertise.

9.1.1 The Contractor shall ensure that each heavy truck driver maintains a valid commercial driver’s license (CDL), as required. The Contractor shall retain documentation of such records and provide a copy to the COR at Contract Award.

The government will not pay for expenses to meet this requirement.

9.1.2 Contractor shall be required to designate the specific job assignment for each employee (i.e., working supervisor, truck driver, laborer / installer). Contractor shall notify the COR within 3 business days when there is a change.

9.1.3 The on-site working supervisor is responsible for management and oversight of all crew members; escort of additional and non-badged crew members. Further, they must ensure all government property is boxed, crated, tagged/identified, loaded, and safe-guarded.

9.1.4 The Contractor must ensure that crew members meet the following qualifications according to their designated labor category:

9.1.5 On-site Working Supervisor must have a minimum of 3 years supervisory experience within the last 5 years performing commercial moves and furniture installations. Responsible for managing and overseeing the daily work performed by the crew. Must possess a thorough understanding of space / furniture layouts and drawings. The working supervisor is part of the crew and shall perform similar duties with the crew.

9.1.5.1 Furniture Installer/Laborer must have a minimum of 2 years of experience from a reputable furniture vendor installing and disassembling all types of furniture (panel-hung and free-standing), conferencing equipment, mobile filing systems, times twos filing systems and other types of furnishings used at the

FAA.

9.1.5.2 Installer/Truck Driver must have a minimum of 1 year of experience in commercial moves, assisting with furniture installations and driving a medium truck.

9.1.5.3 Truck Driver must have a current Commercial Driver’s License

(CDL) and pass the physical requirements required by the State of Oklahoma.

9.1.5.4 Forklift Operator may be any of the above and must have the required training and OSHA certification to operate a forklift.

Training will be provided on-site at the FAA.

9.1.6 In order to perform under this Contract, ALL crew members must meet the following qualifications:

9.1.6.1 Must be able to meet and communicate with FAA customers to perform moving and installation services at the MMAC.

9.1.6.2 Must be able to read, understand, and apply work requests and tasks to perform the functions associated with moving and installation services at the MMAC.

9.1.6.3 Must be able to understand and interpret space layouts for furniture installations and reconfigurations.

9.1.6.4 Must have experience in the disassembly and reconfiguration/ installation for the different types of furniture products used throughout the MMAC.

9.1.6.5 Pass all security screening requirements.

9.1.6.6 Must be physically able to lift 75-pounds at least 6-inches off the ground.

9.1.6.7 Maintain a neat, clean appearance and be in proper uniform at all times.

10.0 WORK REQUESTS

10.1 The COR will provide Work Requests daily to the Contractor’s on-site supervisor by 6:00 p.m. for the following day’s work. NOTE: For planning purposes, the COR will work with the on-site supervisor to discuss future work requests and schedule.

10.2 The Moving Services Coordinator will be responsible for entering the time sheets for each laborer in the FAA’s Archibus database.

10.3 The on-site supervisor shall be available to attend planning meetings, as required.

10.4 Standard Crew - Work assignments for the following day will be made available at the close of each business day.

10.5 Additional Crews - Work assignments for additional crews and crew members shall be made available at least three (3) calendar days in advance of the task.

11.0 CONTRACT WORK HOURS

11.1 The normal 8-hour work day will be between 6:00am to 6:00pm Monday thru Friday excluding government holidays. The government has the option to modify the normal work week, days and hours, as necessary for the accomplishment of the FAA mission.

12.0 QUALITY CONTROL

12.1 The Contractor is responsible for developing a Quality Control Plan and identifies the point of contact for all Quality Control issues. The Contractor must provide their plan within 30 days of Contract Award.

13.0 POINTS OF CONTACT

13.1 The Contractor will identify personnel by name and their telephone number who can be contacted regarding moving service activities.

13.2 The Contractor will provide this information within seven (7) calendar days after

Contract Award and anytime there is a change to this information.

