693JF726R000008_SOL_Vessel_Insp_Svcs_FINAL.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

69A334

WASHINGTON DC 20590

1200 NEWJESEY AVE SE

DOT MARITIME ADMINISTRATION

MARITIME ADMINISTRATION

MARAD-00091 CODE 16. ADMINISTERED BYCODE

X

X

541330

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR69A334

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

04/13/2026 1700 ET

03/13/2026

202-493-8977HENRY PUPPE

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

693JF726R000008

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 21 MAPR61126000006OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

See Schedule

15. DELIVER TO

WASHINGTON DC 20590

1200 NEWJESEY AVE SE

DOT MARITIME ADMINISTRATION

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$47

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

MARITIME ADMINISTRATION

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

DELIVER TO:

US DOTMARITIME ADMINISTRATION

OFFICE OF ACQUISITION

MAR-380

1200 NEW JERSEY AVENUE SE

MAIL STOP W-28-201

WASHINGTON DC 20590-0001 USA

To obtain professional vessel inspection services to perform class-style inspections of MARAD vessels across East, West, and Gulf Coast ports and provide detailed material condition reports

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

HENRY PUPPE

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00001

00002 per Statement of Work.

This will be a one-year FFP IDIQ contract for up to six MARAD vessels.

Proposals are due Friday May 1st, 2026 NLT 1700

EST. Q&A cutoff will be Friday April 17th by COB.

Period of Performance: 07/02/2026 to 07/01/2027

Services Labor & Direct Reimbursables other than travel

Travel

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

21 2 of

U.S. DEPARTMENT OF TRANSPORTATION - MARITIME ADMINISTRATION

(MARAD)

SYNOPSIS & SOLICITATION

THIRD-PARTY VESSEL INSPECTION SERVICES

Solicitation No.: 693JF726R000008

SECTION A – COMBINED SYNOPSIS/SOLICITATION NOTICE

a. This is a solicitation for commercial services issued in accordance with the simplified procedures of FAR 12.201-1. Quotations are requested.

b. Procurement vehicle and type: Single-Award, Firm-Fixed-Price (FFP) Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for third-party vessel inspection services.

c. Award approach: Award will be made on a Lowest Priced, Technically Acceptable (LPTA) basis consistent with the acceptability criteria in Section L and the evaluation procedures in Section M.

d. Competition and set-aside: Full & Open Competition.

e. Contract ceiling and ordering period:

• Ceiling (maximum contract value): $349,990.

• Ordering period: 12 months from date of award.

f. Minimum guarantee: $500.

g. NAICS: 541330 - Engineering Services (Size Standard: $25.5M).

h. Point of contact for quotation submission, questions, and amendments is the Contracting Office identified in Section L. See Section L.8 for submission instructions and Section M for evaluation basis.

SECTION B – SUPPLIES OR SERVICES AND PRICES

B.1 IDIQ Overview

This contract establishes an IDIQ vehicle for conducting vessel inspections at ports across the East, West, and Gulf Coasts. Orders will be issued under FAR 16.506.

B.2 CLIN Structure

CLIN 0001 – Vessel Inspection Services Labor & Reimbursables other than Travel Type:

Firm-Fixed-Price/ Reimbursables Unit: Each Description: Provide complete inspection services per SOW.

Price: Established per Task Order.

CLIN 0002

Type: Not-to-Exceed (NTE) Unit: Lot Description: Reimbursement for travel/Other Direct Costs at actual cost, not to exceed Federal Travel Regulations.

Restrictions: No profit or fee applied.

Requires COR pre-approval.

B.3 IDIQ Limitations

• Minimum Guarantee: $500

• Maximum Value: $349,990

• Ordering Period: 12 Months

SECTION C – STATEMENT OF WORK

3RD PARTY VESSEL INSPECTION SERVICES

STATEMENT OF WORK

1. BACKGROUND

The U.S. Maritime Administration (MARAD) is an agency of the United States Department of Transportation. MARAD requires the services of a third-party Ship Inspection Service provider (Contractor) to provide class-style inspections of MARAD Ships, outside of the Ship Inspection requirements of US LAW (American Bureau of Shipping (ABS) (Class) and the United States Coast Guard (USCG)). MARAD requires a comprehensive analysis of each vessel’s condition, including its documentation, machinery, hull, and coatings. The material condition assessment will include a thorough structural and machinery inspection of the vessels and a comprehensive report on the conditions of the vessels. The Contractor shall assess deficiencies that have resulted in a USCG 835 or ABS Condition of Class or Finding. MARAD is seeking a third-party ship inspection, in addition to the official ABS and USCG inspections required by law, to obtain another professional opinion on the condition of its Ready Reserve Fleet vessels. Therefore, any entity, other than ABS, meeting the qualifications set forth herein may be considered for award.

