Government Response to the Questions - FAA Parking Garage.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- FAA Parking Garage Management Service
- Solicitation number
- 693JK421R900001
About this file
This document contains responses to questions from offerors on a solicitation for parking garage management services at a Federal Aviation Administration facility. The solicitation seeks proposals for attendant staffing and light maintenance of a 600-space parking garage in exchange for approximately 5,760 labor hours per year. The incumbent contractor is identified. Questions cover topics such as attendant duties and schedules, maintenance responsibilities, supply needs, and revenue handling. The Department of Transportation will provide permits, storage devices, and maintenance support. Proposals are due by February 15, 2021 and the award will be a small business set-aside made under FAR Part 12 for commercial items.
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Sheet1
| No. | RFP Section/Reference | Comment/Question | Government Response |
| 1 | NA | Is this requirement a new requirement or was there a previous contract in place for these services? If so, what was the old contract number? | This is a recompete award for the Contract # DTOS5916C00002. |
| 2 | NA | Can you please provide us with the name of the current Contractor and the value of the above referenced contract? | Contractor Name: PMS PARKING. Total Award Amount: $790,702.55 |
| 3 | 2.2 #9 | What payments are being made to the attendants? Daily/monthly? How much are they? How are the payments currently collected and where are the funds deposited? | There isn't any cash payments at FAA parking, all parking is on monthly basis. |
| 4 | 2.2.1.c. | What times are the 3 attendants currently scheduled? | 7:30am - 5:00pm Monday - Friday |
| 5 | 13. What to Submit | Since we are not currently working this site and haven't hired employees for it, can we submit job descriptions for the 3 positions instead of resumes? | Resumes are preferred. Job descriptoin will be accepted. |
| 6 | 14. FAR 52.212-2 section 2)a. | The wording says six hundred fifty, but the numbers say 600. Is it 650 or 600 spaces tandem or stacked? | This is six hundred (600). See the revised solicitation. |
| 7 | NA | May I please request for a site visit to your garage to have a better understanding of the layout of your garage. | Due to COVID-19, DOT is providing a layout of the garage parking spaces. See Attachment 6, FAA Parking Garage Layout Diagram. |
| 8 | 2.1.1 (page 3) | What is the total square footage of the garage? | See response to question # 7, above. |
| 9 | 2.1.1 (page 3) | How many single spaces and how many stacking/tandem spaces? | See response to question # 7, above. |
| 10 | 2.1.1 (page 3) | How many levels are there and how many spaces in each level? | See response to question # 7, above. |
| 11 | 2.1.1 (page 3) | Can FAA provide a lay-out of the garage? | See response to question # 7, above. |
| 12 | 2.1.1 (page 3) | How many attendant booths are in the garage? Is the booth equipped with AC/HEAT? | Each level has an office/elevator lobby space that is heated/ air conditioned. |
| 13 | 2.1.2 (page 3) | Can the contractor deny parking if the vehicle has no FAA parking permit and no Government tags? Who can the attendant contact if the parker insist on parking in the facility? | Yes, if the parker insist on parking contact the parking office for assistance. |
| 14 | 2.1.3 (page 3) | What type of garage maintenance work is expected? | Garage maintenance will be done by DOT. |
| 15 | 2.1.3 (page 3) | Is the contractor responsible for cleaning the garage? Are there trash receptacles on site? Who is responsible for emptying the receptacles? | Contractor is responsible only for picking up trash, paper, etc. DOT is responsible for emptying trash receptacles and doing major maintenance. |
| 16 | 2.1.3 (page 3) | Any particular cleaning required aside from picking up trash, paper, etc.? | No. Contractor is not required for other than picking up trash, paper, etc. |
| 17 | 2.1.3 (page 3) | Who is responsible for re-striping and painting of the garage if needed? | DOT is responsible for re-striping and painting of the garage |
| 18 | 2.1.3 (page 3) | Who is responsible for snow removal? Garage cleaning i.e., power washing, garage sweeping? | DOT is responsible for snow removal and power washing and garage sweeping |
