693JJ320R000019.pdf

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

693JJ320R000019

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

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L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BYCODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

X

1300 ET

NAHEED NASRIN

naheed.nasrin@dot.gov

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26. NAME OF CONTRACTING OFFICER (Type or print)

Robert P. Brown

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

3-10 14-24 25-35

36-45

47-51

52-58 59-62

06/02/2020 HRDI30200011PR

FEDERAL HIGHWAY ADMINISTRATION

OFFICE OF THE CHIEF FINANCIAL OFFICER

OFFICE OF ACQUISITION & GRANTS MANAGEMENT

1200 NEW JERSEY AVENUE, SE

WASHINGTON DC 20590

NAHEED.NASRIN@DOT.GOV

zero

See Section L 07/01/2020

693JJ320R000019

SECTION B - SUPPLIES OR SERVICES/PRICES

B.1 INDEFINITE-DELIVERY INDEFINITE-QUANTITY (ID/IQ) MINIMUM AND

MAXIMUM CONTRACT AMOUNTS

CLIN Supplies/Services Not to Exceed

Amount

0001 Technical Support Services for Long-

Term Pavement Performance Program

(LTPP).

60-Month Ordering Period

$8,000,000

Total $8,000,000

This is a single award ID/IQ type contract with a 60-month ordering period.

During the term of the contract, the Government guarantees award of orders totaling a minimum of

$50,000. The maximum amount of all task orders issued against the awarded contract shall not exceed a ceiling of $8,000,000.

The task orders placed under the contract will be Firm-Fixed-Price (FFP), Time-and-Materials/Labor

Hour (T&M/LH), or a hybrid of both types based on a determination by the Contracting Officer (CO) at the task order level.

B.2 SCHEDULE OF RATES

Labor skill sets and rate ceilings governing this contract shall conform to the descriptions found in

Exhibit No. J.1 and shall be listed in the Microsoft Excel format found at Exhibit No. J.1 and apply for each of the described categories for each of the contract years. The unit of issue (rates) is the fully burdened fixed price hourly rate. Please see Federal Acquisition Regulation (FAR) 52.216-29(c)(2).

The maximum amount of the contract listed in Section B.1 includes travel and materials. Travel and materials shall be reimbursed at cost. Inclusion of indirect burden amounts or fee on material costs, including travel expenses, is not allowable.

(End of Section B)

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

Started in 1987 as part of the Strategic Highway Research Program (SHRP) and managed by the Federal

Highway Administration (FHWA) since 1992, the Long-Term Pavement Performance (LTPP) program studies the performance of in-service pavements. The goal of the LTPP research is to increase pavement life by investigation of various designs of pavement structures and rehabilitated pavement structures, using different materials and under different loads, environments, subgrade soil, and maintenance practices. The mission of the LTPP research program is to promote increased pavement life through:

• Collecting and storing performance data from a large number of in-service highways in the

United States and Canada, over an extended period, to support analysis and product development.

• Analyzing the data to describe how pavements perform and to explain why they perform as they do.

• Translating these insights into knowledge and usable engineering products related to pavement design, construction, rehabilitation, maintenance, preservation, and management.

As highway agencies transition to a performance-based approach to managing highway investments, the

LTPP program is becoming more important than ever.

Since 1989, the LTPP has collected electronic information from over 2,500 pavement test sections throughout the United States and Canada. The LTPP program has two sets of experiments, the General

Pavement Studies (GPS) and the Specific Pavement Studies (SPS). The GPS test sections were established on existing pavements. An experimental matrix was used to guide the selection of GPS test sections that would cover, to the greatest extent possible, the range of factors required to explain pavement performance. Test sections for SPS experiments were built to specific designs and thicknesses, as defined in the experimental plans.

The LTPP program has accumulated a large amount of information, as well as massive documentation, research reports, and related tools. The LTPP data set includes pavement performance related measurements, laboratory test data, engineering computed parameters, climate, and traffic loading data.

Researchers and engineers in the federal government, state highway departments, industry associations, consulting firms, international community and universities use the LTPP data in research, development, and design projects.

