RFP_FMVSS_108-125_REVISED.pdf

REQUEST FOR PROPOSALS (RFP)

REVISED

For

“Compliance Testing of Motor Vehicle Equipment to FMVSS No. 108 and FMVSS No. 125”

PROPOSALS ARE DUE NO LATER THAN 11:00 AM EASTERN TIME

ON FRIDAY, AUGUST 30, 2019.

NOTE: Proposals must be delivered to the following address:

Taye Tebo

Department of Transportation National Highway Traffic Safety Administration

Office of Acquisition Management, NFO-300 1200 New Jersey Avenue, SE W44-135

Washington, DC 20590

For electronic submission on this solicitation, please e-mail Taye Tebo at Taye.Tebo.ctr@dot.gov and nhtsaOAM@dot.gov.

mailto:Taye.Tebo.ctr@dot.gov mailto:nhtsaOAM@dot.gov

Solicitation Number 693JJ919R000084 Title: Compliance Testing of Motor Vehicle Equipment to FMVSS No. 108 and FMVSS No. 125

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUMMARY

B.1.1 Supplies/Services

The Contractor shall provide the necessary qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Section H.3, Government Furnished Property/Government Furnished Test Items, necessary to perform acquisition, test, inspection, and reporting services to determine conformance of motor vehicles to the requirements of the Federal Motor Vehicle Safety Standard (FMVSS) No. 108, Lamps, Reflective Devices, and Associated Equipment and FMVSS No. 125, Warning Devices.

B.1.2 Contract Type

This is an Indefinite Delivery, Indefinite Quantity (IDIQ), Firm-Fixed-Price (FFP) Contract, with Cost Reimbursement elements for Contractor Purchased Test Items (CPTI). Under this Contract, the Government shall issue Delivery Orders in accordance with Federal Acquisition Regulation (FAR) 16.5.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

B.2.1 Minimum Obligation

Upon execution of the IDIQ Contract, the Government hereby orders the supplies and services of the Known Requirements shown in Price Schedule B.3.3 in the amount of $TBD at award.

This amount represents the “minimum obligation of the Government.”

NOTE: The number of tests identified in Section B.3.3 represents the estimated total number of known tests to be conducted during the Base Period and not the guaranteed minimum obligation of each contract awarded as a result of this RFP. The guaranteed minimum number of tests to be ordered for each awarded contract will depend upon the number of contracts awarded and the proposed lowest price for the known test by the offeror. Each awarded contract will include a guaranteed minimum obligation amount for the Kick-Off Meeting and at least one test.

B.2.2 Maximum Obligation

The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Price Schedules B.3.4 through B.3.9. The overall IDIQ contract ceiling amount is $TBD at award. The ceiling amount may be increased upon execution of a bilateral modification.

B.3 CONTRACT PRICES

This contract includes two “Periods” and one “Option to Extend Services Provision”: The “Base Period” is the first 24 months of the contract term (composed of Contract Year 1 and Contract Year 2).

The “Option Period”, if exercised, begins at the end of the Base Period and continues for an additional 36 months (composed of Contract Years 3, 4, and 5). FAR 52.217-8, “Option to Extend Services”, if exercised, provides for the continued performance of any services within the limits and at the rates specified in the contract. FAR 52.217-8 may be exercised more than once, but the total extension of performance shall not exceed six (6) months from the conclusion of the Option Period (Contract Year 5).

Testing services are priced by Contract Year. The price in effect at the time a test is ordered shall apply to that test regardless of when the test is actually conducted and finished. Test prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage and disposal of test items.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW) and each awarded Delivery Order, the Government will pay to the Contractor the fixed prices set forth in Sections B.3.3 through B.3.9 Price Schedules, and will reimburse the Contractor for actual costs incurred for the cost reimbursement Contract Line Item Numbers (CLINs) identified in Section B, in accordance with FAR Part 31.

Except for the known requirements identified in Sections B.3.3, the government is not under any obligation to order any additional services under this contract. The Government reserves the right, at its option, to increase the quantities of testing services provided under this contract up to the “Total Not- To-Exceed” amount specified for each contract period.

B.3.1 Known Requirements (Base Period)

Reference B.2.1 and B.3.3

B.3.2 Optional Requirements (Base Period, Option Period, and Option to Extend

Services)

Optional quantities, if required by the Government, will be exercised in the form of delivery orders.

B.3.3 Price Schedule – Base Period (Contract Year 1) Known Requirements + Reimbursement of CPTI

(Prices shall cover the Period of Performance from TBD through TBD)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Quantity Fixed Unit Price

Extended Price

00001

Kick-Off Meeting as described in Section C.5 (conducted on-site at the Contractor’s test facility)

$TBD

00002

FMVSS No. 108 Front lamp Baseline Photometry (Multiple Functions)

00003 CPTI Service Charge 1 $TBD $TBD

TOTAL CONTRACT KNOWN REQUIREMENTS $TBD

00004 **Reimbursement for CPTI (TBD at award) $TBD at award

TOTAL CONTRACT KNOWN REQUIREMENTS +

CPTI

**Reimbursement for CPTI Contract Line Item Number (CLIN) (00004) is a cost reimbursement CLIN for this contract (Base Award). At the time of award, the Government will identify the specific motor vehicle equipment to be obtained. The cost of obtaining the CPTI will be the actual cost paid by the Contractor (CLIN 00004) to the motor vehicle equipment manufacturer/dealer for the test items (plus any associated tax (if not otherwise exempted), shipping and handling costs, as applicable) along with the firm fixed price service charge (CLIN 00003). The Contractor’s invoice for the cost reimbursement CLIN shall include copies of the actual vendor invoices.

