RFP 693JJ922R000007.pdf

693JJ922R000007

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

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CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

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15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

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OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

693JJ922RQ000008

693JJ9

National Highway Traffic Safety Adm Office of Acquisition Management 1200 New Jersey Avenue, S.E.

Washington DC 20590

1600 ES

CHRISTOPHER CLARKE 202

c.clarke.ctr@dot.gov

366-7274

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AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-3 4-9

10-14 15-16 18-20 21-26 27-34

35-40

42-54

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65-67

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ922R000007

(A) (B) (C) (D) (E) (F)

This procurement request is to start the process to put in place a new base cost tear down contract.

Title: Cost, Weight & Lead Time Analysis of

Vehicle Systems and Components

Description:

The purpose of this contract is to conduct cost studies of motor vehicle equipment and perform detailed engineering ¿teardown¿ analyses to provide definitive cost and weight estimates of this equipment.

COR: Shirley Florus

Alternate COR: Brian Seymour

Period of Performance for this award = 5 years from date of award

Statement of work, IGCE, and evaluation factors are attached to this PR.

PSC: H225

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSAL

Cost, Weight, and Lead Time Analysis

SOLICITATION #693JJ922R000007

REQUEST FOR PROPOSALS

For

“Cost, Weight, and Lead Time Analysis”

In Support of the Department of Transportation

National Highway Traffic Safety Administration Office of Regulatory Analysis and Evaluation

PROPOSALS ARE DUE NO LATER THAN 11:00 AM EASTERN TIME

ON FRIDAY February 18, 2022.

NOTE: Proposals must be delivered electronically to the following address:

Electronic submission on this solicitation, please e-mail Christopher Clarke at

C.Clarke.ctr@dot.gov and nhtsaOAM@dot.gov.

SOLICITATION #693JJ922R000007

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

The Contractor shall furnish all the necessary facilities, materials, personnel and services to perform the effort entitled "Cost, Weight, and Lead Time Analysis" in support for the National Highway Traffic Safety Administration's (NHTSA), Regulatory Analysis and Evaluation in accordance with Section C, "Description/Specifications/Statement of Work" and as itemized in Section F, "Deliveries or Performance". All support services provided to the Government shall be performed by the Contractor's employees or personnel otherwise retained by the Contractor to fulfill specific work requirements of this Contract and potential Task Orders.

The Government anticipates award of one or more Indefinite-Delivery-Indefinite-Quantity (IDIQ) contract(s) whereby Cost Plus Fixed Fee (CPFF) or Firm Fixed Price (FFP) Task Orders or delivery orders shall be issued.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

Minimum obligation – The Government shall guarantee $5,000 for the entire period of performance.

Maximum obligation – The Contractor shall be obligated to provide services and support up to the maximum contract value amount of Filled in at Award established for the 24-month base period and each of the three (3) one-year option periods.

Note: The Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed contract can be incurred be/ore receipt of a fully executed contract or specific written authorization from the Contracting Officer.

B.3 PRICE SCHEDULE DEFINITIONS AND SPECIAL PROVISIONS

B.3.1 Loaded Fixed Labor Rates

As used in this contract, "Loaded Fixed Labor Rates" are composed of the hourly rates paid to an individual within a specific Labor Category (plus merit and /or cost of living increases if applicable) plus indirect costs such as Fringe Benefits, Overhead, Facilities Capital Cost of Money (FCCM), General and Administrative (G&A), and Fee or Profit. Loaded Fixed Labor Rates shall be negotiated and fixed at time of contract award and shall remain fixed for the entire term of the contract.

B.3.2 Other Direct Costs (ODC)

As used in this contract “Other Direct Costs (ODCs) are costs other than the Contractor’s labor costs. Profit or fee may never be applied to ODCs.

