Amendment 1 SAI SIR Section G 01.10.24v2.docx
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- Surface Awareness Initiative Federal contract opportunity
- Solicitation number
- 693KA7SAI
About this file
This document outlines the contract administration provisions for a federal contract to provide Surface Awareness Initiative services and solutions. Key details include that the contract will be administered by the Department of Transportation Federal Aviation Administration Enroute Terminal Contracts office. The Contracting Officer's Representative and Technical On-site Representatives will monitor technical performance. Invoicing will be done monthly using a Standard Form 1034, with backup documentation required upon request. Payment will be made within 30 days of invoice. The contract incorporates FAR clauses by reference.
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Surface Awareness Initiative 12/27/2023 Section G – Contract Administration Data
G.10.b Accounting and Appropriation Data by CLIN:
CLIN PR # Accounting Code Total Mod
| G.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE | 2 | |
| G.2 | CONTRACT ADMINISTRATION (FAA) | 2 |
| G.3 | CONTRACTING OFFICER’S AUTHORITY | 2 |
| G.4 | CONTRACTING OFFICER’S REPRESENTATIVE (COR) | 3 |
| G.5 | OTHER CONTRACTING OFFICER REPRESENTATIVES | 4 |
| G.6 | TECHNICAL CLARIFICATION(S) | 4 |
| G.7 | CORRESPONDENCE PROCEDURES | 5 |
| G.8 | INVOICING AND METHOD OF PAYMENT | 5 |
| G.9 | CONTRACTOR'S REMITTANCE ADDRESS | 7 |
| G.10 | ACCOUNTING AND APPROPRIATION DATA | 8 |
Surface Awareness Initiative 12/1027/20243 Section G – Contract Administration Data
G-i
G.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE
3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2011)
This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:
http://conwrite.faa.gov.
(End of clause)
G.2 CONTRACT ADMINISTRATION (FAA)
The following names and addresses are applicable to this contract:
a. Contracting Officer:
U.S. Department of Transportation Federal Aviation Administration Phillip Moyers 600 Independence Ave, SW Washington DC 20001
(202) 267-7165 Phillip.L.Moyers@faa.gov
b. Contracting Officer’s Representative (COR) U.S. Department of Transportation Federal Aviation Administration
TBD
| c. | FAA Technical On-site Representative’s (TOR) and Alternate TOR (ATOR) may be assigned by the FAA and in this case the Contractor will be provided a copy of the list of the TOR/ATOR names for the designated sites. |
| G.3 | CONTRACTING OFFICER’S AUTHORITY |
Surface Awareness Initiative
| 12/27/2023 | Section G – Contract Administration Data | |
| a. | The Contracting Officer has responsibility for ensuring the performance of all necessary actions for effective contracting; ensuring compliance with the terms of the contract and safeguarding the interests of the United States in its contractual relationships. Accordingly, the Contracting Officer is the only individual who has the authority to enter into, administer, |
or terminate this contract. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.
| b. | The Contracting Officer may designate, in writing, representatives to perform functions required to administer this contract, however, any implied or expressed actions taken by these representatives must be within the limits cited within the Contracting Officer’s written designations. The Contracting Officer shall provide the Contractor copies of all relevant written designations. If any individual alleges to be a representative of the Contracting Officer and the Contractor has not received a copy of the document designating that representative, the Contractor must refrain from acting upon the representative’s requirements and immediately contact the Contracting Officer to obtain a copy of the document designating that individual as a representative of the Contracting Officer. |
| c. | In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. |
| d. | The Contractor must immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the contract. |
| e. | The Contractor must submit request for modification(s) of this contract to the Contracting Officer, with a copy of the request to any appointed Contracting Officer’s Representative (COR). |
| G.4 | CONTRACTING OFFICER’S REPRESENTATIVE (COR) |
| a. | The Contracting Officer may designate other Government personnel (known as the Contracting Officer’s Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract. The Contracting Officer will provide written notice of such designation to the Contractor within ten (10) working days after contract award. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract. |
| b. | The Contractor must immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract. |
| c. | The COR is responsible for monitoring progress and overall technical management of the work hereunder and must be contacted regarding questions or problems of a technical nature. In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless a contract modification or letter of direction is executed by the Contracting Officer prior to completion of this contract. |