| 19 | 2.1.6 (page 4) | FAA requires an attendant shall be available at the bottom of the entry ramp during Business Hours. Is there an attendant booth at the bottom of the entry ramp? Is the booth equipped with AC and Heat? | Each level has an office/elevator lobby space that is heated/ air conditioned. |
| 20 | 2.1.6 (page 4) | Where can the attendant leave the key for vehicles unclaimed after Business Hours? | The contractor will be provided a lock box for unclaimed keys. |
| 21 | 2.1.8 (page 4) | Will FAA reimburse the contractor for the purchase of communication devices and its monthly fee? | The contractor will be responsible to provide their employees any communication devices at own expenses. |
| 22 | 2.2.1.c (page 5) | 5,760 attendant labor hours per year for three attendants equates to 240 business days a year. Since there are 251 business days a year (excluding 10 Federal Holidays), it appears there is an unaccounted 11 business day for a total of 264 hours. Please specify these days for staffing schedule purposes. | Provide pricing for No less than 5,760 attendant labor hours per year for three (3) attendants. |
| 23 | 2.2.1.c (page 5) | Can the contractor have more than 3 attendants as long as it does not exceed the total number of labor hours per year? | Yes, as long as the offerors don't exceed the total hours. |
| 24 | 2.2.1.e (page 5) | What is the frequency for reports required from the contractor? Is it weekly, semi-monthly or monthly? | Reports are due on a Monthly basis |
| 25 | 2.2.1.b (page 6) | Will FAA provide the daily permits/prepaid monthly permits to be issued by the contractor to parkers? | All parkers are currently monthly parkers and permits are provided by FAA directly to the parkers. The Contractor attendants will not have to issue any permits. |
| 26 | 2.2.1.b (page 6) | Can these permits be mailed? If yes, will the contractor be reimbursed any mailing cost? | See response to Question # 25. |
| 27 | 2.2 (page 6) | Will FAA reimburse the contractor for the purchase of employee uniforms? | The contractor will be responsible for the purchase of the uniform. |
| 28 | 2.3 (page 7) | Will FAA reimburse the contractor for the purchase of storage devices for keys and stacking tickets? | FAA will provide storage devices and stacking tickets. |
| 29 | 2.4 (page 8) | Who is responsible for resolving insurance claims for incidents NOT caused by parking attendants? | DOT will resolve incidents not caused by parking attendants |
| 30 | 2.6 (page 9) | Does Security check vehicles if they have a valid DOT parking permit? | Security will check any vehicle once entering Government property. |
| 31 | District/Federal Minimum Wage | Will DOT allow for adjustments to contract price during the term based on unforeseen minimum wage increases? | Yes, if minimum wage increases DOT will allow for adjustment |
| 32 | Parking Equipment (gates) | Is current equipment functional? | Yes, the parking gates are completley functional. No equipment will be provided by the government under this contract. |
| 33 | Parking Equipment (gates) | If so, what is the access method for contract/monthly parkers? AVI, RFID, HID/Prox/Fob? | Government issued badges/PIV Cards are the access method. |
| 34 | Parking Equipment (gates) | If so, what is the access method for daily parkers? Ticket issued by equipment or issued manually by attendant? | There isn't any daily parking now, FAA only has monthly parkers. If FAA decide to offer daily parking, the contractor will manually provide a ticket. |
| 35 | 2.2.1 (last paragraph) | Assuming revenue is collected on behalf of DOT, is contractor expected to be the Merchant of Record for daily/monthly revenue collection? | No, Contractor will not be collecting any revenue on behalf of the Government. |
| 36 | 2.2.1 (last paragraph) | Is contractor expected to furnish monthly permits (hangtags) and billing system or solely responsible for distribution of monthly permits provided by DOT? | The contractors will not have to furnish or distribute monthly permits. DOT will be responsble for this. |
| 37 | 2.1 #3 | Please define "all maintenance associated with the garage on both levels in the facility". | See response to questions # 15 thru 20, above. |
| 38 | 2.1 #3 | Is contractor expected to furnish power sweeping and power washing under the contract price? | See response to question # 18, above |
| 39 | 2.1 #9 | Is it DOT's desire for Contractor to provide or solicit bids or information on new Parking & Revenue Control Systems (PARCS) to replace the existing PARCS gates, etc.? | No. DOT will solicit bids |
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