693JJ324R000011.pdf

693JJ324R000011

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 74

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

693JJ3

FEDERAL HIGHWAY ADMINISTRATION

OFC OF ACQUISITION AND GRANTS MGMT

1200 NEW JERSEY AVE., SE

WASHINGTON DC 20590

Lora Bynum lora.bynum@dot.gov

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PAGE(S)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

See Section L

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____120_________ calendar days (60 calendar days unless a different period is inserted

05/17/2024 HOIT240026PR

See Section L 1400 ET 06/17/2024

202 366-0199 hcfa-23sri@dot.gov

DANIEL CONFER

X

SECTION B - Supplies or Services and Prices

B.1 IDIQ MINIMUM AND MAXIMUM CONTRACT AMOUNTS

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) Contract utilizing Firm-Fixed-Price

(FFP) and Cost Plus Fixed-Fee (CPFF) Task Orders (TOs) in accordance with FAR 16.500.

During the term of the contract, the Government shall place orders totaling a minimum of

$50,000. The maximum amount of all task orders issued against all contracts awarded as a result of this acquisition shall not exceed a ceiling of $9,533,000.00.

B.2 SCHEDULE OF RATES

All TOs issued on an FFP/CPFF basis will be subject to the pricing set forth in Attachment J.1, Labor Rate Schedule. Labor categories and hourly labor rate ceilings governing TOs under this

IDIQ contract shall conform to Attachment J.1. The hourly labor rates (unit of issue) are the maximum labor rates allowable for FFP/CPFF TOs. The Contractor may elect to propose lower hourly rates on a TO basis. The rates that are proposed and accepted at the time of TO award shall remain in effect with the TO award.

At any time and throughout the life of the contract, at the request of either the Contractor or the

Government, the Contractor may propose additional labor categories, rates, and descriptions in addition to the Government labor categories. These additional labor categories, rates, and descriptions will be negotiated on a case-by-case basis.

(End of Section B)

SECTION C - Description/Specifications/Statement of Work

C.1 BACKGROUND

The Intelligent Transportation Systems (ITS) Joint Program Office (ITS JPO) leads and coordinates research on ITS which integrates intelligent vehicles and intelligent infrastructure.

The Federal ITS program supports the advancement of ITS through investments in resource initiatives, exploratory studies, and deployment support programs including technology transfer and training.

The United States Department of Transportation (USDOT) and ITS JPO are committed to working with the public and private sectors and the academic community to foster innovation and encourage deployment to bring the benefits of ITS technologies to communities across the country.

C.2 OBJECTIVE

The objective of this contract is to provide Intelligent Transportation Systems (ITS) Research and Stakeholder Support Services. The contract should enhance ITS JPO relationship with ITS industrial, academic, and government stakeholder communities. The task activities under this contract are intended to support a broader understanding of ITS in cooperation with ITS JPO and modal administrations within the United States Department of Transportation (USDOT) including but not limited to the Federal Highway Administration (FHWA), Federal Transit

Administration (FTA), National Highway Traffic Safety Administration (NHTSA), Federal

Motor Carrier Safety Administration (FMCSA), et al.

C. 3 DETAILED REQUIREMENTS

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform.

The Contractor shall provide ITS research program and stakeholder support services in support of ITS research program and USDOT. The Contractor shall provide ITS membership and stakeholder engagement, technical information sharing, analytical and communication services, and deployment support for current and potential USDOT ITS activities. The Contractor shall be responsible for all aspects of the development and documentation of work and interaction with

ITS stakeholder community on the defined tasks as defined in individual Task Orders. The

Contractor shall complete deliverables and milestones as defined in individual Task Orders.

The Contractor shall work across the transportation and other ITS-related industries to perform support activities oriented toward activities that capitalize on the diversity of ITS stakeholders.

The Contractor shall perform support activities as defined in individual Task Orders, anticipated to fall under the following Task Areas:

Task Area A: Program Management

Task Area B: Meeting Planning and Trade Shows

Task Area C: Research

Task Area D: Education, Training, and Outreach

Task Area A: Program Management

The Contractor shall effectively manage the collection of Task Orders issued under this contract, to include managing all work activity and supervising all personnel assigned to the Task Orders. This includes the management of the schedule for every Task Order, the control of costs allocated to the Task Orders, the review of deliverables for quality and compliance with the requirements of the Task Orders and contract, and other ancillary activities required to ensure the successful execution of the Task Orders.