SOLICITATION #693JJ922R000007

B.3.3 Indirect Cost Category and Base

As used in this contract, ODC Indirect Cost Category and Base means the type of indirect cost (e.g., G&A, F&A, O/H, etc,) and the base on which the indirect cost is applied (e.g., travel costs, subcontracting costs, all other direct costs). The application of ODC Indirect Costs is permitted only to the extent that those costs are not already recovered as part of the Contractor’s Loaded Labor Rates.

B.3.4 Indirect Cost Rate

As used in this contract, ODC Indirect Cost Rate means the rate (expressed as a percentage of the Other Direct Cost) the Contractor applies to the specified ODC to recover its indirect cost. The application of this Indirect Cost Rate is permitted only to the extent that those costs are not already recovered as part of the contractor’s Loaded Fixed Labor Rates.

B.3.5 Materials Handling Costs

Materials required for performance under this Time-and-Materials contract shall be reimbursed at cost. Reasonable and allocable material handling costs may be included in the charge for material only to the extent they are clearly excluded from the Loaded Fixed Labor Rate. Material handling costs are comprised of indirect costs, including, when appropriate, general and administrative expense allocated to direct materials in accordance with the Contractor’s usual accounting practices consistent with FAR Part 31.

B.3.6 Subcontracts

The costs of subcontracts that are authorized under the subcontracts clause of this contract shall be reimbursable costs under this contract. Reimbursable costs shall not include any costs arising from the awarding, administration or supervision of performance of the subcontracts, if the costs are included in the hourly labor rates payable under this contract.

B.3.7 All Other Non-Labor Costs

Any and all other non-labor costs incurred during the performance of the T&M contract shall be reimbursed at cost only. Indirect costs include only those costs clearly excluded from the Loaded Fixed Labor Rate and allocated in accordance with the Contractor’s usual accounting practices consistent with FAR Part 31.

B.3.8 Profit or Fee

No fee or profit shall be applied to materials, supplies, subcontracts, or other non-labor items ordered by task order and furnished under this contract.

B.3.9 Travel Costs

Travel costs will be reimbursed in accordance with FAR Part 31. The Contractor shall obtain approval from the Contracting Officer’s Representative (COR) and the Contracting Officer (CO) before scheduling any travel unless specifically stated otherwise in the contract. Travel and Per Diem authorized under this contract shall be reimbursed in accordance with the Government

SOLICITATION #693JJ922R000007

Travel Regulations currently in effect.

Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the request for payment voucher must be submitted with justification for use of higher class travel indicating dates, times, and flight numbers. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the COR.

B.4 LABOR CATEGORIES

The following list includes labor categories deemed by the Government necessary to fill the various contractor staff positions for the work. The labor categories and their descriptions may be revised upon agreement of the parties.

Labor Category Description Project Manager Shall have experience in planning, conducting, and supervising projects of major significance, necessitating advanced knowledge and the ability to originate and apply new and unique methods and procedures. The manager shall supply technical advice and counsel to other professionals. The project manager shall operate with wide latitude for unreviewed action. Typically, this is a project leader or chief engineer with a PH.D. Degree or equivalent, and 10 or more years of experience.

The project manager shall have specific experience in manufacturing, automotive and/or safety engineer activities. Relevant experience may include the following areas: plastics technology, occupant restraint design and development, computer assisted design and modeling, time and motion analysis, biomechanics, mechanical engineering, tires, brakes, fuel systems, engine and power train development, chassis and suspension design, body design, lighting and visibility, test procedures, crash investigations, or other related disciplines. Specific experience in directing cost and weight projects is required.

Process Engineer Shall work under the supervision of the project manager, carrying out assignments associated with specific projects, translating technical guidance received from the manager into usable data applicable to the particular assignment, and coordinating the activities of junior engineers or technicians. Work assignments are varied and required some originality and ingenuity. Typical titles are engineer or analyst and with a B.S. Degree or equivalent and three to eight years of experiences.