Today, the LTPP program continues to actively collect performance data on 390+ test sections. The

LTPP program will continue to play a critical role in answering the primary question, “How and why do pavements perform as they do?” More information regarding FHWA LTPP research program is available at: https://cms7.fhwa.dot.gov/research/long-term-infrastructure-performance/ltpp/long-term-pavement-performance.

https://cms7.fhwa.dot.gov/research/long-term-infrastructure-performance/ltpp/long-term-pavement-performance https://cms7.fhwa.dot.gov/research/long-term-infrastructure-performance/ltpp/long-term-pavement-performance

C.2 OBJECTIVE

The LTPP Technical Support Services Contract (TSSC) shall provide technical support to the FHWA

LTPP program. The Contractor shall be knowledgeable with all LTPP program areas, pavement performance related data, and technical directives. Most of the LTPP program guidelines and documentation are available at https://infopave.fhwa.dot.gov/Reports/Library/A20.

C.3 SCOPE OF WORK

Engineering support services for the LTPP program are needed to ensure proper field data collection, Quality Control/Quality Assurance (QC/QA) and validation of the collected pavement performance, materials testing and other relevant engineering data. On task order basis, work shall encompass, but not necessarily be limited to, the following activities:

• Provide technical support to the LTPP program staff in collecting pavement monitoring and response data, materials characterization, other related data, and LTPP data analysis as identified by the Government.

• Participate in the development, refinement, and assessment of pavement performance monitoring activities conducted in support of the LTPP research and provide technical services in the conduct of pavement performance monitoring activities including such items as quality and uniformity of field operations.

• Provide engineering assistance with data validation, quality control and quality assurance

(QC/QA), augmentation and storage of the LTPP data set.

• Coordination and integration activities with FHWA staff, other LTPP program contractors, participating States and Canadian Provinces, and LTPP program customers as required.

• Provide technical support in coordination of the LTPP research activities, including new test section designs, reviewing and assessing LTPP experimental design and status, and addressing special needs that may arise.

• Provide technical support services on special projects and data studies as directed by the

Government.

These activities are critical in achieving the mission of the FHWA LTPP program.

C.4 DELINEATION OF CONTRACTOR TASKS

To meet the objectives of this contract and as directed by the Government through the issuance of specific task orders, the Contractor shall perform the following tasks/activities:

Task A. Pavement Performance Data Collection Engineering Support

Task B. LTPP Data Validation, QC/QA, Augmentation and Storage

Task C. Overall Engineering Support and Coordination

Task D. Special Activities https://infopave.fhwa.dot.gov/Reports/Library/A20

TASK A - Pavement Performance Data Collection Engineering Support

The Contractor shall provide technical assistance in collecting pavement performance related data in support of the LTPP program. Pavement performance related data include the following:

• Pavement distress evaluation

• Pavement surface characteristics, such as pavement profile (both longitudinal and transverse), texture, noise and friction data

• Deflection testing with falling weight deflectometers

• Traffic loading characteristics

• Climatic and environmental factors

• Pavement materials characteristics

• Miscellaneous information, such as pavement design features, construction, maintenance, and rehabilitation

• Other pavement performance related data

Activities for each of the above listed pavement performance related data may contain:

• Preparing and issuing data collection and processing guidelines

• Evaluating, comparing and resolving equipment issues

• Maintaining data collection and engineering processing tool

• Developing and maintaining QC and QA procedures and reviewing, and updating pertinent documentation

• Responding to LTPP data analysis feedback reports

• Preparing, conducting, and reporting on topic specific workshops. For example, pavement distress identification/evaluation workshops to train designated personnel responsible for visual

(manual) and automated distress surveys; and profile measurement workshops to evaluate the degree to which the various profile measurement devices used by the LTPP program compare to each other.

TASK B. LTPP Data Validation, QC/QA, Augmentation and Storage

The Contractor shall provide assistance with data validation, QC/QA, augmentation and storage of the

LTPP data set.

The following activities may be specified under individual task orders in this task area.

1. LTPP Data Validation – Prepare engineering specifications to verify, compute, and validate future computed parameter tables, newly collected data, new experiment and test sections, and for other pavement performance related data.

2. Data QC/QA – Support and maintain automated QC/QA procedures and checks on LTPP data on an on-going basis; perform QA checks for the data uploaded as well as the data extracted for the LTPP Standard Data Releases; periodically update the LTPP Data QC manual to reflect the new and revised QC checks. Assist in tracking the status of new and existing test sections, and ensure that status changes are properly recorded.

