693JJ925RQ000381 Draft SOW.pdf

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SECTION C - DESCRIPTION, SPECIFICATIONS, WORK STATEMENT (Draft)

C.1 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S.

Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries, and reduce traffic-related health care and other economic costs. The agency develops, promotes, and implements effective educational and enforcement programs with the goal of ending preventable tragedies and reducing economic costs associated with vehicle use and highway travel. This Contract addresses the issue of countermeasures that work.

The public health approach to traffic safety has resulted in a mix of countermeasures, and the choices among them are driven by research on their effectiveness. Generally, this approach includes some combination of countermeasures aimed at improving safety in terms of improved vehicles, education, improved roads, enhanced road user perception and behavior, and better enforcement of traffic safety laws.

In 2005, the Governors Highway Safety Association (GHSA) and NHTSA developed a guide of Countermeasures That Work for State Highway Safety Offices (SHSOs). The guide serves as a basic reference on traffic safety measures which is updated regularly to include new countermeasures, new research, and new traffic safety problem areas, when appropriate. Countermeasures That Work addresses countermeasures in the ten program areas of alcohol- and drug-impaired driving, seat belt use and child restraints, speeding and speed management, distracted driving, drowsy driving, motorcycle safety, young drivers, older drivers, pedestrian safety, and bicycle safety. Each of these topic chapters includes a short background section relaying current data trends that is followed by a description of applicable countermeasures, and an explanation their effectiveness, use, cost, and time to implement. The guide additionally provides a list of resource websites and references for each topic. In 2022, CMTW was adapted for use on NHTSA’s website. This version included features that allow users to search/filter countermeasures and create personalized “books” that include only pages and information from the book which the user selects. In 2023 this “E-CMTW’s” content was updated to reflect the release of the 11th edition of CMTW. Originally, updates to CMTW occurred yearly;

however, more recent edition updates are conducted biennially. With E-CMTW, chapters may be updated on the website individually throughout the 2 years, resulting in the complete CMTW publication being updated biennially.

The aim of this contract is to update the Countermeasures That Work guide as appropriate and necessary. If significant research has been conducted on a particular program area since the last publication, and the research has provided new findings, then the relevant subject pages in the Countermeasures That Work guide will be updated and revised. While most traffic safety program areas under the jurisdiction of SHSOs are covered in the 12th edition of Countermeasures That Work and NHTSA does not anticipate adding new chapters covering additional program areas to future editions, it is possible that one additional chapter will be added or a current chapter divided into two separate chapters. For major highway safety program areas, the updated guide (following the outline of previous editions) will provide the following:

Countermeasures That/At Work Updates Draft SOW

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1. A brief update of the state-of-the-art in each area where a significant change occurred since the last update;

2. An identification of any emerging areas and countermeasures (such as technology) not included in the previous edition;

3. A revision to the effectiveness, and implementation considerations, of countermeasures included in previous editions, if warranted based on new information;

4. A selection of new web-based resources to add to each program area chapter;

5. A bibliography of new countermeasure-related research in each area published since the last review;

6. Other necessary changes to the organization of the guide as requested by its users;

and

7. Coverage of additional program areas not covered in previous editions of the guide, as determined by NHTSA.

This guide will continue to provide a solid, empirical basis for review, planning, and policy decision-making in terms of countermeasures that work for SHSOs.

In addition to revising the next two editions of the Countermeasures That Work guide, this project will include two updates of the companion piece, Countermeasures At Work.

The 1st edition of Countermeasures At Work builds upon and elaborates on some of the most effective countermeasures contained in Countermeasures That Work by providing case studies of localities where specific countermeasures were implemented.

Countermeasures At Work will allow decision-makers to explore some of the pros and cons of implementing, sustaining, and evaluating countermeasures in similar communities. The countermeasure descriptions include details about implementation considerations including identifying areas of focus, local partnerships, community engagement, building public awareness, standardized methods, evaluation, outcomes, etc.

In addition, program contact information and relevant program links will be included if the reader desires additional information about the countermeasure’s use in that locality.

