69727618Q000004_FY18_GEN_RUDD_SPRING_REPAIRS.pdf

GENERAL CONDITIONS

AND

SPECIFICATIONS

FOR REPAIRS AND RENEWALS

FOR THE

TRAINING SHIP “GENERAL

RUDDER”

PREAMBLE

THESE SPECIFICATIONS are for the repairs and renewals to the Training Ship “GENERAL

RUDDER”.

NOTE: This contract is to be accomplished at the vessel’s berth at Texas A&M University, Galveston Texas and shipboard work will be commenced no earlier than March 15, 2018.

Procurement of long lead items will commence immediately upon award of the contract to the successful bidder.

It is understood by the Contractor that the work herein specified is to be carried out expeditiously in a good and workmanlike manner and completed in all respects, leaving the vessel ready for sea; that material and workmanship used must be of the best marine quality throughout; that Contractor furnished material must generally conform in size, quality and details to those originally in the vessel; that repairs must, in every respect, be made under the supervision and entire satisfaction of the attending MARAD Surveyor (or his Designated Representative) and the Representatives of the Regulatory Bodies. It is further understood by the Contractor that all materials requiring tests shall be tested in accordance with United States Coast Guard Regulations, The American Bureau of Shipping, Rules, and other applicable Regulatory Bodies, and must meet their requirements and that all costs for tests and inspections must be borne by the Contractor. If any dispute or difference shall arise relating to or concerning these Specifications or the meaning thereof, the Contractor shall perform the disputed work in accordance with the written directions of the MARAD Surveyor without prejudice to the rights of the parties and specifically without prejudice to the rights of the Contractor for reimbursement.

The Contractor will adhere to all Safety Rules and Regulations as set forth by OSHA, MARAD and Texas A & M, Maritime Academy requirements. The Contractor will be responsible for supplying, and having his crew wear PPE (Personal Protective Equipment) that will include but not be limited to the following: safety helmet, safety glasses, safety shoes, protective clothing and hearing protection. The Maritime Administration shall not be required to police contractors to comply with any of the fire, health, safety, labor or environmental rules, laws, regulations, or orders generally referred to herein and shall not establish or confirm any regulations or orders. The Maritime Administration does, however reserve the right to bring to the attention of the contractor issues related to apparent failure to comply with any such fire, health, safety, labor or environmental rules, laws, regulations, or orders generally referred to herein, and the contractor must take immediate action to correct, or respond to such issues as appropriate.

Additional costs such as staging, man lifts, crane service, transportation, portable fire extinguishers, fire watches, removal and replacement of interferences, and daily removal of all debris caused by the work, etc. required to complete any work as described herein, shall be included in the item quotations forwarded in response to this specification.

The Contractor will perform all work during normal shipboard work hours. Normal shipboard work hours are defined as Monday thru Friday, 0800 – 1700. The contractor is to advise if they intend to work aboard the vessel on weekends, holidays, or hours outside of 0800 thru 1700.

No work will be permitted outside of normal working hours unless agreed to in advance with the COR and Chief Engineer.

Should the Contract require the removal of any parts of the vessel or fittings, engines, fuel oil, stores, outfit, etc., the cost of such removal is to be borne by the Contractor. All such removals must be subsequently replaced, and any damage resulting there from, is to be made good by the Contractor at his expense. Should the Contractor require the removal of dirt, debris, etc., the Contractor shall remove same from the vessel at his expense.

All scrap and Contractor furnished surplus material occasioned by the repairs shall become the property of the Contractor unless it is specified to be retained for disposition by the Texas A&M Maritime Academy and otherwise specified herewith. Any value the Contractor anticipates receiving as a result of disposal of scrap or surplus materials shall inure to the benefit of the vessel’s owner through reduced pricing for the respective item(s). Such value shall be considered reflected in the pricing originally submitted by the Contractor in response to this solicitation. Notwithstanding the foregoing, pumps, motors and other machinery are to remain the sole property of the Government.

The Contractor will be responsible for taking measurements of all sizes, lengths, weights, types, styles and all other pertinent specifications of the work item to ascertain that they conform to actual specifications. Any discrepancies or differences are to be brought to the attention of the COR so that changes may be made prior to completion of the ship check and submitting of the bid. Any particulars in the Specification for the work involved are given for the guidance of the Contractor, who is however, to take his own particulars and dimensions, and to be responsible for same, as the intent of these Specifications are to renew and restore the vessel generally and specifically insofar as damage is concerned; and to repair the vessel in accordance with the attached Specification.

Each day, at a mutually agreed time, the representative of the Contractor shall meet with the MARAD Designated Representative and his staff on board, or as otherwise agreed, to present a status report and a working plan for the next 24 hours.

The Contractor shall have one MARAD Designated Representative in charge of all work and this Representative is to attend the vessel daily.

No tanks, machinery, or equipment, opened up for repair or other purposes are to be reassembled or closed until inspection and acceptance by the MARAD Surveyor or his delegate.

All work specified hereafter shall be inspected and approved by the MARAD Surveyor or the person he authorizes. Work is not considered complete until the job has been inspected / tested by the MARAD Surveyor or Chief Engineer. The Service and/or Test Reports will be turned over in hard copy and electronic format to the COR or Chief Engineer, prior to payment of invoice.

The MARAD Surveyor and Contracting Officer may add, cancel, or modify individual Specification items in writing as may be required. Any changes to bid prices and time to do the work shall be pursued expeditiously and presented to the MARAD designated representative within 8 hours of notification of change. Such changes shall be agreed in writing by the Contractor and MARAD designated representative prior to undertaking the modification. Such agreement shall specifically set forth the change, if any, in the completion of the hereunder.

