693JF723Q000013 AMD0001.pdf

(x)

693JF723Q000013

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

WASHINGTON DC 20590-0001

693JF7

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

OFFICE OF ACQUISITION MAR-380

US DOT MARITIME ADMINISTRATION

03/23/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/09/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purposes of amendment 0001 to 693JF723Q000013 are to:

1) Extend the due date for proposals to April 7, 2023.

2) Remove the requirement for the Contractor to install lighting and associated electrical work from the requirement.

3) Incorporate answers to industry questions.

4) Incorporate the list of site visit attendees.

5) Specify that painting restoration activities are to be conducted off-site in accordance with the revised RFQ.

FOB: Destination

Period of Performance: 04/17/2023 to 05/31/2023

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

CHRISTOPHER C. ARCHER

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

23MAR23

The United States Merchant Marine Academy (USMMA) requires the painting “Christ on the Water” by Hunter Wood (MARAD Object ID: 1947.014.0001) undergo conservation action, movement, and redisplay. “Christ on the Water” needs to be taken out of its current frame and moved from its present location at USMMA in Wiley Hall and displayed at an alternative location in the USMMA Mariners’ Memorial Chapel, a building adjacent to current location. All necessary steps must be taken to ensure long-term preservation of “Christ on the Water.” Work will be done in accordance with established guidelines for the treatment of museum objects. All work will be consistent with the Code of Ethics and Guidelines for Practice of the American Institute for Conservation of Historic and Artistic Works (AIC) and the National Park Service Museum Handbook: Part I, Museum Collections. “Christ on the Water” is hereinafter referred to as “the painting.”

The contractor shall:

• Furnish all labor, materials, supplies, and services necessary to complete all aspects of the contract.

• Coordinate work plan, access to facilities, and any necessary conservation or display services with MARAD/USMMA collections management staff, and act under supervision of USMMA heritage asset custodian Josh Smith, Director of the American Merchant Marine Museum.

• Advise MARAD/USMMA on a suitable replacement frame.

• Provide MARAD/USMMA with the approved replacement frame.

• Advise MARAD/USMMA on any necessary conservation, cleaning, or repair action required for the painting to reach an end state where it is preserved and suitable for public appreciation and exhibition now and in the future.

• Perform any MARAD/USMMA approved conservation actions.

• Provide recommendations for long term display, including appropriate lighting, wall placement, hanging implements, security, and preservation (humidity control, protection from direct sunlight, etc.).

• Provide and erect any MARAD/USMMA approved display elements.

• Remove the painting from the location in Wiley Hall and install it at the new display location in the basement of the Mariners’ Memorial Chapel. The contractor will need to remove the existing frame at Wiley Hall and replace it with the approved new frame at the new display site in the Mariners’ Memorial Chapel.

• Take necessary precautions to protect and preserve the painting during execution of this contract. The Contractor shall take necessary measures to transport the painting to a suitable off-site location, with the MARAD/USMMA approval, for restoration activities.

• Demonstrate proof of insurance and bonding, commensurate with replacement or repair of the painting in the event of damage or catastrophic loss

• Protect all other painting, buildings, walls, grounds, and facilities from damage during the execution of this contract.

• Immediately report any damage to the painting or grounds to MARAD/USMMA collections management staff.

• Photograph the painting before any movement or conservation action begins, during any conservation action, and after. Digital image files should be provided to the MARAD/USMMA collection management staff and be in .jpg format. File names should identify the painting by object ID number, (1947.014.0001).

• Comply with all standards of handling, labeling, and collection management in accordance with policies outlined in the Maritime Administration Heritage Asset Policy and Management Manual (2018). Digital copy will be provided on request.

• The painting’s vertical dimension shall be reduced by folding over the least amount of canvas possible from the top and bottom edges; if necessary, the left and right sides of painting may similarly be reduced by folding over the canvas

• It will be the responsibility of the contractor to protect the floors and general areas where work is to be performed.

• All necessary scaffolding will be provided by the contractor.

• Remove frame from surface of painting. First remove side strips then frame facing.

Attention must be taken to remove the frame facing with the least amount of damage to the wood surface.

• Remove canvas painting from wall by removing tacks from canvas and rolling painting onto large diameter tube on a custom-made trolley.

• Remove all framing, wooden strips from wall.

• Roll out painting face down over Mylar. Pre-treat creases with moisture/heat to flatten as possible

• Prepare wood strips on new wall to receive painting. The precise placement of the strips can be determined once the full measurement of the painting is revealed after the removal of the present frame.

