RFP_693JJ918R000062.pdf

693JJ918R000062

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 56

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

693JJRQ1800005104/24/2018

X

NHTSA NFO-300

Office of Acquisition Management 1200 New Jersey Ave SE Washington DC 20590

1400 ES 05/23/2018

VANESSA WALLACE 202

vanessa.wallace.ctr@dot.g ov366-9773

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

Sherese Gray

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2

4-9 10-11 13-16 17-23 24-29

30-34

36-43

44-53

54-56

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 56

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ918R000062

(A) (B) (C) (D) (E) (F)

Title: Revise National EMS Education Standards

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSAL

Revising the National Emergency Medical Services (EMS)

Education Standards

Solicitation #: 693JJ918R000062

PART I – THE SCHEDULE

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SERVICES

a. The Contractor shall furnish all the necessary facilities, materials, personnel and services to perform the effort entitled: “Revising the National Emergency Medical Services

Education Standards” in support for the National Highway Traffic Safety

Administration’s (NHTSA), Safety Countermeasures Division in accordance with

Section C, “Statement of Work” and as itemized in Section F, “Deliveries or

Performance.” All support services provided to the Government shall be performed by the Contractor’s employees or personnel otherwise retained by the Contractor to fulfill specific work requirements of the resultant Contract.

b. The Government anticipates award of a Cost Plus Fixed Fee (CPFF) contract as described in FAR

16.306.

B.2 TOTAL ESTIMATED AMOUNT

B.2.1 ESTIMATED COST AND FEE AMOUNTS

The total estimated amount for this contract is $__________ which comprises a total estimated cost of

$__________ and a fixed fee of $_________.

Note: The Contracting Officer (CO) is the only individual who can legally commit or obligate the

Government to the expenditure of public funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific written authorization from the

Contracting Officer.

(End of Section B)

SECTION C DESCRIPTION/SPECS./WORK STATEMENT

C.1 INTRODUCTION

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S. Department of

Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce traffic-related health care and other economic costs. The agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies and reducing economic costs associated with vehicle use and highway travel.

NHTSA’s Office of Emergency Medical Services’ (OEMS) mission is to reduce death and disability by providing leadership and coordination to the Emergency Medical Services (EMS) community in assessing, planning, developing, and promoting comprehensive, evidence-based emergency medical services and 9-1-1 systems.

A key component to this mission is EMS education. NHTSA’s OEMS is dedicated to promoting a sufficient, stable, and well-trained EMS workforce, as well as enhancing the health and safety of all EMS providers. To this end, OEMS supports workforce research and develops resources designed specifically for EMS providers.

C.2 BACKGORUND

In 2000, NHTSA released the National EMS Education Agenda for the Future: A Systems Approach

(Education Agenda). The Education Agenda lays out a vision for helping the EMS education system align with other health professions and enhances the professional credibility of EMS practitioners. It defines an EMS education system that is national in scope while being responsive to local needs – fostering consistency of provider levels across political jurisdictions.

The Education Agenda includes five major components: National EMS Core Content (Core Content, published in 2005); National EMS Scope of Practice Model (Scope Model, published in 2007 and currently being revised); National EMS Education Standards (Standards, published in 2009); National

EMS Education Program Accreditation (Accreditation); and, National EMS Certification (Certification).

The 2009 Standards, produced via Cooperative Agreement between NHTSA and the National

Association of EMS Educators (NAEMSE), followed a consensus based process and created Standards plus Instructional Guidelines (IG) for the four, formal levels of EMS personnel – Emergency Medical

Responder (EMR), Emergency Medical Technician (EMT), Advanced EMT (AEMT) and Paramedic.

The Standards and IGs included entry-level skills and knowledge.

Today, the Standards are still being used by EMS education institutions and the textbook publishers.

With the revision of the Scope Model due to be completed by September 2018, it’ll be an opportune time for NHTSA to immediately kick-off the revision of the Standards which are based on the Scope Model.

NHTSA wants to have this project awarded and ready to begin by the end of August to allow some overlap between the Scope Model revision and this effort.