3. Data Augmentation and Storage – Maintain and update the LTPP data set including:

• Write, update, and maintain the necessary tools for the LTPP data set. This shall include but not be limited to tools for data upload, validation, quality checks, processing and extraction of the pavement materials, monitoring, traffic and any other data that are part of the LTPP data set.

• Assistance in the LTPP data set Certification and Accreditation process, as well as complying with other US DOT/FHWA regulations, and meeting the intent of the Data Quality Act

(https://www.transportation.gov/sites/dot.gov/files/docs/regulations/513/dot-information-quality-guidelines-2019.pdf ). Implement and maintain security and backup procedures for the LTPP data set on a continuous basis.

• Prepare the annual public release of the LTPP data in a form and format that can be readily integrated into the LTPP InfoPave™. This should include all necessary computed parameters, metadata, documentation, and supporting tools. In addition to the LTPP Program data, other data sources such as the ground based weather stations and Modern-Era

Retrospective Analysis for Research and Applications (MERRA-2) data, may also be included in this process (https://gmao.gsfc.nasa.gov/reanalysis/MERRA-2/).

4. Documentation – Update the LTPP data QC/QA procedures and documents to include processes and tools used to add data, QC/QA and create LTPP annual Standard Data Releases.

Task C – Overall Engineering Support and Coordination

The Contractor shall perform the following overall engineering support and coordination activities:

• Coordinate with the FHWA LTPP program staff and other LTPP contractors on the scheduling and prioritization of work, the reviews of procedures, and all other activities of the LTPP

Program. Attend and contribute to various meetings as directed by the COR.

• Provide technical assistance to FHWA in developing newsletter articles, presentation materials, and program documentation.

• Coordinate with the FHWA and other LTPP contractors, through regular phone conversations as well as face to face meetings. This may include attending a bi-weekly LTPP coordination meeting. Prepare for and participate in FHWA/LTPP program scheduled teleconferences or webinars, take notes, and track action items resulting from those teleconferences.

• Provide technical support to the LTPP Customer Support Services center and to data users.

• Provide support to LTPP researchers, including helping them to assess data availability and completeness, to come up with a good data assembly and manipulation strategies, and to review interim and/or final reports.

• Provide technical support in the general assessment and coordination of the LTPP program, reviewing and assessing LTPP experimental design and status, plan and design new test sections and/or experiments, assisting LTPP field operations, and addressing special needs that may arise.

https://www.transportation.gov/sites/dot.gov/files/docs/regulations/513/dot-information-quality-guidelines-2019.pdf https://www.transportation.gov/sites/dot.gov/files/docs/regulations/513/dot-information-quality-guidelines-2019.pdf https://gmao.gsfc.nasa.gov/reanalysis/MERRA-2/

• Investigate and implement LTPP data set enhancements and expansion. Examples include incorporation of additional data collection on both the existing and new pavement sections, possibility of incorporating other data sources, such as the Accelerated Loading

Facility/Pavement Testing Facility, TFHRC materials lab, other highway infrastructure research, etc. into the LTPP data set.

Task D – Special Activities

When directed by the COR, the Contractor shall perform special activities in support of the LTPP program goals as described in specific task orders. Examples of the Special Activities that may be requested include:

• LTPP Data Studies such as development of data analysis data sets for mechanistic –empirical pavement performance modeling and development of new computed parameter tables;

development of analysis data sets from other pavement materials testing or research data.

• Special Equipment Evaluation, Comparison and/or Purchases. For example, evaluation of the automated distress collection equipment and techniques.

• Contract transition activities either at the beginning or toward the end of the contract consisting of meeting with the Government and/or contractors, transferring Government Furnished

Equipment, training, delivery of contract deliverables, etc.

C.5 STAFFING

The Contractor’s project team must possess the necessary combination of qualifications and experience to provide superior-level research and work products to the satisfaction of FHWA.

Project Manager

Duties

Responsible for administration and management of the Contract, including coordinating time and travel for the contract personnel. Responsible for submission of all task order proposals, progress and required reports, and all other contract and task order deliverables. The PM shall assume the initiative and be the point of technical and administrative contact between the Government and the Contractor and shall be responsible for the successful completion of all work required under this contract.

Qualifications

The PM shall have good experience in most task areas and knowledge of all the task areas described in this

RFP, and have a minimum of a B.S. degree in Engineering (or equivalent), a Master’s Degree in Engineering or Management (or equivalent), and 15 years of related experience, 5 of which should be in a management role on large research contracts. Excellent organizational and communication skills are required.