• Attach mural to strips while rolling out on large diameter tube on custom trolley (can use tacks, staples, Velcro).

• Transport the painting to a suitable off-site location pending MARAD/USMMA approval.

• Clean mural and repair any tears, abrasions, etc.

• Varnish mural.

• Cut down the present finished sides of old frame to the appropriate dimensions for its new location and center the painting on the new wall and set at the highest possible height above the floor for proper viewing and aesthetics.

• Provide consultation and recommendation on protection (velvet ropes, humidity control, protection from direct sunlight, etc.) to ensure the painting will continue to be a valued piece of artwork with historical significance for the USMMA.

• Remove and dispose of all trash and debris

Performance Schedule

Performance Schedule: Monday through Friday Work Hours: 0700 to 1630 (7:00 a.m. to 4:30 p.m.)

Place of Performance The contractor shall perform the tasks at:

United States Merchant Marine Academy (USMMA) 300 Steamboat Road Kings Point, NY 11024

Submission of Proposals

The proposal shall identify any applicable materials, labor categories, rates, and total price. The proposal shall not exceed ten (10) pages. Interested offerors that submit proposal packages via e-mail to USMMAProposals@dot.gov are encouraged to request a delivery receipt and reference RFQ No. 693JF723Q000013 Christ on the Water Conservation, Movement, and Redisplay (Note: If needed, offerors should .zip file proposals to keep the attachment size under 25 MB).

An official having the authority to contractually bind the offeror's company must complete blocks 17a, 30a, 30b and 30c the Standard Form (SF) 1449 Solicitation/Contract/Order for Commercial Items in accordance with the procedures prescribed in FAR 4.102.

Acceptable Offerors

The proposal package must be in English and not exceed ten (10) pages. Quotes received in another language other than English will be rejected. The proposals shall include the font size 12 and the font style Times New Roman.

Telegraphic offers (submitted by telegram or mailgram) will not be accepted. Any proposal received after the time and date specified will not be considered.

Late Offers

Offers or modifications of offers received at the address specified for receipt of offers after the exact time specified for receipt of offers in Block 8 of Standard Form 1449 will not be considered.

Estimated Date of Contract Award

The Government intends to evaluate and award a contract without discussions with offerors. Therefore, the offerors initial offer should contain the offerors best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in the offers received.

Communication

All communication regarding this solicitation should directed to the Agency Point of Contact, Keith Jackson, at USMMAProposals@dot.gov. Communication is preferred via email. The offeror must confirm receipt of communication submitted by these methods.

The offeror is cautioned against contacting Government technical personnel regarding this solicitation prior to award of this procurement.

ALL QUESTIONS regarding this solicitation must be forwarded to USMMAProposals@dot.gov via email. Responses to all questions/comments will be posted as an amendment to the request for quote posted to https://sam.gov. If questions are received after the cut-off date, the solicitation response due date may not be extended. The Government will make reasonable attempts to respond to questions/comments.

mailto:USMMAProposals@dot.gov https://sam.gov/

Contract Administration

All contract administration matters will be handled by the Maritime Administration Headquarters (HQ) Office of Acquisition located in Washington, DC.

INVOICE REQUIREMENTS/INSTRUCTIONS

DOT utilizes the Delphi eInvoicing web portal https://einvoice.esc.gov/ for processing invoices. Access to Delphi eInvoicing web portal is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices or payment requests, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via www.login.gov.

Vendors must meet the following minimum requirements to submit invoices through the Delphi eInvoicing web-portal:

Vendors shall have electronic internet access to register in the U.S. General Services Administration’s (GSA) Login.gov and to the Delphi eInvoicing web portal. The identity of system users will be verified prior to receiving access to the Delphi eInvoicing web-portal via registration with login.gov. Information required for Login.gov includes his/her email address, full name, phone number, and password.

Once notified by their agency POC, system users shall register with and create an account with GSA Login.gov. System users will provide his/her email address and receive an email back to confirm. They will then create a password and input a telephone number and opt to receive either a personal call from Login.gov or text message with an authentication code.

Once the user is authenticated in Login.gov, he/she shall work with their agency POC to request access to the Delphi eInvoicing web portal. The POC will complete a Delphi eInvoicing web- portal User Access Request (UAR) to include the users full name, contact phone number, work e-mail address. Additionally, the agency POC will include the vendor’s name, purchase order (contract) numbers (or supplier number) and agency doing business with to complete and electronically submit the UAR for processing.