The CPTI identified by the Government may be subject to change provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that (2) the Contractor has not begun fulfilling the order. Under these circumstances, the Contracting Officer may direct the Contractor to stop any acquisition of CPTI until the changed specifications are provided.

This contract obligates funding in the amount of $TBD at award for CLIN 00004. If the costs are anticipated to exceed the not-to-exceed amount obligated for CLIN 00004, the Contractor shall notify the Contracting Officer and the COR prior to incurring said costs. The Contractor shall not proceed with the purchase until given approval by the Contracting Officer. Please note that the Government will reimburse the Contractor for actual costs incurred for the cost reimbursement CLIN in accordance with FAR Part 31.

B.3.4 Price Schedule – Base Period (Contract Year 1) – Optional Requirements

CLIN Description Order Quantity

Fixed Unit Price

10001 FMVSS No. 108 or 125 Rapid-Response Compliance Test Upgrade

1-20 $TBD

10002 FMVSS No. 108 Front Lamp Baseline Photometry (Single Function) 1-20

$TBD

10003 FMVSS No. 108 Front Lamp Baseline Photometry (Two Functions) 1-20

$TBD

10004 FMVSS No. 108 Front Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

10005 FMVSS No. 108 Front Lamp Environmental Test 1-2 $TBD 10006 FMVSS No. 108 Rear Lamp Baseline Photometry

(Single Function) 1-20

$TBD

10007 FMVSS No. 108 Rear Lamp Baseline Photometry (Two Functions) 1-20

$TBD

10008 FMVSS No. 108 Rear Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

10009 FMVSS No. 108 Rear Lamp Environmental Test 1-2 $TBD 10010 FMVSS No. 108 Replaceable Light Source Tests 1-20 $TBD 10011 FMVSS No. 108 Conspicuity System Tests 1-4 $TBD 10012 Adaptive Front Lighting System Testing 1-4 $TBD 10013 FMVSS No. 125 Compliance Test 1-20 $TBD 10014 CPTI Service Charge 1-300 $TBD 10015 *Reimbursement of Contractor Purchased Test Items (CPTI) NTE $20,000.00 10016 ***FMVSS No. 108 Front Lamp (Isocandela Plots) 1-20 $TBD at

DO award 10017 *** FMVSS No. 108 Front Lamp (Optional Photometry and

Color Testing) 1-20 $TBD at

DO award

*Reimbursement for CPTI Contract Line Item Numbers (CLINs) (10015, 20015, 30015, 40015, 50015, and 60015) are cost reimbursement CLINs for Delivery Orders. At Delivery Order issuance, NHTSA will provide the Contractor with an estimate for the CPTI (if applicable) or the Contractor will provide the Government with an estimate. The Delivery Order will identify the test item product identification (i.e., make and model of motor vehicle equipment), delivery requirements, quantities ordered, and estimated cost (See Section C.6.6, Test Items/Models). Reimbursement for CPTI will be based on the actual cost paid by the Contractor (CLINs 10015, 20015, 30015, 40015, 50015, and 60015) to the motor vehicle equipment manufacturer/dealer for the test items (plus any associated tax (if not otherwise exempted), shipping and handling costs, as applicable) along with the firm fixed price service charge (CLINs 10014, 20014, 30014, 40014, 50014, and 60014). The Contractor’s invoice for the cost reimbursement CLINs shall include copies of the actual vendor invoices.

The CPTI identified by the Government may be subject to change provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that

(2) the Contractor has not begun fulfilling the order. Under these circumstances, the Contracting Officer may direct the Contractor to stop any acquisition of CPTI until the changed specifications are provided.

The Delivery Order will include a not-to-exceed amount for the cost reimbursement CLIN. If the estimated costs for CPTI will exceed the not-to-exceed amount identified in the Delivery Order, the Contractor shall notify the Contracting Officer and the COR prior to incurring said costs. The Contractor shall not proceed with the purchase until given approval by the Contracting Officer. Please note that the Government will reimburse the Contractor for actual costs incurred for the cost reimbursement CLIN in accordance with FAR Part 31.

***Optional CLINS FMVSS No. 108 Front Lamp (Isocandela Plots) (CLINs 10016, 20016, 30016, 40016, 50016, and 60016) and FMVSS No. 108 Front Lamp (Optional Photometry and Color Testing) (CLINs 10017, 20017, 30017, 40017, 50017, and 60017) are optional “add-on” CLINs for Delivery Orders that may be required. These CLINs cannot be priced at the time of contract award and will be priced separately, on a firm fixed price basis, at the Delivery Order level.

At Delivery Order issuance, the Contractor will provide NHTSA with a firm fixed price for these CLINs based on the quantity ordered and the type of lamp to be tested. For FMVSS No. 108 Front Lamp (Isocandela Plots), the Contractor shall indicate the minimum resolution (e.g., max. scan spacing (degrees)) expected. All firm fixed prices shall be provided on a per lamp basis.

