Amendment 00001.pdf

REBA B DYER Digitally signed by REBA B DYER Date: 2023.08.08 11:01:38 -04'00'

Title: (FMVSS) No. 213a, Child Restraint Systems

RFP : 693JJ923R000222

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COST

B.1 SUPPLIES/SERVICES

The Contractor shall provide the qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Section H.3, Government Furnished Test Items/Property (GFTI/GFP), necessary to perform test, inspection, and reporting services to determine whether child restraint systems designed for use in motor vehicles comply with the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 213a, Child Restraint Systems – Side Impact Protection (FMVSS 213a), see 49 C.F.R. § 571.213a. This contract encompasses the dynamic test requirements which are conducted on child restraint systems. The Contractor shall fulfill the work requirements in accordance with Statement of Work (SOW), Section C, and other terms and conditions as set forth in the solicitation and contract. All support provided to the Government shall be performed by Contractor employees or personnel otherwise retained by the Contractor.

B.2 TYPE OF CONTRACT

This is a multiple award Indefinite-Delivery, Indefinite-Quantity (IDIQ), Firm-Fixed-Price (FFP) Contracts, with Cost Reimbursement elements for Contractor Purchased Test Items (CPTI). Under this Contract¸ the Government shall issue Delivery Orders in accordance with Federal Acquisition Regulation

(FAR) 16.5.

Contract Term - All work and services required hereunder shall not exceed 60 months from the effective date of the contract inclusive of two (2) 12-month base periods and three (3) 12-month option periods that may be exercised at the Government’s discretion, subject to the provisions in Section I.

B.2.1 Minimum Obligation

Upon execution of the IDIQ Contract, the Government hereby orders the supplies and services of the Known Requirements shown in Price Schedule B.3.1 in the amount of $TBD at award. This amount represents the “minimum obligation of the Government.”

RFP NOTE: The number of tests identified in Section B.3.1 represents the total number of known tests to be conducted during the Base Period (Contract Year 1) and not the guaranteed minimum obligation of each contract awarded as a result of this RFP. The guaranteed minimum number of tests to be ordered for each awarded contract will depend upon the number of contracts awarded and the proposed lowest price for the known test by the offeror. Each awarded contract will include a guaranteed minimum obligation amount for at least one test specified in Section B.3.1.

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RFP Solicitation: 693JJ923R000222

B.2.2 Maximum Obligation

The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Price Schedules B.3.1 through B.3.1.6. Contract ceiling amounts for each contract year are presented in the Price Schedules. Those ceiling amounts may be increased upon execution of bilateral modifications. The overall IDIQ contract ceiling amount is $TBD at award. The ceiling amount may be increased upon execution of a bilateral modification.

B.2.3 Price/Cost Ceiling Amounts

The Not-to-Exceed (NTE) ceiling amount for this Task Order is as follows: $TBD

B.3 PRICING SCHEDULE

This contract includes two “Periods”: The “Base Period” which is the first 24 months of the contract term (composed of Contract Year 1 and Contract Year 2) and the “Optional Period” which, if exercised, begins at the end of the Base Period and continues for an additional 24 months (composed of Contract Year 3 and 4).

Testing services are priced by Contract Year. The price in effect at the time a test is ordered shall apply to that test regardless of when the test is conducted and finished. Test prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW) and each awarded Delivery Order, the Government will pay to the Contractor the applicable fixed prices set forth in Price Schedules B.3.1 through B.3.1.6.

Except for the Known Requirements (i.e., guaranteed minimum order quantity), identified in Section B.3.1, the Government is not under any obligation to order any additional tests under this Contract. The Government reserves the right, at its option, to increase the quantities of testing services provided under this Contract up to the “Total Not-To-Exceed” amount specified for each contract period.

Optional quantities, if required by the Government, will be acquired by separate Delivery Orders.

B.3.1 Known Quantities

CLIN Description Quantity Fixed Unit Price

Extended Price

0001 Kick Off Meeting 1

0002 Sled Test (Group B) 1

0003 Dummy Certification 1

0004 CPTI Service Charge 1

0005 *Reimbursement for CPTI 1

TBD:

Actual cost of test items

TBD:Actual cost of test items javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$PinnedDocumentResults$ctl00$DocumentNumberLink','')

Reimbursement for CPTI

Contract Line-Item Numbers (CLIN) (0005, 1006, 2007, 3007, and 4007) are cost reimbursement CLINs for this Contract and any subsequent Delivery Orders. When a Delivery Order is issued, NHTSA will provide the Contractor with an estimate for the CPTI (if applicable). The Delivery Order will identify the child restraints’ manufacturer and model, model year, number of sets required, delivery requirements and estimated cost (See Section C.6.3). The cost of obtaining the CPTI will be the actual cost paid by the Contractor to the child restraints manufacturer for the test items (plus any associated shipping and handling costs, as applicable) along with the firm fixed price service charge (CLINs (0004, 1005, 2006, 3006, and 4006). The Contractor’s invoice for the cost reimbursement CLINs shall include copies of the actual vendor invoices.