C.2 GOAL

The goal of this Contract is to update the Countermeasures That Work guide and companion document Countermeasures At Work. The Countermeasures That Work guide was originally prepared in 2005 and is now updated biennially with the 12th edition to be published in summer 2025. This Contract will update Countermeasures That Work biennially, with rolling chapter updates during that 2-year period. This Contract will cover the 13th edition, which will have rolling chapter updates on E-CMTW for each chapter, until the entire CMTW document has been updated; no later than July 2027. The 14th edition, which will also have rolling chapter updates on E-CMTW until the entire CMTW document has been updated; no later than May 2029. The 13th edition of Countermeasures That Work will cover material published in the two-year period between 6/1/2023-5/31/2025, and the 14th edition will cover material published in the interval between 6/1/2025-5/31/2027. Additionally, at two points during this project, the

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Contractor shall solicit opinions from representatives from SHSOs, and when appropriate, local jurisdictions, that use the guide on ways that it can be improved, and shall implement these improvements at the direction of NHTSA. The Contractor shall submit an electronic copy of the final version of each new edition of the guide for publication in Microsoft Word.

The companion document Countermeasures At Work shall be updated in the interim between the 13th and 14th editions of Countermeasures That Work. The 2nd Countermeasures At Work edition will update the current four- and five-star countermeasure write-ups for the five included chapters (Alcohol-Impaired Driving, Seat Belts and Child Restraints, Speed Management, Distracted Driving, and Pedestrian Safety) with new localities using the targeted effective countermeasures. The 2nd edition will also add in four- and five-star countermeasure write-ups for the other six chapters (Drug-Impaired Driving, Motorcycle Safety, Young Drivers, Older Drivers, Bicycle Safety, and Drowsy Driving).

C.3 OBJECTIVE

The objective of this Contract is to develop the 13th and 14th editions of Countermeasures That Work and the 2nd edition of Countermeasures At Work.

C.4 GENERAL REQUIREMENTS

The general requirements of this Contract are as follows:

Countermeasures That Work

1. Develop a comprehensive search and screening strategy.

2. Obtain the appropriate and necessary documents (e.g., journal articles, technical reports, conferences proceedings, books).

3. Read, critically review, and evaluate each document for each of the countermeasures covered in the latest previous edition of the guide.

4. If new research has been published since the previously published

Countermeasures That Work guide was updated, integrate this new research into the guide as appropriate, and in a format appropriate for E-CMTW.

5. Determine if new topics should be covered in Countermeasures That Work and, if necessary, undertake a thorough review of the various relevant countermeasure areas.

6. Solicit opinions from users of Countermeasures That Work on ways that it can be improved for their use, and implement these suggested changes.

Countermeasures At Work

1. Revise the previous edition as necessary. If notable countermeasure case studies become apparent, add the relevant new locality information.

2. Determine which countermeasures from the remaining chapters shall be highlighted with supplemental local case study information and details.

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3. When soliciting Countermeasures That Work input from users, solicit additional information on countermeasure details respondents would like described in the supplementary guide that would aid in decision making.

4. Based on user feedback and NHTSA input, refine the template of relevant countermeasure information to solicit from localities for countermeasure case study highlights.

5. Assist in preparing the Office of Management and Budget (OMB) package, and assist in preparing NHTSA’s Privacy Threshold Assessment and Privacy Impact Assessment (if necessary) packages for the project;

6. Identify localities utilizing the selected countermeasures and solicit their responses using the template (and additional interviewing, if necessary).

7. Compile and synthesize the countermeasure case study responses received into the final document.

C.5 ACRONYMS

The following is a list of key acronyms used throughout the Statement of Work (SOW).

This list may not be exhaustive.

APA American Psychological Association CMAW Countermeasures At Work CMTW Countermeasures That Work CO Contracting Officer COR Contracting Officer’s Representative CS Contracting Specialist DOT U.S. Department of Transportation E-CMTW Electronic- Countermeasures That Work FARS Fatality Analysis Reporting System GHSA Governors Highway Safety Association GPO Government Printing Office NCSA National Center for Statistics and Analysis NHTSA National Highway Traffic Safety Administration OMB Office of Management and Budget PIA Privacy Impact Assessment PTA Privacy Threshold Assessment SHSOs State Highway Safety Offices SOW Statement of Work

C.6 SPECIFIC REQUIREMENTS

C.6.1 Kickoff Meeting

Within five (5) weeks of Contract award, the Contractor shall meet with the Contracting Officer’s Representative (COR), Contracting Officer (CO), and other interested NHTSA staff via conference call. The purpose of this meeting is to: 1) to discuss the administration of this Contract, and 2) to discuss the project’s objectives, planned course

- 7 -of action, milestones and deliverables, and to resolve any differences between the Government’s requirements and the Contractor’s proposed technical approach.