MARAD reserves the right to perform normal overhauls, repairs, and maintenance throughout the vessel by using their own crews, while the vessel is at the Texas A&M Maritime Academy facility located in Galveston, Texas or at the contractor’s facility. MARAD reserves the right to engage sub‐contractors to perform work, furnish services and/or materials not covered by the specifications. The Contractor shall permit employees of such sub‐ contractor access to the vessel for such purpose.

Should MARAD advise the Contractor in writing of any failure to conform to the standards of the trade and all applicable Regulatory Bodies or defective material or workmanship provided by the Contractor in performance of the work that is required by the Specification, such defects shall be corrected by the Contractor at his expense.

Invoicing and Payments: Any goods or services provided as a result of a contract resulting from this solicitation are subject to acceptance by the MARAD Surveyor or his Designated Representative. As a condition of payment the Contractor must provide proof of receipt and acceptance of the goods, or services provided. Such proof shall be in the form of the MARAD Surveyor’s (or his Designated Representative’s) signature affixed to the original invoice, acknowledging receipt and acceptance, as well as the agreed amount payable. No invoice shall be considered proper, until such acceptance is received, and the original invoice is forwarded by the Contractor to the address indicated on the purchase order. All invoices must provide line item detail in order to be considered proper supports. Ten percent (10%) retainage shall be withheld from all invoices paid under this contract until such time as the contract is considered complete and closed, at which time the Contractor as part of his final invoice can invoice for the retained balance. A contract shall not be considered complete and closed until all goods and services have been received and accepted, all deliverables and reports required by the contract have been received and accepted, and any/all disputes arising out of this contract have been resolved and agreed.

Contractor shall provide continuously adequate protection of the work, Government property, and adjacent property, and take all necessary precautions to free the work place from recognized hazards which are likely to cause death, illness, or injury to persons or damage to the property.

The safe, proper, and lawful handling, storage, removal and disposal of hazardous material and asbestos, as well as hazardous, regulated or special waste are the responsibility of the Contractor. The Contractor is responsible to test material for asbestos and dispose of same, in accordance with (IAW) all applicable Federal, State, and Local Regulations. The Contractor must determine for itself whether work specified in this specification requires the removing, storage, handling, or disposal of hazardous material, special, regulated or hazardous waste and include the price in the proposal. The Contractor shall be considered the generator and shall provide the Surveyor (COR) all documentation pertaining to the sampling, analysis, and disposal of all wastes generated during this contract.

The initial Gas Free Certificate(s) for Hot Work Permit(s) must be issued by a Marine Chemist, and is the responsibility of the Contractor. Subsequent daily maintenance of the Gas Free Certificate(s) to support the Hot Work Permit(s) will be maintained by the Contractor’s Competent Person through the Chief Engineer or Chief Mate. All confined spaces, tanks, vessels, strainers, etc., with limited natural ventilation are to be provided with forced ventilation prior to entry. Hot Work Permits will be issued for all operations requiring welding, burning or grinding. The Contractor is responsible to provide fire watches, as covered elsewhere in this specification to the contractors account.

The Contractor will be required to ensure that all potential energy sources have been locked out and tagged out by the ship’s force in conjunction with the contractor prior to the commencement of work. The Contractor is to coordinate this with the Chief Engineer.

Contractor shall furnish and maintain sufficient temporary lights to ensure the affected spaces are adequately lit providing a safe effective working environment.

All work pertaining to these specifications is required to be accomplished at the current location of the vessel unless supplemental work is required during the training cruise (see supplemental labor and material items of these specifications). The current location of the vessel is at the Texas A&M University @ Galveston, Maritime Academy, in Galveston, TX. The physical address of the campus is 200 Seawolf Parkway, Galveston, TX 77552. The contractor’s employees and sub‐contractors shall have with them, at all times while working onboard the vessel, a government issued identification card (TWIC), or state issued driver’s license. The contractor shall follow all policies and procedures set forth by the University and Marad concerning safety and security. The contractor and his sub‐contractors will be required to check in with crew personnel upon arriving and departing the vessel daily. The Contractor will notify the COR, Chief Engineer, and/or Master/PIC of the individual vessel of their intentions to attend. The contractor’s Service Technicians are to report to the Chief Engineer, without these notifications the Contractor will not be allowed on board.

DEFINITIONS:

The following terms shall have meanings as listed below throughout the General Conditions and the Specifications for activation, repairs, and renewals to the Training Ship “GENERAL RUDDER”;

"ADMINISTRATIVE CONTRACTING OFFICER" ‐ identifies the official authorized to perform any post award contractual actions assigned by the contracting officer.

“AS ORIGINAL” means a condition meeting the original system and manufacturer’s design.

“AS APPROVED” or “TO THE APPROVAL” or “FOR APPROVAL” or “AS DIRECTED” or “AS REQUIRED” are used without further qualification, indicating the decision of the MARAD Surveyor is required. Where an item is required to be submitted for approval, work shall not proceed until notification of approval is received. In the event the item is not approved, rationale will be provided and work shall not proceed until a satisfactory and mutually agreeable resolution has been resubmitted and approved.

“CFE” and “CFM” identify Contractor Furnished Equipment and Material and are used interchangeably.

"CHECKPOINT" ‐ In a Work Item, the phrase “Checkpoint” establishes a point in the sequence of work at which time the COR shall be notified to observe a specific test or inspection. The COR will be notified no less than 24 hours prior to the starting of any test or inspection. If tests are scheduled for the weekend, COR must be notified no later than noon of the Thursday before.

"CLIN" ‐ Contract Line Item. An individually priced work item, within the specification package.

"CONTRACT" ‐ The agreement entered into between the Owner and the Contractor for the accomplishment of the work specified in the Specifications.

"CONTRACTING OFFICER" ‐ The person in charge of the contract.

“CONTRACTOR” identifies the shipyard or topside repair company holding the prime contract for the work supplied in this Specification.