2. CONTRACT INFORMATION

The Contractor shall conduct vessel inspections in two phases. The first phase of the vessel inspection that will be conducted will be the preparation phase; the second portion of the inspection will be the on-site inspection phase.

2.1 Preparation Phase

The following information will be provided at the award of a task order to kick off the inspection of a vessel. All documentation shall be reviewed before the start of the on-site inspection. The following information will be provided to determine the scope of the on-site inspection.

2.1.1. Vessel Information:

o Number of Vessels: Six (6) vessels may be selected for inspection from the three classes listed below.

o Vessel Class and Locations:

• Watson Class (6ea): Baltimore, MD, Norfolk, VA, New Orleans, LA, Vancouver, WA

• Bob Hope Class (5ea): Newport News, VA, Portland, OR

• Cape S class (5ea): Norfolk, VA, San Francisco, CA o Inspection Scope: All areas of the ship to be inspected.

o Past Reports: Obtain and review any prior class inspection and service reports

2.1.2. Required Documentation:

o Class Certificates: Verify all relevant class certificates and regulatory compliance documents.

o Vessel Maintenance Records: Review records on the last dry docking, previous inspections, and maintenance conducted on each vessel.

o Operational Logs: Ensure the operational logs for the vessel's machinery and equipment are current.

2.2. On-Site Inspection Phase

The Contractor shall apply its own professional maritime inspection methodology consistent with classification-society practices. The procedures listed in Sections 2.2.1 through 2.2.7 represent minimum expectations for inspection scope and reporting and do not prescribe the Contractor’s proprietary methods.

For each vessel, the inspections are to be scheduled during a monthly Dock Trial to allow machinery to be observed while in operation.

2.2.1. Hull Inspection:

o Visual Inspection: Thoroughly examine the vessel’s hull for any signs of damage, cracks, corrosion, or other structural weaknesses.

o Thickness Measurement: Review the most recent ultrasonic thickness gauges.

o Condition of Coatings: Inspect the condition of anti-corrosion coatings and protective paints. Check for peeling, blistering, or any signs of wear.

o Bilge Areas and Sea Chests: Ensure that these areas are free of debris, corrosion, and that the coatings are in intact.

o Tanks and Tank Coatings: Inspect the condition of anti-corrosion coatings and protective paints. Check for peeling, blistering, or any signs of wear. Material condition of the steel structure to be noted.

2.2.2. Machinery and Engine Room:

o Main Engine and Auxiliary Equipment: Inspect the condition of the main engine, auxiliary engines, and generators for any signs of excessive wear, oil leaks, or vibrations. All equipment to be observed while in operation as practicable.

o Piping and Valves: Check the condition of piping systems, including steam, fuel, lube oil, cooling water, and ballast systems, for leaks, corrosion, and proper insulation.

o Electrical Systems: Inspect the main electrical panels, circuit breakers, and safety systems to ensure they are in good order.

o HVAC Systems: Verify the air conditioning, ventilation, and heating systems in the engine room and house for proper functioning.

2.2.3. Cargo Equipment:

• Ramps, Cranes, Elevators, and Material Handling Equipment:

Observe operational test. Identify and record any anomalies in machine performance. Inspect for material condition including hydraulic hoses and condition of wires.

• Cargo Hold Ventilation: Verify all cargo hold fans are operational.

2.2.4. Coatings and Paints:

o Deck Coatings: Assess the condition of the deck paint and non-slip surfaces. Verify if there are any areas that need resurfacing or maintenance.

o Interior Coatings: Review the condition of coatings in spaces like the cargo holds, ballast tanks, stair towers, and other interior sections prone to wear.