NOTE: FHWA does not intend to execute a Task Order for overall Program Management. Rather, the Contractor shall ensure individual Task Orders collectively include sufficient resources to cover overall Program Management activities.

NOTE: This contract does not include a separate administrative Task Order to cover the costs of proposal preparation costs for bidding on Task Orders. The Contractor shall handle such Task

Order bid and proposal costs by their disclosure statements/cost accounting system. Task Order bid and proposal costs are expressly unallowable as direct costs under this contract.

Program Management may include the following:

a) Attend all administrative meeting(s) requested by the Government, including initial or “Kick-off” Meetings for this base IDIQ contract and all task orders issued under this base IDIQ contract. All kickoff meetings will be held within two weeks of the start date.

b) Meet with the COR and ITS JPO Staff annually to review best practices from the previous year and discuss the reporting process and invoices with staff. COR will initiate meetings.

c) Coordinate and negotiate work by others, such as partners, members, and subcontractors.

d) Develop and maintain a work plan for each Task Order issued, commensurate with the scope, level of effort, and level of complexity of the Task Order.

e) Inform the COR, as soon as possible, of any problems encountered or anticipated that might affect the successful completion of a deliverable or Task

Order.

f) Deliver monthly progress reports, as described in Section C.

g) Deliver monthly invoices electronically, as described in Section G.

h) Deliver other program status reports and briefings, as required by the

Government.

i) Ensure that necessary facilities, equipment, and management tools needed to carry out the contract and Task Orders are on hand.

j) Develop and maintain a project schedule, work plan, travel budget, and timetable for all deliverables. Respond as required to inquiries under approved Task

Orders and ensure adequate technical staffing and work schedules to complete project tasks.

k) Implement a comprehensive QA/QC program to ensure the successful completion of Task Orders and contract requirements.

Task Area B: Meeting Planning and Trade Shows

ITS JPO and our modal partners often require, at various times, a review or consultation with the constituencies of a particular program area. The term “meeting” includes both public and invitation-only events which may include, but not necessarily be limited to meetings, workshops, webinars, virtual meetings, working group sessions, and training delivery of other in-person and/or virtual assemblies of stakeholders. These meetings may be held inside or outside the

United States as appropriate.

Details related to this task include:

1. The Contractor shall represent USDOT in negotiations with hotels, conference centers, and other event venues. This includes meeting space, food and beverage, audio-visual equipment, and other services.

2. The Contractor shall provide webinar, audio, and/or video conference support in addition to on-site simultaneous translation services as needed.

3. The Contractor shall also make all the administrative arrangements for workshops and stakeholder meetings, including contracting for facilities, managing registration processes including public announcements via the Federal Register if applicable, arranging for public and private sector stakeholder travel as directed, special needs of the meetings, and any other administrative functions required to achieve the required results.

4. The Contractor shall provide technical support to the meetings in the form of preparation of agendas, recording of minutes of the meetings, selection and preparation of speakers, preparation of white papers, and other documentation as required for the subject matter of the meeting.

5. The Contractor shall be responsible for the publishing of final reports or other documentation resulting from the meetings. Note: Contractor staff travel will often be a requirement to support these meetings.

6. The Contractor is responsible for maintaining current licenses with webinar telecommunications firms (Zoom, Adobe Connect, etc.) and other vendors. The contractor is also responsible for ensuring all meetings are compliant with the

Americans with Disabilities Act.

7. The contractor is required to share announcements from USDOT with their stakeholders and members. This includes posting USDOT announcements on their social media and distributing USDOT announcements through their email communications.

NOTE: Any costs associated with food, meals, beverages, or light refreshments are not allowable for reimbursement under this contract unless the Contracting Officer or office of the

Chief Counsel approves those costs in advance. Light refreshments (coffee, tea, and water etc.)

are allowable if they are included in a conference/meeting room price as standard commercial practice and not separately charged/billed to your organization.

Task Area C: Research

The Contractor is mandated to undertake special study activities as defined in individual task orders. These specialized studies may be prompted by emerging issues within any of the

Department of Transportation (DOT) program areas, necessitating an in-depth examination of specific topics. While not exhaustive, potential study areas include technology scouting, future scenario studies, and stakeholder issue evaluation.