Senior Civil Engineer

Shall be the primary engineering lead for at least one of the main Task Areas as described in this RFP, namely

LTPP field data collection support, LTPP data, data QC and processing and other pavement performance and research data.

The Senior Engineer shall have a Master’s Degree in Civil Engineering or equivalent with relevant experience in his/her assigned area(s), and a minimum of 10 years of relevant experience with a Master’s in Engineering, or 5 years of relevant experience and a Ph.D.

Civil Engineer

Shall be qualified to work on at least one of the main Task Areas as described in this RFP.

The Civil Engineer shall have a Bachelor’s Degree in Civil Engineering, and a minimum of 8 years of relevant experience with a Bachelor’s Degree or a minimum of 5 years of relevant experience and a Master's degree in Engineering, or a Ph.D in Civil Engineering.

Staff Engineer

Shall be qualified to work on at least one of the main Task Areas as described in this RFP.

The Staff Engineer shall have a Bachelor’s Degree in Civil Engineering or equivalent technical experience, and a Bachelor’s Degree in Engineering and 1 year of experience, or entry level with a Master’s degree in

Engineering.

Subject Matter Expert (SME)

The Subject Matter Expert (SME) Shall provide subject matter expertise to guide or support the technical work under this contract, in pavement performance and research, materials testing, statistical analysis and other civil engineering fields.

The SMEs shall be nationally recognized experts in the task areas as specified in this SOW.

Senior Database Engineer

The Senior Database Engineer shall lead technical and database administrative support for LTPP and other relevant pavement performance and research databases. Senior Database Engineers shall have in-depth knowledge of the Task Areas described in this RFP, be proficient with commonly used database programming and administration tools such as Oracle RDBMS, Microsoft SQL server.

The Senior Database Engineer shall have a minimum of a Bachelor’s Degree in Computer Science, Mathematics or Engineering or equivalent technical experience and 8 years of relevant experience in database designing, warehousing and related programming, database administration, and data validation and processing concepts.

Database Engineer

The Database Engineer shall provide technical and database administrative support of the LTPP Information

Management System. The Database Engineer shall be familiar with the database programming, database administration, and data processing concepts using Oracle and Microsoft SQL Server databases and supporting software tools.

The Database Engineer shall have experience in implementing highly performing scalable databases with large data storage needs, and have a minimum of a Bachelor’s Degree in Computer Science, Mathematics or

Engineering or equivalent technical experience and 3 years of related experience.

Media Specialist/Editor

The Media Specialist/Editor shall assist in the outreach and communications activities, including graphic design, layout, and production of brochures, flyers, pamphlets, briefings, posters, displays, video and website layouts. Shall create presentations, including graphics, charts, photos, and clip-art using different graphic software. The Media Specialist/Editor may also apply writing and editing skills to the development of specifications, training, operating, or maintenance manuals.

The Media Specialist/Editor shall have experience with Section 508 compliance. Shall have a Bachelor's

Degree in English, Media, or equivalent degree with at least 2 years of experience.

Project Support Staff

The Project Support Staff shall provide support to technical and management-level personnel. This includes, but is not limited to, documentation planning and support, project administration, event planning and administration, Section 508 compliance, data input, etc.

The Project Support Staff shall have 3 years of administrative/technical support experience.

C.6 PROGRESS REPORTS

The Contractor shall submit quarterly progress reports by the 10th of the first month of the quarter following the reporting period. The report shall provide at a minimum:

(a) Clear and complete account of the work performed under each task order during the reporting period.

(b) The cumulative amount expended under the ID/IQ by task order and summary.

(c) An outline of the work to be accomplished during the next reporting period.

(d) A description of any problem encountered or anticipated that will affect the completion of any individual task order within the time and fiscal constraints as set forth in the task orders, together with recommended solutions to such problems; or, a statement that no problems were encountered.

(e) Deliverables submitted, date due, and date submitted.

(f) Project Schedule – (task order specific) The Contractor shall submit, to the Government, an initial project schedule in Microsoft Project format within sixty (60) days after the effective date of a task order and updates showing the percent complete of major deliverables every thirty (30) days thereafter. The schedule shall include at a minimum, the major deliverables and milestones and adhere to the Microsoft

Project template structure provided by the COR. Any changes to due dates after the initial project schedule baseline must be approved by the Government. The Contractor shall support the identification of schedule dependencies related to the project and in accordance with the Government defined process.