Once the UAR is submitted, it will be electronically approved by the Access Control Officer (ACO) assigned to OA associated with the contract award or grant and then forwarded to the Delphi eInvoicing helpdesk to create the account. Once the account is created an e-mail will be generated to the user with instruction on accessing their Delphi eInvoicing web portal account. An e-mail will also be sent to the agency POC who initiated the UAR.

Definitions

Payment request, as used in this subpart, means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation.

https://einvoice.esc.gov/ http://www.login.gov/

Electronic payment requests—invoices.

Requirements. Contracts shall require the electronic submission of payment requests, except for— Purchases paid for with a Governmentwide commercial purchase card.

Classified contracts or purchases when electronic submission and processing of payment requests could compromise classified information or national security; or

Alternate procedures. Where a contract requires the electronic submission of invoices, the contracting officer may authorize alternate procedures only if the contracting officer makes a written determination that the Department of the Transportation (DOT) is unable to receive electronic payment requests or provide acceptance electronically and it is approved one level above the contracting officer.

For contractors/vendors who are unable to utilize DOT’s Delphi eInvoicing web-portal, waivers may be considered on a case-by-case basis. Vendors should contact the Contracting Officer’s Representative for assistance and reach out to the Accounts Payable department for review and approval.

DOT electronic invoicing system. DOT utilizes the Delphi eInvoicing web portal to facilitate the electronic submission and approval of vendor invoices and certain grantee payment requests.

Except as provided in paragraphs (a) and (b) of this section, contracting officers and DOT finance officials shall process electronic payment submissions through the Delphi eInvoicing web portal. If the requirement for electronic submission of payment requests is waived under paragraph (a) or paragraph (b) of this section, the contract or alternate payment authorization, as applicable, shall specify the form and method of payment request submission.

Electronic authentication

Access to Delphi eInvoicing is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via login.gov.

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

Definitions. As used in this clause—

Contract financing payment has the meaning given in FAR 32.001.

Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

Invoice payment has the meaning given in FAR 32.001.

Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices via Delphi eInvoicing which is accessed and authenticated via www.login.gov

The following FAR section applies (32.905 Payment documentation and process). In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

General. Payment will be based on receipt of a proper invoice and satisfactory contract performance. Content of invoices.

A Proper Invoice Must Include the Following Items (except for interim payments on cost reimbursement contracts for services):

Name and address of the contractor.

Invoice date and invoice number. (Date invoices as close as possible to the date of mailing or transmission.)

Contract number or other authorization for supplies delivered or services performed (including order number and contract line-item number).

Description, quantity, unit of measure, unit price and extended price of supplies delivered, or services performed.

Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

Name and address of contractor official to whom payment is to be sent (must be the same as http://www.login.gov/ that in the contract or in a proper notice of assignment).

Name (where practicable), title, phone number and mailing address of person to notify in the event of a defective invoice.

Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating- an-account/how-do-i-create-an- account-with-logingov/. To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

Agency POC’s will be responsible for communicating with vendor POC’s to initiate the Delphi eInvoicing account creation process. Vendor POC’s who will require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, valid email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov

Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov/

Solicitation Provisions

52.216-1 Type of Contract. (APR 1984)

The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Office of Acquisitions (MAR-380) U.S. DOT/Maritime http://www.login.gov/

Administration 1200 New Jersey Ave. S.E.

Mail Stop: W28-201 Washington, DC 20590

The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

SITE VISIT

A site visit is scheduled for Organized site visits are scheduled for Monday, March 20, 2023.

Offerors shall submit the names of the personnel and subcontractors, including company names, who will be attending to the Contracting Officer at christopher.archer@dot.gov no later than 72 hours before the selected site visit date and time. The subject line shall include:

Site Visit Request: Solicitation 693JF723Q000013. These will be the only scheduled site visits. Although a site visit is NOT mandatory, it is highly encouraged that the offerors and any major subcontractors attend this meeting.

**Attendees will need a valid ID or Driver’s License (if driving) to access the campus. All attendees will meet in Wiley Hall at 0900 local time upon arrival, and wait until further instructed**

All questions pertaining to this RFQ, to include questions resulting from the site visit must be submitted electronically to usmmaproposals@dot.gov prior to 4PM EST on March 22, 2023.

Remarks and explanations made by the government representative during the course of the site visit shall not change or qualify any of the terms or conditions or the solicitation. The solicitation can only be changed by way of a written amendment issued by a warranted CO.

