Sources Sought Notice LTPP WIM Installation Maintenance Data Services (02-14-20).pdf

SOURCES SOUGHT

SOLICITATION NUMBER:

693JJ320SS0004

NOTICE TYPE:

Sources Sought

TITLE:

Long-Term Pavement Performance Program

Installation, Maintenance, and Data Services of Weigh-in-Motion Equipment

PROGRAM BACKGROUND:

The Federal Highway Administration’s (FHWA) Office of Infrastructure Research and

Development administers the Nation’s Long-Term Pavement Performance (LTPP) program in cooperation with the American Association of State Highway and Transportation Officials

(AASHTO), the National Academy of Science, and the State highway agencies. Started in 1987 as part of the Strategic Highway Research Program and managed by FHWA since 1992, the

LTPP program studies the performance of in-service pavements. The primary goal of the program is to understand how and why pavements perform as they do. To accomplish this goal, researchers collect pavement performance data using standard data collection procedures and protocols on a variety of pavement types. This information is stored in a database that can be used by pavement engineers and researchers worldwide to advance the science of pavement engineering.

Given the strong national interest in analyzing the pavement performance data collected at select

LTPP test sites, in 2003, FHWA in partnership with the State highway agencies implemented the

LTPP Specific Pavement Study Traffic Data Collection Pooled-Fund Study, TPF-5(004) to improve the quality and increase the quantity of monitored traffic data (classification and weight) needed to support analysis projects. Although this pooled-fund study has ended, the LTPP program continues to use the weigh-in-motion (WIM) installation, validation, calibration, maintenance, and data quality control procedures developed as part of the study to collect traffic data for some LTPP test sites. These national WIM procedures developed specifically for the

LTPP program require in-depth knowledge of bending plate, quartz, and load cell WIM systems used by highway agencies and considerable resources that are not readily available in-house at

FHWA. Therefore, contractor support is being sought to perform these anticipated WIM activities.

SYNOPSIS:

The potential awardee shall supply all the necessary facilities, equipment, materials, and personnel to install, maintain, and provide the data services for the WIM systems that meet the

LTPP accuracy requirements (see table below) for steering and tandem axles, gross vehicle weight, vehicle length (bumper-to-bumper), vehicle speed, and axle spacing.

LTPP WIM System Accuracy Requirements

Site Factors 95 Percent Confidence Limit of Error

Loaded Single Axles +20 percent

Loaded Axle Groups +15 percent

Gross Vehicle Weights +10 percent

Vehicle Length greater of 1.5 ft or +3 percent

Vehicle Speed +1 mph

Axle Spacing Length + 0.5 ft [150 mm]

The potential awardee must be able to perform the following:

▪ Provide WIM system equipment;

▪ Install WIM equipment and perform the initial calibration;

▪ Maintain WIM system equipment;

▪ Provide daily download and quality control checks of data collected by WIM system equipment;

▪ Provide and install camera system (capture vehicle images), as necessary;

▪ Provide telephone support and vendor software;

▪ Provide engineering and technical support services; and

▪ Provide traffic control for installation and maintenance of WIM system equipment.

The potential awardee shall perform the above activities for new WIM systems installed at certain LTPP (or other pavement) test sites, and the WIM systems installed under Contracts

DTFH61-11-D-00041 and DTFH61-15-D-00007.

REQUIRED CAPABILITIES:

Demonstrated qualifications, capabilities, expertise, experience, and past performance in installing, calibrating, maintaining, and performing quality checks of the data from bending plate, quartz, and load cell WIM technologies. Ability to provide all necessary labor, materials, services, equipment, and facilities to support the anticipated scope of activities described in this

Sources Sought document. This requirement is a follow-on procurement. The contract type and contract vehicle is to be determined.

ELIGIBILITY:

The North American Industry Classification System (NAICS) Code is 541330 with a Small

Business Size of $16.5 million.

SUBMISSION DETAILS (CAPABILITIES STATEMENT):

Interested businesses shall submit responses electronically to the Contracting Officer, Tamiko

Aikens, in Microsoft Word 2010 or Adobe Portable Document Format (PDF) at tamiko.aikens@dot.gov no later than 12:00 pm Eastern Standard Time on March 6, 2020.

The email Subject Line must include “LTPP Installation, Maintenance, and Data Services of Weigh-in-Motion Equipment.” No phone or email solicitations with regard to the status of this request or the Request for Proposal (RFP) will be accepted prior to its release. Specific details will be provided in a solicitation which will be posted at https://beta.sam.gov. Be advised that periodic access to the website is essential for obtaining updated documentation and the latest information regarding this procurement. All data received in response to this sources sought, marked or designated as corporate or proprietary, will be fully protected from release outside the

Government. Information and materials submitted in response to this request WILL NOT be mailto:tamiko.aikens@dot.gov https://beta.sam.gov/ returned. Classified material SHALL NOT be submitted as well as marketing materials, slide presentations, or technical papers.

Interested businesses should submit a brief capabilities statement package (no more than ten (10) one-sided, 8.5x11inch pages in length with font no smaller than 10 point) demonstrating the ability to perform the services listed in this notice. Vendor responses shall include the following administrative information:

1. Company Name, Company Address, and Point(s) of Contact including name, telephone

Number(s), fax number(s), and email address(es).

2. Respondents to this notice also must indicate whether they are a large business or qualify as a Small Business (SB), Small Disadvantaged Business (SDB) certified under the SBA

8 (a) Program, Women-Owned Small Business (WOSB), HUBZone Small Business

(HUBZone), or Service-Disabled Veteran Owned Small Business (SDVOSB) Concern.

3. Company profile to include number of employees, annual revenue history (average over the last three completed fiscal years), office location(s), DUNS number, and a statement regarding current small/large business status.

4. Prior/current corporate experience performing efforts of similar size and scope within the last three years, including contract number, federal customers, indication of whether as a prime or subcontractor, contract amount, Government point of contact with current telephone number, and a brief description of how the referenced requirement relates to the services herein.

5. Resources available such as corporate management and key personnel to be assigned to tasks under this effort to include professional qualifications, and specific experience of such personnel.

6. Statement regarding capability to obtain the Department of Transportation (DOT) security clearances for personnel.

7. Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost performance.

8. Company's ability to begin performance upon contract award.

All responses must be sufficient to permit agency analysis to determine bona fide capability to meet requirements.

Primary Point of Contact:

Tamiko Aikens, Contracting Officer

Email: tamiko.aikens@dot.gov

Phone: 202-366-3092

Contracting Office Address:

Department of Transportation (DOT) / Federal Highway Administration (FHWA)

Office of Acquisition & Grants Management

1200 New Jersey Avenue, SE

Room: E66-306 Mail Code: HCFA-22

Washington, DC 20590 mailto:tamiko.aikens@dot.gov

DISCLAIMER:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS

NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION

AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT.

RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS

UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS

ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF

RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY

RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.