To execute these special studies effectively, the Contractor is tasked with a multifaceted approach. This encompasses the assembly of pertinent materials, the conduct of thorough analyses, and the exploration of external advice and counsel. The Contractor must be adept at assembling expert panels, tapping into a diverse range of perspectives to ensure a comprehensive examination of the subject matter.

Furthermore, the dissemination of study materials and findings is a crucial component of this role. The Contractor is responsible for sharing insights with relevant stakeholders including their members and colleagues, which may include government agencies, industry partners, and other key interest groups. Coordination with various stakeholders is essential to ensure that the study's outcomes are aligned with broader industry needs and expectations.

While conducting special studies, Contractor staff may be required to travel.

Task Area D: Education, Training, and Outreach

The Contractor will be responsible for delivering a comprehensive range of services aimed at enhancing the public’s knowledge and expertise in Intelligent Transportation Systems (ITS) and other transportation technologies for participants. Specifically, the contractor will be required to:

• Provide logistical and technical support for ITS JPO training webinars.

• Ensure that all training is accessible and flexible for all participants.

• Provide logistical and technical support for training and workshops.

• Provide technical and logistical support for peer exchanges.

• Develop training materials for in-person or virtual training.

• Develop technical documents, fact sheets, and primers for targeted audiences.

• Identify industry experts (public agency and private sector) to support the delivery of content at webinars, trainings, and other events.

• Work with other associations (e.g., ITS state chapters) to identify topics for training.

• Other training as required.

Additionally, the Contractor is tasked with providing educational training programs designed to increase the size of ITS workforce. This includes developing effective lesson plans to facilitate the learning process and ensure the delivery of high-quality, informative content.

The contractor is expected to actively contribute to the promotion of workforce development and professional capacity building by arranging speaking engagements as needed. This involves coordinating events and opportunities for industry professionals to share insights and knowledge, fostering a collaborative and informed community. This may include potential events at colleges and universities.

C.4 LABOR CATEGORIES

The Contractor’s project team must possess the necessary combination of qualifications and experience to provide superior-level support and products to the satisfaction of Federal Highway

Administration (FHWA). The following labor categories, skills/disciplines, and/or expertise are anticipated for the successful completion of all anticipated work under this contract.

Program Manager

The Program Manager must have substantial experience in managing complex systems engineering efforts. They must have a good understanding of Intelligent Transportation Systems

(ITS), and current highway transportation issues, including traffic management, freight and fleet management, and transit management, as well as institutional, deployment, and interoperability issues. They must be familiar with the broad aspects of ITS goals and technologies; with specific aspects of new and emerging technologies; and with the major ITS development and deployment programs. In addition, the program manager must have experience managing federal government contracts and task orders including invoicing, travel, project management and other policies. The proposed person also needs to have experience in meeting planning and managing onsite meetings, virtual events, and hybrid meetings. The Program Manager must also have experience in training, stakeholder engagements, ITS-related research, and trade shows.

The Program Manager shall have:

• Excellent verbal, presentation, and writing skills.

• Experience working with federal agencies.

• Knowledge of ITS and other emerging transportation technologies.

• At least 10 years of experience in Program Management.

• Experience in virtual, onsite, and hybrid meeting planning.

• Experience in professional training and development.

• Experience managing transportation-related research projects.

• The ability to understand the broad spectrum ITS stakeholder interests and requirements along with relevant technologies from a systems architecture perspective and optimally oversee integration of these into a reference architecture.

• Proven leadership skills with a collaborative management style that will facilitate interaction with supervisors, colleagues, customers, and corporate partners; and

• A BA/BS degree.

Principal Investigator(s) (PI)

The Principal Investigator must be a skilled practitioner who has technical knowledge and understanding in each of the key areas—systems architecture, systems engineering, communications engineering, transportation engineering, and software engineering. They must have a good understanding of current transportation issues, including traffic management, freight and fleet management, transit management, as well as institutional, deployment, and interoperability issues. The Principal Investigator must be familiar with the broad aspects of ITS goals and technologies; with specific aspects of new and emerging technologies; and with the major ITS development and deployment programs and will be expected to operate closely with the

Program Manager and be able to understand and articulate the issues and policies faced by the

Program Manager.

Required knowledge and skills are:

• Experience producing published reports related to ITS and other transportation technologies.

• Current highway transportation issues, including traffic management, mobility, data, Vehicle-to-Everything (V2X) technologies, freight and fleet management, and transit management.