2.2.5. Safety Equipment:

o Lifesaving Equipment: Ensure all lifeboats, life rafts, life vests, and other required lifesaving equipment are in place, operational, and compliant with regulatory requirements.

o Fire Safety Equipment: Inspect fire extinguishers, sprinklers, and alarms for operational readiness.

o Navigational Equipment: Verify the functionality and calibration of navigational systems (radars, GPS, AIS, etc.) as per regulatory requirements.

2.2.6. Structural Integrity and Stability:

o Ballast and Stability System: Inspect the vessel's ballast system and stability equipment. Verify that they are operating correctly. This is to include Ballast Treatment Systems.

o Strength of Hull Supports: Assess areas that are critical to structural integrity, such as bulkheads, frames, and support beams.

o Load Line Markings: Verify that the load line markings are intact and readable.

2.2.7. Pollution Prevention:

o Bilge Water Treatment: Inspect the system for treating and discharging bilge water. Ensure it complies with MARPOL regulations.

o Sewage Treatment: Inspect the sewage treatment system for material condition, functionality and regulatory compliance.

o Garbage Management: Confirm the presence and condition of waste management systems.

3. DELIVERABLES

3.1. Post-Inspection Report

After completing the inspection of each vessel, the Contractor shall compile a detailed report for each vessel that includes:

3.1.1. Executive Summary:

o Overview of the vessel’s overall condition and any immediate concerns.

o Summary of key areas requiring attention or repairs.

3.1.2. Inspection Findings and Deficiencies

o List all deficiencies o Submit a plan for dates of inspections to the Ships Operations and Maintenance Officers (SOMOs) to be coordinated via area division COR. MARAD will reply within 3 business days confirmation of schedule or provide alternate date(s) of inspection.

o Provide the location and immediate impact of each deficiency o Provide a prioritization for each deficiency - Critical, High Priority, Medium Priority, and Low Priority to guide prioritization of repairs or maintenance.

o All Deficiencies shall be provided with an assessment of risk based on the ship’s ability to be activated within a 5-day window and complete 180 days of traditional cargo vessel operations.

o Hull Condition: Specific areas that show signs of damage, corrosion, or wear.

o Machinery Condition: Any issues found with the engine room equipment including pumps, electrical systems, or other mechanical components.

o Coating Conditions: Any issues found with paint or coatings on the vessel, including deterioration or necessary touch-ups.

o Safety Systems: Whether or not safety equipment is up-to-date and in good working order.

o Cargo Gear: Any operational anomalies or material condition concerns.

o Regulatory Compliance: Whether the vessel complies with all relevant local and international maritime regulations.

3.1.3. Suggested Improvements:

o Recommendations for additional preventative maintenance, coatings, machinery upgrades, or safety system enhancements.

o Suggestions for improving vessel upkeep, including operational practices, crew training, and better maintenance scheduling.

o Any cost-effective measures to improve vessel performance and service life extension.

3.1.4. Maintenance and Repair Plan:

o A timeline of necessary repairs and maintenance.

o Estimated costs for repairs (if possible), including material and labor costs.

o A maintenance schedule to ensure that similar issues do not arise in the future.

3.1.5. Conclusion and Final Remarks:

o General assessment of the vessel’s overall condition and any long-term recommendations.

o Discussion on the remaining lifespan of critical components and systems.

3.1.6. Report Submission and Follow-Up

o The final detailed report will be delivered within 45 days after the inspection.

o Ensure all documentation, pictures, and supporting materials (e.g., thickness measurements, machinery inspection logs) are included in the final report.

o Post-report consultation: Be available for follow-up discussions with the MARAD regarding the report, including answering questions or clarifying recommendations.

SECTION D – PACKAGING AND MARKING

Not applicable.

SECTION E – INSPECTION AND ACCEPTANCE

Deliverables accepted by COR within 10 business days of receipt.

SECTION F – DELIVERY

• All reports due within 45 days after on-site inspection.

• Delivery by email unless otherwise specified in the Task Order.

SECTION G – CONTRACT ADMINISTRATION

• COR designated post-award.

• Invoices submitted in accordance with 52.212-4 and agency instructions.