The NHTSA COR and the Contractor shall jointly conduct the initial 30-45-minute briefing. This briefing will be for a wider-NHTSA audience to become familiar with the project. The COR will take the lead in the discussions and provide the background for the project. The Contractor shall then discuss the firm’s proposed technical approach for the project. The Contractor’s description of their technical approach shall include the following:

• Understanding of project objective and potential issues;

• Proposed plan of work (including any additional thinking since the proposal was prepared);

• Schedule of project activities; and

• Understanding of deliverable requirements and specifications.

The briefing will be followed by a working planning meeting. In this meeting, the Contractor, COR, and other NHTSA personnel will discuss specific details of the project to resolve any differences in approach and/or expected goals.

The Contractor shall be prepared with appropriate briefing materials. PowerPoint slides and other supplementary materials should be submitted to the COR at least two (2) weeks prior to the meeting for approval by the COR. Within one (1) week of receipt, the COR will provide comments to the Contractor on the briefing materials. The Contractor shall provide revisions to the COR within three (3) days. The Contractor shall allow a maximum of three (3) hours for this kickoff/working meeting.

C.6.2 Final Work Plan

Within seven (7) weeks of Contract award, the Contractor shall submit a Final Work Plan to the COR based on the Contractor’s original and final proposal revisions, and discussions and agreements reached at the kickoff/working meeting. The Contractor shall ensure that the Final Work Plan provides a detailed description of how the Contractor shall accomplish this Contract’ objective and each of the tasks as described in this SOW.

The Final Work Plan shall include specific dates for the completion of all tasks, milestones, deliverables.

Within the plan, the Contractor shall consider the following components and aspects of Countermeasures That Work and Countermeasures At Work.

C.6.2.1 Literature Search for Countermeasures That Work

The Contractor shall develop a literature review plan as part of their description of the approach to Task C.6.6, Conduct the Literature Review for the 13th Edition and 14th Edition of Countermeasures That Work. This plan shall include a strategy for searching and screening documents for each biennial literature review and for retrieving, critiquing, and synthesizing those documents.

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Search Strategy. The Contractor shall discuss a search strategy to locate materials. For example, how will search words and/or combinations of words be chosen for each of the traffic safety topics/countermeasures? The chosen search words are extremely important, as the Contractor will want to be inclusive, yet mindful that too many words can yield thousands of identified resources. What search engines and search strategies will be used? Once an initial set of matches is identified, how will a document (such as an abstract) or reference be further screened to determine whether it should be retrieved?

Who on the Contractor’s staff will be making this determination?

The Contractor shall describe its search plans for finding and obtaining relevant documents (or English translations of the documents). At a minimum, the contractor shall consider using the following strategies:

• Abstract retrieval services (e.g., NTIS [National Technical Information Services]),

• All journals covered by ISI Web of Science,

• PsycINFO, PubMed, SafetyLit, Psychological Abstract, and Ovid,

• TRID [the integrated Transportation Research Information Services and

International Transport Research Documentation database],

• Professional associations,

• U.S. Government research including DOT, Centers for Disease Control and

Prevention (CDC), and National Institutes of Health (NIH),

• Research published by the European Union, and the individual European countries’ leading research institutes such as the United Kingdom’s Transport Research Laboratory (TRL), The Netherlands’ Stichting Wetenschappelijk Onderzoek Verkeersveiligheid (SWOV), France’s French Institute of Science and Technology for Transport, Development and Networks (IFSTTAR), and Germany’s Federal Highway Research Institute (BASt),

• The internet (i.e., use of various internet search engines) to find appropriate research materials,

• Research published by other credible institutions as agreed on by NHTSA.

The Contractor shall indicate in their Work Plan which strategies they plan to utilize and their familiarity with conducing searches with each planned strategy.

As necessary, the Contractor shall also contact (via phone or e-mail) appropriate researchers and traffic safety experts from the USA and abroad (if necessary) to discuss progress on research in the field, the publication of published research findings, as well as findings that have not been incorporated into the general literature. However, the Countermeasures That Work update shall only include published completed research.

The Contractor via email or phone shall keep the COR informed of any such contacts and shall share any information learned with the COR.