In 2012, NHTSA tasked the National EMS Advisory Council (NEMSAC) to revisit the Education

Agenda to identify any minimal updates since the Education Agenda and its components were successfully developed and implemented. In late 2014, NEMSAC presented NHTSA with its final recommendations. One of the recommendations calls for revising the Standards on a periodic basis to remain up to date with medical practice and science. It also reinforced, like the 2000 Education Agenda before it, that EMS educators lead the revision process with input from the rest of the EMS community.

Though there is currently only one national EMS organization that represents EMS educators –

NAEMSE.

C.3 OBJECTIVES

The objective of this contract is to take the results of the recently revised 2018 Scope Model and incorporate the changes into the Standards (https://www.ems.gov/pdf/education/EMS-Education-for-the-

Future-A-Systems-Approach/National_EMS_Education_Standards.pdf) and possibly the IG for all levels of EMS personnel. The current IGs are:

EMR - https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-

Instructional-Guidelines/EMR_Instructional_Guidelines.pdf

EMT - https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-

Instructional-Guidelines/EMT_Instructional_Guidelines.pdf

AEMT - https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-

Instructional-Guidelines/ADV_EMT_Instructional_Guidelines.pdf

Paramedic - https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-

Instructional-Guidelines/Paramedic_Instructional_Guidelines.pdf

C.4 GENERAL REQUIREMENTS

The Contractor shall furnish the necessary personnel, equipment and facilities, and otherwise perform all things necessary for, or incidental to, the performance of work (the accomplishments of specific requirements) set for the below:

EMS practitioners and their medical directors want to give their patients the best possible care. To do this, they need to keep up to date with the evolving body of scientific research and combine this scientific knowledge with their own clinical experience and each individual patient's circumstances and preferences.

The Contractor shall utilize the 2018 Scope Model; reference any existing Evidence-Based Guidelines processes; and, coordinate with the NASEMSO Model Clinical Guidelines group.

While necessary to ensure consistency with the 2000 EMS Education Agenda for the Future and the 2018

Scope Model, it is essential that revisions to the Standards be developed in the spirit of teamwork with appropriate EMS stakeholder involvement. The contractor shall propose a plan for getting widespread

EMS community input and buy-in on drafts of the Standards and the final product before submitting to

NHTSA.

https://www.ems.gov/pdf/education/EMS-Education-for-the-Future-A-Systems-Approach/National_EMS_Education_Standards.pdf https://www.ems.gov/pdf/education/EMS-Education-for-the-Future-A-Systems-Approach/National_EMS_Education_Standards.pdf https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-Instructional-Guidelines/EMR_Instructional_Guidelines.pdf https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-Instructional-Guidelines/EMR_Instructional_Guidelines.pdf https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-Instructional-Guidelines/EMT_Instructional_Guidelines.pdf https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-Instructional-Guidelines/EMT_Instructional_Guidelines.pdf https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-Instructional-Guidelines/ADV_EMT_Instructional_Guidelines.pdf https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-Instructional-Guidelines/ADV_EMT_Instructional_Guidelines.pdf https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-Instructional-Guidelines/Paramedic_Instructional_Guidelines.pdf https://www.ems.gov/pdf/education/National-EMS-Education-Standards-and-Instructional-Guidelines/Paramedic_Instructional_Guidelines.pdf

Effective and on-going communications with appropriate facets of the EMS community is critical for this project’s success.

C.5 SPECIFIC REQUIREMENTS

C.5.1 Kick-Off Meeting

Within four (4) weeks of contract award, the Contractor shall participate in a kick-off meeting via teleconference or at NHTSA Headquarters, Washington, DC with the COR, Contracting Officer/Contract

Specialist, and other appropriate NHTSA staff to review the project objectives and the approach to reach these objectives. The purpose of this meeting is to discuss the project’s objectives, planned course of action, milestones and deliverables, and resolve any differences between the Government’s technical approach and the Contractor’s approach. The Contractor shall allow at least four (4) hours for this meeting.

C.5.2 Work Plan

Within two (2) weeks of kick-off meeting, the contractor shall submit the final work plan to the COR based on feedback received at the Kick-off meeting. The final work plan shall also include a complete list of project milestones and deliverables, and shall incorporate any changes and resolutions discussed during the kick off meeting. Other than planning, the Contractor shall not perform any work on subsequent Specific Requirements prior to approval of the work plan by the COR.