The Contractor shall furnish an electronic copy of the quarterly progress report to the CS and COR.

C.7 KICK OFF MEETING

Within 45 days following contract award, the Contractor shall facilitate a kickoff meeting to be held via conference call. The meeting shall include its representatives, ensuring all parties have a common understanding of the contract tasks and requirements. The Contractor shall have its key personnel participate, at a minimum, in this meeting.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

The Contractor shall clearly mark each shipment with the company name, the contract number, Task Order number (if applicable), and as appropriate the item identification, quantity of items, and notice of partial or final delivery.

D.2 MARKINGS

All deliverables submitted to the Contract Specialist (CS) and the designated Contracting

Officer’s Representative/Task Order Contracting Officer’s Representative (COR/TOCOR) shall be accompanied by a packing list or other suitable shipping document that shall clearly indicate the following:

(a) Contract number;

(b) Task Order number;

(c) Name and address of the consignor;

(d) Name and address of the consignee;

(e) Government bill of lading number covering the shipment (if any); and

(f) Description of the item/material shipped, including Deliverable Item Number (If applicable), Report Requirement, or Project Title under which the item is being delivered.

Specific marking objectives may be addressed in individual task orders.

The Offeror shall take all necessary precautions to ensure that all sensitive data developed under this contract are delivered to the Government in a secure manner.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.246-2 INSPECTION OF SUPPLIES – FIXED PRICE (AUG 1996)

E.2 52.246-4 INSPECTION OF SERVICES - FIXED-PRICE (AUG 1996)

E.3 52.246-6 INSPECTION – TIME-AND-MATERIAL AND LABOR HOUR (MAY 2001)

E.4 ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR or TOCOR as specified in each appointment letter at the contract and task order level, is responsible for inspection and acceptance of all incoming shipments, documents, and services. The COR/

TOCOR will provide written acceptance of deliverables.

E.5 GOVERNMENT ACCEPTANCE PERIOD

Unless stated elsewhere in each Task Order, the COR will have 14 calendar days to review draft deliverables and make comments. The Contractor shall have 10 calendar days to make corrections and return the corrected deliverable to the Government. Upon receipt of the final deliverables, the COR will have 14 calendar days for final review prior to acceptance or providing documented reasons for non-acceptance.

The COR shall have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of rejection of any deliverable, the Contractor shall be notified in writing by the COR of the specific reasons why the deliverable is being rejected. Unless otherwise directed by USDOT, the Contractor shall have 14 calendar days to correct the rejected deliverable and return it per delivery instructions.

(End of Section E)

SECTION F - Deliveries or Performance

F.1 52.242-15 STOP-WORK ORDER. (AUG 1989)

F.2 52.242-17 GOVERNMENT DELAY OF WORK. (APR 1984)

F.3 52.247-34 F.O.B. DESTINATION. (NOV 1991)

F.4 PERIOD OF PERFORMANCE (ID/IQ)

The period of performance of this Indefinite Delivery/Indefinite Quantity Contract (for the purpose of placing orders) is 60 months from the effective date of award. Task orders may be issued up to the final day of the contract period of performance provided that the task order can be completed in accordance with FAR 52.216-22. There are no option periods under the contract. Options may be incorporated into individual task orders.

F.5 PLACE OF DELIVERY

All deliverables, except the annual and quarterly progress report shall be delivered to the COR at the following address:

To be completed at time of award

The quarterly progress reports shall be delivered to the COR and Contract Specialist (CS) at the following address:

Fill-in Name and Title at Award

Fill-in E-mail Address at Award

F.6 PLACE OF PERFORMANCE

The work under this contract shall be performed primarily at the Contractor’s facilities and at the

Turner-Fairbank Highway Research Center in McLean, Virginia. Place of performance will be specified at the task order level.

F.7 DELIVERABLE/DELIVERY SUMMARY

Deliverable

Delivery Date Format Recipient

Quarterly Progress

Reports

Quarterly, by the 10th of the month following the quarter being reported

Email/ MS

Word /

Adobe PDF

COR, CS

For task orders issued under this contract, specific deliverables and due dates will be specified in the task order documents.