• Travel requires COR pre-approval.

IMPORTANT INFORMATION FOR VENDORS/CONTRACTORS- Updated Invoicing Instruction

DOT utilizes the Delphi eInvoicing web portal for processing invoices. Access to Delphi eInvoicing web portal is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices or payment requests, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via www.login.gov.

Vendors must meet the following minimum requirements to submit invoices through the Delphi eInvoicing web-portal:

1. Vendors shall have electronic internet access to register in the U.S. General Services Administration’s (GSA) Login.gov and to the Delphi eInvoicing web portal.

2. The identity of system users will be verified prior to receiving access to the Delphi eInvoicing web-portal via registration with login.gov. Information required for Login.gov includes his/her email address, full name, phone number, and password.

3. Once notified by their agency POC, system users shall register with and create an account with GSA Login.gov. System users will provide his/her email address and receive an email back to confirm. They will then create a password and input a telephone number and opt to receive either a personal call from Login.gov or text message with an authentication code.

4. Once the user is authenticated in Login.gov, he/she shall work with their agency POC to request access to the Delphi eInvoicing web portal. The POC will complete a http://www.login.gov/

Delphi eInvoicing web-portal User Access Request (UAR) to include the users full name, contact phone number, work e-mail address. Additionally, the agency POC will include the vendor’s name, purchase order (contract) numbers (or supplier number) and agency doing business with to complete and electronically submit the UAR for processing.

5. Once the UAR is submitted, it will be electronically approved by the Access Control Officer (ACO) assigned to OA associated with the contract award or grant and then forwarded to the Delphi eInvoicing helpdesk to create the account. Once the account is created an e-mail will be generated to the user with instruction on accessing their Delphi eInvoicing web portal account. An e-mail will also be sent to the agency POC who initiated the UAR.

A. Definition.

Payment request, as used in this subpart, means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation.

B. Electronic payment requests—invoices.

(a) Requirements. Contracts shall require the electronic submission of payment requests, except for—

(1) Purchases paid for with a Governmentwide commercial purchase card.

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise classified information or national security; or

(3) As directed by the contracting officer to submit payment requests by mail.

(b) Alternate procedures. Where a contract requires the electronic submission of invoices, the contracting officer may authorize alternate procedures only if the contracting officer makes a written determination that the Department of the Transportation (DOT) is unable to receive electronic payment requests or provide acceptance electronically and it is approved one level above the contracting officer.

For contractors/vendors who are unable to utilize DOT’s Delphi eInvoicing web-portal, waivers may be considered on a case-by-case basis. Vendors should contact the Contracting Officer’s Representative for assistance and reach out to the Accounts Payable department for review and approval.

(c) DOT electronic invoicing system. DOT utilizes the Delphi eInvoicing web portal to facilitate the electronic submission and approval of vendor invoices and certain grantee payment requests.

Except as provided in paragraphs (a) and (b) of this section, contracting officers and DOT finance officials shall process electronic payment submissions through the Delphi eInvoicing web portal.

If the requirement for electronic submission of payment requests is waived under paragraph (a) or paragraph (b) of this section, the contract or alternate payment authorization, as applicable, shall specify the form and method of payment request submission.

C. Electronic authentication.

Access to Delphi eInvoicing is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via login.gov.

D. Contract clause.

Contracting officers shall insert the clause provided in Section E. below, Electronic Submission of Payment Requests, in solicitations and contracts exceeding the micro-purchase threshold, except those for which the contracting officer has directed or approved otherwise under Section B. above, and those paid with a Governmentwide commercial purchase card.

E. Electronic Submission of Payment Requests.

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices via Delphi eInvoicing which is accessed and authenticated via www.login.gov

(d) The following FAR section applies (32.905 Payment documentation and process). In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

(a) General. Payment will be based on receipt of a proper invoice and satisfactory contract performance.

(b) Content of invoices.

(1) A PROPER INVOICE MUST INCLUDE THE FOLLOWING ITEMS

(except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

(ii) Invoice date and invoice number. (Date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

(iv) Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number and mailing address of person to notify in the event of a defective invoice.

(e) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how-do-i-create-an-account-with-logingov/.