C.5.3 Develop a Development Team (DT) Description and Recruitment Document

The Contractor shall work in coordination with the COR to develop a DT descriptions and recruitment document to facilitate recruitment and solicitation of DT members. Within six (6) weeks of contract award, the Contractor shall submit the draft DT descriptions and recruitment document to the COR.

Within one (1) week from the time NHTSA receives the Contractor’s draft DT descriptions and recruitment document, the COR will either approve the draft or contact the Contractor for further revisions. Within nine (9) weeks of contract award, the Contractor shall submit the final DT descriptions and recruitment document to the COR. Within one (1) week from the time NHTSA receives the

Contractor’s final DT descriptions and recruitment document, the COR will either approve the draft or contact the Contractor for further revisions.

C.5.4 Identify and Finalize Development Team Members

Within thirteen (13) weeks of contract award, the Contractor shall work in coordination with the COR to identify and recruit the DT members necessary to complete the level of effort identified in this contract.

The Contractor shall recruit and select DT members based on the process agreed to within the defined process from the DT descriptions and recruitment document.

C.5.5 Monthly Conference Calls and Project Briefings with NHTSA COR

Within fourteen (15) weeks of contract award, the Contractor shall establish regularly scheduled monthly conference calls with the DT and the COR to discuss the direction and progress of the project and its milestones and deliverables.

C.5.6 First Development Team Meeting

Within sixteen (16) weeks of contract award, the Contractor shall begin the process of planning for and establishing travel logistics for DT members to attend the first DT face-to-face meeting. Within thirty (30) weeks of contract award, the Contractor shall distribute meeting materials (agenda, documentation, etc.)

to the DT members. Within thirty-four (34) weeks of contract award, the Contractor shall conduct an in-face meeting of the DT.

The Contractor shall submit meeting minutes within two (2) weeks of facilitating the meeting. The meeting minutes shall include the following: summary of the meeting, key points and changes to the

Standards, list of any outstanding issues and a plan for how these can be addressed by Contractor and/or

NHTSA.

C.5.7 Develop First Draft of the 2020 Education Standards

Within forty (40) weeks of contract award, the Contractor shall develop and submit to the

COR the first draft of the 2020 Standards which will include any changes as directed by the 2018 Scope

Model. Within two (2) weeks from the time NHTSA receives the first draft of the 2020 Standards, the

COR will either approve the draft or contact the Contractor for further revisions.

C.5.8 National Engagement and Opportunity for Public Comment on First Draft

Upon receipt of the COR’s comments on or approval of the first draft of the 2020 Standards document, the Contractor shall distribute the first draft of the revised 2020 Standards to the broad EMS community for their input and comments. The Contractor shall allow for two (2) months of broad EMS community review.

C.5.9 Second Development Team (DT) meeting

Within forty (40) weeks of contract award, the Contractor shall begin the process of planning for and establishing travel logistics for DT members to attend the second DT face-to-face meeting. Within fifty-two (52) weeks of contract award, the Contractor shall distribute the second draft of the revised 2020 Standards document to the DT members. Within fifty-four (54) weeks of contract award, the Contractor shall conduct a second in person meeting of the DT. Within fourteen (14) days before the second in person meeting of the DT, the Contractor shall distribute the agenda and materials to the DT members.

The Contractor shall submit meeting minutes within two (2) weeks of the meeting to NHTSA COR. The meeting minutes shall include but are not limited to the following: summary of the meeting, key points and changes to the Standards, list of any outstanding issues and a plan for how these can be addressed by

Contractor and/or NHTSA

C.5.10 Develop Second Draft of the 2020 Standards Document

The Contractor shall incorporate comments received from the national engagement (see C.5.8) and feedback from the second DT meeting into the second draft of the 2020 Standards. Within fifty-eight (58) weeks of contract award, the Contractor shall develop and submit to the COR the second draft of the 2020

Standards. Within two (2) weeks from the time NHTSA receives the second draft of the 2020 Standards, the COR will either approve the draft or contact the Contractor for further revisions.