The CPTI identified is subject to change by the NHTSA COR provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that (2) the Contractor has not begun fulfilling the Order.

Delivery Orders will include a not-to-exceed amount for the cost reimbursement CLIN. If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the Contracting Officer and the COR prior to incurring said costs. The Government will reimburse the Contractor at actual costs for the cost reimbursement Items in accordance with FAR Part 31.

B.3.1.1 Price Schedule – Base Period (Contract Year 1) – Optional Quantities

Period of Performance: Month TBD, 2023 through Month TBD, 2024

Total Not-To-Exceed Amount: $TBD at Award

CLIN Description QTY Fixed Unit Price

Total Price

1001 Group A Restraints Test (RF / Infant) 20

1002 Group B Restraints Test (FF + RF / Convertible) 30

1003 Group C Restraints Test (FF / Combination) 20

1004 Dummy Certification 10

1005 CPTI Service Charge 70

1006 Reimbursement for CPTI

1007 Pilot Program Deliverable javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$PinnedDocumentResults$ctl00$DocumentNumberLink','')

B.3.1.2 Price Schedule – Base Period (Contract Year 2) – Optional Quantities

Period of Performance: Month TBD, 2024 through Month TBD, 2025

Total Not-To-Exceed Amount: $TBD at Award

CLIN Description QTY Fixed Unit Price

Total Price

2001 Group A Restraints Test (RF / Infant) 45

2002 Group B Restraints Test (FF + RF / Convertible) 75

2003 Group C Restraints Test (FF / Combination) 30

2004 Additional Sled Tests 10

2005 Dummy Certification 10

2006 CPTI Service Charge 70

2007 Reimbursement for CPTI

2008 Pilot Program Deliverable

B.3.1.3 Price Schedule – Option Period 1 (Contract Year 3) – Optional Quantities

Period of Performance: Month TBD, 2025 through Month TBD, 2026

Total Not-To-Exceed Amount: $TBD at Award

CLIN Description QTY Fixed Unit Price

Total Price

3001 Group A Restraints Test (RF / Infant) 45

3002 Group B Restraints Test (FF + RF / Convertible) 75

3003 Group C Restraints Test (FF / Combination) 30

3004 Additional Sled Tests 10

3005 Dummy Certification 10

3006 CPTI Service Charge 70

3007 Reimbursement for CPTI javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$PinnedDocumentResults$ctl00$DocumentNumberLink','')

B.3.1.4 Price Schedule – Option Period 2 (Contract Year 4) – Optional Quantities

Period of Performance: Month TBD, 2026 through Month TBD, 2027

Total Not-To-Exceed Amount: $TBD at Award

CLIN Description QTY Fixed Unit Price

Total Price

4001 Group A Restraints Test (RF / Infant) 45

4002 Group B Restraints Test (FF + RF / Convertible) 75

4003 Group C Restraints Test (FF / Combination) 30

4004 Additional Sled Tests 10

4005 Dummy Certification 10

4006 CPTI Service Charge 70

4007 Reimbursement for CPTI

B.3.1.5 Price Schedule – Option Period 3 (Contract Year 5) – Optional Quantities

Period of Performance: Month TBD, 2027 through Month TBD, 2028

Total Not-To-Exceed Amount: $TBD at Award

CLIN Description QTY Fixed Unit Price

Total Price

5001 Group A Restraints Test (RF / Infant) 45

5002 Group B Restraints Test (FF + RF / Convertible) 75

5003 Group C Restraints Test (FF / Combination) 30

5004 Additional Sled Tests 10

5005 Dummy Certification 10

5006 CPTI Service Charge 70

5007 Reimbursement for CPTI javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$PinnedDocumentResults$ctl00$DocumentNumberLink','')

B.3.1.6 Price Schedule – Optional Period (Six) Months (Contract Year 6) – Optional Quantities

