693JJ925RQ000180_Draft SOW_ Final.pdf

Project Title: State of Knowledge for Illegal Passing of School Bus Violation Enforcement & Model Law

SECTION C – DESCRIPTION/ SPECIFICATIONS/ WORK STATEMENT

(Draft)

C.1 OVERVIEW/BACKGROUND

C.1.1 OVERVIEW

Based on the estimated data provided by NASDPTS sample survey completed each year for instances of illegal passing of school buses, it is estimated over 40 million U.S drivers of all ages, illegally pass a school bus during a given year on their daily commute. Data supports that one of the most dangerous aspects of riding a yellow school bus is in fact the period a child is a pedestrian walking to and from their bus stop. One of the biggest dangers during this act, is a motorist failing to stop for a school bus which is illegal in all 50 States. While this is illegal in all States, reports show that enforcement and prosecution of these violations are not consistent.

C.1.2 BACKGROUND

After the completion of the State Laws digest on illegal passing, a more in-depth review or state of knowledge report is needed to determine if a model law for illegal passing would help with the consistency of enforcement of these driving violations. More clarity is needed on how currently laws are enforced to help better inform states to improve enforcement of these laws.

The State laws digest informed that laws vary in content, organization, consistency, and clarity.

Also, that what may constitute illegal behavior in one jurisdiction may not be prohibited in a neighboring one. States also vary in their methods to review, document and report violations including permissibility of stop-arm cameras. This report is needed to give clarity on how states can best improve enforcement of these law.

To address this need, this project will review the current research and practice of enforcement of the law against illegal passing of school buses. This study will provide if a model law would be necessary for continuity among enforcement within the U.S States and provide best example of a model law.

C.2 PURPOSE

The objectives of this project include reviewing current research and practices related to the enforcement of laws against illegal passing of school buses and determining whether a model law would be beneficial for uniform enforcement across States. The study will also provide best examples of a potential model law. Key tasks will involve conducting a comprehensive literature review on existing laws and enforcement practices, analyzing findings from the State Laws digest, and gathering data on how States document and report violations, including the use of stop-arm cameras. Additionally, the project will consult with law enforcement, pupil transportation professionals, educational stakeholders, and any other stakeholder group that is deemed relevant to gather insights.

C.3 OBJECTIVES

• Comprehensive Literature Review: Conduct a thorough review of existing enforcement practices of laws against illegal passing in a various number of states across the U.S., 50 States, the District of Columbia, Guam, Puerto Rico, and the U.S. Virgin Islands. A key document in this review to reference is the NHTSA State Laws Report.

• Identify Gaps: Identify and document the key differences in state laws, and if these areas may cause confusion within the States law between traffic law statues.

• Final Report on Findings: Create a detailed report on the findings of the review, with key takeaways and improvements recommended to determine if a model law would be beneficial.

• Develop Example Model Law Language: Based on research conducted and working with pupil transportation stakeholders and law enforcement and judicial community, develop best example universal model law language for illegal passing of school buses.

C.4 GENERAL REQUIREMENTS

The contractor will develop two key deliverables over a 36-month timeline:

1. Final Report determining whether a model law would be beneficial for uniform enforcement across States, and Example Language: This guide will provide a comprehensive current state of knowledge of illegal passing enforcement, citations, and prosecution in select number of various locations across the U.S. The report will be a detailed, well-researched document, grounded in proper interpretation and review of various state laws that encompass a well-represented sample of areas of the U.S and other territories. Sample model law language will take into consideration the vast complexity of model laws.

Additionally, the contractor will organize and facilitate outreach sessions to collaborate with key stakeholders and engage in discussions about how illegal passing citations, laws, and enforcement change motorist perceptions or behaviors in their communities.

The contractor will incorporate feedback from stakeholders in the final report.

C. 4.1 Plain Language The Contractor shall ensure that all written document conforms to plain language standards by complying to the below guidelines whenever possible:

• Uses everyday words that convey meanings clearly and directly.

• Uses the present tense and the active voice.

• Uses short, simple sentences.

• Defines only those words that cannot be properly explained or qualified in the text.

• Uses type of a readable size; and

• Uses layout and spacing that separate the paragraphs and sections of the document from

• each other.

C.4.2 Quality Assurance The Contractor shall identify and implement a quality control process to review deliverables of written materials for the following:

• Free of grammatical errors and in APA style,

• Appropriate for intended audience,

• Reflects a well-defined sequence of steps or logical process,

• Examines the adequacy and appropriateness of techniques and methods, and

• Includes relevant citations and references.

C.5 SPECIFIC REQUIREMENTS

C.5.1 Kickoff Meeting

The Contractor shall coordinate with the COR and begin preparatory activities for the Kickoff Meeting immediately following Contract award date.

Within one (1) week prior to the scheduled Kickoff meeting, the Contractor shall submit the PowerPoint presentation for the briefing to the COR. This presentation shall include appropriate briefing materials based upon the contractor’s technical approach.

Within two (2) weeks of the effective date of award, the Contractor shall virtually meet with the COR, Contracting Officer (CO) and/or Contract Specialist (CS) and other interested members of the National Highway Traffic Safety Administration (NHTSA). The purpose of this meeting is to; 1) discuss the administration of the Contract, 2) discuss the contract’s objectives, planned course of action, milestones and deliverables, and any other issues the Contractor or the Government identifies, and 3) discuss the proposed plan of work (including any additional thinking since the proposal was submitted).