C.5.11 National Engagement and Opportunity for Public Comment on Second Draft

Upon receipt of the COR’s comments on or approval of the second draft of the 2020 Standards, the

Contractor shall distribute the second draft of the revised 2020 Standards document to the broad EMS community for their input and comments. The Contractor shall allow for two (2) months of broad EMS community review.

C.5.12 Develop Third and Final Draft of the 2018 Standards

The Contractor shall incorporate comments received in response to the second national engagement (see

C.5.11) into the third and final draft of the 2020 Standards. Within seventy (70) weeks of contract award, the Contractor shall develop and submit to the DT the third and final draft to be used by the DT members to finalize the 2020 Standards document at their final meeting. Within two (2) weeks from the time

NHTSA receives the third draft of the 2020 Standards document, the COR will either approve the draft or contact the Contractor for further revisions.

C.5.13 Third and Final Development Team (DT) meeting

Within seventy-six (76) weeks of contract award, the Contractor shall conduct a final in-person meeting of the DT. At least twenty (20) days before the third and final in person meeting of the DT, the Contractor shall distribute the agenda and meeting materials to the DT members.

The Contractor shall submit meeting minutes within two (2) weeks of the meeting. The meeting minutes shall include but are not limited to the following: summary of the meeting, key points and changes to the Standard and a plan for how these can be addressed by Contractor and/or NHTSA

C.5.14 Final draft of the 2020 Standards submitted to NHTSA COR

The Contractor shall incorporate comments received from both the final national engagement and final

DT meeting into the final draft of the 2020 Standards. Within eighty-two (82) weeks of contract award, the Contractor shall submit to the COR the final draft 2020 Standards document for internal NHTSA review.

C.5.15 NHTSA Internal Review

The NHTSA COR will circulate the final draft 2020 Standards document through the NHTSA internal review process. The Contractor shall make any changes necessary during the NHTSA internal review process. The NHTSA internal review process will conclude within eighty-eight (88) weeks of contract award.

C.5.16 NHTSA OEMS posts final Standards on EMS.gov

Within ninety-two (92) weeks of contract award, the NHTSA COR shall work with the Contractor and

The Red Flash Group (RFG) to add final Standards to the www.EMS.gov site.

C.5.17 Final Briefing

Within ninety-six (96) weeks of contract award, the Contractor shall conduct a final briefing on this contract for NHTSA in Washington, D.C. This briefing shall consist of a 45-60 minute presentation of the project and shall include a description of the specific tasks conducted, the results of the tasks, a brief discussion on the results and implications for future projects.

(End of Section C) http://www.ems.gov/

SECTION D PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft WORD 2016 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible e.g., avoid use of columns) Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below.)

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2016 or similar format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the

Contractor may be required to develop graphics.

b. In these cases, the Contractor shall use only software approved by the U.S. Government

Printing Office (e.g. Adobe Illustrator.)

c. Photographs – When photos are used in Agency publications, the Office of Communication

Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The

Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government.

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/?q=browsefar

Federal Acquisition Regulation (FAR) Clauses:

52.246-5 INSPECTION OF SERVICES - COST-REIMBURSEMENT (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The NHTSA Contracting Officer’s Representative (COR), as designated in the resultant contract shall be responsible for performing the inspection of all services rendered under this contract and for recommending acceptance of replacement/correction of services or materials that fail to meet the contract requirements to the NHTSA Contracting Officer (CO).

(End of Section E)

SECTION F DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

NOTE: These clauses are hereby incorporated by reference.

52.242-15 Stop Work Order (AUG 1989) ALT I (Apr 1984)

52.247-35 F.O.B. Destination, Within Consignee’s Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work required hereunder including preparation, submission, review, and acceptance of the database and final report shall be completed within 24 (twenty-four) months after the effective date of the contract.

NHTSA recognizes that there are numerous sources of information that will need to be collected from external sources. The stability of the data sources is somewhat of an unknown, and generous consideration will be extended if unforeseen delays occur and Period of Performance modifications need to be made.