Retrieval, Organization, and Filing Methods. The Contractor shall discuss how promising documents located during the search will be retrieved and how these documents will be organized and filed, which will be crucial to a smooth literature review operation, reducing unnecessary effort and expense. The Contractor shall also discuss

- 9 -how it will track who will attend to each document, when that person has completed work on the document, and whether additional work is required (e.g., from a second reviewer).

Screening and Critical Review. The literature review plan shall further detail the Contractor’s plan, methods, and criteria for screening documents. Furthermore, once a relevant document is identified during a search, the work plan shall address the following questions: How will the Contractor determine whether it is a worthwhile document?

Which individual (or group of individuals) on the Contractor’s staff will determine whether it is worth pursuing? (That is, how could this decision-making process potentially impact the update?) It is likely that there will be a considerable number of documents that look appropriate given their title or key word search; however, they might not (given their actual context) be appropriate for inclusion in this guide.

At a minimum, the Contractor’s list of criteria for excluding a document shall include the

• The document only expresses an author’s opinion rather than presenting evidence based on scientific data and new data on a subject,

• The research results do not appear valid due to insufficient sample size, confounding variables, inappropriate data analyses, etc.

Additional criteria for inclusion and exclusion shall be determined jointly by NHTSA and the Contractor.

The literature review plan shall also include the Contractor’s proposed methods for the critical review of each document. Each individual critical review shall include the

• A citation for the document,

• The author(s)’ abstract (or if needed, the Contractor shall prepare an abstract),

• A description of the research method, data analyses, and results,

• summarizing the study,

• listing the sample size,

• outlining the strengths and weaknesses of a study,

• determining the appropriateness of the methodology of the study,

• assessing the validity of the findings of study,

• A description of the author’s conclusions.

For each reviewed document, the Contractor shall critique the research by:

• Discussing the methodological strengths and weaknesses of the research.

• Discussing whether the author’s conclusions are merited based on the research conducted. If the author’s conclusions do not appear to be warranted, the Contractor shall indicate their concerns.

Synthesis and Analysis. The Contractor shall state in the literature review plan their plan(s) for synthesizing the reviewed documents. This synthesis should provide a coherent summary of the research on each topic, but it shall also note limitations,

- 10 -weaknesses, and/or varying perspectives on the research to date. The Contractor shall also explain in the literature review plan how they will ensure that consistency is maintained throughout the guide, especially if individual chapters will be updated by different staff members. For example, how will the Contractor make certain that the same criteria have been used to rate countermeasures in the different chapters, that the chapters are structured in the same way, and that related countermeasures that are used in multiple program areas are described similarly in the chapters in which they appear? The literature review plan can be used for both updates (the 13th, and 14th editions).

Moreover, the Contractor shall be responsible for offering an informed and critical examination of each of these studies to ascertain whether additional new research affords a different interpretation of the data and research study. The Contractor shall make no assumptions that the reader has access to, or has read the previous literature.

C.6.2.2 Countermeasures At Work

The 1st Countermeasures At Work edition included locality detail write-ups of four- and five-star countermeasures from Countermeasures That Work chapters; Alcohol-Impaired Driving, Seat Belts and Child Restraints, Speed Management, Distracted Driving, and Pedestrian Safety. The 2nd edition shall include updates of both the four- and five-star Countermeasures That Work countermeasures from the five chapters included in the 1st edition. Additionally, the 2nd edition shall include the inclusion of four – and five-star countermeasures from the remaining six chapters; Drug-Impaired Driving, Motorcycle Safety, Young Drivers, Older Drivers, Bicycle Safety, and Drowsy Driving.

The Contractor shall develop a plan as part of their description of the approach to Task C.6.9, Conduct the Scan for the 2nd edition of Countermeasures At Work, which shall include a strategy for determining how to update the existing write-ups with new localities and any recently added or rescored four-and five-star countermeasures. The plan should also include a strategy for determining which four – and five-star countermeasures to highlight from the remaining six chapters, what details localities will be asked to provide about their experience with a countermeasure, who to and how to contact the localities, and how information will be synthesized into a coherent document.

Additional details about the methodology used for the survey and questions posed to respondents is available in the Privacy Reduction Act submission, available at https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202206-2127-004.