All requests for information and clarifications considered as a result of inquiries from contractors at the site visit will be incorporated in one or more amendments to the solicitation, all of which will be provided to the contractor via post to sam.gov in sufficient time to allow contractors to finalize proposals prior to submission.

52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/far/part-52

FAR

Provision

Title

Date

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

NOV 2021

52.212-2 Evaluation-Commercial Products and Commercial Services NOV 2021 52.212-3 Offerors Representations and Certifications-Commercial

Products and Commercial Services

DEC 2022

52.212-1 -- Instructions to Offerors -- Commercial Items -- Addendum

• Awardees must have an active profile in https://sam.gov to be eligible for award.

• Any quote that is submitted by a contractor that is not Small Business will not be considered for award

• The work is to be completed on or about April 11, 2023.

Point of Contact

Keith Jackson Contract Specialist Academy & Infrastructure Support Office of Acquisition (MAR-380) DOT/Maritime Administration 200 New Jersey Avenue Washington, DC 20590 W26-418

(202) 366-1913 Keith.jackson@dot.gov

52.212-2 -- Evaluation -- Commercial Items--Addendum

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Factor 1: Technical Capability/Experience - The Government will evaluate technical approach as either acceptable or unacceptable. Offers rated technically unacceptable will be ineligible for award. Only technical proposals that thoroughly demonstrate an understanding of the technical requirement will be rated “acceptable.”

• Factor 2: Past Performance - Provide a portfolio of work involving the movement and/or restoration of major public art installations. Include credentials of qualified painting conservator(s) who specializes in murals. Each shall possess no less than a master’s degree in conservation.

The Government will evaluate past performance as either acceptable or unacceptable. Offers rated technically unacceptable in past performance will be ineligible for award. Past performance must be considered both relevant and recent to be eligible for an acceptable https://sam.gov/content/home rating. Relevant means past performance that closely resembles the requirements contained in this request for quote. Recent means past performance constituting at least six months of performance at least three years as of the date of this request for quote. If past performance information is not available or so sparse that no meaningful past performance rating can be reasonably assigned a rating of “neutral” will be assigned and “neutral” will be considered an acceptable past performance rating.

• Factor 3: Price - The Government will evaluate the completeness of each Offeror’s price proposal by assessing whether the Offeror provided the required price data in sufficient detail to fully support the offer and permit the Government to evaluate the proposal thoroughly.

The Government will evaluate the reasonableness of the proposed price using one or more of the price analysis techniques defined in FAR § 15.404. In evaluating reasonableness, the Government will determine if the Offeror’s proposed price, in nature and amount, do not exceed prices potentially incurred by a prudent company in the conduct of competitive business.

Technical capability/experience and Past performance is slightly more important than price.

Submission of Offers

Acceptable Offers

(a) Offerors should be filled out, executed and submitted in accordance with the instructions in the invitation [solicitation]. Please utilize the indicated proposal submittal packages to submit an offer on the Standard Form 1449, Solicitation/Contract/Order for Commercial Items (front page of contract) no later than the date and time indicated.

(b) If an offeror uses its own proposal form or a letter to submit the offer, it may be considered only if,

(1) the offeror accepts all terms and conditions of the Request for Quote (RFQ),

(2) this acceptance is indicated in writing and,

(3) award on the proposal would result in a binding contract with terms and conditions that do not vary from the terms and conditions of the RFQ.

Offerors should complete the representations and certifications online via https://sam.gov

BASIS FOR CONTRACT AWARD: BEST VALUE DECISION

This is a best value source selection acquisition conducted in accordance with FAR 15.101. The Government will utilize the lowest price technically acceptable source selection method to select the best overall offer based on a comparative assessment of the proposals against all source selection criteria: Technical Capability/Experience, Past Performance, and Price. The Government will award the contract to an offeror deemed responsible by the contracting officer in accordance with the FAR whose proposal conforms to the solicitation requirements (including all stated terms, conditions, representations, certifications, and all other information required by this solicitation).

The Government will evaluate offerors based on the evaluation factors, to represent the best value, https://sam.gov/content/home considering both price and non-price factors. If the Government elects to proceed with award that award will be made to the offeror whose proposal is technically acceptable, offers the lowest price, and is determined to be responsible in accordance with FAR 9.1.