"COR" ‐ Contracting Officer's Representative managing the repair availability.

This individual will be a MARAD employee.

“DETACH” or “DISCONNECT” mean to disconnect all attachments to the unit to enable the unit to be moved. All attachment points shall be tagged, identified, blanked, and protected to facilitate reinstallation. Work items do not necessary identify interferences and the Contractor is responsible for the identification and resolution of interferences affecting a detachment and subsequent movement.

"EQUIVALENT" ("OR EQUAL") Equipment ‐ Where equipment is specified by manufacturer's name, make, and model number, the Contractor may request, in writing, equivalents to the COR for approval. The approval request must delineate the design and performance data on both the specified and recommended substitute pieces of equipment. Approval will be based on, but not be limited to the following criteria:

• Data presented that demonstrates that it meets the specified performance requirements.

• Possess appropriate Regulatory Body approval or other pertinent design standards where required.

• Possess similar and functionally equivalent dimensions; weight;

power; HVAC; cooling water, or other required services; capacity;

material; marine service characteristics; maintenance features and requirements, maintenance manpower requirements; time in service; suitability for marine service; population in commercial service; life cycle cost and maintenance cost; structure borne and airborne noise characteristics; vendor‐furnished training, worldwide service and support; warranty provisions; spare parts availability and provisioning; consumption and performance data;

and compatibility with interrelated systems and arrangements.

• Exceptions to these criteria will be considered if they are demonstrable to be superior to those specified and are to the advantage of the vessel's mission and the Government.

• If approved, the Contractor shall take full contractual and technical responsibility from a cost and performance standpoint for installing the components, equipment, or systems and ensuring their compatibility with interrelated components, equipment, or systems.

“GFE” or “GFM” identify Government Furnished Equipment and Material and are used interchangeably.

“GOVERNMENT” or “MARAD” means the U. S. Government, including the U. S.

Maritime Administration or its authorized representative.

“INSTALL” or “EXTEND” or “MODIFY” mean that the Contractor shall provide the piece of equipment, material or system to be installed and shall provide the materials, structural supports and labor to attach, connect and test the equipment or systems to effect a finished fully operational installation complete in all aspects.

a. When new material or equipment is not specified by type, the material or equipment shall be identical to the existing. When “install” is used with reference to GFE, all conditions of the above definition except the requirement to provide the specific piece of equipment are applicable.

b. Work items do not necessarily identify interferences and the Contractor is responsible for the identification and resolution of interferences affecting the installation by temporarily removing, reinstalling, or relocating interferences.

The Contractor shall temporarily remove, permanently relocate, alter, and reroute all interferences, including but not limited to ductwork, piping, wire ways, fixtures, insulation, joiner linings, equipment, furniture, etc. to facilitate fully operational installations and modifications covered by this Specification. In the event that piping, ductwork, equipment, joiner linings, etc., must be temporarily removed to facilitate new or modified work, the Contractor shall subsequently reinstall same in an “as original” condition.

“INTERFERENCE” means that a pipe system, ductwork, equipment, joiner bulkhead or lining, wire way, structural member, access opening, or other object(s), equipment, system, or components that must be removed and reinstalled, relocated, modified, or designed around to facilitate the repair, or installation of new or modified equipment or systems.

“LABOR AND MATERIALS” means labor, material, plant facilities, supervision, services, equipment, and all other resources required to accomplish the specified work.

“MANIFESTS” are the official shipping document forms originated and signed by the generators, transporters, and operators of the hazardous waste disposal facility as required by Federal, State, and Local Authorities.

"MARAD" ‐ Identifies the United States Department of Transportation, Maritime Administration.

"MARAD Approval" indicated only that the general method of construction and detailing is satisfactory and will not relieve the Contractor of the responsibility of any error.

"MARAD COR" identifies the MARAD Contracting Officer's Technical Representative

"MARAD Representative" identifies the Technical Representative ( C O R ) of the Maritime Administration at the Contracting Facility.

“MODIFY” means to provide materials, services, and labor to change or alter the item or system resulting in a finished and fully operational modified installation complete in all respects. The term “MODIFY” implicitly includes all requirements of

“REMOVE AND INSTALL”.

“OFE” or “OFM” identify Government Furnished Equipment and Material and are used interchangeably with “GFE” or “GFM”.

"OWNER" ‐ The U.S. Department of Transportation, Maritime Administration

(MARAD).

"Provide" ‐ To furnish and install all services, materials, equipment and systems to accomplish the specified requirements.

“REFURBISH” means to detach, temporarily remove, disassemble, clean reassemble the unit, equipment, or system using new screws, bolts, gaskets, and replacement parts and to reinstall and test the unit, equipment, or system to demonstrate proper function to the manufacturer’s tolerances. The reinstalled refurbished unit, equipment, or system shall be fully operational and complete in all aspects.

“REGULATORY BODY” or “REGULATORY BODY REQUIREMENTS” mean the American Bureau of Shipping or a Federal or International Regulatory Agency or an organization which is authorized by the agency to perform delegated regulatory functions on its own behalf.

“REINSTALL” means that the Contractor shall provide all material and labor to install a piece of equipment, material or system after the equipment, material or system was temporarily removed, relocated, modified, or refurbished.

“RELOCATE” means to provide all labor, material to detach the unit equipment, or system and to reinstall the same unit, equipment, or system at a new or modified location.

“REMOVE” or “RIP OUT” means to provide all labor and materials to disconnect, detach, and transfer the unit, equipment, materials, and system in its entirety off the ship. All removed materials shall be disposed of in accordance with the MARAD Surveyor’s directions. Part of removal process is to blank openings, remove brackets, hangers, foundations, etc. and to restore all removed items including re‐ insulation and paint touch up to “as original” condition.