• Familiarity with the institutional issues surrounding deployment interoperability connected transportation issues; and

• Intelligent Transportation Systems (ITS) goals and technologies.

The PI(s) shall have:

• Excellent verbal, presentation, and writing skills.

• Thoroughly familiar with multi-modal ITS concepts, practices, and procedures and have experience in all phases of ITS life cycle.

• Experience working with federal agencies.

• Proven leadership skills with a collaborative management style that will facilitate interaction with supervisors, colleagues, customers, and corporate partners.

• The ability to understand the broad spectrum ITS stakeholder interests and requirements along with relevant technologies from a systems architecture perspective and optimally integrate these into a reference architecture; and

• A BA/BS degree in relevant field of study.

Senior Technical Professional(s)

The Senior Technical Professional must be knowledgeable and have demonstrated experience in a field or fields relevant to this project (defined below), including systems engineering, communications engineering, transportation engineering, software engineering, or computer science. The Senior Technical Professional should be experienced in the development of system architectures, special software tools to support the development of an architecture and be knowledgeable of all aspects of ITS. They must be familiar with connected vehicle technology, traffic sensor types, sensor processing approaches, traffic, and signal control systems, and with communications system applications and have the technical expertise necessary to integrate these various technologies. A Senior Technical Professional typically works on high-visibility or mission critical aspects of the program and performs all functional duties independently.

The Senior Technical Professional shall:

• Must have at least 10 years’ experience and BA/BS; OR at least 8 years’ experience and a

MA/MS; OR at least 6 years’ experience and a Ph.D.

• Experience managing federally funded research projects.

• Familiarity with the issues surround the deployment of V2X technology and USDOT’s

National V2X Deployment Plan.

• Knowledge of the emerging trends in smart cities.

• Familiarity with ITS JPO’s research area.1

Mid-Level Technical Professional(s)

The Mid-Level Technical Professional must be experienced in the development of system architectures, special software tools to support the development of an architecture and be knowledgeable of all aspects of ITS. They must be familiar with traffic sensor types, sensor processing approaches, traffic, and signal control systems, and with communications system applications and have the technical expertise necessary to integrate these various technologies.

They must have a detailed understanding of ITS reference architecture, as well as the supporting software tools and be capable of integrating changes, modifications, and new user services into the current ITS reference architecture. They will typically perform all functional duties independently under general supervision. They shall plan, conduct, and supervise assignments, review progress with management, and evaluate results.

The Mid-Level Technical Professional shall:

• Must have at least 3 years’ experience in transportation technology research and a BA/BS.

Junior Level Technical Professional(s)

Junior technical professionals shall provide general technical support to the team, may be involved in technical, systems engineering, communications, and/or software work, and should understand transportation issues. These personnel shall know commonly used concepts, practices, and procedures within a particular field. They will rely on instructions and pre-established guidelines to perform the functions of the job. These personnel will: review, research, write, and respond to correspondence both written and orally; provide timely resolutions to administrative issues; and track and monitor technical projects. They will work under general supervision of senior managers.

Web Technology Professional(s)

This person will play a leading role in managing ITS JPO’s virtual events including webinars and hybrid meetings. The person must have experience with all the leading webinar platforms and technologies. In addition, the web technology professionals must be experienced in graphics, databases, and web technologies in support of complex websites such as the one for ITS reference

1 https://www.its.dot.gov/research_current.htm architecture. They shall have knowledge of graphics, information and web technology practices and software and have demonstrated capabilities to configure the technologies to produce the desired functionality and uses of ITS reference architecture, including the ability to maintain and refine the associated tool set.

Administrative Support

Administrative support personnel shall perform a variety of administrative functions. They shall rely on experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected. These personnel shall: compose memos, transcribe notes, and print and assemble presentations; generate reports, handle multiple projects, and prepare and monitor invoices and expense reports; prepare travel and logistics; and provide general administration support.

C.5 KICK-OFF MEETING

The Contractor shall attend an or virtual kick-off meeting within two weeks of the contract award. The objective of this meeting is to introduce attendees, to provide an opportunity for

Contractors to meet with the Contracting Office (CO) and/or Contract Administrator, the

Contracting Officer’s Representative (COR), define roles and responsibilities, and respond to questions. Contractor Key Personnel shall attend this meeting.

