R-00022 - WSA Questions and Answers - Amendment 0001.pdf
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- Solicitation number
- 693KA8-21-R-00022
About this file
This document provides an amendment to a solicitation for security officer services throughout various federal facilities in the Western United States. The Federal Aviation Administration seeks to award an indefinite delivery/indefinite quantity contract with both fixed price and cost reimbursement line items for an initial one-year base period and four one-year option periods to begin on September 30, 2022. Services will include providing armed and unarmed security guards at air traffic control facilities and other sites. The contractor must implement all necessary staffing, scheduling and equipment controls to ensure service requirements are met. Questions are due by January 14th and responses will be provided by January 28th. Proposals must be submitted electronically to the contracting officer by February 16th.
The amendment provides responses to questions from potential offerors to clarify requirements. Key details addressed include: no office space or training facilities will be provided; personal protective equipment is not required to be supplied; COVID-19 protocols will follow federal guidelines; and transition activities must be completed between award and September 30th. Pricing templates, facility listings, and seniority lists were also updated in the amendment appendices.
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WSA Questions and Answers
693KA8‐21‐R‐00022
Amendment 0001
# SECTION NAME SUB-SECTION REFERENCE OFFEROR'S QUESTION GOVERNMENT RESPONSE
1 N/A N/A N/A N/A Would the Government disclose the average additional or emergency services in the last year?
No the governement will not disclose this information.
2 N/A N/A N/A N/A Should polygraphs be considered in the personnel selection process?
Not a requirement under this contract.
3 N/A N/A N/A N/A Should a financial analysis be performed for the personnel selection process?
The Contractor is required to conduct a pre-employment suitability for all applicants. The Government does not provide what areas should be included in the pre-employment activities.
The Government will conduct their own suitability to determine if applicant is suitable to stand post.
4 N/A N/A N/A N/A What types and quantities of Personal Protective Equipment (PPE) is the Contractor required to supply to its onsite personnel?
The Contract does not require Contractors to supply PPE onsite.
5 N/A N/A N/A N/A Are Contractor personnel required to be vaccinated against COVID-19
The FAA requires Contractor employees working onsite at Government facilities to follow the Safer Federal Workforce Task Force’s guidance for COVID-19 workplace safety protocols for Federal agencies.
6 N/A N/A N/A N/A Will the Task Orders provide COVID-19 directives to onsite personnel?
The task order will not specify COVID -19 protocol. The federal governement have directives and the facilities have directives for onsite personnel.
7 N/A N/A N/A N/A
Our research shows that Hawaii, Guam and Washington all collect gross receipts tax on security services, will the Government provide an exemption for this tax?
The Governement does not provide exemption for tax on this contract.
8 N/A N/A N/A N/A Is the contractor provided office space at each facility for company purposes? Are there classrooms allocated for training purposes?
No the Government does not provide office space for contractor to conduct training. All training must be conducted offsite.
9 N/A N/A N/A N/A Is the space allocated for the clearing barrel and weapons storage collocated and is this in the area assigned to the security company for office space?
The clearing barrel and weapons safe are located in the guard house. No office space is provided for the security company.
10 N/A N/A N/A N/A Are SLC center and tower collocated?
SLC Center and the tower are two separated facilities located near each other.
11 N/A N/A N/A N/A Please provide a complete list of all facilities that are included in this procurement. Name of Facility and acronym identifier.
The facilty acroynm identifiers are listed on the J.1 Post Exhibits and J.5 WSA Pricing Workbook. An additional list will not be provided.
13 C Statement of Work C.3.7.4 Traffic, Parking, and Pedestrian
Control Will the Contractor be responsible for facilitating vehicle removal?
The Contractor will not be responsible for vehicle removal.
14 C Statement of Work C.4.3 Security Officer Manual Contents Would the Government consider allotting 30 days after CO/COR approval to distribute the initial SOM after contract award?
The Contractor must issue a SOM to each CSO within 60 days after contract award. If the Contractor hires a CSO after the 60 day time period, the new CSO must receive the SOM within five days of employment with the Contractor.
15 C Statement of Work C.9.2.2 Licensing of Contractor Will the contracting company be required to operate under a state armed security license or will a federal law enforcement certification satisfy the FAA?
The contractor is required to meet all required state and/or city requirements in order to be licensed in each state under this contract.
16 C Statement of Work C.12 Uniform and Equipment The RFP only provides a list of uniform requirements, please clarify quantity requirements for items that wear out (pants, shirts etc.).
The Government does not provide a minimum required number of uniforms.
17 C Statement of Work C.12 Uniform and Equipment Outside of the name plate listed, are there other patches or insignias that are required for each site. If so who is responsible to supply them?
No additional patches are required.
Amendment 0001
12 C Statement of Work C.14.2 Firearems Qualifications
(Attachment J.7)
Section C.3 Paragraph d. states that Federal immunity from state regulation applies. Would the Government confirm that this Federal immunity allows for the annual CSO firearms qualification stipulated in Attachment J.7 to supersede any city or states requirement for more frequent firearms qualification? For example, some cities in California require quarterly firearms qualification for licensing does the Government provide waivers or does the CSO have to comply with both the State and Federal number of re-qualifications?