B.3.5 Price Schedule – Base Period (Contract Year 2)

Quantity

Fixed Unit Price

20001 FMVSS No. 108 or 125 Rapid-Response Compliance Test

20002 FMVSS No. 108 Front Lamp Baseline Photometry (Single Function) 1-20

$TBD

20003 FMVSS No. 108 Front Lamp Baseline Photometry (Two Functions) 1-20

$TBD

20004 FMVSS No. 108 Front Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

20005 FMVSS No. 108 Front Lamp Environmental Test 1-2 $TBD 20006 FMVSS No. 108 Rear Lamp Baseline Photometry

(Single Function) 1-20

$TBD

20007 FMVSS No. 108 Rear Lamp Baseline Photometry (Two Functions) 1-20

$TBD

20008 FMVSS No. 108 Rear Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

20009 FMVSS No. 108 Rear Lamp Environmental Test 1-2 $TBD 20010 FMVSS No. 108 Replaceable Light Source Tests 1-20 $TBD 20011 FMVSS No. 108 Conspicuity System Tests 1-4 $TBD 20012 Adaptive Front Lighting System Testing 1-4 $TBD 20013 FMVSS No. 125 Compliance Test 1-20 $TBD 20014 CPTI Service Charge 1-300 $TBD 20015 *Reimbursement of Contractor Purchased Test Items (CPTI) NTE $20,000.00 20016 ***FMVSS No. 108 Front Lamp (Isocandela Plots) 1-20 $TBD at

DO award 20017 *** FMVSS No. 108 Front Lamp (Optional Photometry and

Color Testing)

B.3.6 Price Schedule – Option Period (Contract Year 3)

CLIN Description Order Quantity

Fixed Unit Price

30001 FMVSS No. 108 or 125 Rapid-Response Compliance Test

30002 FMVSS No. 108 Front Lamp Baseline Photometry (Single Function) 1-20

$TBD

30003 FMVSS No. 108 Front Lamp Baseline Photometry (Two Functions) 1-20

$TBD

30004 FMVSS No. 108 Front Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

30005 FMVSS No. 108 Front Lamp Environmental Test 1-2 $TBD 30006 FMVSS No. 108 Rear Lamp Baseline Photometry

(Single Function) 1-20

$TBD

30007 FMVSS No. 108 Rear Lamp Baseline Photometry (Two Functions) 1-20

$TBD

30008 FMVSS No. 108 Rear Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

30009 FMVSS No. 108 Rear Lamp Environmental Test 1-2 $TBD 30010 FMVSS No. 108 Replaceable Light Source Tests 1-20 $TBD 30011 FMVSS No. 108 Conspicuity System Tests 1-4 $TBD 30012 Adaptive Front Lighting System Testing 1-4 $TBD 30013 FMVSS No. 125 Compliance Test 1-20 $TBD 30014 CPTI Service Charge 1-300 $TBD 30015 *Reimbursement of Contractor Purchased Test Items (CPTI) NTE $20,000.00 30016 ***FMVSS No. 108 Front Lamp (Isocandela Plots) 1-20 $TBD at

DO award 30017 *** FMVSS No. 108 Front Lamp (Optional Photometry and

Color Testing)

B.3.7 Price Schedule – Option Period (Contract Year 4)

Quantity

Fixed Unit Price

40001 FMVSS No. 108 or 125 Rapid-Response Compliance Test

40002 FMVSS No. 108 Front Lamp Baseline Photometry (Single Function) 1-20

$TBD

40003 FMVSS No. 108 Front Lamp Baseline Photometry (Two Functions) 1-20

$TBD

40004 FMVSS No. 108 Front Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

40005 FMVSS No. 108 Front Lamp Environmental Test 1-2 $TBD 40006 FMVSS No. 108 Rear Lamp Baseline Photometry

(Single Function) 1-20

$TBD

40007 FMVSS No. 108 Rear Lamp Baseline Photometry (Two Functions) 1-20

$TBD

40008 FMVSS No. 108 Rear Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

40009 FMVSS No. 108 Rear Lamp Environmental Test 1-2 $TBD 40010 FMVSS No. 108 Replaceable Light Source Tests 1-20 $TBD 40011 FMVSS No. 108 Conspicuity System Tests 1-4 $TBD 40012 Adaptive Front Lighting System Testing 1-4 $TBD 40013 FMVSS No. 125 Compliance Test 1-20 $TBD 40014 CPTI Service Charge 1-300 $TBD 40015 *Reimbursement of Contractor Purchased Test Items (CPTI) NTE $20,000.00 40016 ***FMVSS No. 108 Front Lamp (Isocandela Plots) 1-20 $TBD at

DO award 40017 *** FMVSS No. 108 Front Lamp (Optional Photometry and

Color Testing)

B.3.8 Price Schedule – Option Period (Contract Year 5)

Quantity

Fixed Unit Price

50001 FMVSS No. 108 or 125 Rapid-Response Compliance Test

50002 FMVSS No. 108 Front Lamp Baseline Photometry (Single Function) 1-20

$TBD

50003 FMVSS No. 108 Front Lamp Baseline Photometry (Two Functions) 1-20

$TBD

50004 FMVSS No. 108 Front Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

50005 FMVSS No. 108 Front Lamp Environmental Test 1-2 $TBD 50006 FMVSS No. 108 Rear Lamp Baseline Photometry

(Single Function) 1-20

$TBD

50007 FMVSS No. 108 Rear Lamp Baseline Photometry (Two Functions) 1-20

$TBD

50008 FMVSS No. 108 Rear Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

50009 FMVSS No. 108 Rear Lamp Environmental Test 1-2 $TBD 50010 FMVSS No. 108 Replaceable Light Source Tests 1-20 $TBD 50011 FMVSS No. 108 Conspicuity System Tests 1-4 $TBD 50012 Adaptive Front Lighting System Testing 1-4 $TBD 50013 FMVSS No. 125 Compliance Test 1-20 $TBD 50014 CPTI Service Charge 1-300 $TBD 50015 *Reimbursement of Contractor Purchased Test Items (CPTI) NTE $20,000.00 50016 ***FMVSS No. 108 Front Lamp (Isocandela Plots) 1-20 $TBD at