The costs incurred to attend the kick-off meeting are unallowable direct costs under the contract and, therefore, cannot be charged as direct costs to the Government.

C.6 IDIQ MONTHLY PROGRESS REPORTS

The Contractor shall submit an electronic copy (Microsoft (MS) Office or Adobe Acrobat) of a contract level consolidated monthly progress report to the Contracting Officer (CO) and/or

Contract Administrator, and the COR, by the 10th of the month following the calendar month being reported. The costs incurred in the administrative reporting are unallowable direct costs under the contract and, therefore, cannot be charged as direct costs to the Government.

Contractors are to handle such costs in accordance with their disclosure statements/cost accounting systems.

The report shall provide, for all active TOs under the contract, a summary that includes at a minimum:

(a) TO number, TO title, TO type (i.e., FFP or CPFF), period of performance, TOCOR.

(b) A description of any problem encountered or anticipated that will affect the completion of any individual TO within the time and fiscal constraints as set forth in the TO, together with recommended solution to such problem; or, a statement that no problem was encountered.

(c) For CPFF only, a tabulation of the planned, actual and cumulative person-hours expended by the personnel identified in each TO.

(d) For CPFF only, a chart showing:

i. Current and cumulative expenditures versus planned expenditure for each TO.

ii. Cumulative expenditures versus obligated funds.

(e) A summary on a task-by-task basis for all work under the specific TO that includes:

i. A clear and complete account of work performed on each task and an outline of the work to be accomplished during the next reporting period.

ii. Identified risks.

iii. Plan to mitigate identified risks.

iv. Project schedule status based on opinion of the PM, shown as red (major delays and significant impact overall), yellow (slight delay to schedule but minimum impact overall), and green (on schedule).

(f) For TOs that the period of performance has expired and/or the technical requirements have been completed, the Contractor shall include a statement indicating this status.

C.7 ANNUAL REPORT

The contractor shall furnish 1 electronic copy (in Microsoft Office or Adobe Acrobat) of a letter-type annual report to the Contract Specialist (CS) and to the (COR) on or before 30 calendar days before the end of each contract year. The Annual Report shall contain the following:

(a) A discussion of the activities conducted during the period being reported.

(b) A brief narrative commenting on performance during the reporting period for each of the following areas:

(1) Quality of Product/Service

(2) Schedule

(3) Cost Control

(4) Business Relations

(5) Management of Key Personnel

(6) Utilization of Small Businesses

(7) Other

The annual report will be used by the COR as part of the annual performance review.

C.8 QUALITY CONTROL PLAN

The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this Performance Work Statement (PWS). The

Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which they assure that their work complies with the requirement of the contract. The Contractor’s QCP shall be submitted within 30 days of the contract award. After government acceptance of the QCP, the

Contractor shall receive the Contract Officer’s (CO) acceptance in writing of any proposed change to the Government accepted QCP.

C.9 PERIODIC PROGRESS MEETINGS

The Contractor shall attend progress meetings. The Contracting Officer or Contracting Officer’s

Representative (COR), TOCOR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings, the

CO will apprise the Contractor of how the government views the Contractor’s performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. For planning purposes, the offeror should plan on quarterly progress meetings.

(End of Section C)

SECTION D – Packaging and Marking

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

D.2 SHIPMENT AND MARKING

The contractor shall clearly mark each shipment with the company name, the contract number, the task order number, and as appropriate the item identification, quantity of items, and notice of partial or final delivery.

All deliverables submitted to the Contracting Officer (CO), the designated Contracting Officer’s

Representative (COR), and/or TOCOR, shall be accompanied by a packing list or other suitable shipping document that shall clearly indicate the following:

(a) Contract number;

(b) Task order number;

(c) Name and address of the consignor;

(d) Name and address of the consignee;

(e) Government bill of lading number covering the shipment (if any); and

(f) Description of the item/material shipped, including Deliverable Item Number (If applicable), Report Requirement, or Project Title under which the item is being delivered.

Specific marking objectives may be addressed in individual task orders.

The offeror shall take all necessary precautions to ensure that all sensitive data developed under this contract are delivered to the Government in a secure manner.