(End of Section F)

SECTION G - Contract Administration Data

G.1 PAYMENT- (ID/IQ)

FFP:

For each FFP Task Order, the Government shall pay the Contractor for the prices delineated in each task order. Payment shall be made upon review and written acceptance of the FFP deliverable(s) by the

Government.

T&M/LH:

For each T&M/LH Task Order, the Contractor may request payment no more than monthly, for work performed during the preceding reporting period. The Contractor shall provide sufficient detail, including fully burdened labor rates and hours worked, to support the invoice.

The Contractor shall not accrue costs in excess of the amount funded under a T&M/LH Task Order. Any work performed in excess of the amount funded is at the Contractor’s own risk.

NOTE: For each T&M/LH Task Order, allowable materials costs, including travel expenses shall be reimbursed at cost. Inclusion of indirect burden amounts or fee on material costs, including travel expenses, is not allowable.

G.2 TRAVEL AND PER DIEM

Travel (other than local) may be expected to occur throughout the duration of the contract to attend meetings, conferences, and training. The Contractor shall submit a written request for travel, if required

(excluding local travel) and must be approved by the COR.

The Contractor shall invoice in accordance with FAR 31.205-46, Travel Costs, and Federal Travel

Regulations, and must submit documentation of all travel costs.

Travel requirements under this contract shall be met using the most economical form of transportation available. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the CO.

The following web site provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120

G.3 SUBCONTRACTS – ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirement of FAR 44.2, Consent to Subcontracts, has been fulfilled for the following subcontracts:

(Filled in at Award)

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

http://www.gsa.gov/portal/category/100120

G.4 INVOICES

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause.

Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices.

For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices via Delphi eInvoicing which is accessed and authenticated via www.login.gov

(d) In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(e) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how-to-create-an-account/ http://www.login.gov/ https://login.gov/help/creating-an-account/how-to-create-an-account/ https://login.gov/help/creating-an-account/how-to-create-an-account/

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Agency POC’s will be responsible for communicating with vendor POC’s to initiate the Delphi eInvoicing account creation process. Vendor POC’s who require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

If the Vendor has any general questions or issues accessing the iSupplier web-portal, please have them contact the ESC iSupplier helpdesk either at:

• https://einvoice.esc.gov/

• Call Delphi helpdesk at 1-866-641-3500, option #4, then option #3

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible for contacting the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov.

• To add new points of contacts, Vendors are to submit the name(s), email address(es) and phone number(s) to HCFA-10@dot.gov

Account Management

The Vendor shall contact their COR or TOCOR when POCs leave their organization or will no longer be submitting invoices, with the full name, title, phone number, e-mail address, and user ID of the POC. The user ID will then be removed. If a user ID becomes inactive/times out due no activity by the POC, the

Vendor shall contact their COR or TOCOR with the full name, title, phone number, e-mail address, and user ID of the POC to be reactivated. To prevent being timed out due to no-activity, users should login once within 45 days of their last login.

Waivers

The Department of Transportation Financial Management officials may, on a case by case basis, waive the requirement to register and use the DELPHI eInvoicing System. Waiver request forms can be obtained on the DELPHI eInvoicing website (http://www.dot.gov/cfo/delphi-einvoicing-system.html) or by contacting the COR. All Vendors must explain why they are unable to use or access the Internet to register and enter payment requests.

https://einvoice.esc.gov/ http://einvoice.esc.gov/ http://einvoice.esc.gov/ mailto:HCFA-10@dot.gov http://www.dot.gov/cfo/delphi-einvoicing-system.html

All waiver requests shall be sent via mail to:

Director of the Office of Financial Management

US Department of Transportation, B-30

Office of Financial Management, Room W93-431

1200 New Jersey Avenue SE

Washington DC 20590-0001 or electronically to: DOTeInvoicing@dot.gov

The Director of the DOT Office of Financial Management will confirm or deny the request within approximately 30 days.

If a Vendor is granted a Waiver, Requests for Advance or Reimbursement and required supporting documents, shall be sent via regular U.S. Postal Service to the following address:

Federal Highway Administration

Invoice Processing

P.O. Box 268865

Oklahoma City, OK 73126-8865

Attention: Naheed Nasrin

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 MacArthur Blvd.

