Synopsis_For_FMVSS_No._141.pdf

UNITED STATES DEPARTMENT OF TRANSPORTATION (USDOT)

NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION (NHTSA)

Synopsis for Solicitation 693JJ918R000009

FMVSS No. 141, Minimum Sound Requirements for Hybrid and Electric Vehicles.

Introduction

The National Highway Traffic Safety Administration (NHTSA) is an integral part of the United

States Department of Transportation (DOT) and its mission is to save lives, prevent injuries, and reduce health care and other economic costs associated with motor vehicle crashes. As part of its mission to reduce fatalities and injuries caused by motor vehicle crashes, the NHTSA promulgates Federal Motor Vehicle Safety Standards (FMVSS). Manufacturers of motor vehicles and items of motor vehicle equipment are required to certify that each product they sell in the United States meets the requirements of all applicable safety standards. NHTSA’s Office of Vehicle Safety Compliance (OVSC) is charged with determining whether manufacturers meet the applicable safety standards. This contract effort will enable the agency to meet its mission by assuring that motor vehicles meet the requirements in FMVSS No. 141, Minimum sound requirements for hybrid and electric vehicles.

Purpose

The Contractor shall furnish qualified technical personnel, facilities and equipment to perform inspection and compliance testing services to determine conformance of motor vehicles to the requirements of the FMVSS No. 141, Minimum sound requirements for hybrid and electric vehicles. At the time of award, the Contractor shall have all necessary personnel, facilities and equipment unless stated otherwise in Section H.3 “Government Furnished Property” or H.13

“Contractor Acquired Property.” The Contractor shall perform and complete testing and associated inspections within the time specified in the Delivery Schedule, Section F, and shall submit deliverables as required by the Schedule.

Synopsis

This synopsis, in accordance with FAR 5.203(a), issues a 15-day public notification prior to the issuance of a solicitation 693JJ918R000009 NHTSA intends to issue a solicitation for a

Full and Open Competition for Testing and Inspection Services for the requirements in

FMVSS No. 141, Minimum sound requirements for hybrid and electric vehicles.

Contract Type and Period of Performance

NHTSA intends to award one Indefinite Delivery, Indefinite Quantity (IDIQ) contract whereby

Firm Fixed Price Delivery Orders will be issued, in accordance with FAR16.504 and 16.505.

The applicable NAICS code and size standard for this acquisition are as follows:

541380 (Testing Laboratories) and not greater than $15.0M

The anticipated period of performance is one (1) one-year base period and Two (2) two-year option periods to be exercised at the discretion of the government. The maximum total period of performance will be for five (5) consecutive years if all options are exercised.

SPECIFIC CONTRACT REQUIREMENTS

A. Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, equipment and test devices necessary to perform the inspection, compliance testing and reporting services in accordance with the terms and conditions of this contract. The Contractor’s fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections and, generate and submit deliverables within the time specified in the Delivery Schedule, Section F.

B. Test Procedures

The Contractor shall perform all applicable work in accordance with the testing requirements of the FMVSS and the applicable OVSC Test Procedure (TP).

In addition to meeting the requirements of the Test Procedure, the Contractor shall follow its internal Quality Assurance/Quality Control (QA/QC) management plans addressed in Section

F.6 of this contract.

C. Government Furnished Property

Government Furnished Property means property in the possession of, or directly acquired by, the

Government and subsequently furnished to the Contractor for performance of a contract.

The Government shall furnish to the Contractor test vehicles and anthropomorphic test devices described below:

C.1 Test Vehicles

The Government will provide test vehicles. In certain instances, at the option of the

Government, the Contractor shall acquire leased test vehicles. The government will specify in the issuance of a delivery order its desire for the Contractor to lease a vehicle.

The Contractor shall inspect GFP vehicles for condition and completeness immediately upon delivery at the Contractor’s point of receipt. The Contractor shall be responsible for the storage and security of all vehicles from receipt until sale or transfer from its facility.