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Agency POC’s will be responsible for communicating with vendor POC’s to initiate the Delphi eInvoicing account creation process. Vendor POC’s who will require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, valid email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov

(5) Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov

Vendor coordinators:

Primary: Felicia Eberling: Felicia.eberling@dot.gov Alternate: Henry Puppe: henry.puppe@dot.gov

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Travel

Travel reimbursed at actuals not to exceed FTR. No fee or profit applied.

H.2 FAR Reference

FAR 31.205-46 Travel costs

SECTION I – CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide.

Provisions:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024) 52.204-7 System for Award Management Registration (Deviation SEP 2025) mailto:Felicia.eberling@dot.gov mailto:henry.puppe@dot.gov https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

52.209-7 Information Regarding Responsibility matters (Deviation JAN 2026) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

(DEVIATION SEP 2025)

FAR Clauses:

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements (JAN 2017) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management Maintenance (DEVIATION NOV 2025) 52.204-91 Incorporation by Reference of Representations and Certifications (DEVIATION NOV 2025) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEVIATION JAN 2026) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION JAN 2026) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

(DEVIATION JAN 2026)

52.222-3 Convict Labor (DEVIATION OCT 2025) 52.222-35 Equal Opportunity for Veterans (DEVIATION OCT 2025) 52.222-37 Employment Reports on Veterans (DEVIATION OCT 2025) 52.222-50 Combating Trafficking in Persons (DEVIATION OCT 2025) 52.222-54 Employment Eligibility Verification (DEVIATION OCT 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 2.233-3 Protest After Award (DEVIATION SEP 2025) 2.233-4 Applicable Law for Breach of Contract Claim (DEVIATION SEP 2025) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.240-91 Security Prohibitions and Exclusions (DEVIATION SEP 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services (DEVIATION OCT 2025)

TAR Clauses:

TAR 1252.201-70 Contracting Officer’s Representative (NOV 2022) TAR 1252.223-71 Accident and Fire Reporting May 2005 TAR 1252.232-70 Electronic Submission of Payment Requests [(DEVIATION) (AUG 2025)] TAR 1252.237-70 Qualifications of Contractor Employees (NOV 2022) TAR 1252.242-71 Contractor Testimony (NOV 2022)

CLAUSES INCORPORATED IN FULL TEXT

52.216-18 ORDERING (AUG 2020).

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award through 12 months thereafter.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 ORDER LIMITATIONS (OCT 1995).

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $349,990;

(2) Any order for a combination of items in excess of $349,990; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons.

Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY (DEVIATION OCT 2025).

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after 2 years after the date of award.

TAR 1252.232-70 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS [(DEVIATION)

(AUG 2025)]

All payment requests must be submitted electronically in accordance with agency procedures (Delphi eInvoicing via login.gov), except as provided by authorized waiver.

Follow the electronic authentication and submission procedures described in Section E of the SOW and applicable TAR clause text.

[End of Section I]

SECTION L – INSTRUCTIONS TO OFFERORS (QUOTATION PREPARATION AND

SUBMISSION REQUIREMENTS)

L.1 General Information

a. Procurement Method: This is a simplified acquisition for commercial services under FAR Part 12.201-1. The Government intends to award a single-award, Firm-Fixed-Price (FFP) IDIQ contract (ceiling: $349,990) for Third-Party Vessel Inspection Services with a 12-month ordering period.

b. FAR Provision Incorporated by Reference: 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (DEVIATION JAN 2026).

c. Submission Standard: The Government may award without discussions. Offerors should submit their best quotation initially.

d. Reference Documents: The Statement of Work (Section C) and this Section L & M govern quotation preparation and evaluation.

e. Eligibility: MARAD is seeking a third-party ship inspection, in addition to the official ABS and USCG inspections required by law, to obtain another professional opinion on the condition of its Ready Reserve Fleet vessels. Therefore, any entity, other than ABS, meeting the qualifications set forth herein may be considered for award.

L.2 Mandatory Pass/Fail Prerequisites Offerors must meet the following prerequisites at time of submission to be eligible for award:

1. SAM Registration: Offeror must be registered and active in SAM.gov. Provide UEI code and SAM expiration date.

2. Authorized Representative: Certify the signatory has authority to bind the company;

include name, title, phone, and email.