Oklahoma City, OK 73169

Attention: (Accounting Technician)

Express Delivery Point of Contact: Lead Account Technician, 405-954-8252

All invoices, regardless of submission method, must identify the Contract Specialist as the invoicing point of contact.

G.5 FINAL INVOICES

NOTE: The final invoice is not subject to interest payment under the Prompt Payment Act. The CO will process the final invoice as a routine part of the closeout process. When submitted, the Contractor shall mark the invoice as ‘FINAL’ in accordance with Section G.4 Invoice of this contract.

G.6 TECHNICAL DIRECTION

Performance of the work under this contract is subject to the Technical Direction of the COR. The term

“Technical Direction” is defined to include, without limitation, the following:

(a) Direction to the Contractor which redirects the efforts, shifts work emphasis between work areas, requires pursuit of certain lines of inquiry, fills in details or otherwise serves to accomplish the statement of work;

mailto:DOTeInvoicing@dot.gov

(b) Provision of information to the Contractor that assists in the interpretation of drawings, specifications or technical portions of the work description; and,

(c) Review and approval/rejection of technical reports, drawings, specifications and technical information to be delivered by the Contractor.

All Technical Direction must be within the general scope of work stated in the contract. The COR does not have the authority to and may not issue any Technical Direction that:

(i) constitutes an assignment of additional work outside the general scope of the base contract;

(ii) constitutes a change as defines in the base contract clause entitled “Changes”;

(iii) in any manner causes an increase or decrease in prices set forth in Section B; or

(iv) changes any of the expressed terms, conditions or specifications of the contract.

All Technical Direction must be issued in writing, or shall be confirmed in writing by the COR within 3 working days after issuance. The Contractor shall proceed promptly with the performance of duly issued

Technical Directions. However, if in the opinion of the Contractor, the direction issued by the COR is within one of the prescribed categories in (i) through (iv) above, the Contractor shall not proceed, but shall notify the CO in writing, within 3 working days after receipt of any such direction. The CO will determine if the Technical Direction is proper, or if a contract modification would be required to properly implement the direction. Failure of the parties to agree upon the nature of the direction or upon the contract action to be taken with respect thereto shall be subject to the clause included in Section I entitled

“Disputes”.

G.7 CONTRACTING OFFICER’S REPRESENTATIVE AND TASK ORDER COR

(a) The CO is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The CO shall designate a COR by written notice to the Contractor. The COR’s responsibilities shall include technical monitoring of the Contractor’s performance on the overall contract award and inspecting and accepting deliveries under the contract. The COR shall be appointed in writing, at which time ALL of the responsibilities of the COR shall be detailed, and a copy of the appointment memorandum shall be furnished to the Contractor. Any changes to the COR delegation shall be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes shall be provided to the Contractor.

As needed, the CO may appoint a TOCOR. The TOCOR’s responsibilities shall include technical monitoring of the Contractor’s performance as well as inspecting and accepting deliveries under specified task order(s). Any changes to the TOCOR delegation will be made in writing, either by changes to the existing memorandum or by issuance of a new appointment memorandum. Notification of any changes will be provided to the Contractor and COR.

(a) The COR and, if designated, the TOCOR are not authorized to perform, formally or informally, any of the following actions:

• Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

• Waive or agree to any modification of the delivery schedule;

• Make any final decision on any contract matter subject to the Disputes Clause;

• Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the

Contractor to stop work; or

• Obligate in any way, the payment of money by the Government.

(b) The Contractor shall comply with the written or oral direction of the CO or authorized representative(s) acting within the scope and authority of the appointment memorandum. The

Contractor need not proceed with direction that it considers having been issued without proper authority. The Contractor shall notify the CO in writing, with as much detail as possible, when the COR or TOCOR, if applicable, has taken an action or has issued direction (written or oral) that the Contractor considers exceeding the COR or TOCOR’s appointment, within 3 days of the occurrence.

Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the CO’s response issued under paragraph (e) of this clause.

(c) The CO shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(d) The Contractor shall provide copies of all correspondence to the CO and the COR and TOCOR, if applicable.

(e) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the CO or the

COR acting within his or her appointment, shall be at the Contractor’s risk.

G.8 CONTRACTOR SUPERVISION

The Contractor shall provide total supervision of its staff. Government personnel are not authorized or permitted to supervise any Contractor personnel. The Contractor's Project Manager (PM) for this contract is [Fill-in at Award], who shall communicate with the COR to determine the Government's work requirements as set forth in the Statement of Work and shall assure that these requirements are fulfilled.