SOLICITATION #693JJ922R000007

Computer Operator Is to be a Level III operator as referenced in the Service Contract Directory of Occupants, U.S. Department of Labor, Code 03043 and should process a range of scheduled routines. In addition to operating the system and resolving common error conditions, also diagnoses and acts on machine stoppage and error conditions not fully covered by existing procedures and guidelines. In response to computer output instructions or error conditions, the operator may deviate from standard procedures if standards procedures do not provide a solution. The operator refers problems that do not respond to corrective procedures.

Computer Expert Is a computer programming professional with expertise in database management, networking, Internet, and associated programming. The expert must have familiarity with the state of the art “Windows” software and associated programming to control displays, interactive data entry templates, troubleshooting, selective flag setting, and annotation.

Manufacturing Expert

Is an expert in automotive manufacturing processes including operations, machines, machine operators, materials and costs and is familiar with automotive cost estimating procedures.

Secretary/ Administrative Assistant

Is a person who provides principal secretarial support in an office, including performing clerical and secretarial duties. This position is equivalent to the LS-1 and the LR-1 under code 01311 in the Service Contract Act Directory or Occupations dated January 1993.

Technical Writer As referenced and coded 29480 in the Service Contract Directory of Occupations, U.S. Department of Labor, who develops, writes, and edits materials for reports, manuals, briefs, proposals, instruction books, etc., receives assignments from supervisor, observes production, developmental, and experimental activities to determine operating procedure and detail. Assists in laying out material for publication including selecting photographs, drawings and charts. Arranges for typing, duplicating of materials. Edits and makes changes to material prepared by others on the project.

B.5 PRICE SCHEDULCE

The Price Schedules include the following Contract Line Items identified below:

B.5.1 Base Period

CLIN Labor Category Loaded Fixed Labor Rate

0001 Project Manager

SOLICITATION #693JJ922R000007

0002 Process Engineer 0003 Computer Operator 0004 Computer Expert 0005 Manufacturing Expert 0006 Secretary/ Administrative Assistant 0007 Technical Writer

B.5.2 Option Period One

CLIN Labor Category Loaded Fixed Labor Rate

1001 Project Manager 1002 Process Engineer 1003 Computer Operator 1004 Computer Expert 1005 Manufacturing Expert 1006 Secretary / Administrative Assistant 1007 Technical Writer

B.5.3 Option Period Two

Labor Rate

2001 Project Manager 2002 Process Engineer 2003 Computer Operator 2004 Computer Expert 2005 Manufacturing Expert 2006 Secretary / Administrative Assistant 2007 Technical Writer

B.5.4 Option Period Three

Labor Rate

3001 Project Manager 3002 Process Engineer 3003 Computer Operator 3004 Computer Expert 3005 Manufacturing Expert 3006 Secretary / Administrative Assistant 3007 Technical Writer

B.5.5 Option Period Four

Labor Rate

4001 Project Manager 4002 Process Engineer 4003 Computer Operator 4004 Computer Expert 4005 Manufacturing Expert 4006 Secretary / Administrative Assistant 4007 Technical Writer

B.6 CONTRACT PRICES

B.6.1 Contract Prices

The following prices shall apply for payment purposes and shall include all charges. Prices for the Base Period shall apply to orders placed from twelve (12) months following the effective date of the contract, regardless of when work is performed. Services shall be billed at rates in effect at the time the order is placed regardless of when performance occurs.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW), the Government will pay to the Contractor the fixed prices set forth in Price Schedules B.2 and will reimburse the Contractor at actual costs for the cost reimbursement CLINs identified in Section B.

Except for the known requirements identified in B.5, the government is not under any obligation to order any additional services under this contract. The Government reserves the right to increase the quantities of testing services provided under this contract up to the “Total Not-To- Exceed” amount specified for each contract period. Optional quantities, if required by the Government, will be exercised in the form of task orders.