Period of Performance: Month TBD, 2028 through Month TBD, 2029

Total Not-To-Exceed Amount: $TBD at Award

CLIN Description QTY Fixed Unit Price

Total Price

6001 Group A Restraints Test (RF / Infant) 23

6002 Group B Restraints Test (FF + RF / Convertible) 38

6003 Group C Restraints Test (FF / Combination) 15

6004 Additional Sled Tests 5

6005 Dummy Certification 5

6006 CPTI Service Charge 35

6007 Reimbursement for CPTI

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SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 ACRONYMS

COR Contracting Officer's Representative CPTI Contractor Purchased Test Items CRS Child Restraint Systems DOT Department of Transportation FAA Federal Aviation Administration FAR Federal Acquisition Regulation FMVSS Federal Motor Vehicle Safety Standard GFP Government Furnished Property GFTI Government Furnished Test Items LNTF Laboratory Notice of Test Failure NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OVSC Office of Vehicle Safety Compliance QA/QC Quality Assurance/Quality Control SISA Side Impact Sliding Seat SLFTS Secure Large File Transfer Solution TP Test Procedure

C.2 BACKGROUND

Federal Motor Vehicle Safety Standard (FMVSS) No. 213a, Child Restraint Systems – Side Impact Protection sets forth performance requirements for child restraint systems designed for use in motor vehicles. It includes the test requirements that are necessary to determine whether a child restraint system meets those performance requirements. The test requirements include a lateral dynamic sled test that simulates a vehicle struck in a nearside collision.

This contract consists of two phases. Phase 1 will be a pilot program to test, validate, and refine the sections of OVSC’s Test Procedure 213-11 (TP-213-11) that are applicable to FMVSS No. 213a and collect data to inform decisions needed for future testing. This will require the Contractor to take additional measurements (i.e. high speed camera locations, ATD seating positions, head interaction analysis methods) and perform additional ATD qualifications to evaluate test conditions when testing CRSs to FMVSS No. 213a. In Phase 2 of this contract, the government will issue delivery orders for the Contractor to perform tests consistent with FMVSS No. 213a.

This contract will also require the Contractor to procure child restraint systems for the lateral dynamic sled tests under FMVSS 213a.

C.3 DEFINITIONS

Government Furnished Test Items (GFTI) – means child restraint systems owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract. The government is the owner of all GFTI. See Section H.3 for more details.

Government Furnished Property (GFP) – means child dummies or other test equipment owned by the Government and provided to the Contractor for use in the performance of the contract. The government is the owner of all GFP. See Section H.3 for more details.

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Contractor Purchased Test Items (CPTI)- means child restraint systems purchased by the Contractor as ordered by the government for use in the performance of the contract or another NHTSA test contract.

Title to CPTI vests with the government, except for CPTI acquired by the contractor following a Non- Conforming Test. See Section H.12 and Section H.16 for more details.

Contractor 213a Test Procedure – means any test procedures used by the Contractor that are "in-house" procedures or are different from TP-213-11.

Non-Conforming Test - Refers to a Contractor-performed test that does not comply with FMVSS 213a, TP-213-11, and the contract. See Section H.2 for non-conforming test instructions.

Passing Test – means a test that the Contractor conducted that complies with FMVSS 213a, TP-213-11, and the contract, resulting in data that indicates the test item meets the applicable FMVSS, and the item (child restraint system) being tested had no issues that negate further testing were identified.

Test Failure- means a test that the Contractor conducted that complies with the applicable FMVSS 213a, TP-213-11 and the contract, resulting in data or an issue that indicates the CRS did not meet FMVSS 213a. See Section F.8 for instructions related to test failures.

C.4 GENERAL REQUIREMENTS

Upon the issuance of the delivery order, Phase 1 of this contract will support NHTSA’s evaluation of the portions of TP-213-11 that pertain to FMVSS No. 213a. Upon completion of the Phase 1 period, the services under this contract will transition to testing to support NHTSA’s determination whether child restraint systems meet FMVSS 213a.

The Contractor shall perform all testing in accordance with FMVSS No. 213a, Child Restraint Systems – Side Impact Protection, the OSVC Test Procedure TP-213-11, and Contractor Test Procedure for FMVSS No. 213a, or any subsequent NHTSA revisions to TP-213-11. TP-213-11 is attached (Section J.1.5) and is incorporated into this contract.

This contract requires services related to side impact dynamic testing, inspection, and reporting. This contract does not require materials and component testing, frontal impact testing, nor FAA inversion testing as specified in Section 12.A of TP-213-11. Section 12.B Materials Tests, Section 12.D Frontal Impact Dynamic Test Conditions and Procedures, and Section 12.F Testing for Aircraft Use of TP-213-11 are not applicable to this contract. All other sections of TP-213-11 apply.