14.0 PLACE OF PERFORMANCE

Tasks to be performed under this Contract are primarily performed at the MMAC with the following exceptions:

14.1 Excess property which has been picked up must be stored on site in a secure trailer until delivered to and unloaded at the Thomas Road Warehouse located at 3601 Thomas Road, Oklahoma City, OK. 73179.

14.2 On rare occasions, there may be a requirement to pick up items at other places where FAA employee’s work within a 10 miles area.

15.0 EXHIBITS

15.1 The “Exhibits” provided below are ONLY a general representation of the number of

Work Requests and Tasks associated with the type of work performed for each year.

This is not an all-inclusive list of the work to be performed under this Contract.

Excess Property Technical Exhibit #1

Fiscal Year

# of Work Requests

Types of Excess Property

• Free-standing furniture, panel-hung, break room furniture, file cabinets, all types of seating, conference room furniture, mobile shelving, and times twos filing systems.

• CPU’s, laptops, printers, scanners, copiers, typewriters, calculators, VHS, Projectors, TV monitors, shredders, keyboards/trays/mouse, whiteboards, handheld devices, surge protectors, and other misc. software.

• NAS-related equipment: (radar systems, air traffic systems, aircraft parts).

• Fragile items such as glass tops, glass bookcases.

• Office supplies

• Electric and Gas Scooters / Golf Carts

• Cafeteria equipment / supplies

• Medical equipment / supplies

Furniture Moves, Installations and Reconfigurations

Technical Exhibit #2

# of Work Requests

Type of Task

• Disassemble and move all types of furniture from one location to another within or between buildings to include free-standing, panel-hung and modular furniture that may be stored and used for a future project.

• Install existing furniture of all types in newly renovated space and newly purchased add-on components.

• Disassembling wall partitions and reinstalling or storing for later use.

• Assembling storage racks, shelving, or other type of office-related equipment

Personnel and Small Property Moves Technical Exhibit #3

# of Work Requests

Type of Task

• Moving personnel and their property (non-furniture) from one location to another.

• Moving small items (non-furniture related)

• Delivering boxes and picking up boxes

• Picking up boxes for storage to Records Center

Special Event / Conference Room Set-up Technical Exhibit #4

# of Work Requests and Tasks

Type of Task

• Special Event tasks include, but are not limited to the delivery, set-up and removal of tables, chairs, and podiums for all types of functions to include: Earth Day, Combined Federal Campaign fundraiser, GEICO Race for Freedom, and the Einstein Conference Room Set-up.

Furniture Cleaning and Repairs

Technical Exhibit #5

# of Work Requests and Tasks

Type of Task

• Furniture cleaning consists of cleaning fabric panels, chairs, work surfaces or other types of furnishings included in this Contract. Carpet cleaning is EXCLUDED.

• Furniture repair includes all types of furniture used in commercial business that can be easily fixed and may require the purchase of parts and materials to accomplish the work. This includes but not limited to repairing desks, work surfaces, overheads, bookcases, file cabinets, pedestals, and seating. Furniture under warranty is

EXCLUDED.

Furniture Products Used at the MMAC Technical Exhibit #6

Manufacturer Product Line Manufacturer Product Line Allsteel

Reach, Cadence and Consensys, Terrace 2.6

Lacasse Concept, Pan Gram

American Seating Systems Furniture Landscape Forms Outdoor Furniture Artopex

Free Standing Furniture Magna

Modular 8

Design Options

Atlantic, Elements (free standing)

National

Wave Works

Darran Wood Executive Nucraft Conferencing Systems Fixtures

Tables OFS

Wood Executive (free-standing)

Global Free-standing furniture, tables, and seating

Teknion Boulevard, Expansion, Leverage, Transit Panels

Haworth

Premise Smart Desks Computer Desks

Herman Miller

AO1, AO2 , Ethospace Steelcase Answer, Context, Payback, Kick, Answer, Series 9000

HON

Furniture & Seating Trendway System Furniture

JAX

Modular Unicor Free Standing and System Furniture

JSI

Traditional Wright-Line Computer / Server equipment

Knoll Equity, Dividends, Morrison, Reff

Times Twos Rotating filing systems