(End of Section B)

SECTION C - DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

C.1 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) has comprehensive programs to evaluate proposed and existing motor vehicle safety regulations to determine their effectiveness, benefits, and costs. These programs include (1) estimation of the incremental weights and initial costs of safety features that have been proposed in Agency initiatives to enhance motor vehicle safety in accordance with the National Traffic and Motor Vehicle Safety Act of 1966 as amended, and lead time and/or effects on manufacturers and suppliers and (2) evaluation of the weight and initial consumer cost of components that have been modified or added to motor vehicles in order to comply with the performance requirements of existing regulations.

C.2 PURPOSE

The purpose of this procurement is to conduct cost studies of motor vehicle equipment and perform detailed engineering “teardown” analyses to provide definitive cost and weight estimates of this equipment. The results will serve as the basis for NHTSA’s evaluation of the costs, weights, and lead time impacts of proposed initiatives, and compliance with the performance requirements of existing regulations.

C.3 GENERAL REQUIREMENTS

The Contractor shall be required to identify, isolate, and analyze the systems and subsystems of the motor vehicle equipment under study for cost and weight analysis. The contractor may also be required to analyze lead time and/or effects on manufacturers and supplier for selected equipment that is yet not required in all new vehicles.

C.4 SPECIFIC REQUIREMENTS

Task orders will be awarded under this contract to analyze specific equipment or systems. As general guidance, requirements of individual task orders shall include, but are not necessarily limited to, the following:

C.4.1 Conduct Initial Project Briefing

The Contractor shall be required to meet in person or by teleconference with the Contracting Officer’s Representative (COR) and other interested NHTSA personnel in Washington, DC at the Headquarters of the Department of Transportation/NHTSA within fourteen (14) calendar days. This meeting will ensure the Contractor and the COTR have a common understanding of the project. In addition, they will discuss the project’s objectives, planned course of action, milestones/deliverables and resolve any differences between the Government’s technical approach and the Contractor’s approach.

C.4.2 Conduct Vehicle System Analysis

The Contractor shall be required to research and select the make-model vehicles that may be addressed in task orders. Vehicles could include passenger cars, light trucks and vans (pickup trucks, sport utility vehicles, minivans, and full-size vans with GVWR<10,000 pounds) medium and heavy trucks, truck tractors, truck trailers, motorcycles, school buses, motor coaches or low speed vehicles that represent high volume models within each market class. Analysis of separate safety systems associated with motor vehicles such as child restraints or motorcycle helmets are also covered by this contract.

C.4.3 Determine Sampling Plan for Teardown Cost Analysis.

The Contractor shall be required to develop a sampling plan of motor vehicles that have equipment related to the motor vehicle regulation being studied in order to determine the cost and weight attributed to that regulation. The sample shall be developed based on task order specifications but will generally provide a variety of designs, manufacturers (both foreign and domestic), vehicle market classes, and vehicle sizes. In addition, instances may occur where a regulation affects more than one vehicle type; therefore, a separate sampling plan shall be developed for each vehicle type. Furthermore, where motor vehicle models have equipment in place before the establishment of a regulatory requirement and are then modified in subsequent model years to meet the requirements, the sampling plan shall be made up of matched pre- and post-regulation models. The sampling plan shall also include motor vehicle make/models that may be used as substitutes.

The COR shall review the recommended sample of motor vehicles and proposed substitutes and shall notify the Contractor in writing as to the sample selected for study. The sample must be approved by the COR before the Contractor can proceed.

The Contractor shall acquire the motor vehicle equipment from a variety of sources: vehicles being tested by NHTSA or one of its contractors, motor vehicle dealers, OEM manufacturers, Tier-1, 2, and 3 level suppliers, testing labs, salvage yards, or other sources. In all instances, the equipment must be in the same condition as the original equipment at the time the motor vehicles were manufactured.

C.4.4 Conduct Motor Vehicle Equipment Teardown Cost and Weight Analysis.

The Contractor shall be required to acquire and perform a physical teardown of the motor vehicle equipment under study in the sampling plan into its most elemental parts. This is necessary so that the Contractor can identify the process operation by which each elemental part is made in terms of:

• Labor minutes

• Direct materials and scrap

• Machine occupancy hours or stations times

• Machinery, equipment, and tooling utilized.