“REMOVE AND REPLACE INTERFERENCES” shall be construed to mean that the Contractor shall provide all labor, material and equipment necessary to remove, modify if required, material and equipment that cause interference in the way of intended installation, or removal path of an equipment, and replace or reinstall in the “as original” condition. Individual Specification items do not necessarily identify interferences to be resolved. The Contractor shall be totally responsible in the performance of the Specification for the identification and resolution of interferences necessary to complete the work required by this Specification. All open ends left as a result of these removals shall be suitably protected to prevent any and all contaminants from entering the system or piece of equipment.

“RENEW” mean to remove the existing unit, equipment, or systems, including all interferences and to install a new unit, equipment or system which is either identical to or equal to that which was removed; the installation shall include at a minimum all hook‐up, supports, and adapters which are required to effect a fully operational installation complete in all respects.

"REPAIR" ‐ To fix the existing, thereby restoring it to its original capabilities.

“RETAIN” ‐ Means to keep and store in a safe environment (on or off the vessel) any material that is to be reused or turned in to the COR.

“TAG OUT” means a procedure to both notify personnel that tagged‐out equipment, components, or systems are either isolated or not in a normal operating condition, and is done as a means to prevent injury to personnel, improper operation, or damage to a tagged‐out equipment, components or systems.

“TEMPORARY REMOVAL” or “TEMPORARILY MOVE” means to provide all labor and materials to disconnect and remove the unit, equipment or system from its initial location and to reinstall the same unit, equipment, or system whether in the same location or elsewhere on the ship as described in the Specification.

“UPGRADE” means to increase the capability of the item to the current state of practice at the time the work is accomplished.

"WORK ITEM" or "ITEM" ‐ Means a separately numbered part of the Contract Work Package describing a discrete portion of the work to be accomplished.

VESSEL PARTICULARS

Name:................................................... T. S. GENERAL RUDDER (ex: USNS CONTENDER)

Type: .................................................... Twin screw diesel‐electric ‐ Training Vessel.

Owner: ................................................. United States Government (Maritime Administration)

Official Number: .................................. CG002248

USCG Certification: .............................. Public Nautical School Ship

Radio Call Sign: .................................... WTDL

ABS Classification ................................ A1‐E, Ice Strengthened Class "C", AMS, ACCU

ABS I.D. No

IMO No

Builder:................................................. Tacoma Boat Building Co., Tacoma WA.

Keel Laid:.............................................. 10 January 1983

Commissioned: .................................... 29 July 1984

Port of Registry: ................................... Norfolk, VA

Length Overall...................................... 224' 00"

Beam: ................................................... 43' 00"

Design Draft: ........................................ 15' 01"

Vertical Clearance:............................... 71' 00" (Air Draft)

Deadweight:......................................... 2,250 tons

USCG Gross Tonnage:.......................... 1,914 tons

USCG Net Tonnage: ............................. 574 tons

Cruising Speed: .................................... 10 knots

Complement: ....................................... 65 Crew and Cadets

Main Engines: .....................................Four (4) Caterpillar D398TA; 970 HP

Main Generators: ................................ Four (4) Kato 600 KW, 600 VAC, 3 Phase

Propulsion Motors:.............................. Two (2) General Electric, 800HP, 750 VDC

Bow Thrusters:..................................... Harbormaster 48" tunnel, 550 HP

Diesel Fuel Capacity:......................... ……228,615 gallons

Salt Water Ballast Capacity:................... 146, 642 gallons

Fresh Water Capacity: ............................ 5,099 gallons

Radars: ................................................. 10‐cm JRC, 3‐cm JRC

Gyroscope: .......................................... Sperry Model: NAVIGAT X, MK1, Type 4914‐CA, Global Position System:......................... Furuno GP150

CONTENTS

PREAMBLE

DEFINITIONS:

VESSEL PARTICULARS

ITEM 01: SERVICES

ITEM 02: GAS FREE CERTIFICATES

ITEM 03: FIREFIGHTING, LIFESAVING, AND SMOKE DETECTION SYSTEM ANNUAL TEST

ITEM 04: LIFERAFT ANNUAL SERVICING

ITEM 05: NAVIGATION, AND COMMUNICATION EQUIPMENT ANNUAL TESTING AND

CERTIFICATE RENEWAL

ITEM 06: REFRIGERATION SYSTEM STARTUP AND REPAIR

ITEM 07: REPAIR EVAPORATOR

ITEM 08: REPAIR #2 GENERATOR

ITEM 09: REPLACE MSD VENT PIPING

ITEM 10: SUPPLEMENTAL LABOR

ITEM 11: SUPPLEMENTAL MATERIAL

ITEM 01: SERVICES

1.0 ABSTRACT

1.1 This item describes the requirements for providing services for the pre cruise repair availability which will be accomplished at the current location of the vessel at the Texas A&M University @ Galveston, Maritime Academy, in Galveston, TX. The physical address of the campus is 200 Seawolf Parkway, Galveston, TX 77552.

2.0 REFERENCES / ENCLOSURES

2.1 None

3.0 ITEM LOCATION/ DESCRIPTION

3.1 None

4.0 GOVERNMENT FURNISHED MATERIALS/EQUIPMENT/SERVICE

4.1 None

5.0 NOTES

5.1 Provisions for services shall be considered on a per diem basis, and the total cost for the entire availability shall be submitted as the bid price. In the case of an increase or decrease in the length of the Contract, the cost (or credit) for services shall be based on the per diem amount, figured by dividing the bid price by the length of the Contract (in days) as specified in the contractor’s proposal.

6.0 QUALITY ASSURANCE REQUIREMENTS

6.1 None additional

7.0 STATEMENT OF WORK

7.1 Office: None required. Contractor will be allowed to utilize a space designated aboard the vessel if desired to conduct administrative work.

