693JJ925RQ000178 Draft SOW_ Final.pdf

Impaired Driving Countermeasures Technical Assistance

Draft SOW

SECTION C – DESCRIPTION/ SPECIFICATIONS/ WORK STATEMENT (Draft)

C.1 OVERVIEW/BACKGROUND

C.1.1 OVERVIEW

Impaired driving is one of the most prevalent and preventable traffic safety and public health problems facing our nation. Unprecedented declines in the drinking and driving problem occurred during the 1980’s. Based on declining trends in the percent of alcohol-related fatalities, progress continued through the 1990’s, although the gains were far less notable. In the new millennium, data from the Fatality Analysis Reporting System (FARS) revealed that alcohol-impaired driving fatalities in crashes involving a driver with a blood alcohol concentration of at least .08 percent declined by approximately 27 percent from 13,582 in 2005 to 9,943 in 2014. In 2022 there were 13,524 fatalities in motor vehicle traffic crashes in which at least one driver was alcohol-impaired. This represented 32 percent of all traffic fatalities in the United States for the year and one alcohol-impaired driving fatality every 39 minutes. In addition, drug-impaired driving is growing in prevalence and concern due to a national opioid epidemic, states legalizing cannabis to varying degrees, and the widespread use of prescription medications. Despite the progress made in road safety in general and impaired driving in particular, these recent data make clear that continued action is needed.

C.1.2 BACKGROUND

NHTSA has supported a number of efforts to support communities in implementing the most effective impaired driving countermeasures. For example, each year, NHTSA facilitates between two and seven comprehensive State Impaired Driving Program Assessments. These

Assessments bring together a team of leading experts to review the current status of a State’s impaired driving program highlighting strengths, opportunities and recommendations to strengthen the program. The Assessment process examines significant components of a State’s

Impaired Driving program such as data linkages, enforcement, public information, education, and program management, all necessary to achieve significant, lasting improvements in an

Impaired Driving highway safety program. Ultimately, the Assessment results in a report with recommendations to the State.

Further, NHTSA supports alcohol ignition interlocks. Over the past two decades, technology has advanced in the detection and monitoring of impaired drivers and is now an important complement to behavioral programs with breath alcohol ignition interlock devices playing a strategic role as a proven countermeasure to reduce recidivism. All 50 states and the District of

Columbia have alcohol ignition interlock laws, 34 of which have all-offender laws, incorporating ignition interlock devices into monitored, state regulated programs. The number of currently installed ignition interlocks in the United States has increased from 101,000 in 2006 to more than 336,000 in 2019. NHTSA continues to support assistance for States to increase the use of ignition interlocks and provide guidance on State ignition interlock program administration.

To support states and local programs in addressing growing drug-impaired driving concerns, NHTSA developed the Drug-Impaired Driving Criminal Justice Evaluation Tool (DUID tool).

The tool is designed to allow State, local, territorial and tribal governments to assess and strengthen their drug-impaired driving programs. The tool is available at

NHTSA.gov/DUIDtool. As drug-impaired driving prevalence has increased, so too have the responsibilities placed on state and local agencies tasked with reducing impaired-driving-related injuries and fatalities. The DUID tool allows users to assess their existing programs to reduce drug-impaired driving through a systematic review of activities, policies, and procedures being implemented. The tool can help jurisdictions identify gaps in their drug-impaired driving programs, inform strategies to strengthen the programs, and help track progress over time against baseline results. The tool includes links to best practices and resources for strengthening drug-impaired driving programs.

C.2 PURPOSE

The purpose of this Contract is to provide technical assistance to States and local programs on the implementation and operation of ignition interlock programs and other proven impaired driving countermeasures, and provide technical assistance and associated needed financial resources for the implementation of recommendations resulting from Impaired Driving Program

Assessments and the use of NHTSA’s DUID Tool.

C.3 DEFINITIONS AND ACRONYMS

The following is a list of acronyms and definitions used throughout the Statement of Work

(SOW). This list may not be exhaustive.

CO Contracting Officer

COR Contracting Officer’s Representative

Day Unless specified otherwise, the term “day” refers to calendar day.

DOT Department of Transportation

NHTSA National Highway Traffic Safety Administration

PM Project Manager

SME Subject Matter Expert

SOW Statement of Work

WP Work Plan

C.4 OBJECTIVES

The objectives of this task order are to:

http://www.nhtsa.gov/duidtool

• Provide technical assistance to States and local programs upon request to implement and/or strengthen ignition interlock programs and other impaired driving countermeasures;

o Working with States or local agencies, identify gaps in impaired driving programs, evidence-based solutions and informed strategies to strengthen the implementation of, delivery of, and linkages within the state impaired driving program;

o Based on outcomes from the gap analysis, develop an evidence-based plan to address the identified program gaps and address state or program priorities;

o Provide hands-on, technical assistance to states and local programs to execute the plan. And,

• Provide technical assistance needed for the implementation and demonstration of recommendations after using NHTSA’s DUID Tool.