DO award 50017 *** FMVSS No. 108 Front Lamp (Optional Photometry and

Color Testing)

B.3.9 Price Schedule – FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract under B.3.8, Price Schedule – Option Period (Contract Year 5). These rates may be adjusted from the rates under B.3.8, Price Schedule – Option Period (Contract Year 5) only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

Quantity

Fixed Unit Price

60001 FMVSS No. 108 or 125 Rapid-Response Compliance Test

60002 FMVSS No. 108 Front Lamp Baseline Photometry (Single Function) 1-20

$TBD

60003 FMVSS No. 108 Front Lamp Baseline Photometry (Two Functions) 1-20

$TBD

60004 FMVSS No. 108 Front Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

60005 FMVSS No. 108 Front Lamp Environmental Test 1-2 $TBD 60006 FMVSS No. 108 Rear Lamp Baseline Photometry

(Single Function) 1-20

$TBD

60007 FMVSS No. 108 Rear Lamp Baseline Photometry (Two Functions) 1-20

$TBD

60008 FMVSS No. 108 Rear Lamp Baseline Photometry (Multiple Functions) 1-20

$TBD

60009 FMVSS No. 108 Rear Lamp Environmental Test 1-2 $TBD 60010 FMVSS No. 108 Replaceable Light Source Tests 1-20 $TBD 60011 FMVSS No. 108 Conspicuity System Tests 1-4 $TBD 60012 Adaptive Front Lighting System Testing 1-4 $TBD 60013 FMVSS No. 125 Compliance Test 1-20 $TBD 60014 CPTI Service Charge 1-300 $TBD 60015 *Reimbursement of Contractor Purchased Test Items (CPTI) NTE $20,000.00 60016 ***FMVSS No. 108 Front Lamp (Isocandela Plots) 1-20 $TBD at

DO award 60017 *** FMVSS No. 108 Front Lamp (Optional Photometry and

Color Testing)

(End of Section B)

SECTION C - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

C.1 ACRONYMS

ACOR Alternate Contracting Officer’s Representative ACOR (TO) Alternate Contracting Officer’s Representative (Task/Delivery Order) AFS Adaptive Front Lighting System CAP Contractor Acquired Property COR Contracting Officer’s Representative COR (TO) Contracting Officer’s Representative (Task/Delivery Order) CPTI Contractor Purchased Test Items DOT Department of Transportation DRL Daytime Running Lamps FAR Federal Acquisition Regulation FMVSS Federal Motor Vehicle Safety Standards GFP Government Furnished Property GFTI Government Furnished Test Items IES Illuminating Engineering Society MPV Multipurpose Passenger Vehicle NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OVSC Office of Vehicle Safety Compliance QA/QC Quality Assurance/Quality Control SAE Society of Automotive Engineers TP Test Procedure

C.2 INTRODUCTION

The National Highway Traffic Safety Administration (NHTSA) is an operating administration of the United States Department of Transportation (DOT) and its mission is to save lives, prevent injuries, and reduce economic costs associated with motor vehicle crashes. As part of its mission to reduce fatalities and injuries caused by motor vehicle crashes, NHTSA promulgates Federal Motor Vehicle Safety Standards (FMVSS). Manufacturers of motor vehicles and items of motor vehicle equipment are required to certify that each product they sell in the United States meets the requirements of all applicable safety standards. NHTSA’s Office of Vehicle Safety Compliance (OVSC) is charged with determining whether manufacturers meet the applicable safety standards. This contract effort will enable the agency to meet its mission by assuring that motor vehicles meet the requirements of FMVSS No. 108, Lamps, Reflective Devices, and Associated Equipment, and FMVSS No. 125, Warning Devices.

FMVSS No. 108 specifies requirements for original and replacement lamps, reflective devices, and associated equipment. The purpose of the standard is to reduce traffic accidents and deaths and injuries resulting from traffic accidents, by providing adequate illumination of the roadway, and by enhancing the conspicuity of motor vehicles on the public roads so that their presence is perceived and their signals understood, both in daylight and in darkness or other conditions of reduced visibility. The standard applies to:

(a) passenger cars, multipurpose passenger vehicles (MPV’s), trucks, buses, trailers (except pole trailers and trailer converter dollies), and motorcycles; and to

(b) lamps, reflective devices, and associated equipment for replacement of like equipment on vehicles to which this standard applies.

FMVSS No. 125, Warning devices, establishes requirements for devices, without self-contained energy sources, that are designed to be carried in motor vehicles and used to warn approaching traffic of the presence of a stopped vehicle, except for devices designed to be permanently affixed to the vehicle. The purpose of this standard is to reduce deaths and injuries due to rear-end collisions between moving traffic and disabled vehicles.