7.2 Shore Power: None required. Shore power will be provided by Texas A&M University.

7.3 Compressed air: Provide compressed air as required for accomplishment of this contract.

Furnish, connect and disconnect all valves, fittings and hoses required. The ship’s air compressors shall not be used for any work or services.

7.4 Fire Protection: Will be furnished from the vessel’s fire main system. System is to remain charged at all times at areas where hot work is being performed. This is to be coordinated with the ship’s crew. Connect and disconnect all valves, fittings, and hoses as required.

7.4.1 The vessel’s fire pumps will be used for any hot work.

7.4.2 Provide contractor furnished portable fire extinguishers in all work areas where repair work is being carried out and must be sufficient to extinguish all types of fires.

7.4.3 The vessel’s fire extinguishers shall not be considered to fulfil the requirements of 7.4 however this does not prevent personnel from using them in case of a real emergency.

7.4.4 Fire watch is to be provided on a continuous basis at all areas where hot work is performed.

7.5 Lighting: Provide adequate temporary in way of repairs, surveys, and inspections.

7.6 Garbage and debris removal: Remove all waste, dirt and debris detailed for removal in these specifications and resulting from the work from the ship on a daily basis. All areas involved in work or traversed by workers or equipment shall be left clean and in good order.

7.6.1 Provide trash receptacles throughout the vessel to prevent trash from being littered on the vessel. Receptacles shall be emptied on a daily basis, or when required.

7.6.2 Remove hazardous materials such as paint containers, oily refuse, etc. and dispose of in accordance with local, state and federal regulations.

7.6.3 The Contractor and Owner shall make a joint survey of the entire vessel approximately one week prior to delivery to determine final clean up prior to delivery.

7.7 Crane service: Crane service will be provided by the vessel’s crew to aft deck only within the capacity of the vessel’s crane (3,100 lbs). All lifts are to be coordinated in advance with the ship’s crew. Should the contractor require crane service beyond this capacity or to other areas of the vessel to complete repairs the contractor shall provide adequate crane service with qualified crane operators to accomplish any and all items within these specifications and any addenda thereto.

7.7.1 The vessel’s crane/s shall not be used at any time without prior approval of the

Owner’s representative.

ITEM 02: GAS FREE CERTIFICATES

1.0 ABSTRACT

1.1 This item describes requirements for entry and work in confined, enclosed, and hazardous spaces. The contractor shall to obtain required gas free certificates for "safe for workers" and "safe for hot work" from a certified Marine Chemist for all confined, enclosed, and hazardous spaces where entry and/or hot work shall be required. A competent person shall maintain the certificates daily until such entry and hot work is completed.

2.0 REFERENCES/ENCLOSURES:

2.1 NFPA 306, Standard for the Control of Gas Hazards on Vessels.

2.2 NFPA 312, Standard for the Protection of Vessels during Construction, Repair, and Lay‐up.

3.0 ITEM LOCATION/DESCRIPTION

3.1 Various Locations through‐out the Vessel.

4.0 OWNER FURNISHED EQUIPMENT/MATERIAL/SERVICES

4.1 None.

5.0 STATEMENT OF WORK REQUIRED

5.1 Contractor shall provide the services of a Certified Marine Chemist to provide all gas free certificates in accordance with the above references.

5.2 Certificates shall be issued only by a Certified Marine Chemist and shall be maintained, on a daily basis, by a "Competent Person" as defined by the OSHA Regulations 29 CFR 1915.14 or NFPA 306.

5.3 Copies of the daily the Marine Chemist, Gas Free Certificate ‘Competent Person Log to be distributed as follows:

5.3.1 One copy to the MARAD representative.

5.3.2 One copy to the Vessel’s Master

5.3.3 One copy to the Contractor / Shipyard’s Safety Person.

5.3.4 Additional copy(s) to be displayed on the top of the gangway(s) as well as in the vicinity of the gas freed space(s).

5.4 Contractor shall provide and maintain ventilation to confined spaces as required by the Marine Chemist, Gas Free Certificate ‘Competent Person Log to ensure the safety of personnel during work and inspections of confined spaces.

ITEM 03: FIREFIGHTING, LIFESAVING, AND SMOKE DETECTION

SYSTEM ANNUAL TEST

1.0 ABSTRACT:

1.1 This item describes the requirement for the contractor to inspect, pretest, recondition, and restore ships firefighting system to a fully operating status Prior to May 1, 2018, as follows:

1.1.1 Contractor shall carryout initial inspection and testing prior to the COI Inspection.

1.1.2 Contractor shall return to the vessel to fully demonstrate the firefighting system to Regulatory Body Inspectors for the COI inspection. These systems consist of but not limited to the following:

Portable Fire Extinguishers (72) Various types and sizes.

Fixed Fire Extinguishers, Halon:

Motor Room System 4 Cyl. 425 lbs. 2 cyl. 175 lbs.

Generator Room System 4 cyl. 425 lbs. 2 cyl 175 lbs

Bow Thruster System 1cyl. 54lbs.

Emergency Generator System 1 cyl. 90 lbs.

Motor Room 2 cyl. 340 lbs.

HFC Extinguishers:

Galley Range 1 cyl 2.5 lbs.

Paint Lockers 2 cyl 32 lbs.

SCBA Cylinders:

Nineteen (19) – 4500 PSI SCBA Harnesses:

Nine (10) – each – MSA 4200 HUD Medical Oxygen Bottles:

Nine (9) – each Smoke Detection System:

Hiller Fire Detection system with 57 remote 29 heat detectors, 12 combination heat/smoke detectors and 28 pull boxes.