In the event the designated PM is incapacitated due to illness or injury or otherwise is to be removed by the Contractor during the contract performance, replacement of the incumbent PM shall be subject to the approval of the CO.

G.9 AGENCY TASK ORDER OMBUDSMAN

The CO’s selection decision on each task order request shall be final and is not subject to protest, except for a protest that the task order increases the scope, period, or maximum value of the contract.

Accordingly, in accordance with FAR 16.505(b)(5), an ombudsman has been appointed to hear and facilitate the resolution of the Contractor’s concerns resulting from task order award. The existence of the ombudsman does not diminish the authority of the CO. Further, the ombudsman does not participate in the evaluation of the proposals or the adjudication of formal contract disputes. Therefore, before consulting with the ombudsman, interested parties must first address their concerns, issues, disagreements and/or recommendations to the CO for resolution.

If the CO cannot make resolution, interested parties may contact the FHWA ombudsman at the following address:

United States Department of Transportation

Federal Highway Administration

1200 New Jersey Avenue, SE

Washington, DC 20590 Location:

E66-327

Attention: Ombudsman

G.10 TASK ORDER SELECTION CRITERIA

FHWA anticipates that the following elements will be the standard criteria for awarding individual task orders: Technical/Management Approach, Past Performance, and Price in relation to task order requirements. Each task order will indicate any changes or additions to standard criteria. The order of importance for the factors will be identified in each individual Task Order Proposal Request (TOPR).

Evaluation of past performance will be based on the past performance data in each awardee’s proposal as supplemented by the Government and Contractor during the period of performance. As work proceeds under this contract, it is probable that the past performance information evaluated at original contract award will be given less weight than current performance reports received on task orders performed under this contract.

G.11 TASK ORDER PROCEDURES

All funds expended under this contract shall be incurred and accounted for under individual task orders.

All task orders are subject to the terms and conditions of this contract.

The following ordering procedures apply to all task orders issued under this contract. All task orders under this contract will be competed unless a special exception to competition applies.

Any supplies/services to be furnished under this contract will be ordered by issuance of written task orders. Task orders shall be issued in accordance with FAR 52.216-18, 52.216-19, and 52.216-22 (See

Section I). In addition:

(a) Only an authorized FHWA CO can issue a task order for this contract.

(b) All task orders are subject to the terms and conditions of the contract. In the event of conflict between a task order and the contract, the contract will take precedence.

(c) All costs associated with preparation, presentation, and/or discussion of the Contractor’s task order proposal shall not be billable as direct contract expenses.

(d) The CO or CS will issue TOPRs electronically to the ID/IQ Contractor awarded a contract in response to solicitation 693JJ320R000019, in accordance with FAR 16.505 Ordering. Each TOPR will indicate the objective or results required by the Government. This objective will be within the scope, period, and maximum value of the IDIQ contract. Each TOPR will indicate the task order type, the due date for proposal submission, the estimated level of effort (if applicable), any

Government estimates for equipment and/or travel, any special requirements, and any additional selection criteria not specifically identified in the task order Selection Criteria clause below.

(e) Upon receipt of a TOPR, the Contractor shall prepare and submit a written task order proposal within the timeframe specified for submission. The Contractor shall submit one electronic copy of the task order proposal to the CO. The task order proposal shall include, as a minimum, the following information:

1. A discussion of the Task Order objective demonstrating the Contractor’s understanding of the required outcome.

2. A concise work plan for achieving the task order objectives that clearly demonstrates the

Contractors’ understanding of and planned approach to the problem.

3. A performance schedule that provides the following information:

i. Planned accomplishments/milestones

ii. Anticipated problems or challenges

iii. Planned solutions to anticipated problems or challenges

4. Qualifications of the proposed staff, including any proposed subject matter expert consultants.

5. A detailed price proposal, including:

i. Proposed level of effort and labor categories

ii. The corresponding labor rates

iii. Other Direct Costs as applicable (materials, travel, shipping, copying, etc.)

1) Task Order Conflicts of Interest: The Offerors shall provide a brief statement in each task order proposal that describes in a concise manner all past, present or planned organizational, contractual or other interest(s), which may affect the Offeror’s ability to perform the proposed task order in an impartial and objective…