F.3. DELIVERABLES / MILESTONES

F.3.1. Deliverables/Milestone Schedule:

The following items represent Deliverables and/or Milestones to be delivered in accordance with the following schedule:

Item

Number

Task

Deliverable (D) / Milestone (M)

Due Date After

Contract Award

1 C.5.1 Kick-off Meeting/Teleconference (M) Within 4 weeks of award

C.5.2 Submit Final workplan (D)

Within 2 weeks of kick-off meeting

C.5.3

Submit Draft Development Team descriptions and recruitment document (D) Within 6 weeks

C.5.3

NHTSA COR reviews draft DT descriptions and recruitment document (M) Within 7 weeks

C.5.3

Final DT descriptions and recruitment document to NHTSA

COR (M)

Within 9 weeks

C.5.3

NHTSA COR reviews final DT descriptions and recruitment document (M) Within 10 weeks

C.5.4

Work with NHTSA COR to identify and recruit DT members (M) Within 13-16 weeks

8 C.5.5 and

F.4.2

Monthly Project Team Conference Calls and Project

Briefings (M)

Begins within 15 weeks of contract award

C.5.6

Start planning for and making travel arrangements for the first DT face-to-face meeting (M) Within 16-34 weeks

C.5.5 Distribute DT meeting agenda and materials (M)

Within 30 weeks of contract award

C.5.5 Facilitate the first DT face-to-face meeting (M)

Within 34 weeks of contract award

C.5.5 Submit meeting minutes and notes to the NHTSA COR (D)

Within 36 weeks of contract award

C.5.7

Submit first draft of 2020 Education Standards to NHTSA

COR (D)

Within 40 weeks of contract award

C.5.7 NHTSA COR reviews first draft (M)

Within 42 weeks of contract award

C.5.8

Disseminate first draft for broad EMS community review

(M)

Within 42-50 weeks of contract award

C.5.9 Draft second draft and disseminate to DT members (M)

Within 52 weeks of contract award

C.5.9 Facilitate the second DT face-to-face meeting (M)

Within 54 weeks of contract award

C.5.9 Submit meeting minutes and notes to the NHTSA COR (D)

Within 56 weeks of contract award

C.5.10

Submit second draft of 2020 Education Standards to

NHTSA COR (D)

Within 58 weeks of contract award

C.5.10 NHTSA COR reviews second draft (M)

Within 60 weeks of contract award

C.5.11

Disseminate second draft for broad EMS community review

(M)

Within 60-68 weeks of contract award

C.5.12

Draft third and final draft and disseminate to DT members

(M)

Within 70 weeks of contract award

C.5.12 Submit NHTSA COR reviews third and final draft (D)

Within 72 weeks of contract award

C.5.13 Facilitate the third and final DT face-to-face meeting (M)

Within 76 weeks of award

C.5.13 Submit meeting minutes and notes to the NHTSA COR (D)

Within 78 weeks of award

C.5.14

Submit third and final draft of 2020 Education Standards to

NHTSA COR (D)

Within 82 weeks of contract award

C.5.15

NHTSA COR circulates final draft through NHTSA internal review process to post document on www.EMS.gov (M)

Within 82-88 weeks from contract award

C.5.16

(M) NHTSA COR, the Contractor and RFG will post final document to www.EMS.gov (M)

Within 92 weeks of contract award

C.5.17 Final Briefing with NHTSA (M)

Within 96 weeks of contract award

F.4.1 Monthly Progress Report (D)

10th of each month following the month being reported

F.3.2 Place of Delivery:

Unless otherwise specified, deliverables shall be furnished, electronically, to the following addresses:

Item Number Address

2, 3,11, 13, 18 19 23 25 26 & 30

Department of Transportation

National Highway Traffic Safety Administration

Office of Medical Service

Attention: XXX, COR

NTI-140, WXX-XXX

1200 New Jersey Avenue, SE

Washington, D.C. 20590

Telephone: (202)-366-XXXX

E-Mail:

30 Department of Transportation

National Highway Traffic Safety Administration

Office of Acquisition Management

Attention: Vanessa Wallace, Contract Specialist

1200 New Jersey Avenue, S.E., W44-131

Washington, DC 20590

Telephone: (202) 366-9773

Email: Vanessa.Wallace.ctr@dot.gov mailto:Vanessa.Wallace.ctr@dot.gov

F.4 REPORTING REQUIREMENTS

F.4.1 Monthly Progress Reports

The Contractor shall submit a quarterly progress report by no later than the 10th day of the month following the month being reported. In the report, the Contractor shall address the following:

a. Progress and accomplishments realized in the reported month and plans for the next month;

b. Any problems or delays encountered in the reported month and steps taken to resolve those problems or delays;

c. Any problems the Contractor believes may be encountered during the upcoming month and how those problems will be addressed;

d. Any actions needed of NHTSA; and

e. Any other information relevant to this project.