The requirements for compliance testing of motor vehicle equipment include testing such equipment to the test requirements of FMVSS No. 108 as specified in TP-108-13 and FMVSS No. 125 as specified in TP-125-01.

The purpose of this contract is to acquire services associated with the acquisition, inspection, compliance testing, and compliance test reporting of motor vehicle equipment to assist the Government in its enforcement efforts for FMVSS No. 108 and FMVSS No. 125.

C.3 DEFINITIONS

Government Furnished Test Items (GFTI) – Refers to test items (motor vehicle equipment) owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract. For the purpose of this contract, GFTI and Government Furnished Property (or “GFP”) mean the same thing. The government is the owner of all GFTI.

Contractor Purchased Test items (CPTI) – Refers to test items (motor vehicle equipment) purchased by the Contractor for use in the performance of the contract. Title to CPTI vests with the government.

Non-Conforming Test – Refers to a Contractor-performed test that does not comply with the applicable Office of Vehicle Safety Compliance (OSVC) test procedure (TP) and/or contract requirements. Refer to Section H.2 for instructions on how non-conforming tests are to be handled.

Test Passed – Refers to testing that the Contractor conducted correctly and the item (motor vehicle equipment) being tested met the FMVSS standards.

Test Failure – Refers to testing that the Contractor conducted correctly, but the item (motor vehicle equipment) being tested failed to meet the FMVSS standards. Refer to Section F.7 for instructions on how test failures are handled.

C.4 GENERAL REQUIREMENTS

The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to perform work associated with the acquisition, inspection, compliance testing, and test reporting of motor vehicle equipment (e.g., headlamps, conspicuity systems, replaceable light sources, warning devices etc.) in accordance with the applicable requirements of FMVSS No. 108, Lamps, Reflective Devices, and Associated Equipment, and FMVSS No.

125, Warning Devices.

The Contractor shall provide additional information specific to the tests conducted for NHTSA, including, but not limited to: test data, photos, video, details about the test set up, test observations, details about the test item configuration, etc.

The Contractor shall conduct the tests in accordance with the procedures specified in Section C.6.5 and the test schedule in Section C.6.4. The Contractor shall prepare and submit Preliminary Documents as specified in Section C.6, Specific Requirements, and Monthly Status Reports, Notification of Test Failure and Interim Failure Reports, and Final Test Reports as specified in Section F, Deliveries or Performance.

The Contractor shall fabricate or obtain test fixtures where applicable, to conduct the tests in accordance with the procedures specified in Section C.6.5. The COR shall facilitate access to specialized fixtures from vehicle manufacturers as required for test conduct. As specified in the applicable test procedure TP-108-13 or TP-125-01, all testing shall be conducted in a controlled temperature and humidity environment.

When test failures are identified, the NHTSA Contracting Officer’s Representative (COR) will contact the Contractor and request information to support its investigation of the test results.

Subcontracting is not permitted under this contract with the exception of calibration services as required under this contract. Subcontracting of tests or any portion of a test is NOT permitted (Section H.9).

C.5 KICK OFF MEETING

Immediately upon receiving award, the Contractor shall contact the NHTSA Contracting Officer’s Representative (COR) to plan for the kickoff meeting.

Within four (4) weeks of the effective date of the contract, the Contractor shall participate in a Kickoff meeting with the COR, Contracting Officer (CO), and other NHTSA staff. The Kickoff meeting will be held at the Contractor’s testing facility. The Contracting Officer will participate in the meeting via teleconference. The meeting will be approximately one business day and will include demonstration testing. The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.6 SPECIFIC REQUIREMENTS

C.6.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, and equipment necessary to perform the acquisition, inspection, compliance testing and reporting services in accordance with FMVSS No. 108, Lamps, Reflective Devices, and Associated Equipment; FMVSS No. 125, Warning Devices; and the terms and conditions of this contract for the full performance period outlined in Section F.2, Period of Performance. The Contractor’s fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframe specified in Section F.4, Deliverables/Milestones.

C.6.2 Preliminary Documents

Within four (4) weeks of the effective date of the contract, the Contractor shall provide one copy of the following documents to the COR:

• Contractor Test Procedure(s);

• Checklist for conducting compliance tests;

• Calibration procedure for instrumentation per the requirements stated in the OVSC Test Procedures (TP-108-13 and TP-125-01). The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The procedures shall comply with ISO 10012-1, Quality Assurance Requirements for Measuring Equipment, and American National Standard ANSI/NCSL Z540-1-199, Calibration Systems Requirements, and provide a written indication of compliance. All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor’s expense, against a higher order standard at periodic intervals as specified in TP-108-13 and TP-125-01;

• A list of measurement and test equipment used for inspection and testing; the list shall provide the following information for each item of measurement and test equipment:

1. Manufacturer name;

2. Model number;

3. Function of the item;

4. Calibration interval.

Copies of the above documents shall be submitted electronically via email, unless otherwise specified by the COR. Preliminary documents will be reviewed and either approval or questions will be provided within two (2) weeks of submission.

The Contractor shall not begin testing until all preliminary documents have been reviewed and approved by the COR.

Any issues associated with the above documents must be resolved with the COR prior to the start of testing.

C.6.3 Compliance Testing

The Contractor shall conduct testing on GFTI and CPTI in accordance with the applicable parts of the OVSC Test Procedures TP-108-13 and TP-125-01 as specified.