C.5 GENERAL REQUIREMENTS

The Contractor shall furnish the necessary personnel, equipment and facilities, and otherwise perform all things necessary for, or incidental to, the performance of work (the accomplishment of specific tasks) as set forth below.

C.6 SPECIFIC REQUIREMENTS

C.6.1 Kickoff Meeting

Within one (1) week of Kickoff meeting the Contractor shall submit kickoff briefing materials, i.e., power point presentation and materials to the COR (TO).

Within three (3) days of receipt the COR (TO) submits feedback on briefing materials.

Within one (1) month of award, the Contractor shall conduct a virtual kickoff meeting with the COR (TO), Contract Specialist (CS), Contracting Officer (CO), and other interested

National Highway Traffic Safety Administration (NHTSA) personnel.

The purpose of this meeting is to:

1) Discuss the administration of the Task Order

2) Discuss the overall project objectives

3) Finalize the technical plan submitted in the Contractor’s proposal.

The Contractor shall be prepared to make an approximately 30-minute presentation on how the work under this Task Order will be conducted and discuss the technical details of the proposed technical plan.

After the Contractor’s prepared briefing, the Contractor, COR (TO), CO, and other NHTSA personnel will discuss specific details of the project to resolve any differences in approach and/or expected goals.

C.6.2 Work Plan

Within five (5) weeks of award the Contractor shall provide NHTSA with a revised written technical work plan reflecting the outcome of the kickoff meeting. The work plan shall include the anticipated steps the Contractor shall take to accomplish the tasks of this task order, including specific dates applied to the milestone and deliverable timeline.

The work plan shall be submitted in written/electronic format (minimum MS office 2016).

Within two (2) weeks of receipt the COR (TO) will review and either approve or provide the

Contractor with needed revisions.

Within one (1) week of receipt the Contractor shall incorporate the changes and return the updated final work plan to the COR (TO) for approval.

C.6.3 Conduct Gap Analysis

Within nine (9) weeks of award, the Contractor shall conduct a gap analysis to assist approximately eight (8) states/local programs with Technical Assistance. Technical Assistance is requested by States or local programs through their NHTSA Regional Office and

Headquarters. The COR (TO) will coordinate technical assistance working with the NHTSA

Regional Office and Contractor.

The Contractor shall work with each State or local agency by convening conference calls and/or virtual meetings to identify strengths, needs and gaps in their impaired driving programs. The Contractor shall work with the COR (TO) and NHTSA Regional Office to conduct an impaired driving program gap analysis to inform state and local program strategies to strengthen and augment existing or new practices.. The Contractor shall determine goals for the technical assistance including evidence-based solutions and informed strategies to strengthen the implementation of delivery of and linkages within the state DWI system.

1. For those who have completed a recent Impaired Driving Program Assessment, the

COR (TO) will obtain permission to share the State Assessment Report with the

Contractor. The Contractor shall review the assessment report and priority recommendations and discuss goals and priorities for implementation with the State and

COR (TO);

2. For those who request help for a particular need such as ignition interlock technical assistance, assistance in determining the feasibility and establishment of a state toxicology lab, or support to a DWI Working Group, the Contractor shall hold discussions with the State/local program to identify strengths, gaps, needs, stakeholders and priorities; and

3. For those who have recently completed the DUID Tool, the Contractor shall discuss tool results and outcomes with the State/local program and identify goals, needs and priorities for the technical assistance.

The Contractor shall work with each State or local agency by convening conference calls and/or virtual meetings to identify strengths, needs and gaps in their impaired driving programs and determine goals for the technical assistance including evidence-based solutions and informed strategies to strengthen the implementation of, delivery of and linkages within the state DWI system.

C.6.4 Prepare and Submit Technical Assistance Plan

Within two (2) months of award the Contractor shall submit the Technical Assistance Plan to the COR (TO).

Based on findings, and collaboration with the COR (TO), the Contractor shall prepare a practical and achievable project plan, in the form of a summary not to exceed three (3) pages, to address the identified program gaps in consultation with the requesting jurisdiction and provide hands-on technical assistance to states/local programs to execute the plan.