Each countermeasure shall include approximately 2-3 pages of supplemental information for each locality with a summary of countermeasure highlights based on the cases presented. Each countermeasure shall include 3-5 locality examples offering varying perspectives on implementation considerations including identifying areas of focus, local partnerships, community engagement, building public awareness, standardized methods, evaluation, outcomes, etc. The locality information shall be compiled and synthesized for each countermeasure and all countermeasures than integrated into a final document. In addition, program contact information and relevant program links shall be included.

Since these guides are about effective countermeasures, the localities featured shall be top notch representatives of countermeasure use. There is no one prescribed method for https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202206-2127-004

- 11 -obtaining localities to highlight. The highlighted localities shall come from a combination of information derived from the literature search, NHTSA input, user input, conversations with Regional and State coordinators (with no more than 9 non-federal employee interviews per questionnaire prior to OMB approval), and targeted internet searches.

As noted previously, the companion document Countermeasures At Work shall be published between the 13th and 14th editions of Countermeasures That Work.

The Final Work Plan (C.6.2) shall include a complete list of project tasks, milestones, and deliverables. Other than planning, the Contractor shall not perform any work on subsequent specific requirements prior to approval of the Final Work Plan by the COR.

The COR will contact the Contractor within two (2) weeks of receipt of the Final Work Plan with concurrence, comments, or needed revisions. Should revisions to the Final Work Plan be required, the Contractor shall complete these revisions and submit the revised Final Work Plan to the COR for approval within one (1) week of receiving comments and needed revisions from the COR. Within two (2) weeks from the time NHTSA receives the Contractor’s finalized Work Plan, the COR either will approve the plan, or will contact the Contractor for revisions.

C.6.3 Preparation of the Office of Management and Budget and Privacy Threshold Assessment/Privacy Impact Assessment Packages for Countermeasures At Work

The Contractor shall assist in preparing the Office of Management and Budget (OMB) package and NHTSA’s Privacy Threshold Assessment (PTA)/Privacy Impact Assessment (PIA) packages for the Countermeasures That Work and Countermeasures At Work interviews. The Countermeasures That Work interviews will be for feedback on the guide to help refine the document with OMB approval needed only if more than 9 non- Federal employees are surveyed. The Countermeasures At Work interviews are to solicit specific countermeasure program information from program managers. These interviews are necessary to populate the document. NHTSA will work with the Contractor regarding information required for OMB approval and the PTA/PIA. The Contractor shall allow twelve (12) months for the OMB approval process. The current approval is valid through April 30, 2026 and can be accessed at https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202206-2127-004 to view associated documents such as the 60- and 30-day Federal Register Notices, surveys, and supporting statements. As the approval is currently valid, the Paperwork Reduction Act request may be processed as a renewal and not require the full procedural requirements for a new request.

Per the U.S. DOT website:

Privacy Impact Assessment (PIA) describes a process used to evaluate the collection of personal data in information systems. The objective of a PIA is to determine if collected personal information data is necessary and relevant. To accomplish this objective, a PIA is used to identify and address information privacy when planning, developing, implementing, and operating individual agency information management systems and integrated information systems. A PIA will assess "security and privacy risks" associated with operating information systems that collect, access, use, or disseminate personal https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202206-2127-004

- 12 -information. (http://www.transportation.gov/individuals/privacy/privacy-impact-assessments)

The NHTSA PTA and/or PIA are forms required to document the collection and protection of Personally Identifiable Information (PII) obtained when interviewing countermeasure program managers for Countermeasures That Work and Countermeasures At Work.

Within four (4) months of award, the Contractor shall provide a general summary of the project that can be included in the OMB and PTA/PIA packages. Attached to the summary shall be any questionnaires that shall be used while surveying program managers for Countermeasures That Work and Countermeasures At Work. Since the OMB approval is valid for up to 3 years, the OMB process will only need to be conducted once. By February 1, 2026, the entire OMB package for Countermeasures At Work shall be delivered to OMB. The Contractor is reminded that the 60-day and 30-day Federal Register Notices must be submitted before the OMB package can be submitted to OMB for processing.

C.6.4 Solicit Opinions from Users on How Countermeasures That Work and Countermeasures At Work May Be Improved and Submit Letter Report

The Contractor shall solicit the opinions of current users of Countermeasures That Work to determine how they use the guide and how the guide could be improved upon to be more effective for its users. The Contractor shall determine which aspects of the guide readers may find problematic when using it, and if there are features or topics that the guide does not currently have that they would like to have included. In this framework, the Contractor shall also ask guide readers what specific additional information they would like to see about localities who have implemented countermeasures and what would be most helpful to them when they are trying to decide whether to implement a countermeasure. This information will be used for refining Countermeasures At Work.