2.0 STATEMENT OF WORK:

2.1 In conjunction with ship’s force, Contractor shall perform operational simulation tests of all systems to ensure proper operation of all remote releases, ventilation shutdowns, time delays, and system alarms prior to the scheduled USCG Inspection. Contractor shall isolate firefighting system as described above. Disconnect all actuator hoses, pilot hoses, discharge connections, and actuator mechanisms, as may be required, to perform testing and inspections of the firefighting system.

2.2 Upon completion of pre‐testing, Contractor shall submit “As Found” condition report to the Chief Engineer and Maritime Administration (MARAD) Representative denoting the overall condition of the equipment; listing all discrepancies and deficiencies found, and recommended repairs, together with estimates. Any additional work as a result of these inspections shall be subject to a Delivery Order and prior approval by the MARAD Contracting Officer.

2.3 The contractor shall affect all repairs and adjustments, as required, to restore the ship’s firefighting system to a fully operational status.

2.4 During the course of servicing, inspections, and repairs, contractor shall ensure that the firefighting system is isolated and spaces where work is being performed are properly protected.

3.0 INSPECTION and TESTING

3.1 The contractor, in conjunction with ship’s force, shall demonstrate the operational readiness of the fire fighting system to the satisfaction of the attending USCG Inspector, ABS Surveyor, Chief Engineer, Captain, and MARAD representatives.

3.2 Contractor shall submit “as found’ condition report to the owner’s representative denoting conditions found with recommended corrective action.

3.3 Each cylinder shall be weighed and liquid level checked and recorded on each bottle.

3.4 Upon restoration of the firefighting system, system components shall be subjected to simulation test.

3.5 The contractor shall inspect and weigh all portable fire extinguishers. Upon completion all cylinders shall be properly tagged, denoting the weight, inspection date, etc.

3.6 Upon satisfactory completion of all work and inspections, contractor shall deliver a preliminary completion report, together with a certificate of inspection to the Chief Engineer.

3.7 The contractor shall inspect all alarms, hoses, discharge nozzles, test all control cables, and time delay releases.

4.0 NOTES

4.1 Fire Fighting System documentation and equipment list is available on board the vessel.

4.2 Contractor shall return to the vessel to fully demonstrate the shipboard firefighting system to USCG and ABS.

5.0 PERFORMANCE CRITERIA: DELIVERABLES

5.1 Provide a final typewritten report, together with Certificate of Inspection, in triplicate, to the Chief Engineer within thirty (30) days of work completion, fully describing in detail the scope of work and repairs performed.

5.2 Contractor shall develop a comprehensive inventory list of all firefighting equipment and deliver a typewritten inventory list to the Chief Engineer within thirty (30) days of work completion.

5.3 Contractor shall develop and provide a completion report to the Chief Engineer, with a copy MARAD COR. The report shall be in a tabular format, identifying each unit with; 1) Test Date, 2) Due Date, 3) Type Of Inspection, 4) Test Pressure, 5) Next HT Date, and 5) Comments.

5.4 All deliverables shall be FOB Texas A&M Galveston.

ITEM 04: LIFERAFT ANNUAL SERVICING

1.0 ABSTRACT

1.1 This item describes the annual servicing requirements for the Vessel General Rudder Liferafts. The Liferafts consist of Two (2) Elliot Liferafts and Four (4) Viking liferafts. The Liferafts are to be picked up from and redelivered to the vessel at Texas A&M University 200 Seawolf Parkway Galveston Texas 77552 and in place by May 1, 2018.

2.0 REFERENCES/ENCLOSURES

2.1 46 CFR – 160.151 – Inflatable Liferafts (SOLAS)

3.0 ITEM LOCATION/DESCRIPTION

3.1 Vessel is located at the Texas A&M University 200 Seawolf Parkway Galveston Texas 77552

4.0 OWNER FURNISHED EQUIPMENT/MATERIAL/SERVICES

4.1 Six (6) Offshore inflatable, throw overboard Type liferafts.

4.2 Loading and unloading assistance shall be provided by TAMUG. Timing of the assistance shall be coordinated thru TAMUG.

5.0 STATEMENT OF WORK REQUIRED

SERVICING AND INSPECTION

5.1 Take delivery of Six (6) rafts onboard the vessel at the vessels location as stated above. Transport rafts to a USCG/SOLAS Approved Repair Facility. Return the rafts to the vessel, replace and secure in the cradles upon completion of servicing.

5.2 Perform annual servicing of all rafts and their releases. Each raft is to receive a SOLAS A pack. Rafts are to be inspected, tested, and necessary repairs accomplished. Parts/equipment to be renewed as necessary to bring rafts into compliance. All equipment shall comply with the latest USCG requirements and regulations of the international convention for SOLAS. Replaced flares are to be returned with rafts for training purposes. Return the rafts and releases to the vessel and re‐secure to their cradles as required to meet all regulatory requirements. Any other equipment found necessary for renewal other than what is included in the SOLAS A pack will be authorized by the contracting officer’s representative prior to inclusion in each raft and will be paid via delivery order.

5.2.1 Liferaft Nameplate data is as follows.

Two (2) Elliot and (Four (4) Viking) 25 Person Capacity Liferafts

1. Elliot Serial # S2311 lot # 871 painter 45M Style MK III TO Cert# 2265716

2. Elliot Serial # S3826 lot # 925 painter 45M Style MK III TO Cert# 2265722

3. Viking Serial # 11737153 painter 36M Style 25DK+ Cert# 301255213

4. Viking Serial # 11736771 painter 36M Style 25DK+ Cert# 301255160

5. Viking Serial # 11071064 painter 36M Style 25DK+ Cert# 301253857

6. Viking Serial # 11709528 painter 36M Style 25DK+ Cert# 301326335

6.0 TECHNICAL DOCUMENTATION

6.1 The contractor shall provide three (3) copies of inspection certificates for each raft and release. The contractor is to provide equipment and supply a list for each raft that includes, the equipment condition and all expiration dates. Each raft and release is to be marked with the required identification information noting the latest inspection date and/or expiration date.