| d. | On all matters that pertain to contract terms, the Contractor must contact the Contracting Officer. When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract, the Contractor will promptly notify the Contracting Officer. No action must be taken by the Contractor under such a request, unless and until the Contracting Officer has issued a letter of direction or a contract modification. |
| G.5 | OTHER CONTRACTING OFFICER REPRESENTATIVES |
The Contracting Officer may also appoint other representatives as follows:
| a. | Quality and Reliability Officer (QRO). The QRO is responsible for quality assurance, inspection, and acceptance, but does not have the authority to change any of the terms or conditions of the contract. |
| b. | Technical On-site Representative (TOR)/Alternate TOR. A TOR/ATOR may be appointed for specific sites to serve as the FAA’s representative during the conduct of technical activities on/for that particular site. TOR’s/ATOR’s may only be appointed by the CO. Generally, an ATOR may serve as the FAA’s representative in the absence of a TOR, but may also have separate and distinct responsibilities under this Contract. These duties and responsibilities shall be specifically explained in the appointment letter. |
| G.6 | TECHNICAL CLARIFICATION(S) |
| a. | The COR and the TORs/ATORs are not authorized to make any commitments or changes which constitute work not within the general scope of this contract, or change the expressed terms and conditions incorporated into this contract, or which constitute a basis for increase in the contract amount or extension of the contract period of performance. |
| b. | The COR or TORs may provide technical clarification on contract performance. As used herein “technical clarification” is defined to include: |
| (1) | Direction to the Contractor which confirms the results of meetings, fills in details, requires pursuit of certain lines of inquiry, or otherwise serves to accomplish the contract SOW; |
| (2) | Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work description; |
| (3) | Review and, where required by contract, approval/ recommended acceptance of technical reports, drawings, specifications, and technical information to be delivered by the Contractor to the Government under this contract; and, |
| (4) | Ensuring that the Contractor performs the technical requirements of the contract; to perform or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the Contractor concerning the aspects of the contract within his purview; to issue interpretations of technical requirements of Government drawings, designs, and specifications; to monitor the Contractor’s performance under the contract and notify the Contractor and CO of any problems observed; and to coordinate Government furnished property availability and provide for site entry of Contractor personnel if required. |
| c. | When appropriate, the COR or TOR’s shall issue a written Technical Clarification (TC), which: |
| (1) | Shall be consistent with the general scope of work set forth in the SOW and conform to the provisions of Paragraph G.5.b, above; |
| (2) | Does not constitute assignment of new work or change the terms, conditions, or specifications of the contract; |
| (3) | Does not constitute a basis for increase in the contract cost or extension to the performance/delivery schedule; |
| (4) | Does not constitute a change as defined in the FAA Acquisition Management System Clause 3.10.1-13, Changes-Cost Reimbursement, Alternate II (April 1996); and, |
| (5) | Does not interfere with the Contractor’s right to perform to the terms and conditions of the Contract. |
| d. | When appropriate, TCs shall be issued in writing by the COR/TOR’s or confirmed by him/her/them in writing within two (2) calendar days after verbal issuance. |
| e. | All costs associated with TCs which violates any or all of the provisions as outlined in paragraph G.5.c above shall be deemed unallowable. |
| f. | The Contractor must express concurrence that any such TCs are entirely within the scope of this contract and consistent with this provision by acknowledging and endorsing the written direction of the work so directed. |
| g. | If the Contractor should, during the course of the contract, interpret TCs from the COR or TORs which violate any or all of the provisions outlined in paragraph G.5.c above, the Contractor must immediately suspend work (if work had been started) and notify the CO and the originator of the TC within forty-eight (48) hours. This notification process, if conducted verbally, must be followed up within two (2) calendar days with a detailed letter to the CO explaining the situation and asking for a decision. No further action must be taken by the Contractor under the TCs until directed to do so by the CO. |