D.3 F.O.B. POINT

The F.O.B. point for any hard copy submittals and delivered items, unless otherwise directed by the Government shall be:

Federal Highway Administration

ITS Joint Program Office

1200 New Jersey Ave, SE

Washington, DC 20590

Attn: COR designated at award

(End of Section D)

SECTION E – Inspection and Acceptance

E.1 INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR, or TOCOR as specified in each notification letter at the contract and task order level, is responsible for inspection and acceptance of all incoming shipments, documents, and services. Acceptance of the final deliverables shall be made in writing by the CO, COR or TOCOR.

E.2 GOVERNMENT ACCEPTANCE PERIOD

Unless stated elsewhere, the FHWA will have 14 calendar days to review draft deliverables and make comments. The contractor shall have 10 calendar days to make revisions and return the revised deliverable to the Government. Upon receipt of the final deliverables, the FHWA will have 14 calendar days for final review prior to acceptance or providing documented reasons for non-acceptance.

Certification by the COR, TOCOR or CO of satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the contract, any TO issued, and all modifications. Deliverable items rejected under any resulting TO shall be corrected in accordance with the applicable clauses. Reports, documents, and narrative type deliverables will be accepted when all discrepancies, errors or other deficiencies, identified in writing by the Government, have been corrected.

E.3 CLAUSES INCORPORATED BY REFERENCE

52.246-2 Inspection of Supplies – Fixed-Price (Aug 1996)

52.246-3 Inspection of Supplies-Cost-Reimbursement (May 2001)

52.246-4 Inspection of Services – Fixed-Price (Aug 1996)

52.246-5 Inspection of Services-Cost-Reimbursement (Apr 1984)

52.246-9 Inspection of Research and Development (Short Form) (Apr 1984)

52.246-16 Responsibility for Supplies (Apr 1984)

52.246-25 Limitation of Liability-Services (Feb 1997)

(End of Section E)

SECTION F – Deliveries or Performance

F.1 PERIOD OF PERFORMANCE

The period of performance for purposes of ordering and placing orders under this Indefinite

Delivery/Indefinite Quantity Contract (IDIQ) contract is 60 months from the effective date of the contract.

Task orders may be issued up to the final day within the period of performance of this contract provided that they can be completed within 12 months past the end of the period of performance of this contract. There are no option periods under the contract; however, options may be included in issued task orders issued under this contract.

F.2 METHOD OF DELIVERY

Electronic copies shall be delivered using MS Office suite tools (for example, MS Word, MS

Excel, MS PowerPoint, MS Project, or MS Access format) unless otherwise specified by the

COR or TOCOR. Electronic submission shall be made via email, unless otherwise agreed to by the COR or TOCOR.

F.3 PLACE OF DELIVERY

The contractor shall submit interim and final deliverables electronically to the COR and

TOCOR. The contractor shall include the contract number (and task order number if appropriate) in the email for each deliverable.

F.4 DELIVERABLE/DELIVERY SUMMARY

For task orders issued under this contract, specific deliverables and due dates will be specified in the task order documents. Below is a general guide for the anticipated deliverables under the contract.

Deliverable Delivery Date Medium / Format Recipient

Kick off

Meeting

14 days after award MS Teams or Zoom COR/TOCOR/

CONTRACTOR/CS

Progress

Meetings

Quarterly MS Teams or Zoom COR/TOCOR/

CONTRACTOR/CS

Monthly

Progress

Reports

Monthly, submitted by the

10th of the month following the month reported.

Electronic copy in

Microsoft or Adobe

Acrobat format.

CS/COR/TOCOR

Annual Report

Annually, on or before 30 calendar days before the end of each contract year.

Electronic copy in

Microsoft or Adobe

Acrobat format.

CS and COR

Quality Control

Plan

(QCP)

30 days after award MS Word CS and COR

F.5 PLACE OF PERFORMANCE

The location of work performed under this contract will be specified in each task order. It is anticipated that all work will be performed at the Contractor’s facility.

F.6 TASK ORDER DELIVERABLES

Task orders will identify specific deliverables and performance standards required in the performance of each order.

F.7 MINIMUM REQUIREMENTS FOR MATERIALS TO BE POSTED ON FHWA

WEBSITES

All web-based deliverables shall conform to the Minimum Requirements for FHWA Web Pages and be compatible with the current FHWA web platform of Adobe ColdFusion (version 10 compatible) and Microsoft SQL (server 2012 or higher compatible). Deliverables will be evaluated for Section 508 compliance, including graceful degradation when JavaScript is disabled and color contrast tests. Deliverables shall meet W3C coding standards

(http://www.w3.org/), FHWA coding standards, and conform to USDOT Secure Web

Application standards to prevent cross-site scripting (XSS) and SQL Injection.