The Contractor shall furnish the necessary qualified technical personnel, facilities, materials, equipment, and services to perform the procurement, receipt, inventory, inspection, testing, reporting, storage, and disposal of child restraint systems provided to the Contractor as GFTI or purchased by the Contractor as

CPTI.

If a test failure is identified, NHTSA may require the Contractor to provide additional information specific to the tests conducted for NHTSA, including, but not limited to: test data, photos, video, details about the test set up, test observations, or details about the test item configuration, etc.

Subcontracting is not permitted, with the exception of calibration services as required under this contract. Subcontracting of tests or any portion of a test is NOT permitted (See Section H.8).

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C.5 KICK-OFF MEETING

Following Contract award, the Contractor shall coordinate with the COR and begin preparatory activities for the kick-off meeting.

Within two (2) weeks of the effective date of the contract, or as otherwise agreed to by the COR, the Contractor shall participate in a Kickoff meeting with the COR, Contracting Officer (CO), and other NHTSA staff. The Kickoff meeting shall take place via teleconference. This meeting will be approximately two hours in length. The Contractor shall be prepared to discuss the contract requirements, including its schedule for testing and its test procedures.

C.6 SPECIFIC REQUIREMENTS

C.6.1 Fully Operational Test Site

The Contractor shall possess and maintain within the continental of the United States, fully operational test site furnished with qualified technical personnel, facilities, equipment, and test devices necessary to perform the inspection, compliance testing and reporting services in accordance with FMVSS No. 213a, Child Restraint Systems – Side Impact Protection, and the terms and conditions of this contract for the full performance period outlined in Section F.2, Period of Performance. The Contractor's fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframe specified in Section F.4, Deliverables/Milestones Schedule.

C.6.2 Preliminary Documents

Contractor shall submit the following documents consistent with Section L:

• The Contractor’s Test Procedure for conducting side impact tests according to FMVSS No. 213a and TP-213-11 for the following:

o Child restraint inspection o Dummy Certification o Side Impact sled testing for the following types of restraints:

Infant, rear-facing child restraint models Convertible, rear-facing and forward-facing child restraint models Combination, forward-facing and booster child restraint models

• The Contractor’s calibration procedure for instrumentation that the contractor will use in its test program consistent with TP-213-11. The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The procedures shall indicate whether the system complies with ISO 10012-1, "Quality Assurance Requirements for Measuring Equipment" and American National Standard ANSI/NCSL 2540-1, "Calibration Laboratories and Measuring and Test Equipment- General Requirements." All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor' s expense, against a higher order standard at periodic intervals as specified in TP-213-11.

• A list of measurement and test equipment used for testing; the list shall provide the following information for each item of measurement and test equipment:

1. Manufacturer name;

2. Model number;

3. Function of the item; and,

4. Calibration interval.

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The Contractor shall not begin testing until all preliminary documents have been reviewed and approved by the COR. Any problems associated with the above documents must be resolved with the COR prior to the start of testing.

Preliminary copies of the above documents shall be submitted electronically using a commonly accepted software program (e.g., PDF, Word, Excel, as appropriate). The COR will review the preliminary documents and provide comments to the Contractor and/or request revisions. The Contractor shall submit the final preliminary documents to the COR for acceptance within 30 days after receipt of the COR comments/revisions.

C.6.3 Test Items/Models

• The Contractor shall, in accordance with FMVSS No. 213a and TP-213-11, test each model of child restraint system provided as GFTI.

• The Contractor shall, in accordance with FMVSS 213a and TP-213-11, test each model of child restraint system purchased by the contractor (i.e., CPTI). The Contractor shall obtain the required CPTI for testing in accordance with the following procedures.

1. Each delivery order will include the test item (i.e., child restraint system model) model name and number, contact information for the suggested source, cost estimate, delivery requirements, and the required quantities.

2. The Contractor shall purchase the required quantities of the test item in accordance with the test item purchase information provided with the delivery order (paragraph 1 above) and specify the place of delivery to be either the contractor’s test facility or another location specified by the COR. The Contractor shall place the order for each specific test item within 15 days after receipt of the delivery order. Delivery orders will be issued periodically throughout the contract term as deemed necessary by NHTSA.

3. The Contractor shall complete all transactions required in purchasing the required test items.

This includes, but is not limited to, directly placing the purchase order for the required test items with the vendor, verifying that the purchase order is correct, taking all actions necessary to correct any purchasing errors and ensure that the correct test items and completed statements are received (per item 1 above), and providing full payment to the vendor from whom the test items were purchased.