Using prevailing labor and material costs, the Contractor shall be required to determine the variable manufacturing costs and total manufacturing costs for each elemental part, component, subassembly, and complete assemblies that constitute each system under study. The Activity Based Costing methodology shall be used to assign variable and fixed burden costs to each unit of an end product. Specific cost elements that the Contractor shall be required to isolate and identify include the following:

• Direct labor dollars per unit (rates, union shops)

• Direct material costs and scrap allowance per unit

• Variable burden cost per unit, including indirect labor and other costs that vary with production volume

• Fixed burden per unit

• Capital investments required at prevailing annual sales volumes – property, plant, equipment, and tooling

• Depreciation schedules for property, plant, and equipment

• Amortization schedules for special tooling

The Contractor shall be required to accumulate and reconcile variable manufacturing costs, fixed burden, capital investment, and weight data on the motor vehicle equipment under study. For those components provided by outside suppliers, the Contractor shall be required to determine the price paid by the manufacturer where possible. In the absence of supplier pricing data, the Contractor shall be required to determine the variable manufacturing cost for each purchased part by manufacturing process analysis and assume internal sourcing in the establishment of the manufacturer’s variable manufacturing costs. The Contractor shall be required to determine the markup on variable manufacturing costs to supplier selling price.

The Contractor shall be required to provide detailed manufacturing process operation worksheets and/or computer printouts that clearly show how variable manufacturing costs, fixed burden, and weights are accumulated and reconciled from each part to its parts group and from parts groups to the total system.

The Contractor shall identify and isolate all cost components in a manner that will enable determination of consumer costs, which reflect all indirect costs such as administrative overhead, selling costs, profit, etc. This may entail identifying costed components already included in outside markup factors such as the Retail Price Equivalent markup used by NHTSA.

The Contractor shall be required to weigh and tag each component after teardown. After determining material content and the manufacturing process and costs, the Contractor shall be required to appropriately identify and lay out the components and photograph them in such a manner that the component size in inches and/or centimeters can be determined from the photograph.

C.4.5 Analysis of Effects on Manufacturers and Suppliers.

The Contractor may be required to conduct studies to investigate and document the impacts of voluntary initiatives and new or modified safety regulations on the automobile manufacturers and their suppliers. These analyses may include impact studies on the prime manufacturers, finished component and/or part suppliers, (e.g. computer modules or chips) and raw material suppliers (steel, aluminum, plastics, etc). The scope of the studies may involve estimates of the changes to the manufacturing facilities, tooling, machinery, and equipment as well as identification of industry-wide changes including the development of new industries. The studies may also require assessment of lead time requirements and factors affecting lead times.

C.4.6 Lead Time Analysis –

The contractor may be required to lead time estimates for implementation of changes for the manufacturers affected. These studies may include the assessment of current and future manufacturing processes and technologies.

C.4.7 Conduct Midterm Review.

The Contractor may be required to conduct a briefing, webinar or teleconference for NHTSA personnel describing the progress of the project. The systems and subsystems dismantled for cost and weight analysis will be reviewed, along with the manufacturing processes developed for these units. In support of the briefing, the Contractor shall be required to provide visual aids such as photographs, transparencies, display boards, and videos. Therefore, the Contractor should have access to these capabilities, either in house or through a subcontractor/consultant.

C.4.8 Prepare Monthly Progress Report.

The Contractor shall be required to furnish monthly progress reports electronically to the NHTSA COR and/or TOM. In addition, the Contractor shall be required to provide one original (hard copy) to the NHTSA Contract Specialist. The monthly progress report shall be in Microsoft Word format and may be delivered via email. At a minimum, the progress report shall include a narrative description of the following items:

• Accomplishments made during the reporting period.

• Funds status by major cost element, month’s obligations, cumulative obligations, estimated cost to complete, and percent of cost expended versus percent of completion.

• Plans for accomplishments in next reporting period.