The Contractor shall describe how this information will be obtained, with whom they will speak to obtain this information, and what they will ask to obtain this information.

Examples of methods of soliciting information include holding a focus group with representatives from SHSOs at the annual GHSA conference, or holding phone conversations with a limited number of representatives from SHSOs and/or local jurisdictions. Previously, representatives from NHTSA headquarters, NHTSA regions, GHSA, and state coordinators were contacted. The Contractor is encouraged to propose different methods of their choosing. NHTSA does not desire an exhaustive survey of representatives from many SHSOs, but would rather that the Contractor speaks with just enough users to generate ideas for improvement. For the 13th edition, the OMB package to conduct the interviews will be under review. As such, the Contractor shall not solicit input from more than 9 non-Federal individuals because of OMB limitations on survey size without prior approval. Feedback shall be solicited twice, prior to the preparation of the 13th and 14th editions of the guide and can be solicited by different means at each point. The Contractor shall discuss the different means.

http://www.transportation.gov/individuals/privacy/privacy-impact-assessments http://www.transportation.gov/individuals/privacy/privacy-impact-assessments

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The Contractor shall submit a brief letter report prior to each edition that details their findings from this task and propose any changes to the guide warranted by their discussions. NHTSA will use these findings to determine what changes, if any, should be made to the guide to better serve its users. The first letter report shall be submitted no later than April 1, 2026, and shall include feedback that can be used in developing the 13th edition of the guide. The second letter report shall be submitted no later than November 1, 2027, and shall include feedback that can be used in developing the 14th edition of the guide. Within two (2) weeks of receipt, the COR will notify the Contractor of which recommendations, if any, NHTSA will implement.

C.6.5 Letter Report on New Topics and Countermeasures to be Included in Countermeasures That Work

The objective of this task is to determine which topics will be included in the next edition of the guide. For each edition of the guide, the Contractor shall submit a letter report to the COR to determine which new program areas, topics, and countermeasures, if any, should be included in the next edition of the guide. The letter report for the 13th edition shall be submitted by May 1, 2026, and for the 14th edition shall be submitted by June 1, 2028.

The 12th edition of the Countermeasures That Work guide covers the following program areas: alcohol- and drug-impaired driving, seat belt use and child restraints, speeding and speed management, distracted driving, drowsy driving, motorcycle safety, young drivers, older drivers, pedestrian safety, and bicycle safety. NHTSA does not anticipate that new program areas will be added to future editions of the guide, but suggestions for new topics from the Contractor will be considered. In addition, there may be new topics (e.g., countermeasure strategies) within program areas that may be included in upcoming revisions. New countermeasures could include emerging strategies that were not included in previous editions within the program areas listed above, and/or new technologies used in these areas. In addition, substantial additional research in a topic area may dictate the separating of combined chapters into separate chapters. The Contractor shall include in this letter report a brief rationale for the inclusion of new program areas, topics, and countermeasures and separation of chapter topics.

Within two (2) weeks of receipt, the COR will notify the Contractor of which proposed new program areas, topics, countermeasures, and chapter topic separations will be included in the next edition of the guide.

C.6.6 Conduct the Literature Review for the 13th Edition and 14th Edition of Countermeasures That Work

The Contractor shall implement the literature review plan as approved in Task C.6.2. If any special topics are to be included, these will be discussed at the beginning of this task.

The literature review for the 13th edition shall cover material published between 6/1/2023-5/31/2025, and the 14th edition will cover material published in the interval between 6/1/2025-5/31/2027.

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For each document critically reviewed for this report, the Contractor shall also provide an electronic or PDF copy to the COR. If a document is only available in paper form, the document should be scanned and provided in an electronic format. Instead of providing individual copies of each document, the Contractor may opt to use reference management software to transfer all the reviewed reports (preferred method).

NHTSA is aware that during the literature review, the Contractor may not find sufficient information to write a description of and rate a new countermeasure that NHTSA approved to add to the guide in Task C.6.5. If this is the case, the Contractor shall alert the COR of this problem no later than one (1) month before draft chapters are due (no later than June 15, 2026, for the 13th edition, and October 15, 2028, for the 14th edition).