F.8 CLAUSES INCORPORTED BY REFERENCE

52.242-15 Stop-Work Order (Aug 1989)

52.242-17 Government Delay of Work (Apr 1984)

52.247-34 F.O.B. Destination (Nov 1991)

(End of Section F) http://www.w3.org/

SECTION G – Contract Administration Data

G.1 CONTRACT ADMINISTRATION DATA

The contractor shall provide sufficient management to ensure that this contract is performed efficiently, accurately, on time, and in compliance with the requirements of this document.

G.2 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

Contracting Officer’s Address:

United States Department of Transportation

1200 New Jersey Ave, SE

Mail Stop: E62-204

Washington, DC 20590

G.3 PAYMENT- (IDIQ)

For each FFP task order, the Government shall pay the contractor for the prices delineated in each task order. Proportional payments may be made based on an established Milestone Payment

Schedule for work performed and accepted. Payment shall be made upon review and written acceptance of the FFP deliverable(s) by the Government.

For each CPFF task order, the Contractor may be reimbursed for direct and indirect costs incurred in the performance hereof as are allowable under the provisions of Subpart 31.2 of the

Federal Acquisition Regulations in accordance with the terms of approved Task Orders, subject to the Limitation of Funds Clause. The Contractor may request monthly interim payments for costs incurred during the performance of the contract. A statement of costs incurred by the

Contractor in the performance of tasks under this contract and claimed to constitute allowable costs shall support each interim payment request.

In accordance with FAR Clause 52.232-25, “Prompt Payment”, interim payments will be made by the 30th day following receipt of proper request for payment by the designated billing office, unless audit or other review is considered necessary to ensure compliance with the terms and conditions of the contract. All interim payments hereunder will be made upon further determination by the CO that the Contractor is making adequate progress toward successful contract completion. Final invoice payment shall be made upon the CO’s determination that all contract requirements have been completed. The payment due date for final invoice shall be established in accordance with FAR Clause 52.232-25. In accordance with FAR Clause 52.232-

33, the Federal Highway Administration (FHWA) shall only make an electronic reimbursement/payment.

The Contractor shall not accrue costs in excess of the amount funded under a CPFF task order.

Any work performed in excess of the amount funded is at the Contractor’s own risk. The amount of fixed fee payable will be established through the Task Orders. In accordance with 52.216-8

“Fixed Fee”, payment of the fixed fee shall be made as specified in the Schedule; provided that after payment of 85% of the fixed fee, the CO may withhold further payment of fee until a reserve is set aside in an amount the CO considers necessary to protect the Government’s interest. Partial payment of the fixed fee is subject to satisfactory performance and, thus, the CO reserves the right to suspend partial payment of the fixed fee at any time due to unsatisfactory performance.

G.4 TRAVEL AND PER DIEM

Travel (other than local) may be expected to occur throughout the duration of the contract and must have the advance written approval of the COR or TOCOR.

The contractor shall invoice in accordance with FAR 31.205-46, Travel Costs, and Federal

Travel Regulations, and must submit documentation of all travel costs.

Travel requirements under this contract shall be met using the most economical form of transportation available. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the CO.

The following web site provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120

G.5 SUBCONTRACTS – ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirement of FAR 44.2, Consent to Subcontracts, has been fulfilled for the following subcontracts:

[Completed at Award]

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.6 INVOICES

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

http://www.gsa.gov/portal/category/100120

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the

Contractor shall submit payment requests in electronic form. Purchases paid with a

Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices via Delphi eInvoicing which is accessed and authenticated via www.login.gov

(d) In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(e) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how- to-create-an-account/ https://gcc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.login.gov%2F&data=04%7C01%7Cgunnar.prutz%40dot.gov%7C0a326690e73c4b6562d808d88d6721ef%7Cc4cd245b44f04395a1aa3848d258f78b%7C0%7C0%7C637414821370629241%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=1NCjvnr4px0nN6mqzJNQxFnaEmYORw76%2FNN9tiHV5Vw%3D&reserved=0 https://gcc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.login.gov%2F&data=04%7C01%7Cgunnar.prutz%40dot.gov%7C0a326690e73c4b6562d808d88d6721ef%7Cc4cd245b44f04395a1aa3848d258f78b%7C0%7C0%7C637414821370639196%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=QBUR6h0uVx%2FvrvRn6an7B8t56D%2BLZU6bwNxtCaG3viM%3D&reserved=0 https://login.gov/help/creating-an-account/how-https://login.gov/help/creating-an-account/how-

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Vendor POC’s who require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e- mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account. FHWA’s agency POC is HCFA-10@dot.gov.