4. The Contractor shall notify the COR, via email, of all purchase orders placed as well as receipt of the purchased test items.

5. The Contractor's invoice for CPTI shall reflect the actual cost of the test items. The Contractor shall retain all documents for each purchase order, including copies of the actual supplier invoices, until disposition instructions are provided by the COR.

• Each delivery order will specify the child restraint model(s) subject to testing. The Contractor shall not substitute test items without prior written approval from the COR.

• After issuance of the delivery order, the CPTI identified on the delivery order is subject to change by the COR provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that (2) the Contractor has not begun fulfilling the order.

• Title to CPTI will vest with the government except in the case of CPTI purchased as a Retest Item (refer to Section H.2 Non-Conforming Tests.)

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C.6.4 Receiving and Inspecting Test Items

The Contractor shall verify that the CPTI and GFTI delivered were not damaged in transit and does not show evidence of mishandling during shipment (e.g., test items were properly secured for shipping; test items are the correct type and quantity ordered; and, if the test items were not shipped completely assembled, the shipment is complete, containing all required components, hardware, etc.). The Contractor shall document any discrepancy or damage identified, e.g., incorrect/incomplete items, and notify the Government via email. The parties will determine the appropriate steps to replace CPTI and GFTI damaged in transit.

In the event of discrepancies or damage related to the CPTI and GFTI received, the Contractor shall ensure that the manufacturer/vendor resolves any issues. The Contractor shall return items to the manufacturer/vendor, if required, and shall ensure that the manufacturer/vendor provides correct replacement items in return to the Contractor.

C.6.5 Storage and Disposing of Test Items

The Contractor shall store all CPTI and GFTI until receipt of disposition instructions from the Government. Typically, disposition instructions will be provided by the COR via e-mail after all testing, inspection and acceptance of the final test report has been completed. In all cases, the Contractor shall destroy and dispose of, at no additional cost to the Government, all CPTI and GFTI that have been tested and no test items shall be made available to the public or Contractor employees for further use.

At the request of the COR, test items (child restraint systems) shall be returned to the Government at no additional cost.

C.6.6 Security of Test Items and Data

The Contractor shall provide appropriate security measures to protect GFTI and CPTI during the entire testing and storage periods. Theft, damage not due to testing, and acts of vandalism must be reported to the COR immediately after discovery. The Contractor may be held responsible for the repair or replacement of any GFTI and CPTI that is damaged or missing.

C.6.7 Testing and Test Procedures

The Contractor shall perform all testing in accordance with the requirements of FMVSS No. 213a, Child Restraint Systems – Side Impact Protection, the test procedure TP-213-11 (or any subsequent revisions to the test procedure as published by NHTSA), and its test procedure(s), Side impact dynamic testing will vary for each type of child restraint system depending on its design, construction, and application. The Government may select a different test mode and/or dummy for each Sled Test. The following is a list of tests groups that correspond to types of child restraint systems:

1. Group A (Infant seats - restraints that can only be used in rear-facing direction) For each model tested, the following services are required:

• Physical Inspection

• One (1) Sled Test (rear-facing mode w/CRABI 12-mo. dummy)

• Report javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$PinnedDocumentResults$ctl00$DocumentNumberLink','')

2. Group B (Convertible seats - restraints that can be used in both forward and rear-facing mode)

For each model tested the following services are required:

• Physical Inspection

• One (1) Sled Test (rear-facing mode w/CRABI 12-mo. dummy)

• Two (2) Sled Tests (forward and rear-facing modes w/Q3s 3 yo. dummy)

3. Group C (Combination seats - restraints that can only be used in only forward-facing and booster mode) For each model tested, the following services are required:

• Physical Inspection

• One (1) Sled Test (forward-facing mode w/Q3s 3 yo. dummy)

To establish accurate setups, a coordinate measuring machine (CMM) will be required to measure dummy and CRS target points. Target points on child seat, or other targets as agreed to by the COR, are to be tracked for reference by the COR.

C.6.8 Deviations from Test Procedures

The Contractor shall conduct testing only in accordance with FMVSS 213a, TP-213-11, the Contractor's 213 Test Procedure, and shall notify the COR, in advance in writing, if any deviations from the approved test procedures are necessary. The Contractor shall not proceed with any deviation it proposes until it receives approval in writing from NHTSA. The COR is authorized to approve and require deviations from approved test procedures as long as that deviation does not obligate the government to incur additional costs as agreed to in this contract.

C.6.9 Dummy Calibration

Th Contractor shall use the test dummies set forth in TP-213-11for testing. The Contractor shall calibrate each test dummy as follows:

• Calibration of dummies used in the dynamic tests shall be performed before the start of testing.