Photo of painting Jesus with Lifeboat in its current location in Wiley hall

Detail of bottom right of frame for painting Jesus in Lifeboat

Solicitation 693JF7123Q000013 – Large Painting Relocation at U.S. Merchant Marine Academy Questions & Answers

# Question Response Change to RFP?

Description of Change Technical/ Contractual

1 An Adobe Acrobat file was supposed to be included with the solicitation but was not.

Appropriate data from the Adobe Acrobat file are included via the latest solicitation amendment.

Yes Additional files Technical

2 There are two deadline dates indicated 3/22 on the solicitation document & 3/24 on the SAM Publication; Please identify the correct one and if there are any considerations to extend to allow for RFIs.

22MAR23 was the deadline for questions and 24MAR23 was the proposal due date. The proposal due date is hereby extended to 07APR23 as a result of this amendment.

Yes Extension of proposal due date to 07APR23.

Contractual

3 The painting height measures about 9-foot 11-in; are we allowed to trim to fit new location?

Per the RFQ the contractor shall “Cut down the present finished sides of old frame to the appropriate dimensions for its new location and center the painting on the new wall and set at the highest possible height above the floor for proper viewing and aesthetics.”

No None Technical

4 Is new molding required for the painting or just stretchers?

The contractor shall advise and provide a replacement frame per page 3 of the RFQ.

No None Technical

5 The new location size is smaller than the painting besides trimming, are we re-sizing the existing molding or furnishing new ones?

See question 3 above. No None Technical

6 What about protecting from mopping and floods in the hallway; how much should the painting come up from the floor?

Per the RFQ the contractor shall “…center the painting on the new wall and set at the highest possible height above the floor for proper viewing and aesthetics.”

No None Technical

7 Are there any brick/wall repairs needed to the existing location?

No No None Technical

8 Is there any prep-work required for the new location besides lighting?

Per the RFQ “The Contractor shall provide recommendations for long term display, including appropriate lighting, wall placement, hanging implements, security, and preservation (humidity control, protection from direct sunlight, etc.)”

No None Technical

9 Are we repairing or touching up parts of the painting as well?

Per the RFQ “Clean mural and repair any tears, abrasions, etc.”

No None Technical

10 Will the list of attendees be posted online?

Yes (with this amendment). No None Contractual

11 Where will the interim place of work for painting restoration be located prior to final placement? (Touch-ups, restoration, varnish, etc.)

The Contractor will restore the painting in an off-site location at its discretion. Any restoration activities will not be conducted on-site at

USMMA.

Yes Language clarifying the location for restoration activities will be added to the solicitation.

Technical

12 Will there be a Painting Staging location before the final install?

See 11 above. Yes See 11 above. Technical

13 Will the original wall repair of Wiley Hall be in scope for this contract? We have included it in our proposal (if desired).

Repairs to Wiley Hall are not included in this requirement.

No None Technical

14 Are there preferred frames and designs used on other locations on-premise? We have incorporated a custom frame build solution in our proposal that we recommend.

Per the RFQ the Contractor shall “Advise MARAD/USMMA on a suitable replacement frame” and “Provide MARAD/USMMA with the approved replacement frame.”

No None Technical

15 Will you be attaching the additional '2015 Conservator Report' to the original contract posting (as mentioned on site today) or sharing a digital copy via email?

See question 1 above. Yes None Technical

16 We assessed some existing painting damage: approx ~19 vertical marks (seem to be located where stretchers might be behind the painting) - Our team of experts will repair this to the best of our ability. Are there any expectations our team should know about?

Per the RFQ the Contractor shall “Advise MARAD/USMMA on any necessary conservation, cleaning, or repair action required for the painting to reach an end state where it is preserved and suitable for public appreciation and exhibition now and in the future.”

No None Technical

17 Have there been any external commitments made for the dates of this project? In the contract it says (Pg.11 - The work is to be completed on or about April 11, 2023.) And period of performance is 3/29- 4/11; will this be further revised?

These dates are no longer applicable.

Yes Proposal due date and completion of work are revised.

Contractual

18 Within the Proposal, it states - "Delivery: 15 Days After Award". Can you clarify if this is 15 business days and:

1) Payment/Invoice of the award will be made 15 days after completion of the project?

These terms are no longer applicable and dates are hereby revised. Payment will be due 30 days after receipt of a proper invoice in accordance with the Prompt Payment Act.

Yes Proposal due date and completion of work are revised.

Contractual

2) Or the project starts 15 days after payment is delivered?

3) Or the project starts 15 days after the awarded contractor is announced; the RFP deadline:

"3/24" - the earliest business start date for the project would be 4/10? Acquisition Response