• Preliminary or interim results, conclusions, trends or other items of information that the

Contractor believes are of interest to NHTSA.

• Problems or delays that the Contractor has experienced in the conduct of his/her services.

• Specific action that the Contractor would like NHTSA to undertake to alleviate a problem.

C.4.9 Submit Draft Final Report.

The Contractor shall be required to submit a Draft Final Report to the NHTSA COTR for review and comment. The report shall be developed to document the findings, including appropriate photographs, drawings, tables, and other exhibits. The Contractor shall be required to provide definitive cost and weight data for the identified systems in the report in accordance with the following format:

• The Abstract shall consist of a brief one-page description of the project and results.

• The Summary of Findings shall present narrative and tables in summary form for each system. This means that costs and weight data shall be aggregated at the parts grouping level, e.g., hydraulic modulator, pump motor, sensors, etc.

• The Engineering Analysis shall provide a detailed description of each system and how each subsystem (parts group) works. The objective here is to educate the decision maker as to the operating principles of each subsystem and the system as a whole. If a task order requires analysis of effects on manufacturers and suppliers and/or lead time analysis, the findings shall be presented here.

• The Cost and Weight Analysis shall provide a highly detailed analysis of the costs and weights required to manufacture and install each system in a high sales-volume vehicle (e.g.

250,000 units per year in the case of passenger cars). All tables shall be developed by the Contractor and approved by the COR.

• Appendices shall be provided as required.

• Illustrations and photographs of the different components of each parts group to support the cost and weight analysis shall be included in the report. All costs and weights of each part must be traceable to an illustration of the applicable subsystem (parts group). Parts, components, subassemblies, and completed assemblies must be labeled by placing the variable manufacturing costs and weights, above, below, or alongside the specific item being illustrated.

The NHTSA COTR and other NHTSA staff shall review the Draft Final Report, provide comments, and return it to the Contractor for correction.

C.4.10 Submit Final Report.

The Contractor shall be required to provide a Final draft Report which will discuss all significant outcomes under this contract and incorporate the NHTSA COR comments under the Draft Final Report. The Contractor shall be required to provide the Final Report electronically to the NHTSA COR, in addition to one original (hard copy) to the NHTSA Contract Specialist and one original (hard copy), two bound reproductions, and one USB to the NHTSA COR via regular mail

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation, and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to ensure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES (JUN 2009)

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in a format compatible with Microsoft WORD. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible, for example, avoid use of columns). Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below).

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using a format compatible with Microsoft EXCEL and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR (TO) and/or COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Publishing Office (e.g., Adobe Illustrator.)

Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photo submissions on this solicitation shall be e-mailed to Christopher Clarke at C.Clarke.ctr@dot.gov and nhtsaOAM@dot.gov.

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor shall not use a release form under this contract that has not been first reviewed and approved for use by the Agency. The Contractor also is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of such photos.

D.2.4 Web-based Images

The Contractor is cautioned that copyrights may restrict use of web-based images even if it is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images typically should not be used under this contract, and need to first be approved by the COR.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-3 Inspection of Supplies – Cost-Reimbursement (MAY 2001) 52.246-4 Inspection of Services – Fixed Price (AUG 1996) 52.246-5 Inspection of Services – Cost-Reimbursement (APR 1984) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The NHTSA Contracting Officer's Representative (COR), as designated in this Contract, shall be responsible for performing the overall administration of the contract. The COR Task Order, COR (TO), will be identified in each awarded Task Order.

That individual will be responsible for the inspection of all services rendered under that specific Task Order and for recommending acceptance or replacement/correction of services or materials that fail to meet the Task Order requirements to the NHTSA Contracting Officer (CO).

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989) 52.247-35 F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months from the effective date of the contract inclusive of one (1) 12-month base period and four (4), 12-month option periods that may be exercised at the Government’s discretion.