The COR will then decide within one (1) week if the countermeasure will or will not be included in the update to the guide.

When appropriate, the Contractor shall also make recommendations of countermeasures to be removed from future editions of the guide. Countermeasures may be appropriate for removal if they are rarely used by SHSOs and there is little evidence of their effectiveness. Because the length of Countermeasures That Work has increased with each edition, it is important that subsequent editions only include state-of-the-art information that will be of use to SHSOs. If while conducting the literature review the Contractor believes that countermeasures should be removed, the Contractor shall alert the COR no later than one (1) month before draft chapters are due (no later than June 15, 2026, for the 13th edition, and October 15, 2028, for the 14th edition). Within one (1) week, the COR will make the final decision regarding removal of any countermeasures from the guide.

C.6.7 Draft Chapters for 13th and 14th Editions of Countermeasures That Work

No later than July 15, 2026, for the 13th edition, and no later than November 15, 2028, for the 14th edition, the Contractor shall submit drafts of the updated chapters of Countermeasures That Work to the COR for review. The updated draft chapters shall incorporate the changes recommended by users in Task C.6.4 that NHTSA chooses to implement. The Contractor shall employ quality control procedures in preparing draft updates and chapters, to include proofing the report for ambiguous or unsubstantiated statements; typographical errors; grammatical errors; broken hyperlinks; and inconsistencies in terminology, format or other report characteristics. The Contractor shall also ensure that a single individual on staff reviews all chapters for consistency before they are submitted to the COR. This check for consistency shall include an examination of countermeasure ratings to ensure that they are determined in the same manner across chapters, and an inspection of the introductions to each chapter to ensure that they are of similar length and include similar information.

The chapters shall be updated using Microsoft Word’s Track Changes feature or a similar alternative that is compatible with Microsoft Word, so that additions to and deletions from the previous edition are clearly marked. When the draft update is submitted, it will be distributed to predetermined experts within NHTSA – each designated as an expert in one or more of the topical areas. These experts will review the relevant chapters/updates and provide feedback/comments to the COR. The COR will then provide comments and

- 15 -return the draft guide to the Contractor within four (4) weeks from NHTSA’s receipt of the draft guide. The Contractor shall revise as appropriate and return the draft update to the COR within two (2) weeks of receipt. The Contractor should allow for at least three revisions of each of the chapters.

The Contractor is highly encouraged to submit draft chapters to the COR as they are finished and not wait until the entire document is ready for submission. Submitting chapters individually will facilitate faster review times.

C.6.8 Prepare Final Copy of Countermeasures That Work for Agency Review and Final Copy for Posting

By February 15, 2027, the Contractor shall provide a complete final copy of the 13th edition of Countermeasures That Work, including all updates, to the COR. The complete final copy of the 14th edition shall be submitted by May 15, 2029. This complete final copy will undergo NHTSA agency review. The Contractor shall employ a defined quality control procedure in preparing the final copy, to include proofing the report for ambiguous or unsubstantiated statements; typographical errors; grammatical errors;

broken hyperlinks; and inconsistencies in terminology, format or other report characteristics. At a minimum, a technical editor shall review the complete guide to check for above elements prior to submission to the COR. The Contractor shall provide the final copy of the guide electronically to the COR in Microsoft Word, with changes from the previous edition highlighted.

During agency review, the COR will work with NHTSA’s National Center for Statistics and Analysis (NCSA) to edit numbers obtained from the Fatality Analysis Reporting System (FARS) to ensure that they are up-to-date. Any suggested revisions will be provided to the Contractor at the conclusion of agency review, which should occur within three (3) months of receipt. The Contractor shall respond to comments from agency review within 2 weeks of receipt.

As noted above, the Contractor shall also provide the COR with a copy of all documents that were critically reviewed during the course of this project and with any bibliographic or reference system that was developed for this project.

C.6.9 Conduct the Scan for the 2nd edition of Countermeasures At Work

The Contractor shall implement the countermeasure scan as approved in Task C.6.2. If any special countermeasures are to be included, these will be discussed at the beginning of this task. The scan for the 2nd edition of Countermeasures At Work shall include updates of both the four- and five-star Countermeasures That Work countermeasures from the five chapters included in the 1st edition, and add the four – and five-star countermeasures from the remaining six chapters; Drug-Impaired Driving, Motorcycle Safety, Young Drivers, Older Drivers, Bicycle Safety, and Drowsy Driving.