F.4.2 Progress Briefings

The Contractor shall provide monthly progress briefings to the Government and/or entities specified by the COR. Attendance at these briefings shall include the Contractor’s Project Manager, other contractor personnel (at the discretion of the Contractor), NHTSA COR, and other DOT staff. The Contractor shall also provide electronic copies of briefing materials including photos, PowerPoint slides, and any DVDs or

CD-ROMS used for the briefing.

F.4.3 Section 508 Compliance

All electronic and information technology procured, developed or delivered under this contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194. 36 CFR Part 1194 implements

Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

All contract deliverables covered by Section 508 shall be accessible to people with disabilities. Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems

1194.22, Web-Based Intranet and Internet Information and Applications

1194.24, Video and Multimedia Products

1194.31, Functional Performance Criteria

1194.41, Information, Documentation, and Support

This standard is available for viewing at the Access Board web site at http://www.accessboard.gov/sec508/standards.htm and guides for specific sections are available at http://www.accessboard.gov/sec508/guide/.

(End of Section F)

SECTION G CONTRACT ADMINISTRATION DATA

G.1 PAYMENT/COST REIMBURSEMENT

The Contractor may request interim payments for costs incurred during the performance of the contract. A statement of costs incurred by the Contractor in the performance of tasks under this contract and claimed to constitute allowable costs shall support each interim payment request.

The Contractor shall submit Monthly Requests for Reimbursement. Requests for reimbursement must correspond to the Contractor’s submission of a progress report for the period of performance being invoiced.

Any request for reimbursement that does not correspond to a progress report detailing contract activity for the period of time being invoiced is cause for rejection by the

NHTSA COR. If a request for reimbursement is rejected by the NHTSA COR, the

Contractor must resubmit the invoice after it has submitted the corresponding progress report to the NHTSA COR.

G.2 INDIRECT COST RATES

Pending the establishment of final indirect cost rates which shall be negotiated based on audit of actual costs as provided in FAR Subpart 42.7, Indirect Cost Rates, the Contractor shall be reimbursed for allowable indirect costs hereunder at the rates established below.

a. Fringe Benefit

The fringe benefit rate(s) applicable to this contract is/are as follows:

RATE TYPE RATE BASE EFFECTIVE PERIOD

b. Overhead

The overhead rate(s) applicable to this contract is/are as follows:

c. General and Administrative (G&A)

The G&A rates applicable to this contract are as follows:

NOTE:

a. applied to:

b. applied to:

c. applied to:

To prevent substantial over or under payment, and to apply either retroactively or prospectively, provisional rates may, at the request of either party, be revised by mutual agreement on an annual basis.

This Indirect Cost provision does not operate to waive the LIMITATION OF COST Clause (incorporated by reference in Section I). The Contractor's audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated costs for performance of the contract listed in

Section B.

G.3 BILLING RATES

The provisional indirect rates negotiated under this contract for billing purposes shall remain in effect until revised rates have been approved in writing by the Contracting Officer. The Contractor shall request new provisional billing rates in writing. Such requests shall delineate the current and proposed rates to be used, along with the effective rate of escalation.

G.4 ESCALATION RATE

Annual escalation of direct labor rates shall not exceed TBD percent, beginning in the second year of this contract, unless otherwise authorized by the Contracting Officer.

G.5 TRAVEL AND PER DIEM RATES

Travel costs will be reimbursed in accordance with Far Part 31.

The Contractor shall obtain COR approval before scheduling any travel unless specifically stated otherwise in the contract. Travel and Per Diem authorized under this contract shall be reimbursed in accordance with the Government Travel Regulations currently in effect.

Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the request for payment voucher must be submitted with justification for use of higher class travel indicating dates, times, and flight numbers. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the COR.

G.6 SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirements of FAR 44.2, CONSENT TO SUBCONTRACTS, have been fulfilled for the following subcontracts:

TBD

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.7 CONTRACTING OFFICER REPRESENTATIVE (COR)

The performance of the work required under the contract shall be subject to the technical review of the NHTSA COR.