ITEM 05: NAVIGATION, AND COMMUNICATION EQUIPMENT

ANNUAL TESTING AND CERTIFICATE RENEWAL

1.0 ABSTRACT

1.1 This item describes annual servicing and inspection of the vessel’s navigation and communication equipment

2.0 REFERENCES/ENCLOSURES

2.1 None

3.0 ITEM LOCATION/DESCRIPTION

3.1Various Locations through‐out the Vessel.

4.0 OWNER FURNISHED EQUIPMENT/MATERIAL/SERVICES

4.1None.

5.0 STATEMENT OF WORK REQUIRED

5.1 Provide services of an approved Marine Electronics Technician. Technician shall perform annual inspection of all bridge electronic equipment and Gyro Repeaters throughout the vessel. Prove proper operation of all to the vessel’s master, ABS, and U.S. Coast Guard.

5.1.1 Equipment to be inspected includes but not limited to the following:

Radars (furuno)

Gyro System

GMDSS

BNWAS

VHS

Satellite Communication

SASS

Fathometer

Watchcall System

P.A. System

EPIRB

SVDR

Transis ECDIS

5.1.2 Test each piece of equipment for proper operation.

5.1.3 The Contractor will provide a Condition Report to the COR or Chief Engineer, stating the conditions found and the corrective actions recommended prior to any further actions. All components for corrective actions are to be current, state of the art, and meet or exceed ABS, USCG and / or OEM specifications.

6.0 TECHNICAL DOCUMENTATION

6.1 Provide written report of findings to Marad Surveyor

6.2 Provide Cargo Ship Safety Radio Certificate

6.3 Provide Vessel to Bridge Radiotelephony Certificate

6.4 Provide Safety Radio Telephony Certificate

6.5 Provide Ship Security Alert System Survey

6.6 Provide GMDSS Survey

ITEM 06: REFRIGERATION SYSTEM STARTUP AND REPAIR

1.0 ABSTRACT

1.1 Contractor shall furnish labor and material from a qualified contractor to yearly maintenance and startup procedures on the ships Air Conditioning and Refrigeration systems.

2.0 REFERENCES/ENCLOSURES

2.1 None

3.0 ITEM LOCATION/DESCRIPTION

3.1 Three (3) Air Conditioning Systems. Systems are Carrier model 5H80 with 134A freon

3.2 Two (2) New Refrigeration Systems.

3.3 All systems are located in the ships Refrigeration room.

4.0 OWNER FURNISHED EQUIPMENT/MATERIAL/SERVICES

4.1 None.

5.0 STATEMENT OF WORK

5.1 Contractor shall provide a qualified Refrigeration Technician to perform yearly maintenance and startup procedures to the vessels Three (3) Carrier A.C. systems.

This will require but not limited to replacing filters, cleaning, checking all pressures and operating temperatures once the systems are up and running. The system shall be allowed time to prove operation to the satisfaction of the Chief Engineer.

5.2 The contractor shall perform maintenance to the Two (2) Newly installed water cooled Refrigeration units and prove that they are working satisfactorily.

5.3 The Contractor will provide a Condition Report to the COR or Chief Engineer, stating the conditions found and the corrective actions recommended prior to any further actions. All components for corrective actions are to be current, state of the art, and meet or exceed ABS, USCG and / or OEM specifications.

ITEM 07: REPAIR EVAPORATOR

1.0 ABSTRACT:

The intent of this item is to make necessary repairs to the vessel’s (Alfa Laval JWP‐16‐ C50‐S/N‐N011134‐10/Day.

2.0. REFERENCES / ENCLOSURES:

2.1. None

3.0 ITEM LOCATION / DESCRIPTION:

3.1. Location: Port side, forward Generator Room.

3.2. Access / Interference:

1. None

3.3. Quantity: One (1) Separate System

4.0. GOVERNMENT FURNISHED EQUIPMENT / MATERIAL:

4.1. None

5.0. CONTRACTOR FURNISHED EQUIPMENT / MATERIAL:

5.1 Contractor will furnish all labor, materials and consumables required to make repairs according the scope of work outlined in this specification.

6.0. STATEMENT OF WORK:

6.1. Prior to any work, contractor will electrically disconnect affected circuit(s), using lock out / tag out procedures to secure electrical power. To be coordinated with vessel’s Chief Engineer.

6.2. The contractor shall Dis‐assemble, both condenser and evaporator plate heat exchangers. Remove plates to an Alfa Laval repair facility for cleaning and inspection.

6.3. The contractor shall remove the old gaskets from plates, and clean prior to inspection. The contractor shall inspect all plates for damage such as cracks.

6.4. The contractor shall provide new gaskets and proper adhesive for installation of new gaskets

6.4.1. If further repairs are needed the Contractor shall provide a Condition Report to the COR or Chief Engineer, stating the conditions found and the corrective actions recommended prior to any further actions. All components for corrective actions are to be current, state of the art, and meet or exceed ABS, USCG and / or OEM specifications.

6.5. The contractor shall return plates to the vessel for installation and testing.

6.6. All lock out / tag out procedure ‘Tags” to be removed by the Chief Engineer and unit circuit(s) energized.

6.7. A Satisfactory Operational Test of the system, will be performed in the presence of, and to the satisfaction of the Chief Engineer or his representative. There will be ‘NO LEAKS’.

6.7.1 The area will be left in a clean condition to the satisfaction of the Chief Engineer.

6.8. Work is not considered complete until the job has been inspected / tested by the Chief Engineer. The Service and/or Test Reports will be turned over in hard copy and electronic format to the COR or Chief Engineer, prior to payment of invoice.