The Technical Assistance may include training, samples, supplies, or other resources necessary to implement the Impaired Driving countermeasure or recommendation from the Impaired

Driving Assessment or DUID Tool. These materials and resources are intended to complement and further support the technical assistance. States or local programs must provide the

Contractor with a plan on how future resources may be secured to ensure long-term sustainability of a stated recommendation. This plan will accompany the gap analysis and technical assistance plan and be reviewed and approved by the COR (TO). This plan shall include meeting dates, location, agenda, stakeholders and attendees, subject matter speakers and meeting objectives and priorities.

Within two (2) weeks of receipt the COR (TO) will review the revised technical assistance plan and provide comments and recommended changes to contractor.

C.6.5 Conduct Technical Assistance

Within three (3) months of award, the Contractor shall conduct technical assistance meetings virtual (or an in-person) with the State, local agencies, COR (TO) and NHTSA Regional

Office. With approval from the COR (TO), additional virtual meetings can be scheduled with the stakeholders following the technical assistance meeting to continue the work and implementation of Technical Assistance Plan. Explanations as to the necessity or benefits of extended meetings need to be provided to the COR (TO). The Contractor and/or subcontractors shall deliver the technical assistance and improved operational practices to the State or local program through a one-to-two-day meeting (based on need and approved by NHTSA) to discuss topics agreed on and approved by the State, NHTSA Regional Office and

Headquarters.

C.6.6 Submit Technical Assistance Reports

Within thirty (30) days of impaired driving technical assistance meeting(s), the Contractor shall submit a report to the COR (TO) for review and feedback summarizing the assistance that was provided and the outcomes of the technical assistance meeting(s). The report shall highlight strengths, weaknesses and recommendations for improvement based on technical assistance outcomes.

The Technical Assistance Reports should include, but are not limited to the following:

• The type of Technical Assistance requested

• Results of the gap analysis, review of Impaired Driving Assessment recommendations and/or DUID Tool outcomes

• Technical Assistance plan to address identified gaps

• Discussion of countermeasure selection

• Details of the Technical Assistance meeting o Attendees o Agenda o Discussion Notes o Outcomes o Next Steps

• Details from subsequent meetings if held o Why needed o How many o Discussion topics o Outcomes

• Challenges and how to overcome o Details on how States or local programs will implement the recommendations from the technical assistance, including stakeholders who will complete the work

• Details on how States or local programs will measure success

All Technical Assistance Reports must be reviewed by the COR (TO), State or local program and NHTSA Region. Revisions may be necessary and shall be completed withing two weeks of receiving comments. All reports then must be approved by the

COR (TO) before concluding them as final.

C.6.7 Promote the Availability of the Technical Assistance

Within five (5) months of award the Contractor shall work with the COR (TO) to promote the availability of technical assistance to eligible agencies and jurisdictions for the implementation and demonstration of recommendations based on results from their use of the

DUID Tool and Impaired Driving Program Assessments.

C.6.8 Capture Effectiveness and Lessons Learned from Technical Assistance

Within 2 months of posting technical assistance the contractor shall capture the effectiveness and lessons learned from the provided technical assistance.

The contractor shall follow up with the State/local program to assess the effectiveness of assistance until 10 months of award and at a minimum, the Contractor shall provide:

• If the program/recommendation is still being sustained?

• If so, how was this done?

• What are some of the challenges to sustaining it?

• How did they/do they plan on overcoming them?

• Who were the key players and stakeholders involved?

• What advice might they give another State or local program trying to do the same thing?

• What do they wish they knew before implementing?

• What might they have done different?

• In the case of DUID Technical Assistance, did they find the Tool easy to use? What would they recommend adding or changing?

C.6.9 Draft Final Report

Within 35 months of award the Contractor shall submit a final draft report to the COR (TO) that documents the Contractor’s administrative, financial, and programmatic processes and strategies. In addition, the report shall discuss the usability and benefits of the use of the DUID

Tool and Impaired Driving Countermeasure Technical Assistance provided to states/local programs including, but not limited to:

• Summaries of all Technical Assistance reports including meetings, locations, partners, priorities identified, project plan, discussions and results of implementation

• Summaries of Outcomes from the evaluation and follow-up conversations with each location to include countermeasure implementation and sustainability, challenges identified and how they were overcome, next steps, stakeholders involved, what they would recommend to others implementing similar programs and efforts and what they would have done differently.

Within two (2) weeks of receipt the COR (TO) will review the draft Final Report and provide any questions or comments.

C.6.10 Monthly Conference Calls

The Contractor shall conduct a monthly conference call by second week of each month with the COR (TO), to discuss the written status report contents and the next steps expected for the conduct of the task order over the next month.

C.6.11 Final Report

Within 36 months of award the Contractor shall provide the COR (TO) with the final report, having incorporated all comments from the COR (TO).

(End of Section C)