The following individual has been designated as the NHTSA COR:

Department of Transportation

National Highway Traffic Safety Administration (NPD-XXX)

1200 New Jersey Avenue, S.E., Rm. Wxx-xxx

Washington, DC 20590

Telephone: (202) xxx-xxxx

E-mail: TDB

a. The Contracting Officer will designate a representative to assist in monitoring the work under the resultant contract. The COR serve as the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COR is interpreted by the Contractor to be outside of this contract, the Contractor shall not implement such direction, but shall notify the

Contracting Officer in writing of such interpretation within five (5) calendar days after the

Contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the

Contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the Contractor’s draft revisions to the terms of the contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the

Government for the expenditure of public funds. The technical administration of the resultant contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.7.1 ALTERNATE COR

a. Designation of “Alternate” ACOR. In the event that the NHTSA COR of record (identified in

G.6 above) is unavailable for a period of time during which the Contractor requires technical guidance or during which other COR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate COR.

To be filled in at award

G. 8 TAR 1252.237-73 KEY PERSONNEL (APRIL 2005)

The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

Before removing, replacing, or diverting any of the specified individuals, the

Contractor shall notify the contracting officer, in writing, before the change becomes effective.

The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

G.9 SUBMISSION OF INVOICES

a. Contractors shall submit one (1) original Invoice by email to:

9-AMC-AMZ-NHTSA-Invoices@faa.gov or by mail to:

DOT/NHTSA

Mike Monroney Aero Center

Accounts Payable Branch, AMZ-150

P.O. Box 268911

Oklahoma City, OK 73126

The Contractor is responsible for ensuring the legibility of the PDF image. Illegible copies may be returned to the contractor for re-scanning and may result in payment delays.

b. The following data shall be included in invoices to be considered proper for payment:

1) Name and address of the Contractor.

2) Invoice date and invoice number. The Contractor should date invoices as close as possible to the date of the mailing or transmission.

3) Timeframe covered by the invoice.

mailto:9-AMC-AMZ-NHTSA-Invoices@faa.gov

4) NHTSA Contract number.

5) NHTSA Contracting Officer’s Name.

6) NHTSA Contracting Officer’s Representative’s, name.

7) Itemization of costs to include:

Number of hours worked for each Labor Category billed;

Associated Labor Rate for each Labor Category billed;

Other Direct Costs incurred for that invoice period and associated profit and indirect costs (if applicable.);

Total reimbursement requested for that specific invoice;

Cumulative Total of reimbursements to date; and

Labor charges are to be substantiated by individual daily job time cards or a record of time worked showing personnel used, hours worked, and amounts charged, with such records to be retained by the contractor and made available for the Government’s inspection on an “as-required” basis.

8) Name and address of Contractor official to whom questions regarding payment should be referred.

9) The Contractor shall certify that the hours worked and individuals being charged to the Government are correct, and that the dollar amounts invoiced were incurred for the work billed.

10) To be acceptable for payment, each invoice must contain the following certification:

“I hereby certify that the information submitted in this invoice, and accompanying documentation, is accurate and conforms to the billing requirements set forth in this Contract.”

G.10 CONTRACTOR PERSONNEL

G.10.1 Program Manager

(a) The Contractor shall appoint a Program Manager who will be the Contractor’s authorized supervisor for technical and administrative work performed under the resultant Contract. The Program Manager shall act as the single Point of Contact between the Contractor and the NHTSA COR or other duly authorized of the

Government representative under the Contract.

