693JJ923RQ000189 Combined Synopsis Solicitation VL edits 11-29-2022.docx

Request for Proposal: 693JJ923Q000024 NHTSA HQ Conference room VTC Refresh

**PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED**

(i) This is a COMBINED SYNOPSIS/SOLICITATION for commercial item services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Interested parties are responsible for monitoring this site to ensure they have the most current information in reference to this acquisition.

(ii) The solicitation number for this procurement is 693JJ923Q000024 and is issued, as a Request for Proposal (RFP).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2022-08.

(iv) The North American Industry Classification System (NAICS) code associated with this procurement is 423430, Computer and Computer Peripheral Equipment and Software Merchant Wholesalers. The small business size standard is 250. This procurement has not been set-aside for small business participation.

(v) Contract Line Item Numbers (CLINS). NHTSA intends to award a Firm Fixed-Price Contract.

In addition to Section C.3 “General Requirements” and specific dates for training this solicitation employs the use of a “brand name or equal” item description as listed in Section B “Schedule” to that of: Poly G7500 4K Video Codec, Wireless Presentation System, or equal; and no other items will do in satisfying this requirement.

This requirement also requires installation services of VSGi as the only authorized servicer of DOT video teleconferencing services within the DOT Headquarters office building for all conference rooms.

B.1 Price Proposal: NHTSA HQ Conference room VTC Refresh

B.1.1 PRICE SCHEDULE

Base Period: Base Period costs shall cover the period from the effective date of contract award through four (4) months thereafter.

(IP/ISDN). The service contract provides next business day replacement parts coverage on the Poly video conferencing equipment only. All other equipment repair or replacement intervals will be in accordance with the standard manufacturer's warranty.

(IP/ISDN). The service contract provides next business day replacement parts coverage on the Poly video conferencing equipment only. All other equipment repair or replacement intervals will be in accordance with the standard manufacturer's warranty.

(End of Section B)

SECTION C - DESCRIPTION/SPECIFICATIONS

The purpose of this procurement is to 1) Replace/Upgrade EOL equipment in 9 NHTSA conference rooms 2) Refresh include Hardware/software to make Zoom and Teams compatible and 3) Equipment Installation Maintenance and warranties.

D. INTRODUCTION

D.1 Administrative Consideration

D.1.1 Points of Contacts

D.1.1.1 Contractor’s Project Manager:

TBD

D.1.1.2 NHTSA COR:

TBD

U.S. Department of Transportation National Highway Traffic Safety Administration Washington, DC 20590 Phone: (202) 366-XXXX Email: XXX@dot.gov

D.2 Place of Performance:

U.S. Department of Transportation National Highway Traffic Safety Administration Washington, DC 20590

D.3 Duration of Task:

D.3.1 Estimated Period of Performance: The Period of Performance for this firm fixed-price contract shall be a Base Period of four (4) months from date of award. There is no obligation by NHTSA to renew this contract beyond the initial fixed order term.

D.3.2 Effective: This contract will be a firm fixed-price contract.

(viii) 52.212-1, Instructions to Offerors-- Commercial Items (Nov 2021).

E.1 Solicitation Provisions-

FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998). This solicitation and any resulting contract incorporates one or more provisions and clauses with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: (http://www.aquisition.gov/far/)

The contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses.

(ix) 52.212-2, Evaluation--Commercial Items (NOV 2021).

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation has the lowest price technically acceptable.

(x) 52.212-3, Offeror Representations and Certifications--Commercial Items (NOV 2021).

(xi) 52.212-4, Contract Terms and Conditions-- Commercial Items (NOV 2021).

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-- Commercial Items (OCT 2022).

(xiii) Special Contract Clauses and Provisions.

E.2 FAR Part 52.217-8 Option to Extend Services. (NOV 1999)

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

(End of clauses)

E.4 SPECIAL PROVISIONS

Seat Belt Use Policies and Programs

In accordance with Executive Order 13043, the recipient of this award is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. Information on how to implement such a program or statistics on potential benefits and cost-savings to companies or organizations, can be found in the Click It or Ticket section on NHTSA’s website at www.nhtsa.dot.gov. Additional resources are available from the Network of Employers for Traffic Safety (NETS), a public-private partnership headquartered in Washington, DC dedicated to improving the traffic safety practices of employers and employees. NETS is prepared to help with technical assistance, a simple, user-friendly program kit and an award for achieving the goal of 90 percent seat belt use. NETS can be contacted at 1 (888) 221-0045, or visit its web site at www.trafficsafety.org.

This Special Provision shall be included in all contracts, subcontracts, and assistance agreements entered into by the recipient under this award.

(xiv) Defense Priorities and Allocations System (DPAS)

N/A = Not Applicable

(xv) Date, time and place offer are due.

Proposals shall be transmitted electronically via email to Lauren Weitzel (with a courtesy copy to Vincent Lynch) on or before Monday, December 6, 2022, not later than 12:00 pm EST.

(xvi) Name and Telephone of individual to contact for more information.

ADDITIONAL INFO:

Questions pertaining to the is acquisition should address to Lauren Weitzel, Contract Specialist, via email at Lauren.Weitzel.ctr@dot.gov with a courtesy copy to Vincent Lynch, Contracting Officer via email Vincent.Lynch@dot.gov, as soon as possible but not later than 12:00 pm, EST, Friday, December 2, 2022. Phone calls will not be entertained.

Department of Transportation (DOT) National Highway Traffic Safety Administration (NHTSA) invites contractors to submit a quote for services described in the attached Request for Quote (RFQ). The applicable North American Industrial Classification Code (NAICS Code) for this RFQ is 423430, Computer and Computer Peripheral Equipment and Software Merchant Wholesalers, and the Primary Service Code (PSC) code is N075, Installation of Equipment- Office Supplies and Devices.

INSTRUCTIONS FOR SUBMITTAL: Offerors are hereby reminded that a Lowest Priced Technically Acceptable (LPTA) Offeror selection decision will be made after review of all proposals are received in response to this solicitation.