Contractor will provide the following reports;

Contractor will summit Technical Documentation, Test Documentation and Condition Reports, for presentation to the attending USCG Inspector and / or ABS Surveyor, to the Chief Engineer and / or Chief Mate.

7.0. QUALITY ASSURANCE:

7.1. All material and/or items used or renewed are to be type approved by the ABS or USCG and in compliance with ABS Rules and USCG Regulations.

Possible Source Found for Alfa Laval Distiller;

Alfa Laval Inc.

10470 Deer Trail Drive – Houston Texas 77038 Tel: 713‐934‐4890 Email: randy.herrell@alfalavel.com

ITEM 8: REPAIR #2 DIESEL GENERATOR

1.0. ABSTRACT:

1.1 The intent of this item is to define the requirements to make necessary repairs to the vessel’s Caterpillar 398 TA #2 Generator.

2.0 REFERENCES / ENCLOSURES:

2.1 ABS Rules for Survey after Construction 2014, Part 7,

3.0 ITEM LOCATION / DESCRIPTION:

3.1 Location: main generator room # 2 Generator

3.2 Access / Interference: As encountered

3.3 Quantity: One (1) generator

4.0 GOVERNMENT FURNISHED EQUIPMENT / MATERIAL:

4.1 None

5.0 CONTRACTOR FURNISHED EQUIPMENT / MATERIAL:

5.1 The contractor shall provide a qualified Caterpillar mechanic to make necessary repairs to the vessel’s # 2 Generator’s Woodward Governor drive system.

5.2 The contractor shall run the #2 Generator to assure the engine is running normally prior to performing any repairs.

5.3 The contractor shall remove the governor assembly part # 5N5251 from the #2 Generator and replace with a new or rebuilt OEM part as specified in the schematic provided below.

5.4 The contractor shall test run the engine for enough time to determine if the engine is operating properly and the there is no leaks.

6.0 QUALITY ASSURANCE

6.1 All material and/or items used or renewed are to be type approved by the ABS or USCG and in compliance with ABS Rules and USCG Regulations.

ITEM 9: REPLACE MSD VENTILATION PIPING

1.0. ABSTRACT:

1.1 The intent of this item is to define the requirements replace approx. 20 feet of

6” piping to the vessel’s MSD unit.

2.0 REFERENCES / ENCLOSURES:

2.1 MSD Vent Pipe Drawing (Attached page # 46)

3.0 ITEM LOCATION / DESCRIPTION:

3.1 Location: main generator room

3.2 Access / Interference: As encountered

3.3 Quantity: Aprox. 20’ of 6” steel piping

4.0 GOVERNMENT FURNISHED MATERIALS/EQUIPMENT/SERVICE

4.1 None

5.0 STATEMENT OF WORK

5.1 The contractor shall secure the MSD system and assure that the system is safe for hot work using a marine chemist.

5.2 The contractor shall remove the existing vent piping located in the upper Generator Room overhead leading horizontally to the crew’s mess and downward to the MSD Tank.

5.3 The contractor shall replace the subject piping as original with new like and kind coated piping.

5.4 The piping shall be tested for leaks to the satisfaction of the chief engineer or Marad Surveyor.

5.5 All disturbed areas shall be cleaned and painted

6.0 QUALITY ASSURANCE

6.1 None

ITEM 10: SUPPLEMENTAL LABOR

1.0 ABSTRACT:

1.1 It is the intent of this item to provide supplemental labor to accomplish additional work if authorized.

2.0 REFERENCES / ENCLOSURES:

2.1. None

3.0 ITEM LOCATION / DESCRIPTION:

3.1. None

5.3 GOVERNMENT FURNISHED EQUIPMENT / MATERIAL:

5.4 None

6.0 CONTRACTOR FURNISHED EQUIPMENT / MATERIAL:

5.1 Contractor will furnish all Supplemental Labor as required under Delivery Orders to complete the scope of work required in this specification and to accomplish emergent repairs during the training cruise. Should repairs be required in a port other than Galveston, TX, travel time will be charged to this CLIN in addition to the time spent aboard the vessel.

6.0. STATEMENT OF WORK:

6.1 Contractor shall furnish a unit price quote for 400 man‐hours of supplemental labor. This shall be a fully burdened labor rate, and is applicable seven days a week

(i.e. no overtime, penalty time or other escalations will apply).

6.2. These hours will only be allocated for industrial labor. Supervision, management, QA, yard maintenance and other such labor is considered part of the rate burden. When

Supplemental Labor is required by the MARAD, a Contractor‐submitted Condition

Report with fully documented price quotations shall be documented by a work structure breakdown on a Contractor‐developed estimating form, as an attachment to the Condition Report.

6.3. Supplemental hours, if authorized, will be allocated by the COR via delivery orders.

No oral directions shall be accepted by the Contractor or its personnel from any individual other than the COR. Any oral direction provided by the COR other than guidance on existing tasking shall be documented via delivery order Request for

Pricing within 24 hours.

6.4. All tasking provided by the COR will normally be in writing, and no work shall begin on any tasking of another than emergency nature until received by the

Contractor, negotiated and settled by the COR and/or the Contracting Officer. Any questions, concerns or disputes of tasking given (including challenges as to whether CLINs are within scope or genuine new work) shall be presented to the

Contracting Officer in writing for resolution.

ITEM 11: SUPPLEMENTAL MATERIAL

1.0 ABSTRACT:

1.1 Contractor shall include in their quote $20,000.00 for material charges, in the event needed and ordered by the COR for supplemental growth.

2.0 REFERENCES / ENCLOSURES:

2.1. None

3.0 ITEM LOCATION / DESCRIPTION:

3.1. None

4.0 GOVERNMENT FURNISHED EQUIPMENT / MATERIAL:

4.1 None

5.0 CONTRACTOR FURNISHED EQUIPMENT…