In order to stand post on this contract, all CSO's must have a city and/or state approved license.
The Government will not grant waivers or extensions.
18 C Statement of Work C.16 General Information
How much Post Associated Time (PAT) for weapons/equipment issue and turn in; pre- and post-shift briefings (Security Guard Mount) is required per shift?
CSO come to work with their equipment.
No assigned weapons are stored on site.
19 C Statement of Work C.13 Training Does the Government provided any training other than operator training for FAA security systems.? If so, is that training provided at all sites?
No, there are no other operator training provided beyond FAA security systems.
20 C Statement of Work C.17.2 Transition Plan Please clarify the total number of days for the transition. Also, will the transition timeline dates run the same for all sites?
Per SIR Section F, "the Contractor will have between the time the contract is awarded [June 30, 2022] to September 30, 2022 for transition activities to ensure services start on the first day of the base period." The transition timeline dates run the same for all sites.
21 J List of Attachments J.1 Facility Post Exhibits 2-2-2 and 3-2-
Please confirm that: Attachment J-1 Facility Post Exhibit 2-2-2 and 3-2-2 depict the number of posts and hours for each post for each of the facilities listed in the footnote for that portion of the Western Region.
The Facility Post Exhibits depict the number of posts and hours for each posts for each of the facilities listed in the footnote for that portion of the Western Region.
22 J List of Attachments J.4 WSA Seniority List There is not a clear distinction between Salt Lake City (SLC) and Slat Lake City (ZLC). Are they combined or is one missing?
The seniority list for both locations is the same.
23 J List of Attachments J.4 WSA Seniority List Honolulu (HNL) seems to be missing. Is there a reason it would not be listed?
HNL Seniority List has been added. Please see Section J. Att J.4 WSA Seniority List Amendment 0001.
24 J List of Attachments J.4 WSA Seniority List Aguna (ZUA) seems to be missing. Is there a reason it would not be listed?
ZUA Seniority List has been added. Please see Section J. Att J.4 WSA Seniority List Amendment 0001.
25 J List of Attachments J.5 WSA Pricing Workbook
In the Government’s Pricing Template the “Summary Per Site” worksheet shows totals of $911,470.66, in cells Q23 and Q24, but when adding the individual rows Q5:Q22 that total only comes to $941,636.27. Do the two hidden rows four and 10 contain costs totaling to $49,834.39?
The calculation erorrs has been corrected. Please see J.5. WSA Pricing Workbook Amendment
26 J List of Attachments J.5 WSA Pricing Workbook
Are the hours that come prepopulated the only guidance the offerors will receive as far as the total amount of hours to base bids on? They are all the same and there seems to be little information on specific staffing requirements
The units (both hours and number of months) prepopulated are the ones that offerors should base their bids on. Staffing requirements, in terms of number of guards required per shifts can be found in Section J Att J.1 Facility Post Exhibits.
27 L Instructions, Conditions and Notices to Offerors
L.2 Information and Considerations
Affecting Vendor Proposal Submissions
Will there be a Site Visit or Pre-Proposal Conference and, if so, when and where will it take place?
There will not be site visit or pre-proposal conference.
28 L Instructions, Conditions and Notices to Offerors
L.3 (b) Instructions for Preparation and
Submission of Proposals
Please confirm proposals are to be submitted only as emails and that hardcopies and flash drives are not required. Otherwise, please clarify exactly how and where proposals are to be submitted and update Sections A, L.3, and L.7 accordingly
Submissions should be submitted by email only.
Section L.3 has been updated. Please see Section L Amendment 0001.
29 L Instructions, Conditions and Notices to Offerors
L.3 (b) Instructions for Preparation and
Submission of Proposals For Volume 2, is the first page/cover page for the volume included in the 50-page limit for Volume 2?
Yes, the cover page is inclued in the page limit for Volume 2.
30 L Instructions, Conditions and Notices to Offerors
L.4 Proposal Presentation, Format and
Content Would the Government allow the use of a 10pt font for charts, tables, and graphs?
The font size outlined in Section L should be used.
31 L Instructions, Conditions and Notices to Offerors
L.4 The referenced paragraph states that
“Font size must be 12, in Times New Roman font”.
Will the Government allow a smaller font size and a different typeface (such as Arial and Arial Narrow) for tables and graphics, as long as they are legible?
The font size and typeface outlined in Section L should be used.
Amendment 0001
32 L Instructions, Conditions and Notices to Offerors
L.6 Volume 2 - Management, Technical, And Past Performance Proposal
Would the Government consider excluding the required table of contents, acronyms, and glossary of terms from the Volume 2 50-page limit?
No, the table of contents, acronyms and glossary of terms are included in the Volume 2 page limit.
33 L Instructions, Conditions and Notices to Offerors
L.6.1 Volume 2, Part A, Management
Proposal
Would the Government clarify whether the Program Management Plan and the Transition Plan are included or excluded from the Volume 2 50-page limit?
The Program Management Plan and Transition plan are included in the Volume 2 page limit.
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