C.6.4 Testing Schedule

For the Known Requirements under Section B.3.3 and for each subsequent delivery order issued under the contract, the Contractor shall commence compliance testing within two (2) weeks after receipt of the test items motor vehicle equipment (CPTI and/or GFTI) and shall complete testing of each model within five (5) days after start of testing. The Contractor shall not deviate from the testing schedule unless approved by the COR.

C.6.5 Test Procedures

• The Contractor shall perform all work in accordance with the following testing requirements incorporated as part of this contract (see Section J):

o FMVSS No. 108, Lamps, Reflective Devices, and Associated Equipment;

o Office of Vehicle Safety Compliance document TP-108-13, Laboratory Test Procedure for FMVSS 108, Lamps, Reflective Devices, and Associated Equipment, dated December 7, 2007;

o FMVSS No. 125, Warning Devices;

o Office of Vehicle Safety Compliance document TP-125-01 Part 1, Laboratory

Test Procedure for FMVSS 125, Warning Devices, dated May 11, 1992;

o Office of Vehicle Safety Compliance document TP-125-01 Part 2, Laboratory Test Procedure for FMVSS 125, Warning Devices, dated May 11, 1992;

o Illuminating Engineering Society of North America (IES) LM 45, dated April

1980.

• In the event the test procedures (TP-108-13 and TP-125-01) are revised, the Government will issue a modification to the contract for the Contractor to follow the revised test procedures for testing.

• The testing procedures specified in FMVSS No. 108 and TP-108-13, which are made part of this contract, are referred to herein as the “OVSC 108 Test Procedure”.

• The testing procedures specified in FMVSS No. 125 and TP-125-01, which are made part of this contract, are referred to herein as the “OVSC 125 Test Procedure”.

• Any FMVSS No. 108 test procedures used by the Contractor which are “in-house” procedures or which are different from the OVSC 108 Test Procedure will be referred to hereinafter as “Contractor 108 Test Procedure.”

• Any FMVSS No. 125 test procedures used by the Contractor which are “in-house” procedures or which are different from the OVSC 125 Test Procedure will be referred to hereinafter as “Contractor 125 Test Procedure.”

• In addition to meeting the requirements of the test procedures, the Contractor shall follow its internal QA/QC management plan developed specifically for this compliance program. Within four (4) weeks of the effective date of the contract, the Contractor shall provide the COR with an update to its QA/QC management plan that was originally submitted as part of its technical proposal. The updated plan shall reflect any changes made since submission of the original submitted plan. The Contractor shall submit proposed revisions to its QA/QC management plan to the COR in advance for review and approval before implementing any such revisions.

C.6.6 Test Items/Models

• The Contractor shall, in accordance with the OVSC Test Procedures, test the quantity of motor vehicle equipment provided as GFTI or acquired by the Contractor as CPTI.

• Testing shall include the following test items:

(1) FMVSS No. 108 Front Lamp (Functions: Lower Beam, Upper Beam, Parking Lamps, Turn Signals, Front Side Marker Lamps, Reflex Reflectors, optional daytime running lamps (DRL)):

a. Minimum Quantity – 4 sample pairs per vehicle model. Additional samples will be determined by the COR.

b. Testing

Markings Each headlamp unit shall be inspected for the markings required in FMVSS No.

108.

Baseline Photometry and Color Testing Each headlamp beam shall be tested for baseline photometry prior to environmental testing using the replaceable light source(s) provided with the lamp under test. If the replaceable light source(s) is not provided with the lamp under test, the Contractor shall obtain original equipment type replacement replaceable light source(s) from the applicable motor vehicle dealership. (e.g., a replaceable light source for a Honda headlamp would be obtained from a Honda motor vehicle dealership)

Lower Beam The headlamp unit lower beam shall be tested for photometric performance and color in accordance with the requirements in FMVSS No. 108 utilizing the appropriate photometry table based on headlamp configuration. Photometric readings shall be started at the H-V point and then shall be taken at other specified test points. After all readings are recorded, the value of the H-V point reading shall be verified by returning to that position.

Upper Beam The headlamp unit upper beam shall be tested for photometric performance and color in accordance with the requirements in FMVSS No. 108 utilizing the appropriate photometry table based on headlamp configuration. Photometric readings shall be started at the H-V point and then shall be taken at other specified test points. After all readings are recorded, the value of the H-V point reading shall be verified by returning to that position.

Parking Lamps Each lamp shall be tested for photometric performance and color in accordance with the requirements in FMVSS No. 108 using the light source(s) provided, where applicable, with the lamp under test. If no light sources are provided with the lamp under test, the Contractor shall use accurate rated light sources for testing.

Turn Signals accordance with the requirements in FMVSS No. 108 using the light source(s) provided, where applicable, with the lamp under test. If no

Front Side Marker Lamps accordance with the requirements in FMVSS No. 108 using the light source(s) provided, where applicable, with the lamp under test. If no

Optional DRL accordance with the requirements in FMVSS No. 108 using the light source(s) provided, where applicable, with the lamp under test. If no

Side Reflex Reflector Each device shall be tested for photometric performance and color in accordance with the requirements in FMVSS No. 108.

Isocandela Plots In addition to the testing outlined in the paragraphs above, the Government may request legible isocandela plots in color of the headlamp beam pattern on “letter” sized paper in “landscape” orientation. Care should be taken to maximize the size of the plot and the number of isocandela lines to allow for clarity. The Government may request one example of each headlamp to be tested.