Base Period (12 Months): TBD – TBD Option Period 1 (12 Months): TBD – TBD Option Period 2 (12 Months): TBD – TBD Option Period 3 (12 Months): TBD – TBD Option Period 4 (12 Months): TBD – TBD

Any Task Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the Task Order in accordance with Section I.3.4, FAR 52.216-22, Indefinite Quantity (OCT 1995).

F.3 PLACE OF PERFORMANCE

The work performed under this Contract and any Task Orders issued under this Contract shall be accomplished at the Contractor’s facilities and those facilities shall be located within the continental United States. There shall be no deviation from or waiver of this requirement.

F.4 PERFORMANCE MILESTONES AND DELIVERABLES

The Contractor shall furnish data, reports and briefings as described in each awarded Task Order.

Milestones and deliverables will be clearly defined in each Task Order.

Item No.

Deliverables / Milestones

Due Date

1 Kick-Off Meeting (M) Within 4 weeks after Award

Task Order Monthly Progress Report (D)

No later than the 15th of the month following the month being reported

Additional Items as Specified on Delivery Schedule of Each Task Order, as required (M/D)

Refer to individual Task Orders for specific requirements.

F.5 PLACE OF DELIVERY OF REPORTS

All deliverables shall be furnished to the following addresses in the number of copies specified (specified at Task Order level):

Item No.

address

1 Contracting Officer's Representative (COR) for the Contract (Name and Address to be provided at time of Contract Award)

2 NHTSA Contracting Officer (Name and Address to be provided at time of Contract Award)

3 Contracting Officer's Representative (Task Order) (Name and Address to be provided in each awarded Task Order)

F.6 MONTHLY STATUS REPORTS

The Contractor shall submit a COR(TO) Monthly Task Order Status Report than the 15th day of each month. Monthly reports shall include the following and shall be furnished electronically and distributed as indicated in Section F.6.1.

1) Thoroughly describe accomplishments during the month;

2) Comparison of actual accomplishments with the goals and objectives established for the month;

3) If appropriate, reasons why goals and objectives were not meet and actions to be taken to resolve or mitigate problems or delays;

4) Planned activities, goals and objective for the following month;

5) Any problems or delays the Contractor has experienced or encountered shall be discussed;

6) Any other pertinent information;

7) Any actions required by NHTSA if necessary; and

8) Funding status sheet by cost element, the current month's obligations, and cumulative obligations and funds remaining. It is not necessary for the actual invoice to accompany the monthly report

9) Analysis and explanation of cost overruns and actions to be taken to resolve or mitigate cost overruns

F.6.1 STANDARD REPORTING FORMAT

SOLICITATION #693JJ922R000007

On or before the 15th of each month following the month being reported, the Contractor shall submit a letter-type Consolidated Status Report that provides the following information for each active Task Order:

1) Costs incurred during the reporting period;

2) Total costs incurred to date by Task Order;

3) Accomplishments made during the reporting period;

4) For each active Task Order included in the report, a response to the following statement:

5) Based upon a comparison between the Task Order Budget established at time of Task Order

Award and the actual expenditures to date, the Contractor anticipates that the cost for completion of all Task Order requirements will be [Within Budget], [Over Budget], [Under Budget].

6) If the Contractor's response to the above statement is Over Budget, then the Contractor shall explain those conditions which resulted in the Over Budget status and explain what steps it plans to take in order to mitigate, or eliminate, the Over Budget status.

7) Planned actions for the following month.

8) Any actions the Contractor requires of NHTSA.

9) Problems or delays that the Contractor has experienced and specific actions that the

Contractor proposes to undertake to alleviate the problems or delays

F.7 COMPLIANCE WITH REHABILITATION ACT

The Contractor may be required to ensure that electronic documents it prepares will meet the requirements of Section 508 of the Rehabilitation Act. The Rehabilitation Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. When an electronic document developed under this effort has been identified by NHTSA as necessary and required to meet the requirements of Section 508, it is understood that all reasonable costs incurred by the Contractor that are associated with meeting the requirements for Section 508 compliance will be fully reimbursed by the Government.