Additional dummy calibrations may be required after a reported test failure and at the discretion of the COR. The 12-month-old CRABI and 3-year-old Q3s side impact test dummy’s calibration interval shall be determined and defined for the OVSC 213 Test Procedure in Phase 1 of this contract and shall be no more than 30 exposures nor greater than 30 days from the prior dynamic test.

• On-site calibration is not a requirement of this contract. However, in Phase 1 of this contract, partial evaluations of the test dummies will take place after every five (5) side impact dynamic tests. The Q3s dummy’s partial evaluation will consist of the head, pelvis, thorax, and shoulder qualification tests listed in Part 572, Subpart W. The CRABI dummy’s partial evaluation will consist of head and neck qualification tests listed in Part 572, Subpart R. These evaluation tests will utilize calibration equipment required by Part 572. If all partial dummy evaluations meet compliance with Part 572, then a full dummy calibration qualification shall take place after 30 sled test exposures.

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• If the Contractor performs the dummy calibrations onsite, the Contractor may request the option to receive a one-time calibration training period. This training shall be performed onsite at the Contract’s laboratory by a NHTSA Vehicle Research and Test Center (VRTC) dummy calibration engineer.

• If test dummy calibration is performed off-site, the Contractor is responsible to ensure that after calibration, the transportation method or handling procedures used to return test dummy(ies) back to the Contractor’s laboratory will not, in any way, compromise the calibration of the dummy(ies) or delay testing.

Accuracy and tolerance of calibration measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

C.6.10 High Speed Cameras

The Contractor shall use high speed cameras to record each test. The high-speed cameras used to record dynamic tests shall meet the requirements of TP-213-11, Section 12.E.1.1 Test Conditions and Devices, contained in TP-213-11. However, the following requirements shall take precedence over those found in TP-213-11:

• No less than four digital cameras are required for each sled test. One shall record from the rear of the Side Impact Sliding Seat (SISA) to capture head to door contact for rear-facing installation modes. A second shall record a wide frontal view of the CRS position during the test and CRS motion during impact and rebound. A third shall record a frontal view of the CRS to show CRS interaction with the SISA door fixture. The three cameras recording head contact, CRS, and occupant position shall be rigidly mounted on-board the test sled and shall remain in a fixed location and orientation throughout each dynamic test. The mount for a fourth camera overhead of the restraint may be either rigidly mounted on-board the test sled or mounted to a fixture above the test sled.

• The fourth camera overhead of the restraint shall be capable of capturing the entire dynamic event.

• Polaroid sequencing or Graph-Check cameras shall not be substituted for any of the above required cameras.

• Placement and positioning of the high-speed cameras shall be determined prior to testing in Phase 1 of this contract and later defined in the OVSC 213 Test Procedure. The defined camera positions will be determined by using a CMM device to collect the camera’s location, relative to the SISA, and comparing that location to screenshots or high-speed video of the camera’s view at that location.

C.6.11 Measurement and Test Equipment

The Contractor shall label all measurement, test equipment, and standards with the following information:

• Date and place of last calibration;

• Date of next scheduled calibration;

• Name of technician or commercial business performing the calibration;

• Full scale measurement range; and,

• Accuracy and tolerance over the entire measurement range or within the range used for testing.

The Contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology (NIST).

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C.7 TEST SCHEDULE

Upon the issuance of a Delivery Order, the Contractor shall commence compliance testing within twenty-one (21) days after the receipt of at least one-third (1/3) of the models of child restraints (as GFTI or CPTI) needed for testing. The Contractor shall notify the COR within five (5) days of receipt of the test items. The Contractor shall complete a minimum of fifteen (15) restraint model tests every five (5) days after the commencement of testing, until all restraints have been tested.

C.8 REPORTS

C.8.1 Test Report

Electronic draft test reports shall be submitted to the designated COR for review and acceptance within two (2) weeks of completion of each phase’s compliance testing and inspection of each test item. Test reports shall be prepared in accordance with instructions contained in the OVSC Test Procedure TP-213-

11. Reports that do not meet these requirements will be returned to the Contractor. The COR shall review the draft test report and provide suggested edits and questions. The Contractor shall work with the COR to resolve issues. When all issues have been resolved and the test report is accepted by the COR, the Contractor shall issue a final electronic .pdf copy to include the COR's signature and report number designating it as the final· test report. Draft test reports that include test failures may be accepted from OVSC, at the discretion of the COR, for investigation purposes. Draft reports that are utilized for an active investigation may extend the acceptance of the report until the investigation is closed. NHTSA may withhold payment of a contractor invoice until the final test report is accepted by the COR. If a final test report is returned to the Contractor for technical or format corrections, the report date shall be changed to reflect the date of resubmission.