When appropriate, the Contractor shall also make recommendations of countermeasures or locality examples that should be included or removed from future editions of the

- 16 -guide. For example, new localities may be appropriate for inclusion if they begin using a countermeasure and have unique or interesting details to disseminate. Localities may be removed in the 2nd edition of Countermeasures At Work if they no longer use the countermeasure or there are better exemplars of the countermeasure. Since Countermeasures At Work will be a companion piece to Countermeasures That Work, it is important that only the most recent details and information that will be of use to SHSOs are included. Changes may be made after discussions between NHTSA and the Contractor.

When the scan has concluded for all countermeasures detailed for the Countermeasures At Work report, the Contractor shall provide an updated copy or spreadsheet of the information provided by each locality. By December 1, 2027 (2nd edition), the Contractor shall submit results of 1) the scan including a copy or spreadsheet of the information provided by each locality and 2) an outline for the Countermeasures At Work document including the proposed examples to be used for each countermeasure. The COR will provide comments within 2 weeks. While Countermeasures At Work is envisioned to contain all the higher rated countermeasures, it is possible that a lack of locality participation or sparse countermeasure details will prevent a countermeasure from being included. If this is the case, the Contractor shall alert the COR of this problem no later than one (1) month before draft chapters are due (no later than November 1, 2027, for the 2nd Countermeasures At Work edition). The COR will then decide if the countermeasure will or will not be included in Countermeasures At Work.

C.6.10 Submit Draft Chapters for the 2nd Edition of Countermeasures At Work

The deadlines for Countermeasures At Work will occur in the interim between the 13th and 14th editions of Countermeasures That Work. No later than March 15, 2028, the Contractor shall submit drafts of the updated chapters of Countermeasures At Work to the COR for review. The draft chapters and updates shall incorporate recommendations by users in Task C.6.4 that NHTSA chooses to implement. The Contractor shall employ quality control procedures in preparing draft chapters and updates, to include proofing the report for ambiguous or unsubstantiated statements; typographical errors; grammatical errors; broken hyperlinks; and inconsistencies in terminology, format or other report characteristics. The Contractor shall also ensure that a single individual on staff reviews all chapters for consistency before they are submitted to the COR. This check for consistency shall include an examination of countermeasure details to ensure that they are provided in the same manner across chapters, and an inspection of the introductions to each chapter to ensure that they are of similar length and include similar information.

Chapters shall be updated using Microsoft Word’s Track Changes feature, or a similar alternative that is compatible with Microsoft Word so that additions to and deletions from the previous edition are clearly marked. When the draft is submitted, it will be distributed to predetermined experts within NHTSA – each designated as an expert in one or more of the topical areas. These experts will review the relevant chapters/updates and provide feedback/comments to the COR. The COR will then provide comments and return the draft guide to the Contractor within four (4) weeks from NHTSA’s receipt of the draft guide. The Contractor shall revise as appropriate and return the draft update to the COR

- 17 -within two (2) weeks of receipt. The Contractor should allow for at least three revisions of each of the chapters.

The Contractor is encouraged to submit draft chapters to the COR as they are finished and not wait until the entire document is ready for submission. Submitting chapters individually will facilitate faster review times.

C.6.11 Prepare Final Copy of Countermeasures At Work for Agency Review and Final Copy for Posting

By July 15, 2028, the Contractor shall provide a complete final copy of the 2nd edition of Countermeasures At Work to the COR. The final copy will undergo NHTSA agency review. The Contractor shall employ a defined quality control procedure in preparing the final copy, to include proofing the report for ambiguous or unsubstantiated statements;

typographical errors; grammatical errors; broken hyperlinks; and inconsistencies in terminology, format or other report characteristics. At a minimum, a technical editor shall review the complete guide to check for above elements prior to submission to the COR. The Contractor shall provide the final copy of the guide electronically to the COR in Microsoft Word, with changes from the previous edition highlighted.

During agency review, the COR will work with NHTSA’s National Center for Statistics and Analysis (NCSA) to edit numbers obtained from FARS to ensure that they are up-to-date. Any suggested revisions will be provided to the Contractor at the conclusion of agency review, which should occur within three (3) months of receipt.

The Contractor shall respond to comments from agency review within 2 weeks of receipt.

(End of Section C)

(End of Section C)