The Contractor should review Section 508 of the Rehabilitation Act and Federal IT Accessibility Initiative (Home Page) website at http://www.section508.gov for further information on these requirements.

(End of Section F)

SOLICITATION #693JJ922R000007

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 SUBMISSION OF INVOICES

Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

a. Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

b. The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices to Operating Agency (NHTSA) electronically via the Delphi eInvoicing web-portal which is accessed via https://einvoice.esc.gov, and is authenticated via www.login.gov. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and be credentialed through login.gov. See www.login.gov for instructions.

c. In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal must contain the following:

i. Invoice number and invoice date.

ii. Period of performance covered by invoice.

iii. Contract number and title.

iv. Task/Delivery Order number and title (if applicable).

v. Amount billed (by CLIN), current and cumulative.

vi. Total ($) of billing.

vii. Cumulative total billed for all contract work to date.

viii. Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

https://einvoice.esc.gov/

SOLICITATION #693JJ922R000007

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/.

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Agency POC’s will be responsible for communicating with vendor POC’s to initiate the Delphi eInvoicing account creation process. Vendor POC’s who will require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, valid email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices, so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov

* NHTSA vendors will submit invoices to NHTSA electronically via the Delphi eInvoicing web-portal. To initiate this process, you are requested to provide NHTSA with the following information (company name, contract/task order number/purchase order [PO] number, and up to two Points of Contact [POC] full names and their email addresses) as shown on the table below.

Company Name

NHTSA

Contract # / Task Order

Primary POC First Name

Primary POC Last Name

Primary

POC

Email

Secondary POC First Name

Secondary POC Last Name

Secondary

POC

Email

Email the above information to the following email address: NHTSAISPVendors@dot.gov

Please note that the POCs you provide are the individuals you authorize to submit invoices to NHTSA on behalf of your company. Your POCs will then receive a welcome letter from Delphi eInvoicing processing center with instructions on creating a Login.gov user account. This account can then be used to access the eInvoicing web-portal.

G.1.1 Payment Schedule http://www.login.gov/ https://login.gov/help/ http://einvoice.esc.gov/ http://einvoice.esc.gov/ mailto:NHTSAISPVendors@dot.gov

SOLICITATION #693JJ922R000007

All payments shall be subject to the submission and acceptance of a proper invoice in accordance with Section G.1. Invoices shall be submitted, upon delivery and acceptance of the final test report and other final test deliverables (e.g. film, data tape).

NOTE: The final invoice is not subject to interest payment under the Prompt Payment Act. The Contracting Officer will process the final invoice as a routine part of the closeout process. When directed by the CO, the Contractor shall submit the final invoice to the designated billing office with a copy to the CO along with the final closeout documents.

G.2 GOVERNMENT PERSONNEL

G.2.1 Contracting Officer’s Representative (COR)

The performance of the work required under this contract shall be subject to the technical review of the NHTSA COR.

The Contracting Officer will designate a technical representative to assist in monitoring the work under the contract. The Contracting Officer’s Representative (COR) serves as the technical liaison between the Government and the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

In the event, any technical direction offered by the COR is interpreted by the Contractor to be outside the scope of this contract, or if the direction may result in a change to the cost or price of this contract, the Contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the Contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the Contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and

(2) the Contractor’s draft revisions to the terms of the contract that it thinks are necessary to implement the technical direction.

The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the Contracting Officer.

The following individual has been designated as the NHTSA COR:

[To be Provided at Time of Contract Award]

G.2.2 Alternate COR (ACOR)

In the event that the NHTSA COR of record (identified in G.2.1 above) is unavailable for a period of time during which the Contractor requires technical guidance or during which other COR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate COR.

SOLICITATION #693JJ922R000007

[To be Provided at Time of Contract Award]

G.3 CONTRACTOR PERSONNEL

G.3.1 Project Manager

The Contractor shall appoint a Project Manager who will be the Contractor’s authorized supervisor for technical and administrative work performed…