C.8.2 Monthly Status reports and meeting

Monthly Status Reports shall be submitted to the COR and Contract Specialist indicating the status of all testing, inspections, services, test reports, GFTI and CPTI received, and disposal status for the calendar month and shall be submitted not later than the 15th day of each month, following the month being reported. The Contractor shall continue to submit Monthly Status Reports until all Final Test Reports are accepted by the Government.

C.8.3 Test Failure Report

Within 24 hours of a test failure, the Contractor shall provide a Laboratory Notice of Test Failure (LNTF) to the COR. The LNTF may be transmitted via telephone, e-mail, or facsimile.

Within 48 hours of a test failure, the Contractor shall provide the COR with a written notification that includes the following information: FMVSS test type, test date, laboratory, contract number, project engineer's name, test failure description, actual data, e.g., any data relevant to the failure including video and/or photographs, charts (including plots and values), etc., section of the standard failed, date of COR notification, and the name of the individual that provided COR notification. A sample form will be provided by the COR upon request.

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C.8.4 Annual Test Data Summary Report

No later than 45 days prior to the completion of testing and acceptance of the last final report for each contract year (as defined by schedule in section B) the Contractor shall provide to the COR a Summary of Test Data for Compliance Tests. The information in this summary will include Child Restraint Make and Model; Dummy Selection; Test Modes; Installation Methods; HIC, Chest Deflection, and Head Contact results.

C.8.5 Data Files

Delivery of the final test reports shall be accompanied by data files containing raw data of all dynamic tests (in electronic format, i.e., Excel spreadsheets, CSV, or other comparable format) and videos.

C.9 PHASE 1 (PILOT PROGRAM)

The Contractor shall conduct a pilot program that will test to FMVSS No. 213a in a typical compliance program fashion with the addition of evaluation activities that may potentially be used in future test procedures. These activities include, ATD calibration qualification testing performed after every five (5) sled tests, at a minimum, video analysis of high-speed camera placement, CMM measurements of high speed camera placement, and analysis of head interaction methods. For the pilot program, the contractor shall deliver the following deliverables at the conclusion the test program:

• Acceleration and velocity test data from each side impact test, delivered in electronic format (i.e., Excel spreadsheets, CSV, or other comparable format)

• Head acceleration and chest deflection test data from each side impact test, delivered in electronic format (i.e., Excel spreadsheets, CSV, or other comparable format)

• Camera coordinate locations with corresponding camera image views

• Test videos, delivered as AVI files

• Q3s calibration evaluation data

• A feedback report from the pilot testing with lessons learned

• Additions or recommended edits for OVSC Test Procedure TP-213-11

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SECTION D - PACKAGING AND MARKETING

D.1 PACKAGING AND MARKETING

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible. Deliverables shall be submitted using an OVSC developed software application, SPARKS, or via OVSC authorized portal, at NHTSA’s option; the laboratory will be provided one or more passwords to maintain access to the designated system.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft WORD 2010 or similar format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible e.g., avoid use of columns, avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below.)

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 or similar format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g., Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied electronically through the SLFTS, in either .tif or .jpg formats, until the SPARKS application is javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$PinnedDocumentResults$ctl00$DocumentNumberLink','') operational. Photos may also be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website.

Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSE INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-3 Inspection of Supplies – Cost-Reimbursement (MAY 2001) 52.246-4 Inspection of Services – Fixed Price (AUG 1996) 52.246-5 Inspection of Services – Cost-Reimbursement (APR 1984) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in this contract, shall be responsible for performing the inspection of all supplies or services rendered under this contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSE INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989) 52.247-35 F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months from the effective date of the contract inclusive of two (2) 12-month base periods and three (3) 12-month option periods that may be exercised at the Government’s discretion, subject to the provisions in Section I.

Base Year 1 (12 Months): TBD – TBD Base Year 2 (12 Months): TBD – TBD Option Year 1 (12 Months): TBD – TBD Option Year 2 (12 Months): TBD – TBD Option Year 3 (12 Months): TBD – TBD

Option to Extend Services (6 Months): TBD – TBD

Any Delivery Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the Delivery Order in accordance with Section I.3.4, FAR 52.216-22, Indefinite Quantity (OCT 1995).