If the Vendor has any general questions or issues accessing the iSupplier web-portal, please have them contact the ESC iSupplier helpdesk either at:

• https://einvoice.esc.gov/

• Call Delphi Help Desk at 1-866-641-3500, option #4, then option #3

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible for contacting the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov.

• To add new points of contacts, Vendors are to submit the name(s), email address(es) and phone number(s) to HCFA-10@dot.gov

Account Management

If a user ID becomes inactive/times out due no activity by the POC, the Vendor shall contact

HCFA-10@dot.gov with the full name, title, phone number, e-mail address, and user ID of the

POC to be reactivated. To prevent being timed out due to no-activity, users should login once within 45 days of their last login.

Waivers

The Department of Transportation Financial Management officials may, on a case by case basis, waive the requirement to register and use the DELPHI eInvoicing System. Waiver request forms can be obtained on the DELPHI eInvoicing website (http://www.dot.gov/cfo/delphi-einvoicing-system.html) or by contacting the COR. All Vendors must explain why they are unable to use or access the Internet to register and enter payment requests.

All waiver requests shall be sent via mail to:

Director of the Office of Financial Management US Department of Transportation, B-30

Office of Financial Management, Room W93-431

1200 New Jersey Avenue SE mailto:HCFA-10@dot.gov https://einvoice.esc.gov/ https://gcc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Feinvoice.esc.gov%2F&data=04%7C01%7Cgunnar.prutz%40dot.gov%7C0a326690e73c4b6562d808d88d6721ef%7Cc4cd245b44f04395a1aa3848d258f78b%7C0%7C0%7C637414821370639196%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=SETomh1dP1mdGdyRgq04kx7I4%2BuwjkX3rVLM0u4c1DY%3D&reserved=0 https://gcc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Feinvoice.esc.gov%2F&data=04%7C01%7Cgunnar.prutz%40dot.gov%7C0a326690e73c4b6562d808d88d6721ef%7Cc4cd245b44f04395a1aa3848d258f78b%7C0%7C0%7C637414821370649154%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=z0hRpzShNue%2Fsq4%2Fkg6leBVeZZSvbyIQFJteDG24jKE%3D&reserved=0 mailto:HCFA-10@dot.gov mailto:HCFA-10@dot.gov http://www.dot.gov/cfo/delphi-einvoicing-

Washington DC 20590-0001 or electronically to: DOTeInvoicing@dot.gov

The Director of the DOT Office of Financial Management will confirm or deny the request within approximately 30 days.

If a Vendor is granted a Waiver, Requests for Advance or Reimbursement and required supporting documents, shall be sent via regular U.S. Postal Service to the following address:

Federal Highway Administration Invoice Processing

P.O. Box 268865

Oklahoma City, OK 73126-8865

Attention: [Name of Administrating Contract Specialist]

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 MacArthur Blvd. Oklahoma City, OK 73169

Attention: (Accounting Technician)

Express Delivery Point of Contact: Lead Account Technician, 405-954-8252

All invoices, regardless of submission method, must identify the Contract Specialist as the invoicing point of contact.

Final Invoices

For Firm-Fixed-Price (FFP) contracts where supplies are delivered or services are performed, the final invoice is not subject to further contract settlement actions between the Government and the

Contractor.

For non-FFP contracts, further contract settlement actions may exist where final invoices are not to be submitted yet until these contract settlement actions are resolved. For these contracts, the

Contracting Officer will process final invoices as a routine part of the closeout process. When requested, the Contractor shall submit the final invoice directly to the Contracting Officer/

Contract Specialist along with the final closeout documents. When the final invoice is ready for payment, the Contracting Officer will inform the Contractor that the final invoice can be submitted through the iSupplier system.

G.7 TECHNICAL DIRECTION

Performance of the work under this contract is subject to the Technical Direction of the COR.

The Contracting…