3. Lead Inspector Qualifications: Minimum seven (7) years professional marine surveying/vessel inspection experience and one of:

• Recognized classification society accreditation or marine surveyor certification;

OR

• NDT Level II ultrasonic certification (if performing thickness measurements).

4. Sample Final Report: Provide a representative report showing all SOW-required elements.

Failure to meet any of these prerequisites will render the quotation ineligible.

L.3 Quotation Format

a. Volume I — Technical & Past Performance (max 25 pages, excluding resumes, certifications, sample report):

1. Technical Approach (describe plan for preparation phase, onsite inspection phase, methodology for each SOW inspection area).

2. QA/QC & Safety (controls for inspection/reporting quality, PPE, safety procedures).

3. Organizational Capability & Staffing (structure, geographic coverage, key personnel bios, resumes attached separately).

4. Past Performance (up to 3 references from the last 5 years; include contract number, client name, contact info, and description of work).

b. Attachments to Volume I (Exempt from page limit):

• Key Personnel Resumes

• Required Certifications

• Sample Final Report: Provide a representative report showing all SOW-required elements.

c. Volume II — Price:

• CLINs 0001 and 0002 with totals

• Fully burdened labor rates and assumptions

• Statement confirming capability to invoice via Delphi eInvoicing/login.gov.

L.4 Submission Instructions Send email to henry.puppe@dot.gov , subject line: “RFQ No. [Insert] — Vessel Inspection Services — Offeror Name.”

File naming convention: OfferorName_VolI_Tech.pdf; OfferorName_VolII_Price.pdf;

OfferorName_Attach_Resume_Lead.pdf, etc.

Quotations must be valid for 120 calendar days from closing date.

L.5 Withdrawals Offerors may withdraw/modify before closing by written request.

SECTION M — EVALUATION FACTORS AND BASIS OF AWARD

M.1 Basis for Award Award will be made to the responsible Offeror whose quotation is Lowest Priced, Technically Acceptable (LPTA), and otherwise compliant with the solicitation.

52.212-2 Evaluation - Commercial Products and Commercial Services (DEVIATION JAN 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Technical Acceptability (acceptable/ unacceptable)

2. Past Performance (acceptable/ unacceptable/ Neutral)

3. Price

*Technical and past performance, when combined, are not numerically weighted against price;

they will be evaluated on a pass/fail basis, and the Government will select the lowest priced offeror among those rated Technically Acceptable and with Acceptable or Neutral Past Performance [consistent with FAR Part 12 / SAP procedures].

(b) [Not Applicable]

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

M.2 Evaluation Factors mailto:henry.puppe@dot.gov

1. Technical Acceptability (acceptable/ unacceptable)

– Must demonstrate ability to perform all phases in SOW, meet lead inspector qualifications, and provide required deliverables.

2. Past Performance ((acceptable/ unacceptable/ neutral)

– Acceptable: At least one recent (within 5 years) and relevant contract/task showing satisfactory performance; or a “Neutral” rating if no relevant past performance information is available.

– Unacceptable: Adverse past performance or no reasonable basis to conclude acceptability.

3. Price

– Evaluated for reasonableness and completeness.

– Evaluated Price = (CLIN 0001 per-inspection price × 6 inspections) + CLIN 0002 NTE for travel/ODCs.

– Lowest evaluated price among technically acceptable offers with acceptable/neutral past performance will be selected for award.

M.3 Price Reasonableness Prices will be reviewed using price analysis techniques as stated in the FAR to determine fair and reasonable pricing for SAP commercial services.

M.4 Award Without Discussions The Government may award without exchanges; initial quotation should represent the offeror’s best terms.

M.5 Tiebreakers If two or more offers are equal in price, technical acceptability, and past performance:

1. Higher past performance confidence (Substantial > Satisfactory > Neutral) preferred; if still tied,

2. Earlier receipt timestamp wins; if still tied,

3. Award decided by random lot.

M.6 Notifications The Government will make all required postings and provide information to unsuccessful quoters in accordance with FAR 12.301(a) and (b).

IMPORTANT INFORMATION FOR VENDORS/CONTRACTORS- Updated Invoicing Instruction