Email: TBD

G.11 AVAILABILITY OF FUNDS NOTIFICATION

a. The amount presently available for payment by the Government and allotted to this

Contract is $ TBD. It is estimated the allotted amount will cover the period

_____________through______________. The parties contemplate that the

Government will allot additional funds incrementally up to the ceiling specified in

Section B.2 of this Contract. The Contractor agrees to perform, or have performed, work up to the point at which the total amount paid and payable by the Government under the Contract approximates but does not exceed the total amount actually allotted by the Government.

b. The Contractor shall notify the Contracting Officer in writing whenever it has reason to believe that the costs it expects to incur under this Contract in the next 60 days, when added to all costs previously incurred, will exceed 75 percent of the total amount so far allotted to the Contract by the Government. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in

Section F.2.

c. Sixty days before the end of the period specified in the F.2., the Contractor shall notify the Contracting Officer in writing of the estimated amount of additional funds, if any, required to continue timely performance under this Contract or for any further period specified in Section F.2. or otherwise agreed upon, and when the funds will be required.

d. If, after notification, additional funds are not allotted by the end of the period specified in Section F.2. or another agreed-upon date, upon the Contractor's written request the

Contracting Officer will terminate the Contract on that date in accordance with the provisions of the Termination clause of this Contract. If the Contractor estimates that the funds available will allow it to continue to discharge its obligations beyond that date, it may specify a later date in its request, and the Contracting Officer may terminate the Contract on that later date.

e. Except as required by other provisions of this Contract, specifically citing and stated to be an exception to this clause-

(1) The Government is not obligated to reimburse the Contractor for costs incurred in excess of the total amount allotted by the Government to this

Contract; and

(2) The Contractor is not obligated to continue performance under this Contract

(including actions under the Termination clause of this Contract) or otherwise incur costs in excess of the amount then allotted to the Contract by the

Government until the Contracting Officer notifies the Contractor in writing that the amount allotted by the Government has been increased and specifies an increased amount, which shall then constitute the total allotted by the

Government to this Contract.

f. No notice, communication, or representation in any form other than that specified in subparagraph e.(2) above, or from any other person other than the Contracting Officer, shall affect the amount allotted by the Government to this Contract. In the absence of the specified notice, the Government is not obligated to reimburse the Contractor for any costs in excess of the total amount allotted by the Government to this Contract, whether incurred during the course of the Contract or as a result of termination.

g. When and to the extent that the amount allotted by the Government is increased, any costs the Contractor incurred before the increase that are in excess of the amount previously allotted by the Government shall be allowable to the same extent as if incurred afterward, unless the Contracting Officer issues a termination or other notice and directs that the increase is solely to cover termination or other specified expenses.

h. Change orders shall not be considered an authorization to exceed the estimated cost to the Government specified in the Schedule, unless they contain a statement increasing the estimated cost.

i. Nothing in this clause shall affect the right of the Government to terminate this

Contract, or the Contract in its entirety. If this Contract is terminated, the Government and the Contractor shall negotiate an equitable distribution of all property produced or purchased under the Contract.

(End of Section G)

SECTION H SPECIAL CONTRACT REQUIREMENTS

H.1 SPECIAL DATA RIGHTS PROVISIONS

H.1.1 Confidentiality of Reports and Other Data (As applicable)

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this Contract without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.1.2 NHTSA Review of Announcements or Publishing (As applicable)

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall make public releases of information or any matter pertaining to this Contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.1.3 Proprietary Rights in Reports

All proprietary rights, including publication rights, in any report produced by the Contractor in connection with the work provided for in this Contract shall vest in the Government. The

Contractor shall not publish any of the results of the work provided for in the Contract without the prior written approval of the Contracting Officer.

H.1.4 Computer Programs/Databases/Printer Layouts and Logic Tables

a. General

All computer programs, data files, tables and associated documentation developed under the

Contract are the property of the Federal Government and shall be delivered by the Contractor, as mutually agreed upon with the NHTSA COR before the due date, in accordance with the following paragraphs. All computer programs and data bases developed without Federal funds, and used in performance of the Contract remain the property of the Contractor. If any programs or data bases are modified, however, and used in performance of the resultant Contract, title to the modified portion shall vest in the Government.

b. Computer Programs

For each computer program developed or modified under the Contract, the following items and/or information shall be provided:

1. A general or "overview" flowchart which references the main program and each called subprogram and operation of the system.

2. Detailed flowcharts for each section or subroutine of the system. These shall include reference to labels or addresses actually used in the program.

3. A brief narrative description of each flowchart.

4. A listing of all program source code. Sufficient comments to identify important procedures shall be included in the listing.

5. The source code itself on tape or disk, as appropriate.

6. Running instructions for the computer operator, including an explanation of all possible messages other than those provided by the computer…