The Contractor has the responsibility of accepting test vehicles from new dealers/distributors or transporters, including government-contracted transporters. In each instance, the Contractor acts on behalf of OVSC when signing to accept test vehicles. If a vehicle is delivered by a dealer/distributor, the Contractor shall verify the following

A. Tires and wheel rims are new.

B. There are no dents or other interior or exterior flaws in the vehicle body.

C. The vehicle has been properly prepared and is in running condition.

D. The glove box contains an owner's manual, warranty document, consumer information, and extra set of keys.

E. Proper fuel filler cap is supplied on the vehicle.

F. All options listed on the “window sticker” are present on the test vehicle.

G. The VIN (vehicle identification number) on the vehicle condition report matches the VIN on the vehicle.

If the test vehicle is delivered by a Government-contracted transporter, the Contractor shall check for damage which may have occurred during transit and verify the VIN on the vehicle condition report matches the VIN on the vehicle.

A "Vehicle Condition" form will be supplied to the Contractor by the COR when the test vehicle is transferred from the dealer/distributor, test facility, or between NHTSA test contracts. The upper half of the form describes the vehicle in detail, and is to be completed at the time of vehicle receipt. The lower half provides space for a detailed description of the post- test condition, and is to be completed after the test. Vehicle

Condition forms must be returned to the COR with the copies of the Final Test Report or the reports will NOT be accepted.

The COR must be notified via email, within 24 hours after a test vehicle has been delivered.

The Government will determine the sequence in which vehicles are to be tested and the sequence for each specific procedure and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor prior to delivery of the vehicles.

The tested vehicles shall be protected from the elements and retained by the

Contractor for a minimum of 20 days following a test, so that NHTSA personnel may inspect, if necessary. The COR should provide guidance to the contractor on when it is okay to move or to return vehicles.

GFP vehicle(s) shall not be driven by the Contractor on public roadways.

C.2 Test Site Requirement

The Contractor shall have access to and utilize a test surface meeting the requirements of ISO 10844:2014, ISO 10844:2011, or ISO 10844:1994 “Acoustics — Specification of test tracks for measuring noise emitted by road vehicles and their tires” for assuring that motor vehicles meet the requirements in FMVSS No. 141, Minimum sound requirements for hybrid and electric vehicles.

C.3 Acoustic Software and Test Equipment

The Contractor shall utilize NHTSA provided compliance tool to analyze collected sounds files for compliance to the FMVSS. The compliance tool includes the MATLAB code, graphical user interface and instructions manual.

The contractor shall utilize the government furnished Brüel & Kjaer (B&K) acoustic sound measurement system. This system is a commercial off-the-shelf system used for collecting sound files.

D. Calibration Requirements

The Contractor shall implement and maintain a calibration system in accordance with this contract and applicable Test Procedures.

E. Test Data Results

The Contractor shall make all vehicle preliminary compliance test data available to the

COR within one (1) hour after the test. Final test data, including digital printouts and computer generated plots, shall be furnished to the COR within five (5) working days of test completion. Additionally, the Contractor shall analyze the preliminary test results as directed by the COR in the event of a test anomaly.

NOTE: Contractors must be registered in the System for Award Management (SAM) database located at www.sam.gov in order to receive an award in response to the solicitation.

THIS SYNOPSIS IS NOT A REQUEST FOR PROPOSAL. This notice is published for informational purposes only and is not to be construed as a commitment by the Government. The solicitation will be released electronically via this Government Point of Entry (GPE) otherwise known as Federal Business Opportunities or www.fbo.gov. As such, no written, telephonic or other type of request for an advance copy of the solicitation will be entertained at this time.

Potential offerors/vendors are encouraged to register on www.fbo.gov to receive any further http://www.sam.gov/ http://www.fbo.gov/ http://www.fbo.gov/ information in reference to the subject action inclusive of any announcements, and/or amendments to the solicitation after its release.

The anticipated award date is July 23, 2018. The solicitation will be issued on or about January

18th, 2018.