Optional Photometry and Color Testing request additional photometry and color testing using alternative replaceable light sources other than those supplied by the headlamp manufacturers. The testing will be conducted in accordance with the procedures outlined in the paragraphs above for both the lower and upper beams. The Government may request at least one example of each headlamp model to be tested with an alternative light source(s).

Environmental Testing request front combination lamp humidity testing in accordance with the requirements in FMVSS No. 108. After completion of the humidity testing, the lower and upper beams shall be tested for photometry. The Government may request a maximum of two examples of each headlamp models to be tested (after all other tests have been completed).

(2) FMVSS No. 108 Rear Lamp (Functions: Stop Lamp, Tail lamp, Turn Signal Lamps, Back Up Lamp, Side Marker Lamp, Center High Mounted Stop Lamp (CHMSL), Rear Reflex Reflector, Side Reflex Reflector):

a. Minimum Quantity – 4 sample pairs per vehicle model. Additional samples will be determined by the COR.

Baseline Photometry and Color Testing

Back Up Lamp Each lamp shall be tested for photometric performance and color in accordance with the requirements in FMVSS No. 108 using the light source(s) provided, where applicable, with the lamp under test. If no light sources are provided with the lamp under test, the Contractor shall use accurate rated light sources for testing.

Side Marker Lamp with the requirements in FMVSS No. 108 using the light source(s) provided, where applicable, with the lamp under test. If no light sources are provided with the lamp under test, the Contractor shall use accurate rated light sources for

Center High Mounted Stop Lamp with the requirements in FMVSS No. 108 using the light source(s) provided, where applicable, with the lamp under test. If no light sources are provided with the lamp under test, the Contractor shall use accurate rated light sources for testing.

Side and Rear Reflex Reflectors Each device shall be tested for photometric performance and color in accordance with the requirements in FMVSS No. 108.

Stop Lamp, Tail lamp, Turn Signals with the requirements in FMVSS No. 108 using the light source(s) provided, where applicable, with the lamp under test. If no light sources are provided with the lamp under test, the Contractor shall use accurate rated light sources for

Test Voltage The test voltage for each lamp under test shall be that indicated by FMVSS No. 108.

If no test voltage is specified by FMVSS No. 108 for a particular lamp type, the Contractor shall use the design voltage as indicated by the lamp manufacturer. Each combination lamp light source shall be seasoned prior to testing.

Performance Tests Each test sample shall be deactivated for a minimum of 30 minutes prior to initiating the performance tests.

Test photometry and color of the supplied lamps shall be consistent with TP-108-13.

Each tail lamp shall be activated for a duration of time (to be determined by the COR) immediately prior to initiating photometry measurements. At this point, and without deactivating the tail lamp, the Contractor shall initiate photometry testing of the tail lamp and stop/turn signal lamp for compliance with the applicable requirements. At the conclusion of the photometry testing, the Contractor shall perform the required color testing for the stop lamp and tail lamp.

Environmental Testing In addition to the testing outlined in the paragraphs above, the Government may request rear combination lamp humidity testing in accordance with the requirements in FMVSS No. 108. After completion of the humidity testing, the lamp shall be tested for photometry. The Government may request a maximum of two examples of each lamp models to be tested (after all other tests have been completed).

(3) FMVSS No. 108 Replaceable Light Source Test:

a. Minimum Quantity – 16 samples. Additional samples will be determined by the COR.

Each light source shall be inspected for conformance with the marking requirements in FMVSS No. 108.

Electrical Specifications Each light source shall be tested for conformance with the maximum power and luminous flux requirements when tested in accordance with the requirements in FMVSS No. 108 as applicable. Specifications for the luminous flux and maximum wattage for each light source type may be found in Docket # NHTSA-98-3397 (see Section J.2).

Light Source Dimensional Specifications Each light source shall be tested for conformance with certain dimensional specifications required by FMVSS No. 108. Dimensional specifications for each light source type may be found in Docket #NHTSA-98-3397 (see Section J.2).

Optional Testing

Deflection Test In addition to the testing outlined above, the Government may request replaceable light source deflection tests in accordance with FMVSS No.

108. The Government may request a maximum of two examples of each replaceable light source model to be tested (after all other tests have been completed).

(4) FMVSS No. 108 Conspicuity System Tests – Retro Reflective Sheeting:

a. Minimum Quantity – 12 samples. Additional samples will be determined by

Reflective sheeting shall be inspected for conformance with the marking requirements in FMVSS No. 108.

Photometry Reflective sheeting shall be tested for photometric performance in accordance with the requirements in FMVSS No. 108 utilizing the appropriate photometry table based on configuration.

(5) FMVSS No. 125 Compliance Test:

a. Minimum Quantity – 2 samples. Additional samples will be determined by

Equipment Each warning device shall be protected from damage and deterioration—

(a) By enclosure in an opaque protective reusable container, except that two or three warning devices intended to be sold for use as a set with a single vehicle may be enclosed in a single container; or

(b) By secure attachment to any light-tight, enclosed, and easily accessible compartment of a new motor vehicle with which it is supplied by the vehicle manufacturer.

Markings Each warning device shall be inspected for conformance with the marking requirements in FMVSS No. 125.

Configuration Each warning device shall be inspected for conformance with the configuration requirements in FMVSS No. 125.

Color, Reflectivity, and Luminance Each warning device shall be tested for color, reflectivity, and luminance conformance before and after the warning device has been conditioned as specified in FMVSS No. 125.