| h. | The Contractor hereby agrees that it must not be entitled to any equitable adjustment in the cost, price, or delivery schedule for any effort it undertakes pursuant to any direction, advice, clarification, or instruction given by any person other than by written order of the CO. |
| G.7 | CORRESPONDENCE PROCEDURES |
| a. | All correspondence (to include Email) that may have an effect on the terms or conditions of this contract must be sent to the Contracting Officer and come in the format of a formal contract letter. This includes, but is not limited to, equitable adjustments, proposals, schedule changes, specification changes, waivers and deviations requests, CDRL submittals, requests for subcontractor approvals, EVMS related changes, and security related requests. The contract letter numbering system must be as follows: CONTRACTOR NAME – SAI – Calendar Year – Letter Number. The number does not restart each calendar year. For example: ACME-EIDS-18-0012 |
| b. | All correspondence must contain a subject line, with the information illustrated below: |
SUBJECT: CONTRACT NO. TBD
(A brief explanation of the purpose of the correspondence)
| G.8 | INVOICING AND METHOD OF PAYMENT | |
| a. | The Contractor must submit, on a monthly basis for FFP and T&M invoices (including the materials component), and semi-monthly for cost type invoices or as otherwise specifically identified in the contract, a properly executed Standard Form 1034 (or superseding issue), together with the Contractor's regular invoice in suitable format with copy quantities as shown below. | |
| b. | Each invoice submitted against this contract must contain the following based on type of invoice: | |
| Type | Items Below That Apply | |
| FFP | (1), (2), (6), and (9) | |
| T&M | (1), (2), (3), (4)*, (5)*, (6), (7)*, (8)*, and (9) |
*Applies to materials component of T&M Contract, Contract Line Item Number (CLIN), SubCLIN, Task Order, Tech Direction. Description of work.
Labor charges (to include subcontractor labor charges) by labor hours, category and price.
Any premium time and charges invoiced will be reported quarterly for the previous quarter by dollars only.
Hours and element of cost by cost account at factory cost, to include functional organization mapping. Element of cost identified as labor, labor burden, computer, travel/relocation, purchases/subcontracts, purchase/subcontractor burden, and all other costs, i.e. other value add and non-value add (all items further delineated as otherwise noted).
Signature (on original invoice only) of an authorized company representative (Electronic signature is acceptable).
All costs billed under a cost account under “purchases” line item over $3,000 – Provide cost account, description, functional organization, vendor name (including subcontractors, Contractor divisions, commodity vendors).
All costs billed under a cost account under “Other Value Add” or “Other Non-Value Add” item over $3,000 – Provide breakout by cost account, description, functional organization, type of cost (e.g., depreciation, occupancy and office services recoveries, specify any other allocations, etc.).
Include contract value, authorized funding, previously billed amounts, current billed amount, and inception to date billed amounts.
Provide all Contractor labor charges/hours by site (Contractor premise/off Contractor Premise).
| c. | Back-up information/documentation sufficient to support and/or substantiate submitted costs (i.e., airline ticket stubs, hotel receipts, etc) must be made available upon request. | ||
| d. | Reserved Back-up information identifying all prior year charges by division by element of cost by year, including breakout for each prior year to be provided with any invoice/progress payment request that reflects a prior year billing rate change. | ||
| e. | Distribution of invoices must be made as follows: | ||
| E-mail: | Federal Aviation Administration | ||
| FAA Accounts Payable Branch, AMZ-110 | |||
| 9-AMC-AMZ-FAA-APInvoices@faa.gov |
| Additionally, the Contractor must upload each SAI invoice to the Contractor Billings Submittal Site on KSN. The FAA considers the KSN upload date of each invoice as the date the invoice is received by the FAA. | |
| f. | For FAA Headquarters, the Designated Billing Office is the Contract and Miscellaneous Section (AMZ-110) as listed above. Invoices must comply fully with the requirements of FAA Acquisition Management System Clause 3.3.1-17 “Prompt Payment (January 2003),” as set forth in Section I of this contract. |
| g. | Payment shall be made to the Contractor within thirty (30) days after the Contractor issues a properly certified invoice. |
G.9 CONTRACTOR'S REMITTANCE ADDRESS
Surface Awareness Initiative 12/27/2023 Section G – Contract Administration Data
TBD
| G.10 | ACCOUNTING AND APPROPRIATION DATA |
| G.10.a | Accounting and Appropriation Data by Modification: |
CLIN PR # Accounting Code Total Mod
Total Contract Funding $0
Surface Awareness Initiative 12/27/2023 Section G – Contract Administration Data
Total for CLIN XXXX $ 0
Total Contract Funding $0
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