RFP No. 693JJ320R000012 - Consolidated Q&A.xlsx
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- National Tribal Symposium Support Services
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- 693JJ320R000012
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693JJ320R000012 Q&A
| Attachment Name | Section # | Page # | Paragraph # | Question | FHWA Response |
| Att. 1 - RFP No. 693JJ320R000012 - NTS Support - SOW | 1 | 1 | 3 | Is the customer looking to increase the number of attendees and vendors? | Yes, the FHWA would like to increase vendor and attendee participation. |
| Att. 1 - RFP No. 693JJ320R000012 - NTS Support - SOW | 1 | 1 | 3 | Who is the audience? Does the customer have a list of prospective attendees or does the contractor need to provide a list of prospects? | The audience is the tribal transportation community. The FHWA will provide email and postal addresses in addition to the list of previous attendees and vendors. The FHWA will also provide tribal contact lists. The contractor is expected to attract additional prospects outside of what's provided. |
| Att. 1 - RFP No. 693JJ320R000012 - NTS Support - SOW | 4.2 | 4 | 4 | Must the attendees be from Tribal entities? | The symposium is open to the public and provides resources to those committed to improving the transportation infrastructure of Indian country and the safety of those who live, work and travel the roadways of Native American Lands. |
| Att. 1 - RFP No. 693JJ320R000012 - NTS Support - SOW | 1 | 1 | 1 | How many years has the conferences been going on? | The conference has been held for 22 years under another name. The conference branded as the National Tribal Smposium has been held since 2018. |
| Att. 1 - RFP No. 693JJ320R000012 - NTS Support - SOW | 4.1 | 3 | 7 | The SOW requires the contractor to solicit local tribes to participate. Will the contractor be expected to choose which tribes are sufficiently local and handle outreach or will the government provide a list of local tribes with points of contact for each? | The FHWA will provide tribal contacts however, the contractor shall coordinate with the venues Tribal Liaison to coordinate the tribal components of the Symposium. |
| Att. 1 - RFP No. 693JJ320R000012 - NTS Support - SOW | 4.4.1 | 7 | 2 and 3 | Will the government provide the contractor with a list of potential keynote speakers or will the contractor conduct the initial search and present options to the government? | The government may provide ideas to the contractor however, it's expected that the contractor will conduct a search and present options to the government. |
| Att. 1 - RFP No. 693JJ320R000012 - NTS Support - SOW | 4.4.2 | 7 | 2 | The SOW states that contract funds may not be used for promotional purposes. Does this also apply to registration fees, sponsorship fees, and exhibitor fees? | It does not apply to the registration fees, sponsorship fees, and exhibitor fees. Please reference 4.6 No Cost Line Items. |
| Att. 1 - RFP No. 693JJ320R000012 - NTS Support - SOW | 4.5.1 | 9 | 1 | Given that the government will select the venue, please confirm that the government plans to select a venue that permits outside AV production at no additional charge (or that the government will pay the fee for use of outside AV as an ODC under CLIN 00002). | If additional AV is needed the government will pay the fee for use of outside AV as an ODC under CLIN 00002. |
| Att. 1 - RFP No. 693JJ320R000012 - NTS Support - SOW | 4.5.2 | 10 | 1 | Please confirm whether one stationary camera angle will be sufficient to capture recordings that are suitable for the government's purposes. | A stationary camera angle is sufficient to capture the recordings. |
| Att. 1 - RFP No. 693JJ320R000012 - NTS Support - SOW | 4.5.2 | 10 | 1 | The SOW indicates that still photos shall have a minimum resolution of 12 megapixels. Is there a minimum resolution for the video footage of session recordings (i.e. 4K, 1080p, 720p)? | The video resolution shall be 508 compliant and suitable for email distribution and in a format generally used to play vides from a website. |
| Att. 1 - RFP No. 693JJ320R000012 - NTS Support - SOW | 4.6.2 | 11 | 3 | The SOW states that "Attendee registration fees shall be set at a minimum level sufficient to meet these conference expenses and shall not be set too high to discourage conference attendance and not to exceed $300." Please clarify whether there is similar guidance for exhibitor registration fees. | Similar guidance does not exist for exhibitor registration fees however, the FHWA expects that these fees will be competitive with other conferences being held for this audience in order to obtain optimal participation. |
File details come from the government source that posted it. Updated .