Copy of 693JF724Q000003 Solicitation Questions and Govt Answers 562024.xlsx
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- Attached to
- 693JF724Q000003 Linen Laundry
- Solicitation number
- 693JF724Q000003
About this file
This document is a set of Questions and Answers related to Solicitation 693JF724Q000003 for linen laundry services at the DOT/United States Merchant Marine Academy in Kings Point, NY.
The key details are:
- The solicitation is for weekly professional off-site laundry services, including pickup and delivery, for approximately 50 lbs of linen per week plus 36 blankets. The blankets are a mix of 80% wool and 100% fleece, weighing 3 lbs and 2 lbs respectively.
- The solicitation includes an optional site visit on April 30, 2024, with all questions due by April 27, 2024. Proposals are due by May 8, 2024 at 2pm EST.
- The incumbent contractor is LeeFam Cleaners under contract 693JF719C000009. Multiple subcontractors are allowed, but the prime must perform at least 50% of the work.
- Pricing is a firm fixed price per the provided pricing sheet, with no delivery fee line item. Payment terms are not specified.
- There are no set-asides or local vendor preferences. Security protocols require the delivery driver to show a valid license.
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Q&A
| USMMA Linen Locker Solicitation-Questions | |
| 693JF724Q000003/Amendment two | |
| Questions | Government Response |
| Can you provide who was last awarded (incumbent)? | LeeFam Cleaners | |
| Are 600 blankets the total amount of blankets | No. That is an example of peak demand. Expect three peaks per year, occuring in April, June and November. | |
| Will pick up and delivery of laundry need to occur twice a week? | ||
| Twice a week during three peaks, Normal service is once per week. | ||
| Should the sheets and pillowcases be ironed prior to their return to the facility? | All items to be returned folded with limited wrinkles. | |
| What are the blankets made out of (cotton, wool, etc.)? | Old blankets are 80% wool, 10% nylon and 10% rayon. New blankets are 100% machine washable fleece. Expect both blankets during first year of contract. | |
| If possible, can we get some clarification on the Solicitation on pages 26 & 27. |
Page 26:
a. Organized site visits are scheduled (Optional) for Tuesday, April 30, 2024, from 10am- 11am EST (Optional). Quoter shall submit the names of the personnel and subcontractors, including company names, who will be attending to the Contracting Officer at durba.ray@dot.gov ; cc Markita.wade.ctr@dot.gov, no later than 72 hours before 693JF724Q000003. These will be the only scheduled site visits. Although a site visit is NOT mandatory, it is highly encouraged that the Quoters and any major subcontractors attend this meeting.
Page 27:
All questions pertaining to this RFQ, to include questions resulting from the site visit must be submitted electronically to durba,ray@dot.gov; Markita.wade.ctr@dot.gov, prior to 2PM EST on April 27, 2024.
| If we were to have questions from the site visit which is, Tuesday, April 30th, but it states we will need to get those questions from that site visit prior to April 27th, was this written incorrectly, were dates mixed up? If there could be some clarity in those statements so our team can better navigate the information written. | Site visit already took place on April 30, 2024. | ||
| Is it possible to have multiple sub contractors? | |||
| Yes, as long as contractor clearly declare the name of the subcontractor and what is the percentage of the PWS sub contractor will be performing? Prime contractor must perform 50% of the requirement. | |||
| Do you require a local vendor preference? | No. | ||
| Is there only one blanket size? | Yes, size 66 inches by 90 inches | ||
| What are the blanket dimensions? Weight? | Size 66" by 90". Old blanket (80% wool) is three pounds each and new blanket (100% fleece) is two pounds each | ||
| Are there any security protocols/procedures for contractors during pickup and delivery? | Public safety requires driver to show valid driver's license. | ||
| Can subcontractor experience count towards Past Performance? | Yes but must submit Prime's past performance experience first. | ||
| In Section 3 “Scope of Work” the information is stated as Weekly (Except: Saturday and Sunday) professional off-site laundry services and (For Reference Purposes Only: Historically, the volume has been approximately fifty (50lbs) per week plus thirty-six (36) blankets. However Attachment 2: Historical Data provides details for pickups twice a month as opposed to four times a month. Please confirm if the contract is for twice a month or four times a month pickups. ? | Pickups are weekly and billing was twice a month for incumbent contract in accordance with the PWS. | ||
| Can there be a fixed pickup and delivery schedule (tues and fridays) or will pickup days vary during the work week? | USMMA prefers fixed routine, but is flexible. | ||
| What specific challenges has your agency encounter with the prior incumbent if applicable, and what improvements or solutions are you seeking? | No past challenges. | ||
| What is the contract number? | Leefam Cleaners, 693JF719C000009 | ||
| Is there a delivery fee line or should it be included in the price/pound? | It is a firm fixed price contract for the base and options. See the Pricing sheet and respond accordingly. | ||
| Could you please let us know what would be the schedule of payment? | |||
| Contractor is responsible for electronic submittal of invoices. | |||
| What is the weight of the pillow banket and bedsheets? | |||
| Bed sheets are one pound each and pillow case is three pounds for ten pieces | |||
| Could you please specify the sizes for the pillowcases, bedsheets, and blankets? | Bed sheets are twin size, pillow case is 22 inch by 33 inch and blanket is 66 inch by 90 inch | ||
| Additionally, could you provide the average quantity of each size that typically goes out? | See historical data. Demand is variable. | ||
| Regarding laundry bags, are these provided by your organization, or should we include them in our provision? | USMMA does not provide laundry bags | ||
| Could you confirm whether the pickup days and times are fixed or if they vary according to your schedule of linen availability? | USMMA prefers a fixed pickup routine, but is flexible during periods of low demend. | ||
| Can you confirm that the expected delivery and pickup times will be one delivery and one pickup time per week? | USMMA prefers a fixed pickup routine, but is flexible during periods of low demend. | ||
| Today we discussed weighing the blankets and linens to see how much each individual piece weighs. Can we have that information? | Bed sheets are one pound each and pillow case is three pounds for ten pieces. Old (wool) blanket is three pounds each and new (fleece) blanket is two pounds each. |
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