Durability Each warning device shall be tested for durability conformance after the warning device has been conditioned as specified in FMVSS No. 125.

• The Government will determine which test items are to be tested and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the lamp models planned for testing prior to delivery. The Contractor shall not substitute test items without prior approval from the Contracting Officer and the Contracting Officer’s Representative (COR).

• The Contractor shall notify the COR within five (5) business days of receiving the

GFTI or CPTI.

• For CPTI, the Contractor shall, in accordance with the OVSC Test Procedures, test the quantity of motor vehicle equipment. The Contractor shall purchase the required test items as follows:

o The Government will include a list of test items as part of a Delivery Order.

Each Delivery Order will specify the test item product information by vehicle model or lamp model as applicable. The contact information for the test item source, cost estimate, and the required quantities of motor vehicle equipment to purchase will also be provided.

o The Contractor shall purchase the required quantities of the test items per the test item purchase information provided with the delivery order (per the paragraph above (section C.6.6 Bullet 5, Item 1)) or based on updates provided by the COR (per C.6.6, Bullet 6 – the last bulleted paragraph of this section). The Contractor shall place the order for each specific test item within 15 days after receipt of the test item purchase information. Prior to finalizing the purchase of each required test item, the Contractor shall verify that the actual cost of the required test item is reasonably consistent with the cost estimate contained in delivery order. If the actual cost for a particular test item is found to be significantly different from the cost estimate, or when the cumulative cost of items purchased to date would result in exceeding allocated funds under the contract, the Contractor shall notify the COR and cease making purchases until further guidance is received from the Contracting Officer.

o The Contractor shall complete all transactions required in purchasing the required test items. This includes, but is not limited to, directly purchasing the required test items, verifying that the purchase is correct, verifying that the motor vehicle equipment is new and undamaged, taking all actions necessary to correct any errors and ensuring that the correct test items are received, and providing payment for the test items purchased.

o The Contractor shall notify the COR of all purchases placed within one (1) business day of placing the order. The Contractor shall notify the COR within five (5) business days of receipt of the purchased test items (CPTI).

o The Contractor’s invoice for the cost reimbursement of test items purchased shall reflect the actual cost of the test items and shall include copies of the actual supplier invoices.

o The Contractor shall retain all documents for each purchase until disposition instructions are provided by the COR.

• The Government will determine the motor vehicle equipment to be tested. The Contractor shall not substitute test items without approval from the COR. The COR may require the Contractor to substitute test items prior to testing.

C.6.7 Rapid-Response Compliance Test Upgrade

Rapid response testing consists of the same compliance testing as specified in C.6.6 Bullet 2, with the exception that rapid response testing and reporting milestones and deliverables are accelerated and the minimum quantity for testing is at least one test.

C.6.8 Adaptive Front Lighting System Testing

In collaboration with the COR, the Contractor shall develop a test procedure for testing an adaptive front lighting system (AFS). An AFS is a system that automatically delivers different beams in order to adapt to varying conditions of use for the lower beam and, if it applies, the upper beam.

C.6.9 Measurement and Test Equipment

• All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

o date and place of last calibration;

o date of next scheduled calibration;

o name of technician or commercial business performing the calibration;

o full scale measurement range;

o accuracy and tolerance over the entire measurement range or within range used for testing.

• Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

• The Contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology (NIST).

C.6.10 Deviations from 108 and 125 Test Procedures

• The Contractor shall conduct testing only in accordance with the OVSC 108 Test Procedure and OVSC 125 Test Procedure, and shall notify the COR if any deviations from the OVSC Test Procedures are anticipated. No testing shall be conducted until any requested deviations are approved by the COR. Any problems or questions regarding the technical portion of this contact should be referred to the COR.

• The COR may require that minor deviations from the OVSC Test Procedures be made as deemed necessary.

C.6.11 Storage/Disposition of Government Furnished Test Items (GFTI) and Contractor

Purchased Test Items (CPTI)

The Contractor shall store all CPTI and GFTI until receipt of disposition instructions from the Government. Storage and disposal costs must be included in the test prices set forth in Sections B.3.3 through B.3.9.

Any GFTI or CPTI involved in a compliance test failure, and any unused test items identical to the test items which have “failed” compliance requirements, shall be tagged and identified by each test item’s test phase, test date, detailed reason for the failure, etc., as applicable, and retained by the Contractor pending the receipt of disposition instructions. Typically, disposition instructions will be provided by the COR via e-mail after all testing, inspection and acceptance of the final test report has been completed for passed items, and after a period of two years for failed items. If the two-year period runs past the expiration date of the contract, the Contractor shall ship the failed items to a location as instructed by the COR.

Upon guidance from the COR, tests items which have “passed” compliance requirements and unused test items shall be returned by the Contractor to the Government or properly disposed of at no additional cost to the Government. The final determination of “passed” or “failed” shall be made by the NHTSA’s Contracting Officer’s Representative (COR) upon approval of the Final Test Report. Therefore, no test items shall be destroyed or disposed of until authorized by

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation, and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to ensure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES (JUN 2009)

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in a format compatible with Microsoft WORD 2016. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible, for example, avoid use of columns. Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below).

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using a format compatible with Microsoft EXCEL 2016 and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

• Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR and/or COR (TO). The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government

Publishing Office (e.g., Adobe Illustrator.)

• Photographs – When photos are used in Agency publications, the…