At the Kickoff Meeting, in collaboration with the COR the Contractor shall resolve any remaining technical issues, including, but not limited to:

• COR and Contractor roles and responsibilities for time frames for recruiting subject matter experts.

• Outreach plan for assembling panel of experts

• Time frames and adherence to the M&D schedule

C.5.2 Work Plan

Within (2) weeks of the Kickoff Meeting, the Contractor shall submit a revised Work Plan (WP) that is based on the Contractor’s technical proposal, final proposal revisions, and discussions at the Kickoff Meeting.

The work plan shall include the anticipated steps the Contractor shall take to accomplish the tasks of this contract, including specific dates applied to the milestone and deliverable timeline.

The work plan shall be submitted in written/electronic format (minimum MS Office 2016).

Within one (1) week of receipt the COR will either approve or will provide the Contractor with needed revisions.

Within (2) weeks of receipt from the COR the Contractor shall provide a final Work Plan.

C.5.3 Conduct Outreach/SME Meeting

Within three (3) months of award, the contractor shall conduct outreach to pupil transportation, law enforcement, judicial, community stakeholders to assemble a SME panel to review state of illegal passing violations in their community/professional purview. This SME panel will work closely with contractor thorough contract period.

C.5.4 Research and Information Gathering

Within six (6) months of award, the Contractor shall review the information provided by the COR on existing materials and programs and work with the COR to identify additional information needed. Once identified, the Contractor shall collect the information through research of written materials (training, articles, etc.) and personal contacts with managers of existing programs. Introduction to agencies and limited assistance in information collection will be provided by the COR.

C.5.5 Draft Materials Submission

Within twenty-eight (28) months of award, the Contractor shall submit to the COR all draft materials for review.

Within three (3) months of receipt the COR will review and return comments. The Contractor shall incorporate the COR’s comments into the materials.

C.5.6 Final Materials

Within thirty-two (32) months of award, the Contractor shall submit to the COR all the final materials, having incorporated all comments from the COR. Those materials shall include all sections for the topic, on digital media.

C.5.7 Monthly Conference Calls

The Contractor shall conduct a monthly conference call, by the second (2nd) week of each month following the month being reported to discuss the written status report contents and the next steps expected over the next month.

C.5.9 Final Briefing

Within thirty-six (36) months of award the Contractor shall virtually conduct a Final Briefing for NHTSA. The Final Briefing shall consist of a 30 - 45-minute presentation of the contract that includes the background of the contract, a description of the specific tasks conducted, and issues raised at the meeting, followed by a question-and-answer period.

C.5.10 Submit Monthly Reports

The Project Manager shall provide a monthly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period. This report should be communicated to the COR prior to the monthly conference calls (the second week of each month) so that any concerns can be addressed during the monthly conference calls with the COR.

(End of Section C)

SECTION F - DELIVERIES OR PERFORMANCE

Deliverables/Milestone Schedule:

The following performance milestones and deliverables apply to this Task Order and are considered important to the successful completion of the project. The Contractor shall send an electronic copy of each deliverable to the COR (TO).

Item Task Deliverables (D) & Milestones (M) Due Date

1 C.5.1 Begin Preparatory Kick Off Meeting Activities (M)

Immediately Following Contract Award

2 C.5.1 Submit Kick-Off Meeting materials (D) At least 1 week prior to Kick-Off Meeting

3 C.5.1 COR (TO) provides feedback on Kick-Off Meeting Materials (M)

Within 4 days of receipt

4 C.5.1 Submit Revised Kick-Off Meeting materials (D)

Within 2 days of receipt

5 C.5.1 Kick-Off Meeting (M) Within 3 weeks of award

6 C.5.2 Submit Draft Final Work Plan (D) Within 3 weeks after kick-off

7 C.5.2 COR (TO) provides feedback on Draft Final Work Plan (M)

Within 2 weeks of receipt

8 C.5.2 Submit Revised Final Work Plan (D) Within 1 week of receipt

9 C.5.3 Research and Information Gathering (M) Within 3 months of award

10 C.5.3 COR (TO) provides feedback on the Research and Gathering findings report (M)

Within 2 weeks of receipt

11 C.5.3 Submit Revised Final Research and Gathering findings report (D)

Within 1 week of receipt

12 C.5.4 Submit Project Outlines (3) (D) Within 6 months of award

Item Task Deliverables (D) & Milestones (M) Due Date

13 C.5.4 COR (TO) provides feedback on Draft Outline (M)

Within 2 weeks of receipt

14 C.5.4 Submit Revised Final Outline (D) Within 1 week of receipt

15 C.5.5 Development of Project Materials (M) Within 24 months of award

16 C.5.6 Submission of Draft Programming and Materials (D)

Within 24 months of award

17 C.5.6 COR (TO) provides feedback on Draft Programming and Materials (M)

Within 2 weeks of receipt

18 C.5.6 Submit Revised Materials (D) Within 1 week of receipt

19 C.5.6 COR (TO) provides feedback on Programming and Materials (M)

Within 2 months of receipt

20 C.5.7 Submit Final Materials (D) Within 28 months of award

21 C.5.8 Submit Final Briefing Material (D) 2 weeks prior to meeting

22 C.5.8 COR (TO) provides feedback on Final Briefing Materials (M)

Within 1 week of receipt

23 C.5.8 Submit Revised Final Briefing Materials (D) Within 3 days of receipt

24 C.5.9 Final Briefing (M) Within 30 months of award

25 C 5.10 Submit Monthly Report (D) 30th of Each Month