F.3 PLACE OF PERFORMANCE

The work performed under this Contract and any Delivery Orders issued under this Contract shall be accomplished at the Contractor’s facilities and those facilities shall be located within the continental United States. There shall be no deviation from or waiver of this requirement.

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F.4 PERFORMANCE MILESTONES AND DELIVERABLES

All deliverables are to be submitted in electronic format (e.g., PDF, Word, Excel, jpg, tif as appropriate) to the COR in accordance with the schedule below. File formats shall meet the compatibility requirements of Section F.9.2, Specifications for Electronic Files. The following is a list of all deliverables which are considered to be significant in the performance of this contract (Note: days are defined to mean business days). All milestones and deliverables listed below shall also be performed and delivered under each issued delivery order, with the exception of 1and 2.

Item No.

Task Deliverables (D) / Milestones (M) Due Date

1 C.5 Kickoff meeting (M) Within 2 weeks after Contract’s Effective Date

2 C.6.1.2 Final Preliminary Documents (D) (If necessary)

Within 30 days after receipt of COR comments and/or revisions

3 C.6.1.3 COR provides Contractor with Test Item Purchase Information (M)

Periodically throughout the contract via delivery order

4 C.6.1.3 Contractor to order CPTI (M) Within 15 days after receipt of delivery order

5 C.7.1.4 Test Data Summary (D) Pilot Program Deliverables (D) Test Procedure Review (D)

Within 45 days of the completion of testing and acceptance of the last final report for each contract year

6 F.6 Monthly Status Report (D) No later than the 15th day of each month, following the month being reported

7 F.6 Contractor notifies COR of receipt of test items (D) Within 5 days of receipt of the test items

8 F.7 Contractor to initiate testing (M) Within 21 days after receipt of one-third of the required test items

9 F.7 Contractor to complete testing (M) In accordance with contract test schedule requirements at F.6

10 F.8 Contractor provides initial notification of test failure to COR (M) Within 24 hours after test failure

11 F.8 Contractor provides Interim Failure Report (D) Within 48 hours after test failure

12 F.9 Contractor submits Draft Final Test Reports (D) Within 2 weeks after completion of test

13 F.9 Contractor submits Final Test Reports (D) Within 2 weeks after COR’s comments on Draft Final Test Report (see item 12 above) javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$PinnedDocumentResults$ctl00$DocumentNumberLink','')

F.5 PLACE OF DELIVERY OF REPORTS

All deliverables shall be furnished to the following addresses in the number of copies specified for each report or deliverable. Unless otherwise noted, submission shall be via email.

Note: NHTSA anticipates that during the contract’s period of performance it will launch a web-based platform, called SPARKS, where the Contractor will submit the reports and deliverables required under this contract through a portal. NHTSA will provide instructions and support for its Contractor to meet the obligation to submit reports via SPARKS.

Item No. Address

Contracting Officer's Representative (COR) for the Contract (Name and Address to be provided at time of Contract Award)

NHTSA Contracting Officer (Name and Address to be provided at time of Contract Award)

F.6 MONTHLY STATUS REPORTS

Monthly Status Reports shall be submitted to the COR and Contract Specialist indicating the status of all testing, inspections, services, test reports, GFTI and CPTI received, and disposal status for the calendar month and shall be submitted not later than the 15th day of each month, following the month being reported. The monthly status report shall indicate the contract number and time covered. The Contractor shall continue to submit Monthly Status Reports until all Final Test Reports are accepted by the Government. Specifically, Monthly Status Reports shall include the following:

• Number of tests, inspections, and reports scheduled for the reporting period and completed during the reporting period;

• Schedule for tests, inspections, and reports for the next reporting period;

• Brief description of test failures which occurred during the reporting period;

• Problems or delays that the Contractor experienced during the reporting period which are related to the supplies and services required under this contract; and,

• Specific action which the Contractor proposes to correct problems or delays identified.

F.7 TEST SCHEDULE

Upon the issuance of a Delivery Order, the Contractor shall commence compliance testing within twenty-one (21) days after the receipt of at least one-third (1/3) of the models of child restraints (as GFTI or CPTI) needed for testing. The Contractor shall notify the COR within five (5) days of receipt of the test items. The Contractor shall complete a minimum of fifteen (15) restraint model tests every five (5) days after the commencement of testing, until all restraints have been tested.

F.8 TEST FAILURE REPORTS

Within 24 hours of a test failure, the Contractor shall provide summary notification of that failure to the COR. This summary notification may be transmitted via telephone, e-mail or facsimile.

Within 48 hours of a test failure, the Contractor shall provide the COR with a…